Waitai

Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waitai/Coastal-Burwood Community Board will be held on:

 

Date:                                    Monday 20 May 2019

Time:                                   4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

15 May 2019

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waitai/Coastal-Burwood Community Board

20 May 2019

 

 


Waitai/Coastal-Burwood Community Board

20 May 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 4

B         2.        Declarations of Interest.............................................................................. 4

C          3.        Confirmation of Previous Minutes................................................................. 4

B         4.        Public Forum............................................................................................ 4

B         5.        Deputations by Appointment....................................................................... 4

B         6.        Presentation of Petitions............................................................................ 4

C          7.        Briefings................................................................................................. 13

Staff Reports

C          8.        Tree removal from Lower Styx Road............................................................ 15

C          9.        Coastal-Burwood 2018/19 Youth Development Fund Report - Lauren Sheere...... 25

C          10.      Coastal-Burwood Community Board Discretionary Response Fund 2018-19 - Otautahi Sports Association - Otautahi Rugby Club Bower Park Carpark Project............. 29

C          11.      Coastal-Burwood Community Board Discretionary Response Fund 2018-19 - Scouting NZ Burwood - Building Insurance................................................................ 33

 

B         12.      Elected Members’ Information Exchange..................................................... 36

C          13.      Resolution to Exclude the Public................................................................ 37  

 

 


Waitai/Coastal-Burwood Community Board

20 May 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 6 May 2019  be confirmed (refer page 5).

4.   Public Forum

There will be no public forum at this meeting

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waitai/Coastal-Burwood Community Board

20 May 2019

 

 

 

Waitai

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                    Monday 6 May 2019

Time:                                   4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

6 May 2019

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


  

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Decision

No apologies were received.

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2019/00021

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 15 April 2019 be confirmed.

Tim Sintes/Linda Stewart                                                                                                                                     Carried

 

4.   Public Forum

Part B

 

4.1          Jacob Carey –a recipient of Youth Development Funding, along with his father, Neil Carey,                  reported back on his experience attending  an international ice hockey Bantam/Midget                        Tournament in Canada.

 

                The Board Chair thanked Jacob for reporting on his experiences

 

4.2          Estuary Edge Project – Judith Millar(acting Chairperson) and Ken Couling from Christchurch                         360 Trail presented on the progress of the Estuary Edge Project.

 

The Board Chairperson thanked the group members for their presentation.

 

5.   Deputations by Appointment

Part B

 

5.1

Kit Doudney, Islay Marsden, Tim Lindley presented on behalf of Avon-Heathcote Estuary Ihutai Trust on the importance of the designation of the Estuary as part of the East Asia/ Australasian Flyway.

The presenters noted their support for recreational use of the Estuary, including Christchurch 360 Trail initiatives, provided consideration is given to bird life protection areas.

 

The Board Chairperson thanked the Trust members for their presentation and deputation.

 

5.2

Alastair Burgess and Dan MacDonald spoke on behalf of the Pleasant point Yacht Club regarding the Club’s correspondence at item 7.

The Club was pleased that the Council was addressing their security concerns.

The Board Chairperson thanked the Club members for their deputation.

 

5.3

Sue Davidson, Renew Brighton Co-ordinator, Old School spoke on item 5.2.1 in the Waitai/Coastal-Burwood Community Board Area Report (item 17) regarding the Recreate Project.

 

Sue provided the Board with a short video of artists and visitors at the Recreate space and indicated willingness to accommodate other art groups from New Brighton.

 

The Board Chairperson thanked Sue for her deputation.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Correspondence

 

Community Board Resolved CBCB/2019/00022(Original Staff Recommendation accepted without change)

Part B

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 06 May 2019

Kim Money/Tim Baker                                                                                                                                            Carried

 

8.   Midge Control Programme Update - 2018-19 Season

 

Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Receives the report

 

Community Board Resolved CBCB/2019/00023

Part B

That the Waitai/Coastal-Burwood Community Board:

1.         Receives the report

2.         Request staff to consider organising a site visit to the Christchurch City Council Wastewater Oxidation Ponds with interested residents to view infrastructure improvements

Tim Baker/Glenn Livingstone                                                                                                                              Carried

 

 

 

 

9.   Coastal-Burwood 2018/19 Discretionary Response Fund Application - Avonside Girls High School - World Scholars Cup

 

Community Board Resolved CBCB/2019/00024(Original Staff Recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $1,500 from its 2018/19 Discretionary Response Fund to the Avonside Girls’ High School towards the Avonside Girls’ High School team competing at the 2019 World Scholars Cup Global Round from 15-20 August 2019, to be used towards the costs of flights for Tamara Percival, Angela Newcombe, Danielle Turner, Emily McGifford, Jade Lawson, Grace Ward and Lucy Beesley. The granted funds are not to be used towards the costs of any other students participating in the event or any supervisory staff, coaching tuition or management costs.

David East/Tim Sintes                                                                                                                                            Carried

 

10. Coastal-Burwood 2018/19 Youth Development Fund Report - Brie-Ellen Harding

 

Community Board Resolved CBCB/2019/00025(Original Staff Recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board to:

1.         Approves a grant of $500 from its 2018/19 Youth Development Fund to Brie-Ellen Harding towards the costs of her flights to attend the Little League Asian Pacific Softball Tournament from 17 June 2019 to 22 June 2019. The granted funds are not to be used for any supervisory staff, coaching, tuition or management costs.

Tim Baker/Kim Money                                                                                                                                            Carried

 

11. Coastal-Burwood Discretionary Response Fund 2018/19 Brighton Gallery Trust Rent for Gallery.

 

Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $6,832 from its 2018/2019 Discretionary Response Fund to Brighton Gallery Trust towards the rent.

 

Community Board Resolved CBCB/2019/00026

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $4,100 from its 2018/2019 Discretionary Response Fund to Brighton Gallery Trust towards 3 months of rent.

Against:           Member Baker       

Kim Money/Linda Stewart                                                                                                                                    Carried

 

12. Recognition of Prestons Residents Association

 

Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board:

1.         Approve the recognition of the Prestons Residents Association in accordance with the Council’s Residents' Association Formation and Recognition Policy 2001.

2.         Approve the area boundaries of the Prestons Residents Association as follows:

·    North Boundary- Lower Styx Road at the Dunlops Road intersection

·    East Boundary – Ruapani Street adjacent to Waitikiri Golf Course and Te Rito Street

·    South Boundary - Prestons Road at the Te Rito Street and Te Korari Street intersections. 

·    West Boundary – Marshland Road

3.         Appoint a Board member as a liaison with the Prestons Residents Association for the  remainder of the 2016-19 term.

 

Community Board Resolved CBCB/2019/00027

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Approve the recognition of the Prestons Residents Association in accordance with the Council’s Residents' Association Formation and Recognition Policy 2001.

2.         Approve the area boundaries of the Prestons Residents Association as follows:

·    North Boundary- Lower Styx Road at the Dunlops Road intersection

·    East Boundary – Ruapani Street adjacent to Waitikiri Golf Course and Te Rito Street

·    South Boundary - Prestons Road at the Te Rito Street and Te Korari Street intersections. 

·    West Boundary – Marshland Road

3.         Appoint Linda Stewart as the liaison with the Prestons Residents Association for the  remainder of the 2016-19 term.

Tim Baker/Glenn Livingstone                                                                                                                              Carried

 

 

13. Waitai/Coastal-Burwood Community Board Area Report - May 2019

 

Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board:

1.         Receive the Waitai/Coastal-Burwood Community Board Area Report for May 2019.

2.         Receive the minutes of the Waitai/Coastal-Burwood Community Board’s Submissions Committee meeting held on 26 March 2019 to complete a Board submission on the Draft Annual Plan 2019-20.

3.         Notes the agreed appointment of Kim Money as a nominee of the Community Board, along with Rebecca Tavete as a community representative nominated by the Community Board, to be available to be members of the Public Art Advisory Group for the artwork proposed for Marine Parade.

4.         Consider the approval of the criteria and timeline for the Coastal-Burwood Community Resilience Support Fund (Attachment D refers).

5.         Receive for information purposes, the advice provided on the process for Artwork on Thomson Park Toilets (Attachment E) refers.

 

Community Board Resolved CBCB/2019/00028

Part B

That the Waitai/Coastal-Burwood Community Board:

1.         Receive the Waitai/Coastal-Burwood Community Board Area Report for May 2019.

2.         Receive the minutes of the Waitai/Coastal-Burwood Community Board’s Submissions Committee meeting held on 26 March 2019 to complete a Board submission on the Draft Annual Plan 2019-20.

3.         Notes the agreed appointment of Kim Money as a nominee of the Community Board, along with Rebecca Tavete as a community representative nominated by the Community Board, to be available to be members of the Public Art Advisory Group for the artwork proposed for Marine Parade.

4.         Approve the criteria and timeline for the Coastal-Burwood Community Resilience Support Fund (Attachment D of the agenda refers).

5.         Receive for information purposes, the advice provided on the process for Artwork on Thomson Park Toilets (Attachment E of the agenda) refers.

6.         Agrees to request a deputation to the 9 May 2019 meeting of the Council to speak to the report “Regeneration Strategy for Southshore and South New Brighton: Transition of leadership and next steps”, on the Council agenda of 9 May 2019 and further that the Board nominates Kim Money and Tim Sintes to represent the Board at the deputation.

7.         Requests that there is more time provided to the community and Community Board to review and consider the report “Regeneration Strategy for Southshore and South New Brighton: Transition of leadership and next steps”, to enable the community and Community Board to provide meaningful feedback to the Council as part of the Council’s consideration of that report.

Tim Baker/David East                                                                                                                                             Carried

 

 

14. Elected Members’ Information Exchange

Part B

 

14.1   Bottle Lake forest

             Staff undertook to investigate if additional track signage is required in Bottle Lake to assist              navigation.

 

14.2   Mairehau Road by Inwood Road

             Staff undertook to investigate the possibility of speed reduction measures that could be taken to reduce speed on Mairehau road by Inwood Road.

 

14.3   Shirley Boys' and Avonside Girls High School

Staff undertook to arrange a briefing from staff on monitoring the effects of street parking by students of Ōrua Paeroa Campus (Shirley Boys’ and Avonside Girls High School).

 

14.4   Avondale Neighbours Group

   An update was provided on the Avondale Neighbours Group event over the weekend.

 

14.5   The Dallington Residents Association Annual General Meeting was held on 30 April 2019.

 

 

 

Meeting concluded at 7.28pm.

 

CONFIRMED THIS 20TH DAY OF MAY 2019

 

Kim Money

Chairperson

   


Waitai/Coastal-Burwood Community Board

20 May 2019

 

 

7.     Briefings

Reference:

19/295764

Presenter(s):

Various Presenters

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

 

Presenter(s)

Unit/Organisation

Current activities within the Coastal-Burwood area.

Caroline Shone, CEO

Community Energy Action (CEA)

I love New Brighton 2019 report back

James Ridpath

Hannah Hill

Steve Poole-Jones

Jacqui Miller - Recreation Advisor

Youth alive Trust

Eastern Community Sport and Recreation

Renew New Brighton

Christchurch City Council

Student Parking - Ōrua Paeroa Campus: Shirley Boys' and Avonside Girls' High Schools

Mark Gregory -Transport Network Planner

Wayne Gallot -Traffic Engineer

 

Christchurch City Council

 

2.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Notes the information supplied during the Briefing.

 

 

Attachments

There are no attachments to this report.

 


Waitai/Coastal-Burwood Community Board

20 May 2019

 

 

8.     Tree removal from Lower Styx Road

Reference:

19/298773

Presenter(s):

Justin Sims, Property Consultant

 

 

1.   Purpose of Report

1.1       As part of the Marshland, Hawkins and Lower Styx Road intersection improvement works, Board approval is required to remove a significant tree and other trees that are now located on the land Council has acquired which has already been legalised as road as part of the land taking.

2.   Executive Summary

2.1       Council acquired some land to enable the construction of the new light controlled intersection at Marshland, Hawkins and Lower Styx Road. The resulting layout requires removal of a number of healthy trees, the most notable of which is a cabbage tree identified as significant in the District Plan which sits in the proposed carriageway.

 

3.   Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board:

1.         Approve the removal of the significant tree (identified in the District Plan as T246) at 548 Marshland Road together with any other trees affected by the Marshland, Hawkins and Lower Styx Road intersection improvement works.

 

4.   Context/Background

Issue

4.1       As the Board is aware, Council is signalising the intersection of Hawkins, Lower Styx and Marshland Roads and widening the bridge over the Styx River. A location plan and general layout plan can be found at Appendix A and B.

4.2       This is being completed to address current safety deficiencies in the existing intersection and also to fulfil requirements set out in Plan Change 30 of the City Plan.

4.3       Ongoing development in the north of Christchurch and Waimakariri District is also predicted to increase traffic volumes on Marshland Rd highlighting the need to improve the intersection lay out.

4.4       The design of the intersection is constrained by the Styx River to the north and the identification of a spawning area for lamprey fish which are a protected species in the drain to the west.

4.5       Council approved the process to acquire the various properties involved at its public excluded meeting of 24th August 2017.

4.6       A number of trees including a significant tree need to be removed from the land on which the new carriageway is to be built to enable delivery of the project.

Strategic Alignment

4.7       The project is identified in the Long Term Plan and the decision required therefore enables completion and delivery of the intersection upgrade.

4.8       This report supports the Council's Long Term Plan (2018 - 2028):

4.8.1   Activity: Traffic Safety and Efficiency

·     Level of Service: 10.0.6.1 Reduce the number of casualties on the road network - =129 (reduce by 5 or more per year)

Decision Making Authority

4.9       Removal of trees in the road corridor is a Board delegated decision under the current Delegations Register Part D – Sub-Part 1 – Item 5.15

Previous Decisions

4.10    The Council approved the use of compulsory purchase powers to acquire the land on which the tree is located in a public excluded meeting (see attachment).

4.11    The Papanui-Innes Community Board approved at its meeting of 22nd March 2019 to approve the grant of an easement through Janet Stewart Reserve (on the north side of Lower Styx Rd) for a right to drain water which enables storm water from the intersection to be discharged to the Styx River.

Assessment of Significance and Engagement

4.12    The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

4.13    The level of significance was determined utilising the significance and engagement assessment worksheet, taking into consideration (amongst other things) the number of people affected and/or with an interest, the level of community interest already apparent for the issue, possible environmental, social and cultural impacts, possible costs/risks to the Council, ratepayers and wider community of carrying out the decision, and whether the impact of the decision can be reversed.

Background

4.14    As the Board is aware, Council is signalising the intersection of Hawkins, Lower Styx and Marshland Roads and widening the bridge over the Styx River. A location plan and general layout plan can be found at Appendix A and B.

4.15    This is being completed to address current safety deficiencies in the existing intersection and also to fulfil requirements set out in Plan Change 30 of the City Plan.

4.16    Ongoing development in the north of Christchurch and Waimakariri District is also predicted to increase traffic volumes on Marshland Rd highlighting the need to improve the intersection lay out.

4.17    The design of the intersection is constrained by the Styx River to the north and the identification of a spawning area for lamprey fish which are a protected species in the drain to the west.

4.18    Council approved the process to acquire the various properties involved at its public excluded meeting of 24th August 2017.

4.19    A resource consent application for the project is currently with Christchurch City Council and includes for the removal of the heritage tree.  The consent was lodged 5 March 2019 and is currently being processed by Council.

Tree Removal

4.20    The proposed intersection layout has been developed to minimise the project effects on the Canal Reserve Drain and lamprey fish habitat which are considered to be the most important ecological consideration for the project.  Minimising impact on the lamprey has resulted in an unavoidable impact on the protected cabbage tree at 548 Marshland Road which will require removal.

4.21    Options to relocate/transplant the cabbage tree were explored with specialist contractors and were considered impractical due to high costs and high risk that the tree would not survive a transplantation.  Instead of transplanting, it is proposed to harvest seeds from the cabbage tree and replant these in the most appropriate location within the Janet Stewart Reserve in consultation with the Te Ngāi Tūāhuriri Rūnanga.

4.22    Consultation undertaken with the Rūnanga in September 2018 confirmed that the Kaitiaki understood that the cabbage tree is unlikely to survive any relocation/ replanting efforts and confirmed they are supportive of the proposed harvesting and planting of cabbage tree seeds (refer attached correspondence). Further, the Kaitiaki is supportive of the cabbage tree seeds being planted within the Jane Stewart Reserve. No preference for a particular site was raised.

4.23    To minimise the effects of the loss of the significant tree, it is proposed to harvest seeds from the tree and replant these in the most appropriate location within Janet Stewart Reserve in consultation with rūnanga.

4.24    As part of the intersection project, those areas subject to vegetation removal to facilitate the proposed works and additional areas not previously landscaped are proposed to be reinstated or newly planted with a variety of trees and shrubs. This will include 12 kahikatea trees, 36 totara trees and 22 kowhai trees together with a large variety of flax’s including 600 harakeke flax.

 

5.   Options Analysis

Options Considered

5.1       The following reasonably practicable options were considered and are assessed in this report:

·   Approve removal of the trees.

·   Do not approve removal of the trees.

Options Descriptions

5.2       Preferred Option: Approve removal of the trees.

5.2.1   Option Description: Approve removal of the trees that are affected by the intersection improvement works. This will enable the new carriageway to be constructed and consequently, delivery of the project.

5.2.2   Option Advantages

·     The intersection cannot be completed without the removal of the trees which occupy the new road carriageway.

5.2.3   Option Disadvantages

·     Some trees will be removed.

5.3       Do not approve removal of the trees.

5.3.1   Option Description: Do not approve removal of the trees which means the carriageway works cannot be completed and therefore the intersection upgrade cannot be completed.

5.3.2   Option Advantages

·     Trees will be retained

5.3.3   Option Disadvantages

·     The intersection improvements cannot be completed without the removal of the trees.

Analysis Criteria

5.4       The assessment has been made in terms of delivery of the project.

6.   Community Views and Preferences

6.1       The project is identified in the LTP which was consulted on and delivery cannot be completed without removal of the trees.


7.   Legal Implications

7.1       There is no legal context, issue or implication relevant to this decision

7.2       This report has not been reviewed and approved by the Legal Services Unit.

8.   Risks

8.1       None

9.   Next Steps

9.1       Removal of the trees will be undertaken as part of the wider project. The commencement date   of which is still unknown as some property acquisitions are still to be completed.

 

1.1      


Waitai/Coastal-Burwood Community Board

20 May 2019

 

10. Options Matrix

Issue Specific Criteria

Criteria

Option 1 – Approve removal of the trees

Option 2 – Do no approve removal of the trees

Option 3 - <enter text>

Financial Implications

Cost to Implement

Budgeted as part of project

None

 

Maintenance/Ongoing

None

None

 

Funding Source

LTP project budget

N/A

 

Impact on Rates

Neutral

Neutral

 

Compliance with Plan Change 30 (Criteria 1 e.g. Climate Change Impacts)

Allows Council to comply with its requirements set out in PC30 by completing the project.

Council could not complete the project and would breach its requirements set out in PC30.

 

Road Safety (Criteria 2 e.g. Accessibility Impacts)

The intersection improvements can be completed which addresses safety issues with the current design.

The intersection works cannot be completed and safety issues with the current design are not addressed.

 

 

Statutory Criteria

Criteria

Option 1 - <enter text>

Option 2 - <enter text>

Option 3 - <enter text>

Impact on Mana Whenua

Removal of the significant tree has been consulted on with MKT and they have agreed for its removal.

None

 

Alignment to Council Plans & Policies

Removal of the trees enables delivery of the LTP project and compliance with PC30.

Council could not complete the project and would breach its requirements set out in PC30.

 

·  


Waitai/Coastal-Burwood Community Board

20 May 2019

 

 

 

Attachments

No.

Title

Page

a  

Previous Council Resolution to Acquire the Property (Under Separate Cover) - Confidential

 

b

Location Plan

22

c

General Layout

23

d

Feedback from the Kaitiaka Portfolio Committee for Te Ngāi Tūāhuriri Rūnanga

24

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Justin Sims - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property & Planning

Richard Osborne - Head of Transport

David Adamson - General Manager City Services

  


Waitai/Coastal-Burwood Community Board

20 May 2019

 

 

 



Waitai/Coastal-Burwood Community Board

20 May 2019

 

 

 



Waitai/Coastal-Burwood Community Board

20 May 2019

 

PDF Creator


Waitai/Coastal-Burwood Community Board

20 May 2019

 

 

9.     Coastal-Burwood 2018/19 Youth Development Fund Report - Lauren Sheere

Reference:

19/454587

Presenter(s):

Katie MacDonald – Community Support Officer

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider an application received for funding from its 2018/19 Youth Development Fund.

1.2       This report is to assist the Board to consider an application of funding from Lauren Sheere.

1.3       There is currently a balance of $1,400.00 remaining in this fund.

2.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board resolve to:

1.         Approve a grant of $500 from its 2018/19 Youth Development Fund to Lauren Sheere towards the costs of her flights to attend the 2019 Australian Gymnastics Championship from 28 May 2019 to 2 June 2019. The granted funds are not to be used for any supervisory staff, coaching, tuition or management costs.

3.   Key Points

Issue or Opportunity

3.1       To offer funding support to Lauren Sheere aged 12, residing in the Coastal-Burwood Community Board area to attend the 2019 Australian Gymnastics Championship from 28 May 2019 to 2 June 2019.

Strategic Alignment

3.2       Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults. In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city; one of the council’s six Strategic Priorities. The recommendations contained in this report are based on this principle.

Decision Making Authority

3.3       Determine the allocation of the Discretionary Response Fund for each community (including any allocation towards a Youth Development Fund).

3.4       Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.5       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.6       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7       The level of significance was determined by the number of people affected and/or with an interest.

3.8       Due to the assessment of low significance, no further community engagement and consultation is required.

4.   Applicant 1 – Lauren Sheere

4.1       Event seeking support for: 2019 Australian Gymnastic Championship.

4.2       This is the first time the applicant has applied for funding.

4.3       Lauren is a 12 year old student who resides in the Coastal-Burwood Community Board area.

4.4       Lauren was selected by Gymnastics New Zealand to compete in the trampoline event at the 2019 Australian Gymnastics Championship. To be eligible to be selected, athletes must be competing at the elite/international stream of their chosen discipline and compete at one of two qualifying competitions. Athletes must also meet the qualifying score set by The International Trampoline Competition Selection. Lauren competed at both the qualifying events and meet the qualifying score at both.

4.5       There are a total of eight athletes in Lauren's age group that have been selected from across New Zealand to take part in the event.

4.6       Lauren has been competing in trampoline for a number of years and has won gold medals in the Canterbury and South Island Championships.

4.7       Lauren's other interests include: horse riding, making videos, reading and writing. Lauren is a Student Leader, Sports Leader and LRC Monitor at her school.

4.8       No group fundraising activities have been undertaken due to athletes being based across New Zealand. Lauren and her family have undertaken individual fundraising as detailed in the table below.

4.9       There is one manager, two judges and six coaches from Gymnastics New Zealand that will be travelling with the team. The costs for them to attend are covered by the athletes as noted in the below table under 'Admin and Officials Fees'. There are also 15 chaperones attending, who are parents/caregivers of the athletes attending. The costs for the chaperones to attend is fully self-funded.

4.10    The following table provides a breakdown of the costs for Lauren to attend the 2019 Australian Gymnastics Championship in Melbourne from 28 May to 2 June 2019:

EXPENSES

Cost ($)

Flights

$545

Insurance

$66

Accommodation

$450

Admin and Officials Fees

$500

Competition Entry

$200

Food

$200

Transport

$50

Uniform

$335

                                                                                                 Total

$2346

INDIVIDUAL FUNDRAISING

Cost ($)

Trade Me Sales

$150

Fresh Choice Community Fund – Pending

$0

New Brighton Rotary Club - Pending

$0

                                                                                                 Total

$180

REMAINING

$2166

 

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Katie MacDonald - Community Support Officer

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Waitai/Coastal-Burwood Community Board

20 May 2019

 

 

10.   Coastal-Burwood Community Board Discretionary Response Fund 2018-19 - Otautahi Sports Association - Otautahi Rugby Club Bower Park Carpark Project

Reference:

19/463215

Presenter(s):

Jacqui Miller, Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider an application for funding from its 2018-19 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

58948

Otautahi Sports Association

Otautahi Rugby Club - Bower Park Carpark

$4,140

$3,000

 

1.2       There is currently a balance of $12,536 remaining in the fund.

2.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $3,000 from its 2018-19 Discretionary Response Fund to Otautahi Sports Association towards the Otautahi Rugby Club – Bower Park Carpark.

 

3.   Key Points

Issue or Opportunity

3.1       To build new car parking facilities adjacent to Bower Park on New Brighton Road to allow for safe parking for families and supporters of Otautahi Rugby Club and visiting clubs.

Strategic Alignment

3.2       The recommendation is aligned to the Strategic Framework and in particular the strategic priority of "Strong Communities".  It will provide a "Strong sense of community" and the strategic priority of, 'Enabling active citizenship and connected communities".

Decision Making Authority

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7       At the time of writing, the balance of the 2018-19 Discretionary Response Fund is as below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$93,886

$81,350

$12,536

$9,536

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Coastal-Burwood Community Board Discretionary Response Fund 2018-19 Report - Otautahi Sports Association - Bower Park Carpark Decision Matrix

31

b

Otautahi Sports Association - Bower Park Carpark Map

32

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jacqui Miller - Community Recreation Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Waitai/Coastal-Burwood Community Board

20 May 2019

 

PDF Creator


Waitai/Coastal-Burwood Community Board

20 May 2019

 

PDF Creator


Waitai/Coastal-Burwood Community Board

20 May 2019

 

 

11.   Coastal-Burwood Community Board Discretionary Response Fund 2018-19 - Scouting NZ Burwood - Building Insurance

Reference:

19/486149

Presenter(s):

Jacqui Miller, Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider an application for funding from its 2018-19 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

58948

Scouting NZ Burwood

Building Insurance

$1,871.00

$1,696.00

 

1.2       There is currently a balance of $12,536 remaining in the fund

2.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $1,696 from its 2018-19 Discretionary Response Fund to Scouting NZ Burwood towards the Building Insurance.

 

3.   Key Points

Issue or Opportunity

3.1       Funding assistance is requested by Scouting NZ Burwood to pay for their building insurance on their clubrooms located at 17 Travis Road, Burwood.

Strategic Alignment

3.2       The recommendation is aligned to the Strategic Framework and in particular the strategic priority of "Strong Communities".  It will provide a "Strong sense of community" and the strategic priority of, 'Enabling active citizenship and connected communities".

Decision Making Authority

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.4       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7       At the time of writing, the balance of the 2018-19 Discretionary Response Fund is as below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$93,886

$85,350

$12,536

$10,840

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Coastal-Burwood Community Board Discretionary Response Fund 2018-19 Scouting NZ Burwood Decision Matrix

35

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jacqui Miller - Community Recreation Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Waitai/Coastal-Burwood Community Board

20 May 2019

 

PDF Creator 


Waitai/Coastal-Burwood Community Board

20 May 2019

 

 

12.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 


Waitai/Coastal-Burwood Community Board

20 May 2019

 

 

13.   Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Coastal-Burwood Community Board

20 May 2019

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

8

Tree removal from Lower Styx Road

 

 

 

 

 

Attachment 1 - Previous Council Resolution to Acquire the Property

s7(2)(b)(ii), s7(2)(g), s7(2)(i)

Prejudice Commercial Position, Maintain Legal Professional Privilege, Conduct Negotiations

To conduct commercial negotiations and maintain legal privilege.

Following completion of the acquisition of the properties.

14

Waitai/Coastal-Burwood Community Board: Consideration of Community Servce Awards 2019

s7(2)(a)

Protection of Privacy of Natural Persons

Personal details of nominees and nominators are included in the report

Hosting of the Community Service Awards Function