Waipapa

Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waipapa/Papanui-Innes Community Board will be held on:

 

Date:                                    Friday 8 March 2019

Time:                                   9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

5 March 2019

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipapa/Papanui-Innes Community Board

08 March 2019

 

 


 

 

 

Mihi

 

 

Tēnā koutou

Kua hui mai nei

Ki tēnei whare ō tātou

Ki te kōrero, ki te whakarongo

i nga kaupapa ō to hapori

Nau mai, haere mai.

Nā reira tēnā koutou katoa

 

Greetings

to all who have gathered

within our (communal) house

to speak and to listen to the

topics/conversations of your community

Welcome, welcome

Therefore, again I greet all present

 

 

 

 

 

 

 


Waipapa/Papanui-Innes Community Board

08 March 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 5

B         2.        Declarations of Interest.............................................................................. 5

C          3.        Confirmation of Previous Minutes................................................................. 5

B         4.        Public Forum............................................................................................ 5

B         5.        Deputations by Appointment....................................................................... 5

B         6.        Presentation of Petitions............................................................................ 5

B         7.        Correspondence....................................................................................... 11

Staff Reports

B         8.        Waipapa/Papanui-Innes Community Board Area Report - February 2019............ 15

 

B         9.        Elected Members’ Information Exchange..................................................... 42 

 

 


Waipapa/Papanui-Innes Community Board

08 March 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday, 22 February 2019  be confirmed (refer page 6).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

4.1

Positive Youth Development Report Back – Rosa Vesty

Rosa Vesty will attend to report back to the Board on her attendance at the Australian Volleyball Schools Cup held in Melbourne from 9 to 14 December 2018.

 

4.2

Speeds on Factory Road, Belfast – Brett Shaw

Brett Shaw will speak to the Board about speeds on Factory Road, Belfast.

 

5.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waipapa/Papanui-Innes Community Board

08 March 2019

 

 

 

Waipapa

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 22 February 2019

Time:                                    9.03am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

22 February 2019

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies recorded.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2019/00014

That the minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday 8 February 2019 be confirmed, subject to an amendment to the wording of Item 12.1, Elected Members’ Information Exchange, to read as follows:

“12.1  Equal Education in the East

Member Jo Byrne advised the Board of the start of a new group called Equal Education in the East.

Staff were asked to organise a combined meeting with the Coastal-Burwood Community Board and the Ministry of Education as an opportunity to continue previous discussions and address current concerns and a second meeting involving all three entities and the public, so that the public have the opportunity to ask questions and raise issues.”

Emma Norrish/Ali Jones                                                                                                                                           Carried

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

 

7.   The Palms Suburban Interchange Upgrade - Stage 1 - Shirley Road Bus Stop and Shelter Upgrades

 

The Board discussed the health and safety issues regarding the right hand turn from Shirley Road into the Kentucky Fried Chicken (KFC) retail outlet opposite the bus stop and shelter and felt that a comparison between the current mitigation proposals and removal of the right hand turn into KFC would aid the Board in making a decision.

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approve the scheme designs for The Palms Public Transport Facilities – Shirley Road Bus Stop, as detailed in Attachment A as attached to this Agenda.

2.         Make the following resolutions relying on its powers under the Christchurch City Council Traffic and Parking Bylaw 2017 and Part 21 of the Local Government Act 1974.

3.         For the purposes of the following resolutions: (1) An intersection of roadways is defined by the position of kerbs on each intersecting roadway ; and (2)  The resolution is to take effect from the commencement of physical road works associated with the project as detailed in this report. 

4.         Approve that all parking and stopping restrictions on south side of Shirley Road commencing at a point 71 metres west of its intersection with North Parade and extending in a westerly direction for a distance of 31 metres be revoked.

5.         Approve that a bus stop be created on the south side of Shirley Road, commencing at a point 71 metres west of its intersection with North Parade, and extending in a westerly direction for a distance of 31 metres.

 

Community Board Decided PICB/2019/00015

Part B

The Waipapa/Papanui-Innes Community Board decided to lay the report on the table and to request that staff:

1.         Advise the Board on the implications of removing the right hand turn into KFC as far as traffic flow and ‘pinch points’ are concerned and provide a comparison with the proposed mitigation measures.

2.         Investigate leasing land behind the proposed bus shelter, as far west as the Totara tree, from the Ministry of Education, to accommodate the suggestion of moving the bus shelter back by 500 millimetres.

3.         Advise the Board around the process regarding changes to the proposal as per number 1. above and whether there is a need to re consult.

Pauline Cotter/Ali Jones                                                                                                                                           Carried

 

 

8.   Application to Waipapa/Papanui-Innes Community Board 2018-19 Discretionary Response Fund - Richmond Residents' and Business Association

The Board considered the additional information details provided by the Richmond Residents’ and Business Association following the Board’s request at its meeting of 8 February 2019.

 

Staff Recommendation

The Waipapa/Papanui-Innes Community Board noted that the staff recommendation was changed to $1,500 because of the further information provided by the Association in response to the Board’s request.

 

Community Board Resolved PICB/2019/00016

Part C

That based on the shared split between the Papanui-Innes and Linwood-Central-Heathcote Community Boards of 40 per cent and 60 per cent, the Waipapa/Papanui-Innes Board resolved to:

1.         Approve a grant of $600 from its 2018-19 Discretionary Response Fund to the Richmond Residents’ and Business Association towards administration costs.

Note: The Waipapa/Papanui-Innes Community Board noted that staff will work closely with the organisation to identify alternative sources of Community Board funding in the future.

John Stringer/Mike Davidson                                                                                                                                 Carried

Emma Norrish requested that her vote against the decision be recorded.

 

 

9.   Application to Papanui-Innes Community Board 2018-19 Positive Youth Development Fund - Owen Bloome Dabkowski

 

Community Board Resolved PICB/2019/00017 (Original Staff Recommendation adopted without change)

Part C

That the Waipapa/Papanui-Innes Community Board resolved to:

1.         Approve a grant of $200 from its 2018-19 Positive Youth Development Fund to Owen Bloome Dabkowski towards the costs of representing Canterbury at the U16 National Baseball tournament in Auckland.

Pauline Cotter/Jo Byrne                                                                                                                                           Carried

 

10. Waipapa/Papanui-Innes Community Board Area Report - February 2019

 

Community Board Resolved PICB/2019/00018 (Original Staff Recommendation adopted without change)

Part B

That the Waipapa/Papanui-Innes Community Board decided to:

1.         Receive the Waipapa/Papanui-Innes Community Board Area Report for February 2019.

Jo Byrne/Mike Davidson                                                                                                                                          Carried

 

 

11. Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of interest.

 

11.1    Papanui Domain and St Albans Park Rubbish Bins

The Board was advised of an ongoing problem with a constantly overflowing rubbish bin near the playground in the Papanui Domain and again with a rubbish bin near the children’s playground in St Albans Park.

The Waipapa/Papanui-Innes Community Board requested that:

1.      Staff follow up on the cycle of emptying the Papanui Domain and St Albans Park playground bins with the Parks maintenance contractor.

2.      Advise on options, including a request for an extra bin to be provided in the immediate vicinity in each case and/or smart bins.

 

Pauline Cotter left the meeting at 10.09 a.m. and returned at 10.11 a.m.

 

11.2    Northfield Avenue - Public Realm Street Tree 

The Board expressed concern and requested that the Board member involved ask the residents for the details (dates, approximate times, etc.) of calls made to the Customer Services Call Centre regarding this matter to ensure that systems are working effectively.

 

 

Meeting concluded at 10.21am

 

CONFIRMED THIS 8th DAY OF MARCH 2019

 

Ali Jones

Chairperson

   


Waipapa/Papanui-Innes Community Board

08 March 2019

 

 

7.     Correspondence

Reference:

19/227611

Presenter(s):

 

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Christchurch City Council -

Property Consultant and Asset Protection Engineer

Portion of unmade road adjacent to 110 Sawyers Arms Road

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the information in the correspondence report dated 08 March 2019.

 

 

Attachments

No.

Title

Page

a

Internal or External Memos Portion of unmade road adjacent to 110 Sawyers Arms Road Memorandum

12

 

 


Waipapa/Papanui-Innes Community Board

08 March 2019

 

PDF Creator


 


Waipapa/Papanui-Innes Community Board

08 March 2019

 

 

8.        Waipapa/Papanui-Innes Community Board Area Report - February 2019

Reference:

19/168286

Presenter(s):

Elizabeth Hovell – Community Board Adviser

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the Waipapa/Papanui-Innes Community Board Area Report for February 2019.

 

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Information sent to the Board:

·   CNC Alliance: Waimakariri Bridge Contraflow and Grimseys/QEII Update (circulated 21 Feb 2019)

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   The Christchurch City Council 2019-20 Annual Plan submissions opened Friday 1 March 2019.  A seminar with the Board will follow the 8th March meeting to consider possible content for the Papanui-Innes Community Board’s Annual Plan Submission.

3.3       Board Reporting

3.3.1   The Board are asked to consider topics for inclusion in Newsline, the newsletter and the report to the Council.

4.   Significant Council Projects in the Board Area

4.1       Other partnerships with the community and organisations

4.1.1   Inter-Agency Community Network Meetings 2019

The Papanui Inter-Agency meeting was held on Tuesday 19 February in the Papanui Board Room and the Shirley Inter-Agency on Thursday 21 February at the MacFarlane Park Centre. A change of format has been introduced to the meetings following the results of feedback from last year’s survey.

There were approximately 20 people at both meetings discussing issues, celebrating successes and networking.

 

 

4.2       Community Facilities (updates and future plans)

4.2.1   10 Shirley Road

At the public forum of the 9 November 2018 Papanui-Innes Community Board meeting, a resident from the Richmond area spoke to the Community Board regarding concerns over the condition of the 10 Shirley Road site. The resident felt the site was overgrown and untidy and that there was a lack of seating in the area.

Staff forwarded a request to the Parks Team for the contractor to tidy up the area and this was carried out prior to Christmas. Staff were also asked to investigate seating options for the area.

There are no surplus picnic table units available for use or relocation so the Parks Team have provided the following options for a new unit for the Board’s consideration and possible funding via their Discretionary Response Fund as Parks and Reserves funding is fully allocated for this financial year.

 

Option 1 - Portland Picnic Set

Option 2 – Sandringham Picnic Set

Item

Cost

Item

Cost

Portland

2,095

Sandringham

2,895

Pad and Installation

 (approx.) 1,500

Pad and Installation

(approx.) 1,500

Total Cost

$3,595

Total Cost

$4,395

 

Option 3

A further suggestion was a multi-purpose table such as the concrete table-tennis table in this picture with a couple of benches either side for seating.

Parks staff are in the process of obtaining a quote for this set up to compare with the picnic table sets above.

 

 

 

 


 

4.3       February – Infrastructure projects underway

Project:                         Westminster Park field upgrades

Project Phase:            On Hold / Programme Planning (concept)

Surface and drainage upgrade to improve the quality and usage of the front field in the park. Currently on hold.

 

Project:                         St Albans Skate Park Extension

Project Phase:            Initiate

Project is in the early stages of investigation and design with construction scheduled for FY20.

 

Project:                         St Albans Park Sport Turf Renewal

Project Phase:            Execute / Construction

The renewal and upgrading of the turf surface to mitigate the frequent flooding of the park. Increase the available time the park can be used for the allocated sports, particularly in winter. All the base construction,drainage, irrigation and sand slitting works are completed. Grass was sown in early December 2018 and the turf is now in the grow-in and establishment phase with handover scheduled for April 2019 subject to acceptable turf growth and establishment.

 

Project:                         St Albans Park - Pavilion/Toilets

Project Phase:            Execute / Defects Liability

The project is the replacement changing rooms/toilet facility for the previous earthquake damaged pavilion. The construction is completed with the Public toilets now open. The balance of the facility will be in use once the fields are completed.

 

Project:                         St Albans Community Centre

Project Phase:            Execute / Investigation and Scheme Design

The Project is currently in the Design and Consenting phase.

 

Project:                         Sabina Playground - Play Space Renewal

Project Phase:            Initiate

Project still in the initial phase - no funding until FY20

 

Project:                         Papanui Domain Playground Renewal

Project Phase:            Execute / Defects Liability

Construction completed.

 

Project:                         Paddington Playground Renewal and Basketball Hoop

Project Phase:            Initiate / Investigation and Scheme Design

Staff are currently investigating options to renew the Play Space at Paddington Reserve.

A Community Board seminar to present the proposed plan was delivered on 22 February 2019 prior to consultation.

 

Project:                         Belfast Cemetery Extension

Project Phase:            Execute / Detailed Design

The project is for the development of the extension to Belfast Cemetery. Including a comprehensive consent for all works associated with the development.

The works included within the consent are all the new roads, paths, lawns, drainage, landscape, monumental beams and alterations to the toilet water and sewer system.

Approximately 500 new plots have been established in the extension works to date.

5.   Community Issues, Events and Projects in the Board Area

Community Projects

5.1       Shirley Community Reserve Edible Park – Update February 2019

The edible garden beds located outside Shirley Playcentre at the Shirley Community Reserve continue to be maintained and used. While the original apple trees have not done very well, herbs and berries are thriving (cranberries, loganberries, boysenberries and blueberries) and a second feijoa and a cape gooseberry were added for this summer.

There is a small core team of residents involved, along with the Playcentre families who enjoy harvesting the fruit. A Facebook group is the main means of communication amongst interested locals. It is hard to know how many locals or passers-by pick food, but we use social media and the school newsletter to try to raise awareness that the edibles are there.

At the inception of the Shirley Community Reserve Edible Park we were keen to maximise public accessibility to the edibles by planting them facing the playground, near the bus stop and along the stream path for greater public awareness and access, but this was not possible due to the uncertainty over possible uses of the site and concerns for stream and grounds maintenance. Hopefully opportunities to incorporate edible plantings can still be considered in the ongoing discussions for the 10 Shirley Road site’s future.

                                 Playcentre whānau with fejoas harvested from the edible park (2018):   2018/19 summer growth in the edible park:

 

 

 

 

 

 

 

 

 

 

Events Report Back

5.2       Potential New Community Garden - Redwood

Local staff and the Parks Advisor met with a local resident in Willowview Drive (opposite the Styx River Esplanade Reserve in Redwood) around the possibility of a community garden at the end of the street.

An onsite inspection in conjunction with the resident and the Parks Team on Thursday 28 February proved positive with the preferred site which is sheltered and has existing food trees such as hazelnut, edible chestnut and almond trees already established in the area.

Currently the local resident is to gain permission for a direct water supply from a neighbouring property and garner local inter-generational support for the concept.

Should the initial neighbourhood liaison be successful, the Parks Advisor will access planter boxes, lining, mulch and dirt to get the project underway.  A two-year licence to access will also be provided.

Staff will continue to update the Board on progress around this community garden development.

5.3       Neighbourhood Links Centre Opening

The Neighbourhood Links Centre opening held on Wednesday 27 February 2019 saw the official transformation of the old Redwood Plunket Rooms into a new community-led hub.

The Papanui-Innes Community Board is delighted to support the new initiative and Councillor Mike Davidson (Master of Ceremonies) spoke about the role of the Community Board and Council in funding the repairs to the building.  The Deputy Chair, Emma Norrish, delivered a short speech about the history of the building and the number of individuals and non-government organisations (NGOs) that have been involved in the Northcote Project which led to the activation of the building.

  

Joss Buttriss, the original Northcote Project coordinator, spoke about the development of the delivery of community focused responses within the Northcote Redwood area and introduced the two local volunteers, Angie Durey and Charlotte Clark, who will now work from the new centre and continue to build on the work already well started.

Approximately 30 guests witnessed Te Ora Hou’s kaumatua, Mr H, formally bless the building, the reading of a blessing contributed by the Reverend Joanne Latham from St Silas Church and the cutting of the cake by Mike, Emma, Joss, Angie and Charlotte (above right).

  

The Papanui-Innes Community Board expressed their thanks to Geoff Edwards of Resene Paints NZ and Peter Dalman of Finesse Painting and Landscaping for their kind donations of products and time to help refurbish the building.

5.4       Children’s Day 2019

Once again the day provided wonderful weather for the city-wide Children’s Day celebration. This is a collaborative effort on the part of the Community Recreation staff and multiple helpers and volunteers. The amount of planning and preparation that goes into the delivery of this day is huge and all credit to the staff who are out there making this happen with integrity and passion.

      

    

The event was well-supported by the public and families thoroughly appreciated all the fun activities available.

6.   Parks, Sports and Recreation Update (bi-monthly)

6.1       The next bi-monthly report will be presented in April 2019.

7.   Community Board Funding Update

7.1       Positive Youth Development and Discretionary Response Funds Update

The 2018/19 financial year’s Positive Youth Development and Discretionary Response Funds Balance Sheet update is attached (refer Attachment A to this report).

7.2       Discretionary Response Fund 2017/18 – End of Project Summary

An End of Project Summary for the Discretionary Response Fund 2017/18 is attached for the Board’s information (refer Attachment B to this report).

 

 

Attachments

No.

Title

Page

a

DRF and PYDF Balance Sheet as at 22 February 2019

22

b

Discretionary Response Fund 2017/18 End of Project Summary

23

 

 

Signatories

Authors

Lyssa Aves - Governance Support Officer

Trevor Cattermole - Community Development Advisor

Stacey Holbrough - Community Development Advisor

Elizabeth Hovell - Community Board Advisor

Christine Lane - Manager Community Governance, Papanui-Innes

Helen Miles - Community Recreation Advisor

Sharon Munro - Community Support Officer

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waipapa/Papanui-Innes Community Board

08 March 2019

 

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08 March 2019

 

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Waipapa/Papanui-Innes Community Board

08 March 2019

 

 

9.      Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.