Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board will be held on:

 

Date:                                    Monday 20 May 2019

Time:                                   10am

Venue:                                 Akaroa Board Room
78 Rue Lavaud, Akaroa

 

 

Membership

Chairperson

Deputy Chairperson

Members

Pam Richardson

Tyrone Fields

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

13 May 2019

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

20 May 2019

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

20 May 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Mihi/Karakia Timatanga............................................................................................. 4 

C          1.        Apologies................................................................................................. 4

B         2.        Declarations of Interest.............................................................................. 4

C          3.        Confirmation of Previous Minutes................................................................. 4

B         4.        Public Forum............................................................................................ 4

B         5.        Deputations by Appointment....................................................................... 4

B         6.        Presentation of Petitions............................................................................ 4

B         7.        Reserve Management Committee Meeting Minutes........................................ 13

B         8.        Correspondence - Lyttelton Port Company - Underwater Noise from Land Based Piling............................................................................................................. 23

B         9.        Correspondence - Freedom Camping at Stoddart Point, Diamond Harbour........ 31

Staff Reports

C          10.      Banks Peninsula Community Board Discretionary Response Application 20 May 2019: Akaroa District Promotions - Lumiere d'Akaroa Event.................................... 33

 

B         11.      Elected Members’ Information Exchange..................................................... 36

Karakia Whakamutunga

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

20 May 2019

 

 

Mihi/Karakia Timatanga 

1.   Apologies

At the close of the agenda no apologies had been received.

 

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

3.   Confirmation of Previous Minutes

That the minutes of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board meeting held on Monday, 6 May 2019  be confirmed (refer page 5).

 

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

20 May 2019

 

 

 

Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                    Monday 6 May 2019

Time:                                   10am

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Present

Chairperson

Deputy Chairperson

Members

Pam Richardson

Tyrone Fields

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

6 May 2019

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

Mihi/Karakia Timatanga:  Tyrone Fields 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Decision

An apology for lateness was received and accepted from Andrew Turner.

 

2.   Declarations of Interest

Part B

John McLister declared an interest in Item 9 - Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report, Clause 3.1 – Memos/Information/Advice to the Board regarding Lyttelton Seafarers Welfare.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2019/00040

That the minutes of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board meeting held on Monday, 15 April 2019 be confirmed.

Tyrone Fields/Janis Haley                                                                                                                                     Carried

 

4.   Public Forum

 

4.1      Lyttelton Farmers’ Markets - Traffic Management

             Kerry Donnelly, Manager of Lyttelton Farmers’ Market, and Wendy Everingham,  Lyttelton Information Centre, spoke to the Board regarding traffic management at the Saturday Farmers’ Markets on London Street in Lyttelton.

             Following the March 2019 terror attacks in Christchurch, the stall vendors are concerned about pedestrian safety and would like to  have the two entrances to the market blocked off at the London Street/Oxford Street and London Street/Canterbury Street intersections. Mr Donnelly will liaise with Council staff to investigate options to improve safety.

Part B

That the Banks Peninsula Community Board:

1.         Thanks Mr Donnelly for his public forum presentation.

 

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Reserve Management Committee Meeting Minutes

 

Community Board Resolved BKCB/2019/00041

(Original staff recommendation accepted without change)

Part B

That the Banks Peninsula Community Board:

1.    Receive the minutes of the Okains Bay Reserve Management Committee – 2 April 2019

2.    Acknowledge the resignation of Derek Cox from the Okains Bay Reserve Management Committee.

Janis Haley/Jed O'Donoghue                                                                                                                              Carried

 

 

9.   Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report - May 2019

 

Community Board Resolved BKCB/2019/00042

[Original staff recommendation accepted without change]

Part B

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Receive the Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report for May 2019.

Tori Peden/Jed O'Donoghue                                                                                                                               Carried

 

 

Andrew Turner arrived at the meeting at 10.45am.

 

8.   Pedestrian Improvements - Godley Quay/Voelas Road, Lyttelton

 

Board Comment

1.         The Board thanked staff for providing a comprehensive report on Pedestrian Improvements – Godley Quay/Voelas Road, Lyttelton.

2.         The Staff Recommendation (Option 1) was moved and seconded, but when put to the meeting was lost.

3.         The Board noted that none of the options in the report fully addressed the concerns of residents and the transport industry, but decided to prioritise those of residents and the local community by supporting Option 2 – Preferred Parking Restrictions.

4.         Staff noted that Option 2, as supported by the Board, may not satisfy the requirements of the safety audit on this piece of road.

 

Lost Motion

 

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.    Approve that all existing parking and stopping restrictions on the north east side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 25 metres be revoked.

2.    Approve that all existing parking and stopping restrictions on the south west side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 15 metres be revoked.

3.    Approve that all existing parking and stopping restrictions on the north west side of Godley Quay, between its intersections with Voelas Road and Simeon Quay be revoked. 

4.    Approve that all existing parking and stopping restrictions on the north west side of Godley Quay, commencing at intersection with Voelas Road and extending in a south westerly direction for a distance of 420 metres be revoked.

5.    Approve that all existing parking and stopping restrictions on the south east side of Godley Quay, between its intersections with Simeon Quay and Cyrus Williams Quay be revoked.

6.    Approve that all existing parking and stopping restrictions on the north side of Cyrus Williams Quay, commencing at intersection with Godley Quay and extending in an easterly direction for a distance of 20 metres be revoked.

7.    Approve that the stopping of vehicles be prohibited on the north east side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 25 metres.

8.    Approve that the stopping of vehicles be prohibited on the south west side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 15 metres.

9.    Approve that the stopping of vehicles be prohibited on the north west side of Godley Quay, commencing at intersection with Simeon Quay and extending in a south westerly direction for a distance of 40 metres.

10.  Approve that the stopping of vehicles be prohibited on the north west side of Godley Quay, commencing at intersection with Voelas Road and extending in a north easterly direction for a distance of 13 metres.

11.  Approve that the stopping of vehicles be prohibited on the north west side of Godley Quay, commencing at intersection with Voelas Road and extending in a south westerly direction for a distance of 420 metres.

12.  Approve that the stopping of vehicles be prohibited on the south east side of Godley Quay, commencing at intersection with Simeon Quay and extending in a south westerly direction for a distance of 370 metres.

13.  Approve that the stopping of vehicles be prohibited on the south east side of Godley Quay, commencing at intersection with Cyrus Williams Quay and extending in a northerly direction for a distance of 65 metres.

14.  Approve that the stopping of vehicles be prohibited on the south east side of Godley Quay, commencing at point 99 metres north of its intersection with Cyrus Williams Quay and extending in a  northerly direction for a distance of 65 metres.

15.  Approve that the stopping of vehicles be prohibited on the north side of Cyrus Williams Quay, commencing at intersection with Godley Quay and extending in an easterly direction for a distance of 20 metres.

16.  Approve the lane marking changes, kerb alignment changes, traffic island and road surface changes on at the intersection of Godley Quay with Voelas Road as detailed in Attachment A.

17.  That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place, including any revocations.

 

John McLister/Tori Peden                                                                                                                                            Lost

 

 

Community Board Resolved BKCB/2019/00043

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

 

1.    Note that for the purposes of the following resolutions: (1) an intersection is defined by the position of kerbs on each intersecting roadway; and (2) The resolution is to take effect from the commencement of physical road works associated with the project as detailed in this report; and (3) if the resolution states "Note 1 applies", any distance specified in the resolution relates the kerb line location referenced as exists on the road immediately prior to the Banks Peninsula meeting of the 6th May 2019; and (4) If the resolution states "Note 2 Applies", any distance specified in the resolution relates the approved kerb line location on the road resulting from the resolution as approved.

 

2.    Approve that all existing parking and stopping restrictions on the north east side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 25 metres be revoked. Note 1 Applies. Note 1 Applies.

 

3.    Approve that all existing parking and stopping restrictions on the south west side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 15 metres be revoked. Note 1 Applies. Note 1 Applies.

 

4.    Approve that all existing parking and stopping restrictions on the north west side of Godley Quay, commencing at intersection with Voelas Road and extending in a south westerly direction for a distance of 70 metres be revoked. Note 1 Applies.

 

5.    Approve that all existing parking and stopping restrictions on the north west side of Godley Quay, commencing at intersection with Voelas Road and extending in a north easterly direction for a distance of 13 metres be revoked. Note 1 Applies.

 

6.    Approve that all existing parking and stopping restrictions on the south east side of Godley Quay, commencing at its intersection with Simeon Quay and extending in a south westerly direction for a distance of 198.5 be revoked. Note 1 Applies.

 

7.    Approve that all existing parking and stopping restrictions on the north west side of Godley Quay, commencing at its intersection with Simeon Quay and extending in a south westerly direction for a distance of  40 be revoked. Note 1 Applies.

 

8.    Approve that the stopping of vehicles be prohibited on the north east side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 25 metres. As detailed in attachment H. Note 1 Applies.

 

9.    Approve that the stopping of vehicles be prohibited on the south west side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 15 metres. As detailed in attachment H. Note 2 Applies.

 

10.  Approve that the stopping of vehicles be prohibited on the north west side of Godley Quay, commencing at intersection with Voelas Road and extending in a south westerly direction for a distance of 62 metres. As detailed in attachment H. Note 2 Applies

 

11.  Approve that the stopping of vehicles be prohibited on the north west side of Godley Quay, commencing at intersection with Voelas Road and extending in a north easterly direction for a distance of 13 metres. As detailed in attachment H. Note 1 Applies.

 

12.  Approve that the stopping of vehicles be prohibited on the south east side of Godley Quay commencing at its intersection with Simeon Quay and extending in a south westerly direction for a distance of 198.5 metres  As detailed in attachment H. Note 1 Applies.

 

13.  Approve that the stopping of vehicles be prohibited on the north west side of Godley Quay commencing at its intersection with Simeon Quay and extending in a south westerly direction for a distance of 40 metres. As detailed in attachment H. Note 1 Applies.

 

14.  Approve the lane marking changes, kerb alignment changes, traffic island and road surface changes on at the intersection of Godley Quay with Voelas Road as detailed in Attachment H.

 

15.  That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place, including any revocations.

 

Tyrone Fields/Jed O'Donoghue                                                                                                                          Carried

 

10. Elected Members’ Information Exchange

Part B

 

10.1   FrenchFest - Waste Minimisation

Part B

The Board agreed to provide a letter of support to FrenchFest to seek funding for waste minimisation at the 2019 FrenchFest event in Akaroa.

 

 

10.4   Coastal Erosion

Part B

The Board noted that coastal erosion is a significant and ongoing issue for communities around Banks Peninsula and requested that staff provide an update on any upcoming or current planning regarding coastal erosion on Banks Peninsula.

 

 

Karakia Whakamutunga: Tyrone Fields 

Meeting concluded at 12.31

 

CONFIRMED THIS 20th DAY OF MAY  2019

 

Pam Richardson

Chairperson

   


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

20 May 2019

 

 

7.     Reserve Management Committee Meeting Minutes

Reference:

19/207184

Presenter(s):

Liz Carter

 

 

1.   Purpose of Report

Minutes have been received from the following Reserve Management Committees. These minutes may still need to be confirmed by the relevant committee at its next meeting.

Committee

Date

Lyttelton Reserve Management Committee

8 April 2019

Diamond Harbour Reserve Management Committee

15 April 2019

Pigeon Bay Reserve Management Committee

22 April 2019

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.      Receive the minutes of the following Reserve Management Committees:

·     Lyttelton Reserve Management Committee – 8 April 2019

·     Diamond Harbour Reserve Management Committee – 15 April 2019

·     Pigeon Bay Reserve Management Committee – 22 April 2019

 

 

Attachments

No.

Title

Page

a

Lyttelton Reserve Management Committee Minutes - 8 April 2019

14

b

Diamond Harbour Reserve Management Committee Minutes - 15 April 2019

18

c

Pigeon Bay Reserve Management Committee Minutes - 22 April 2019

21

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

20 May 2019

 

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20 May 2019

 

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20 May 2019

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

20 May 2019

 

 

8.     Correspondence - Lyttelton Port Company - Underwater Noise from Land Based Piling

Reference:

19/475444

Presenter(s):

Liz Carter – Community Board Adviser

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Lyttelton Port Company

Cruise Berth – Underwater Noise from Land Based Piling

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 20 May 2019

 

 

 

Attachments

No.

Title

Page

a

Banks Peninsula Community Board - Correspondence - Lyttelton Port Company  - Cruise Berth - Underwater Noise From Land Based Piling - 20 May 2019

24

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

20 May 2019

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

20 May 2019

 

 

9.     Correspondence - Freedom Camping at Stoddart Point, Diamond Harbour

Reference:

19/522884

Presenter(s):

Liz Carter – Community Board Adviser

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Diamond Harbour Community Association

Freedom Camping at Stoddart Point, Diamond Harbour

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 20 May 2019.

2.         Refer the correspondence to staff with a request to report back on any steps that can be taken to address the concerns in the letter relating to the effects of freedom camping at Stoddart Point.

 

 

Attachments

No.

Title

Page

a

Banks Peninsula Community Board - Correspondence from Diamond Harbour Community Association re Freedom Camping at Stoddart Point - 7 March 2019

32

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

20 May 2019

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

20 May 2019

 

 

10.   Banks Peninsula Community Board Discretionary Response Application 20 May 2019: Akaroa District Promotions - Lumiere d'Akaroa Event

Reference:

19/441758

Presenter(s):

Philipa Hay (Community Development Adviser

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to consider an application for funding from its 2018-19 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

59460

Akaroa District Promotions Inc.

Lumiere d'Akaroa Event

$2,000

$2,000

 

1.2       There is currently a balance of $26,809 remaining in the fund

2.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approves a grant of $2,000 from its 2018-19 Discretionary Response Fund to Akaroa District Promotions towards security and light and sound for the Lumiere d'Akaroa Event.

 

3.   Key Points

Issue or Opportunity

3.1       This is a new event for the Akaroa community and is a collaboration between three local groups.  This application will be considered after the event has taken place due to its submission after the agenda cut-off.

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of 'Enabling active citizenships and connected communities, and maximising opportunities to develop a vibrant, prosperous and sustainable 21st Century city.   It will provide a local opportunity for 'celebration of our identity' and a community 'we are proud to live in'.

Decision Making Authority

3.3       The Community Board has the delegated authority to determine the allocation of the Discretionary Response Fund for each community.

3.3.1   Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.3.2   The Fund does not cover:

·     Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·     Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.4       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.5       The level of significance was determined by the number of people affected and/or with an interest.

3.6       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.7       At the time of writing, the balance of the 2018-19 Discretionary Response Fund is as below.

Total Budget 2018/19

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$70,202

$43,893

$25,809

$23,809

 

3.8       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.9       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Akaroa District Promotions - Lumiere D'Akaroa Event funding matrix

35

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Philipa Hay - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

20 May 2019

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

20 May 2019

 

 

11.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.