Waihoro

Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waihoro/Spreydon-Cashmere Community Board will be held on:

 

Date:                                    Friday 15 March 2019

Time:                                   8am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

11 March 2019

 

 

 

 

 

Christopher Turner-Bullock

Manager Community Governance, Spreydon-Cashmere

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waihoro/Spreydon-Cashmere Community Board

15 March 2019

 

 


Waihoro/Spreydon-Cashmere Community Board

15 March 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 4

B         2.        Declarations of Interest.............................................................................. 4

C          3.        Confirmation of Previous Minutes................................................................. 4

B         4.        Public Forum............................................................................................ 4

B         5.        Deputations by Appointment....................................................................... 4

B         6.        Presentation of Petitions............................................................................ 4

B         7.        Correspondence....................................................................................... 13

Staff Reports

C          8.        Spreydon-Cashmere Youth Achievement and Development Scheme................. 27

C          9.        2018/19 Spreydon-Cashmere Discretionary Response Fund - Youth Achievement and Development Scheme............................................................................... 31

C          10.      Waihoro/Spreydon-Cashmere Community Board Area Report - March 2019........ 35

 

B         11.      Elected Members’ Information Exchange..................................................... 60 

 

 


Waihoro/Spreydon-Cashmere Community Board

15 March 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waihoro/Spreydon-Cashmere Community Board meeting held on Friday, 15 February 2019  be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

OR

There will be no public forum at this meeting

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waihoro/Spreydon-Cashmere Community Board

15 March 2019

 

 

 

Waihoro

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                     Friday 15 February 2019

Time:                                    8am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

15 February 2019

 

 

 

 

 

Christopher Turner-Bullock

Manager Community Governance, Spreydon-Cashmere

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Decision

There were no apologies.

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SCCB/2019/00008

Community Board Decision

That the minutes of the Waihoro/Spreydon-Cashmere Community Board meeting held on Tuesday, 5 February 2019 be confirmed, with the following amendments:

In item 13.3 the word “vehicle” be changed to “cycle”  to read “the signals at Roker Street and Barrington Street appear to be triggered by a cycle exiting”.

In item 13, fourth point the word “Stanbury” be changed to “Maryhill” Avenue in regards to the location of the community pantry.

Phil Clearwater/Lee Sampson                                                                                                                                Carried

 

4.   Public Forum

Part B

4.1       LJ and Friends - Bicycle Initiative

 

Antoine Houle, Peter MacLeod, Jake Orpwood, Lincoln Pine, Leslie Thomas, and Kane Oliver addressed the Board on LJ and Friends Community Bike Workshop, a youth-run community bike workshop providing services in Spreydon.  The workshops run Sundays 1 -4pm and young trainee bike mechanics dismantle and repair donated bicycles, provide tools to community members so that they can repair their bicycles, assist with or undertake repairs.  The group explained that the initiative has a vision of training young people in skills, attitude and personal growth and operates in an environment that is fun, relational, developmental, proximal and safe.

The Chairperson thanked the group for their presentation.

 

4.2       Huntsbury Community Centre

Part B

David Drayton, Treasurer of the Huntsbury Community Association, updated the Board on recent Movie Night held in the Huntsbury Reservoir area. The evening was well attended and very successful.

Mr Drayton alsoadvised the Board that plans are in place for strengthening of the Huntsbury  Community Centre.  Work is scheduled to commence in the April 2019 School Holidays so as to cause the least disruption to the Centres tenants.

The Chairperson thanked Mr Drayton for his presentation.

 

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

7.   Waihoro/Spreydon-Cashmere Community Board Area Report - February 2019

 

Board Consideration

The Board discussed the proposed criteria and processes for its  Off The Ground fund, Neighbourhood Week/Let’s Get Together this Summer and Youth Development and Achievement Fund grants and the matters that the Board wishes to raise in its next report to the Council and to report in the next Board newsletter.

 

Staff Recommendations 

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Receives the Waihoro/Spreydon-Cashmere Community Board Area Report for February 2019.

2.         Adopts the following criteria and approval process for  the Board’s Off The Ground fund, Neighbourhood Week/Let’s Get Together this Summer and Youth Development and Achievement Fund:.

Off The Ground Fund:

PURPOSE

(a)       The fund is to provide the community with access to small grants as one-off funding for community volunteer projects with a quick turn- around consideration process.

CRITERIA

(b)       The project must benefit people living in the Spreydon-Cashmere Board area.

(c)       Only one grant will be available for any one community project within a period of 12 months.

(d)       Funding may be granted up to a maximum of $250.

PROCESS

(e)       Applications are to be made on the Council funding application form provided prior to commencement of the project.

(f)        Applications must provide contact details and details of the location of the activity and a short description of the project.

(g)       The grant applications will be administered through the Council's Community Governance staff in the Spreydon-Cashmere Board Area who will undertake an initial assessment of applications and distribute brief details of the assessment to all Board members.

(h)       Board members are to promptly indicate their support or otherwise for the grant to the Board Chairperson for consideration.

(i)        Approval of a grant up to a maximum of $250 is delegated to the Community Board Chairperson.

(j)        The funds will be paid to the applicant on the production of receipts as reimbursement after approval has been received.  If it is more appropriate for payment to be made up front this may be discussed with staff.

(k)       A schedule of grants from the Off the Ground Fund will be provided to the Board members on a monthly basis.

 

Neighbourhood Week/Let’s Get Together this Summer

3.         Adopts the following criteria and approval process for Neighbourhood Week/Let’s Get Together this Summer Funding:

(a)       Funding is not available for alcohol or fireworks.

(b)       The Board may not give priority to funding items other than food.

(c)       Neighbourhood Week funding is seen as a small contribution towards holding a  gathering. Because it is intended to “bring neighbours together” applications from individuals getting together and holding a local gathering will take priority over those held by organisations.

(d)       Neighbourhood Week funding should not be seen as a way for individuals or organisations to hold a gathering that they would otherwise at other times of the year.

(e)       It is expected that those holding the gathering will contribute in some way towards the gathering, even if it is through supplying some of the materials.

(f)        All gatherings need to take place within designated dates.

(g)       Where two gatherings are to be held in a close locality (i.e. the same street or park), applicants will be encouraged to combine these gatherings.

(h)       Where two or more people apply separately for the same gathering, these applications will be considered together.

(i)        Residents’ Associations can apply unless they have received funding for a Neighbourhood Week gathering from another Council fundYouth Development and Achievement Fund:

4.         Adopts the following criteria and approval process for the Board’s Youth Development and Achievement Fund:

(a)       The fund is to acknowledge young people’s effort, achievement or excellence in the community by providing financial assistance of up to $500 for development projects.

(b)       Achievement includes personal development and growth in the areas of sport, culture, leadership, and non-curricula education, as well as selection to regional, national, and international levels of competition or representation.

(c)       Applicants age must be from Year 7 school age to 25 years old inclusive.

(d)       Only residents of Spreydon-Cashmere are eligible.

(e)       Retrospective applications will not be considered.

(f)        Applications must be submitted by individual applicants.  In the event of  group members or multiple family members applying, the Board may choose to make one allocation payable equally to family or group members.

(g)       Funding may include assistance towards travel costs.

(h)       Applicants should demonstrate that they have been actively pursuing other sources of funding.

(i)        Projects must have an obvious benefit for the recipient and/or the wider community.

(j)        Any funding provided will be limited to two grants per individual, and no more than one grant per individual in any 12 month period.

(k)       Successful applicants will be invited to report back to the Board following expenditure of their funding support.

(l)        The level at which an individual is performing/achieving will be taken into account, including competition or performance levels.

(m)     Financial considerations may be taken into account.

 

 

Community Board Resolved SCCB/2019/00009

Part C

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Receives the Waihoro/Spreydon-Cashmere Community Board Area Report for February 2019.

2.         Adopts the following criteria and approval process for Off the Ground Fund:

Spreydon-Cashmere Off The Ground Fund:

PURPOSE

(a)             The fund is to provide the community with access to small grants as one-off funding for community volunteer projects with a quick turn- around consideration process.  The emphasis of this fund has been consistently on projects creating “a moment of joy”.

CRITERIA

(b)             The project must benefit people living in the Spreydon-Cashmere Board area.

(c)              Only one grant will be available for any one community project within a period of 12 months.

(d)             Funding may be granted up to a maximum of $250.

PROCESS

(e)             Applications are to be made on the Council funding application form provided prior to commencement of the project.

(f)              Applications must provide contact details and details of the location of the activity and a short description of the project.

(g)             The grant applications will be administered through the Spreydon-Cashmere Community Governance staff who will undertake an initial assessment of applications and distribute brief details of the assessment to all Board members.

(h)             Board members are to promptly indicate their support or otherwise for the grant to the Board Chairperson for consideration.

(i)               Approval of a grant up to a maximum of $250.is delegated to the Board Chairperson.

(j)              The funds will be paid to the applicant on the production of receipts as reimbursement after approval has been received.  If it is more appropriate for payment to be made up front this may be discussed with staff.

(k)             A schedule of grants from the Off the Ground Fund will be provided to the Board members on a monthly basis

3.         Adopts the following criteria and approval process for Neighbourhood Week/Let’s Get Together this Summer Funding:

Spreydon-Cashmere Neighbourhood Week/Let’s Get Together this Summer

(a)          Funding is not available for alcohol or fireworks.

(b)          The Board may not give priority to funding items other than food.

(c)          Neighbourhood Week funding is seen as a small contribution towards holding a gathering. Because it is intended to “bring neighbours together” applications from individuals getting together and holding a local gathering will take priority over those held by organisations.

(d)          Neighbourhood Week funding should not be seen as a way for individuals or organisations to hold a gathering that they would otherwise have had at other times of the year.

(e)          It is expected that those holding the gathering will contribute in some way towards the  gathering, even if it is through supplying some of the materials.

(f)           All gatherings need to take place within designated dates

(g)          Where two gatherings are to be held in a close locality (i.e. the same street or park), applicants will be encouraged to combine these gatherings.

(h)          Where two or more people apply separately for the same gathering, these applications will be considered together.

(i)           Only residents of Spreydon-Cashmere may apply.

(j)           Residents’ Associations can apply unless they have received funding for a Neighbourhood Week gathering from another Council fund. 

4.         Adopts the following criteria and approval process for the Spreydon-Cashmere Youth Development and Achievement Fund:

             Spreydon-Cashmere Youth Development and Achievement Fund:

(a)       The fund is to acknowledge young people’s effort, achievement or excellence in the community by providing financial assistance of up to $500 for developmental and participatory activities.

(b)       Achievement includes personal development and growth in the areas of sport, culture, leadership, and non-curricula education, as well as selection to regional, national, and international levels of competition or representation.

(c)       Applicants age must be from Year 7 school age to 25 years old inclusive.

(d)       Only applicants having their primary residence in Spreydon-Cashmere are eligible.

(e)       Retrospective applications will not be considered.

(f)        Applications must be submitted by individual applicants.

(g)       Funding may include assistance towards travel costs.

(h)       Applicants should demonstrate that they have been actively pursuing other sources of funding.

(i)        Projects must have an obvious benefit for the recipient and/or the wider community.

(j)        Any funding provided will be limited to two grants per individual, and no more than one grant per individual in any 12 month period.

(k)       Successful applicants will be invited to report back to the Board following expenditure of their funding support.

(l)        The level at which an individual is performing/achieving will be taken into account, including competition or performance levels.

(m)     Financial considerations may be taken into account.

5.         Agrees that the following matters be included in its next report to Council:

•          LJ and Friends Bike workshop.

•          West Spreydon pool passes.

•          Revised Board Funding criteria.

•          Barrington Mall Barrington Street exit/entry improvements.

•          Cashmere, Worsleys, Hoon Hay Intersection.

6.         Agrees that it would like to suggest the following as articles for the Council’s Newsline and /or the next Community Board Newsletter.

·        LJ and Friends Bike workshop.

·        West Spreydon pool Passes.

·        Revised Board Funding criteria.

·        Barrington Mall Barrington Street exit/entry improvements.

Helene Mautner/Phil Clearwater                                                                                                                         Carried

 

 

8.   Elected Members’ Information Exchange

Part B

The Board shared the following information:

·        There is concern about the speed of traffic, particularly trucks, on Hunter Terrace in the proximity of the South Library.

·        There is concern about parks and greenspace maintenance in the Board area.

·        The possibility of a River Festival being held in the Board area.

·        Interest in 54 Colombo Street for a community use is ongoing.

 

Meeting concluded at 9.37am.

 

CONFIRMED THIS 5th DAY OF March 2019

 

Karolin Potter

Chairperson

   


Waihoro/Spreydon-Cashmere Community Board

15 March 2019

 

 

7.     Correspondence

Reference:

19/244186

Presenter(s):

Faye Collins, Community Board Adviser

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Age-Friendly Spreydon-Cashmere

Progress of Age-Friendly Spreydon-Cashmere

 

2.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Receive the information in the correspondence report dated 15 March 2019

 

 

 

Attachments

No.

Title

Page

a

Letter from Age-Friendly Spreydon-Cashmere

14

b

Age-Friendly Report to Spreydon-Cashmere Community Board

15

c

Appendix 1 - Ag-Friendly Background Research Document

20

d

WHO Age-Friendly Citiies Checklist

23

 

 


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15 March 2019

 

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15 March 2019

 

 

8.     Spreydon-Cashmere Youth Achievement and Development Scheme

Reference:

19/209639

Presenter(s):

Emma Pavey, Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waihoro/Spreydon-Cashmere Community Board to consider applications received for funding from its 2018-19 Youth Achievement and Development Scheme.

1.2       This report is to assist the Board to consider applications of funding from Lucy Mae Damen-Horrill, Sophie Briar Yarham and Lucie Chretien.

1.3       There is currently a balance of $895 remaining in this fund.

2.   Staff Recommendations

That the Waihoro/Spreydon-Cashmere Community Board resolve to:

1.         Approve a grant of $250 from its 2018-19 Youth Achievement and Development Scheme to Lucy Mae Damen-Horrill towards the Volleyball Nationals in Palmerston North.

2.         Approve a grant of $500 from its 2018-19 Youth Achievement and Development Scheme to Sophie Briar Yarham towards the Softball International Little League Qualifiers in Jakarta.

3.         Approve a grant of $250 from its 2018-19 Youth Achievement and Development Scheme to Lucie Chretien towards the Volleyball Nationals in Palmerston North.

3.   Key Points

Strategic Alignment

3.1       Investing in our youth to develop leadership, cultural competence and success in their chosen field builds the capacity of our city’s youth, our future adults.  In doing so we increase the likelihood of these youths contributing to developing a vibrant, prosperous and sustainable 21st century city; one of the council’s six Strategic Priorities.  The recommendations contained in this report are based on this principle.

Decision Making Authority

3.2       Determine the allocation of the discretionary Response Fund for each community (including any allocation towards a Youth Achievement and Development Scheme).

3.3       Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.4       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions.

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.5       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.6       The level of significance was determined by the number of people affected and/or with an interest.

3.7       Due to the assessment of low significance, no further community engagement and consultation is required.

4.   Applicant 1 – Lucy Mae Damen-Horrill

4.1       Age: 16

4.2       School: Cashmere High School

4.3       Activity: Volleyball

4.4       Event seeking support for: Volleyball Nationals Tournament in Palmerston North – 24 March to 30 March 2019.

4.5       Lucy lives in Hoon Hay with her mother and two sisters, one of which is her twin.

4.6       Lucy has been playing volleyball at Cashmere High School for five years and trains 10 hours a week in preparation for the tournament.  Lucy went through a selection process to be selected to be in the team along with 10 other girls.  Lucy was also selected to be member of the starting six in the Division 1 team in the tournament. 

4.7       Lucy is interested in tramping and goes surfing nearly every week with her twin sister. 
When Lucy leaves school she hopes to study nursing for three years before looking at using the qualifications to join the New Zealand Army as a Nursing Officer.  Lucy states that she has a passion for helping people mentally and physically and has been developing her leadership skills through the humanitarian council and through organising fundraising events.

4.8       Lucy has organised a sausage sizzle at Mitre 10 on 9 March and has applied for a sausage sizzle event at Bunnings at Tower Junction.  She has also been saving her wages from her part time job at Glassons.

4.9       The following table provides a breakdown of the costs for Lucy Mae Damen-Horrill:

EXPENSES

Cost ($)

Flights

$100

Accommodation

$507

Vehicle hire and fuel

$120

Tournament Entry Fees

$120

Food

$120

 

 

                                                                                                 Total

$967

 


 

5.   Applicant 2 – Sophie Briar Yarham

5.1       Age: 12

5.2       School: Christchurch South Intermediate

5.3       Activity: Softball

5.4       Event seeking support for: International Little League Qualifier in Jakarta – 17 to 22 June 2019.

5.5       Sophie lives in Spreydon with her parents, two sisters and a brother.  Sophie attends Christchurch Intermediate School.

5.6       Sophie has been playing softball since the age of five and has grown as a player over this time.  Sophie plays for Halswell Softball as well as Canterbury Softball and won a place at the
Under 15's National Championships securing a place in the International Little League Qualifier.  Sophie's team also won the Mainland Shield in 2018.

5.7       Sophie also plays netball, touch rugby, basketball, korfball and enjoys surfing.

5.8       Sophie is undertaking fundraising through bucket collections, donations, raffles and is holding a fundraising night at a bar in Beckenham.

5.9       The following table provides a breakdown of the costs for Sophie Briar Yarham:

EXPENSES

Cost ($)

Airfares

$1,450

Accommodation

$400

Meals

$480

Insurance

$312

Transport

$150

Misc

$77

Uniform

$220

 

 

                                                                                                 Total

$3,089

 

6.   Applicant 3 – Lucie Chretien

6.1       Age: 15

6.2       School: Cashmere High School

6.3       Activity: Volleyball

6.4       Event seeking support for: Volleyball Nationals Tournament in Palmerston North – 24 March to 30 March 2019.

6.5       Lucie lives St Martins with her parents and four siblings.

6.6       Lucy has been playing volleyball at Cashmere High School for three years and trains most days in between schooling and her part time job.  Lucie went through a selection process to be selected to be in the volleyball team and has been playing for volleyball for Canterbury where she has been named as one of their top 10 players.  

6.7       Lucie is interested in other sports and plays netball, tennis, rows and kayaks but states that her passion is playing volleyball and it has increased her confidence levels over the past couple of years.  Lucie works part time cleaning and babysitting and has been saving her wages to pay towards the trip.  Lucie has acknowledged that her siblings also play sport at a high level and the costs for five children participating in sport can be demanding.

6.8       The following table provides a breakdown of the costs for Lucie Chretien:

EXPENSES

Cost ($)

Flights

$100

Accommodation

$507

Vehicle hire and fuel

$120

Tournament Entry Fees

$120

Food

$120

 

 

                                                                                                 Total

$967

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emma Pavey - Community Recreation Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

  


Waihoro/Spreydon-Cashmere Community Board

15 March 2019

 

 

9.     2018/19 Spreydon-Cashmere Discretionary Response Fund - Youth Achievement and Development Scheme

Reference:

19/210695

Presenter(s):

Emma Pavey, Community Recreation Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Waihoro/Spreydon-Cashmere Community Board to consider an application for funding from its 2018/19 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

58859

Waihoro/Spreydon-Cashmere Community Board

2018/19 Youth Achievement and Development Scheme

$2,000

$2,000

 

1.2       There is currently a balance of $50,285 remaining in the fund

2.   Staff Recommendations

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approves a grant of $2,000 from its 2018/19 Discretionary Response Fund towards the 2018/19 Youth Achievement and Development Scheme.

3.   Key Points

Opportunity

3.1       To provide funding opportunities for young people to develop skills in their chosen field of interest through projects and events.

Strategic Alignment

3.2       The recommendation is strongly aligned to the Strategic Framework and in particular the strategic priority of Strong Communities.  It will provide a celebration of identity through arts, culture, heritage and sport and will value the voices of children and young people.

Decision Making Authority

3.3       Determine the allocation of the discretionary Response Fund for each community

3.4       Allocations must be consistent with any policies, standards or criteria adopted by the Council

3.5       The Fund does not cover:

·   Legal challenges or Environment Court challenges against the Council, Council Controlled organisations or Community Board decisions

·   Projects or initiatives that change the scope of a Council project or that will lead to ongoing operational costs to the Council (though Community Boards can recommend to the Council that it consider a grant for this purpose).

Assessment of Significance and Engagement

3.6       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.7       The level of significance was determined by the number of people affected and/or with an interest.

3.8       Due to the assessment of low significance, no further community engagement and consultation is required.

Discussion

3.9       At the time of writing, the balance of the 2018/19 Discretionary Response Fund is as below.

Total Budget 2018/19

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$107,3994

$57,109

$50,285

$48,285

 

3.10    Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.11    The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Waihoro/Spreydon-Cashmere 2018 19 Discretionary Response Fund Youth Achievement and Development Scheme Decision Matrix

33

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emma Pavey - Community Recreation Advisor

Approved By

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

  


Waihoro/Spreydon-Cashmere Community Board

15 March 2019

 

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Waihoro/Spreydon-Cashmere Community Board

15 March 2019

 

 

10.    Waihoro/Spreydon-Cashmere Community Board Area Report - March 2019

Reference:

19/151391

Presenter(s):

Faye Collins , Community Board Adviser

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Receives the Waihoro/Spreydon-Cashmere Community Board Area Report for March 2019.

2.         Receives the Spreydon-Cashmere 2017-18 Strengthening Communities Fund Grants Summary End of Project Report.

3.         Agrees the matters to be included in its report to Council.

4.         Agrees which matters it would like to suggest as articles for the Council’s Newsline and /or the next Community Board Newsletter.

5.         Agrees to hold a workshop to formulate the Board’s submission on the Council’s Draft 2019-2020 Annual Plan and delegates to the Community Board Chairperson and/or Deputy Chairperson to finalise the Board’s 2019-2020 Annual Plan submission to be submitted.

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Request for staff advice on the impact of wastewater upgrade works on local businesses on Colombo Street.

In response to the request at the meeting on 5 February 2019 for staff advice on the impact of wastewater upgrade works on local businesses on Colombo Street staff have advised that: Work Notices were hand delivered to all business prior to construction starting with follow-up Start Work Notice –updates delivered one to two weeks prior to work starting in front of properties.  Concerns raised by stakeholder are, and were, incorporated into the construction methodology, e.g. staged construction to avoid having construction activities near business precinct over December-January, completing works in front of Thorrington’s in order to have pedestrian crossing to school open when school start, etc.  There have been no issues raised with staff to date.

Two lanes of traffic in Colombo Street is being maintained throughout the construction stage.

3.1.2   54 Colombo Street

In response to the request at the meeting on 5 February 2019, for timeframes for occupation of the 54 Colombo Street site for land drainage work related to wastewater upgrade work on Colombo Street, staff have advised that occupation will be for the duration of the work.  The construction is on schedule with a completion date of 5 June 2019. Further advice around the future use of this site has been requested from staff and will be provided to the Board in due course.

3.1.3   Parks Week

Parks Week is being held from 9 March to 17 March with play and fun activity events taking place in the Botanic Gardens, Halswell Quarry and Bottle Lake for primary aged children.  There will also be volunteering opportunities and plantings days at Travis Wetlands and McCormacks Bay.  Full details of events is listed on the Christchurch City Council website.

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   Summit Road Speed limit Review

A proposal to change the speed limit on Summit Road from 100 kilometres per hour (and 70 kilometres per hour) to 60 kilometres per hour is currently out for public consultation.. Adjoining side roads, Broadleaf Lane, Worsleys Road, Mount Pleasant Road, Evans Pass Road and Sumner Road are also included in the proposal.

The proposal comes out of a review of speed limits across the roading network with an aim to make Christchurch roads safer.

The proposal is open for feedback: 11th March 2019 - 8th April 2019.

3.2.2   Proposal for Sign of the Takahe, and Expressions of Interest for Coronation Hall

The requests for Proposal (RFP) for the Sign of the Takahe and for Expression of Interests (EOI) for Coronation Hall closed on 20 February 2019. (refer 5.3.1)

3.3       Annual Plan and Long Term Plan matters

3.3.1   Draft Annual Plan 2019-2020

The Draft Annual Plan 2019-2020 that covers financial year two of the Long Term Plan has been released for consultation. The closing date for submissions is 1st April 2019.

3.4       Board Reporting

3.4.1   The Board is asked to consider which matters it would like included in its report to Council.

3.4.2   The Board is asked to consider which matters it would like to suggest as articles for the Council’s Newsline and/or the Community Board Newsletter.

4.   Community Board Plan – Update against Outcomes

4.1       Work continues on the priority actions identified at the last Board workshop held on 31 August 2018.

4.2       Age-friendly Spreydon-Cashmere.

The Age-friendly Spreydon-Cashmere Steering Group last met on 19 February 2019 and agreed to approach the Board to informally meet and discuss the group’s progress to date and its ongoing interaction with the Board.

4.3       Local Groups “Meet and Greet” Workshop

The community Board plan identifies the importance of strong communities and aims to ensure that residents and groups are able to communicate with Board members in a variety of ways, including face to face.  To this end the Board is to host a “Meet and Greet” Workshop for local groups on Wednesday 20 March 2019, 5:30-7:30pm.

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1   Spreydon-Cashmere 2017-18 Strengthening Communities Fund Grants Summary End of Project Report

The Spreydon-Cashmere 2017-18 Strengthening Communities Fund Grants Summary End of Project Report has been completed and is attached.

5.1.2   Strengthening Communities Fund 2019

The 2019/20 Strengthening Communities funding round is underway.  Applications for funding may be made up until Monday 4 March and will close at midnight Tuesday 9 April.

The Fund accepts applications for all levels of funding, there is no minimum request limit. Organisations may make one application to the Strengthening Communities Fund at metropolitan level and/or one application per community board area.

Applications can be made for both operating and/or project costs. Operating costs may include salaries and general overheads such as power, rent and administration costs. Project costs may include the costs of community programmes, events, activities and equipment.

5.2       Other partnerships with the community and organisations

5.2.1   Edible Gardens Awards

Entries for the 2019 Spreydon-Cashmere Edible Garden Awards closed on 11 February. Although 32 entries were received three entrants have subsequently withdrawn.  Garden assessments have been undertaken by the Canterbury Horticultural Society.  A date for the awards ceremony is yet to be confirmed.

5.3       Community Facilities (updates and future plans)

5.3.1   Proposal for Sign of the Takahe, and Expressions of Interest for Coronation Hall

The requests for Proposal (RFP) for the Sign of the Takahe and for Expression of Interests (EOI) for Coronation Hall closed on 20 February 2019.

Evaluation of the Proposals/ Expressions received will be undertaken by staff and reports and recommendations will be provided to the Board in due course.

5.4       Infrastructure projects underway

5.4.1   Hoon Hay Park – Light Installation.

The lights have been installed on Hoon Hay Park basketball court with the remaining works scheduled in March.  This will include a barbecue, barbecue shelter, tiered spectator seating, picnic tables, additional rubbish bins and the painting of the basketball court.

With the work scheduled to be completed by the end of March. Planning will start for the opening and Hoon Hay Hoops basketball event.  It is planned that this will take place in May when the lights can be used.

 

 

5.4.2   Quarryman’s Trail Stage 2 (Victors Road to Halswell Domain) Update

Contractors have advised that Quarryman’s Trail Cycleway Stage 2 construction is progressing well.  Construction through Milns Drain Reserve is complete with asphalting, as is the construction of speed humps and shared pathway through James Hight Drive. 

The section of cycleway on Sparks Road between Victors Road and Hendersons Road is mostly complete.

A new water main at the intersection of Hendersons Road and Sparks Road has been installed along with the traffic light ducting.  The majority of the street lights on
Sparks Road have been relocated or replaced. 

New asphalt is to be laid at the intersection of Sparks Road and Hendersons Road in mid-March. Kerb and channel is currently being laid at this intersection.

Construction of the cycleway along Sparks Road between Hendersons Road and Milns Drain Reserve will start around the end of March with an expected completion date of the end of May.  Prior to its construction, new drainage will be laid.

Asphalting of the cycleway on Sparks Road between Victors Road and Hendersons Road will take place around mid-March.

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Older Adults Network

The Spreydon-Cashmere Older Adults Network (OAN) has held its first meeting for 2019.
OAN meets six-weekly and is facilitated by a Community Development Advisor from the Community Governance Team.  Membership is largely from local residents aged 65+, and/or representatives from local organisations who work with/for older adults.  Metropolitan/citywide organisations may attend to update the members about services their organisation provides for older adults, but in order to maintain the local nature of the OAN, it is not expected that citywide organisations would attend regularly.

The OAN has reviewed its purpose and outcomes for 2019, and indicated that it is important to receive information from staff and Community Board members to pass on to older adults in their communities; and also to relay information back to staff and Community Board members about the needs of older residents.  It is hoped that the role of the OAN can be included in the Spreydon-Cashmere Age-Friendly Plan, to ensure ongoing feedback is received and acted on.

6.2       Events Report Back

Nothing to report

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Local Parks Update

This update will be included in the next report.

8.   Community Board Funding Update

8.1       Funding Update attached

 

 

 

 

 

Attachments

No.

Title

Page

a

Funding Update 15 March 2019

40

b

SCF 2017-18 Spreydon-Cashmere Strengthening Communities End of Project Summary Report

41

 

 

Signatories

Authors

Faye Collins - Community Board Advisor

Gail Payne - Community Development Advisor

Emma Pavey - Community Recreation Advisor

Jay Sepie - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waihoro/Spreydon-Cashmere Community Board

15 March 2019

 

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15 March 2019

 

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Waihoro/Spreydon-Cashmere Community Board

15 March 2019

 

 

11.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.