Housing Subcommittee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Housing Subcommittee will be held on:

 

Date:                                    Friday 15 March 2019

Time:                                   2pm

Venue:                                 Council Chamber, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Councillor Glenn Livingstone

Councillor Phil Clearwater

Councillor Vicki Buck

Councillor Anne Galloway

Councillor Yani Johanson

Councillor Deon Swiggs

 

 

12 March 2019

 

 

 

Principal Advisor

John Filsell

Head of Community Support, Governance & Partnerships

 

Sarah Drummond

Committee and Hearings Advisor

941 6262

sarah.drummond@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Housing Subcommittee

15 March 2019

 


Housing Subcommittee - Terms of Reference

 

Chair

Councillor Livingstone

Membership

Councillor Clearwater (Deputy Chair), Councillor Buck, Councillor Galloway, Councillor Johanson, Councillor Swiggs

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

As required

Reports To

Social, Community Development and Housing Committee

 

 

Responsibilities

The Housing Subcommittee is responsible for:

·         Examining a broad range of issues including homelessness, youth housing, emergency housing, social housing, the future of Council’s housing stock, housing affordability schemes for first home buyers, the rental market and housing density

·         Reviewing and advising on housing policy, legislation and related issues.

·         Overseeing the Council’s housing asset management including Otautahi lease and reporting matters

·         Providing advice on particular housing matters that support Council’s decision making across the continuum of social, affordable and market housing, including innovative housing solutions that will increase the supply of affordable housing

·         Facilitating collaborative action across the continuum of social, affordable and market housing with Central Government agencies, e.g. Ministry for Business, Innovation and Enterprise (MBIE), Ministry of Social Development (MSD), The Tenants Protection Association (TPA), NGO’s, Te Wai Pounamu Community Housing Providers Network, Housing NZ Corporation (HNZC), Canterbury District Health Board (CDHB) and providers of mental health accommodation, Department of Corrections, representatives from the disability sector, and NZ Coalition to End Homelessness (NZCEH)

·         Monitoring the delivery of the Housing Policy 2016 priority actions across its 8 key goals

·         Overseeing the Council’s actions in relation to housing from the Greater Christchurch Partnership (UDSIC) Strategy

·         Overseeing the Social Housing Strategy 2007

·         Support Council’s participation and leadership within the Christchurch Housing Accord. 

 

The Subcommittee will work in close collaboration and partnership with the community, government and private sectors to find new ways and set clear targets to address housing issues including increasing the supply of affordable and social housing in Christchurch.

 

The Subcommittee will report back to, and obtain its strategic direction and priorities from the Social, Community Development and Housing Committee on all aspects considered under these Terms of Reference.

 

 

 


Housing Subcommittee

15 March 2019

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 5

B         2.        Declarations of Interest.............................................................................. 5

C          3.        Confirmation of Previous Minutes................................................................. 5

B         4.        Deputations by Appointment....................................................................... 5

B         5.        Presentation of Petitions............................................................................ 5

Staff Reports

C          6.        Social Housing Healthy Homes Legislative Changes........................................ 9

C          7.        Social Housing Update on the 2018-2019 Earthquake Repairs Programme......... 13   

 

 


Housing Subcommittee

15 March 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

Attached are the notes from the Housing Subcommittee meeting held on Monday, 17 December 2018 (refer page 6). 

4.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Housing Subcommittee

15 March 2019

 

 

 

Housing Subcommittee

Open Minutes

 

 

Date:                                     Monday 17 December 2018

Time:                                    2.30pm

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor Glenn Livingstone

Councillor Phil Clearwater

Councillor Vicki Buck

Councillor Anne Galloway

Councillor Yani Johanson

Councillor Deon Swiggs

 

 

17 December 2018

 

 

 

Principal Advisor

John Filsell

Head of Community Support, Governance & Partnerships

 

Sarah Drummond

Committee and Hearings Advisor

941 6262

sarah.drummond@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

·                                        

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Committee Resolved HSTF/2018/00014

That the apologies from Anne Galloway be accepted.

Councillor Buck/Councillor Galloway                                                                                                                   Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Committee Resolved HSTF/2018/00015

That the minutes of the Housing Subcommittee meeting held on Friday, 5 October 2018 be confirmed.

Councillor Swiggs/Councillor Clearwater                                                                                                           Carried

 

4.   Deputations by Appointment

Part B

There were no deputations by appointment.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.


 

 

 

6.   New Decision Making Model - Presentation

 

Staff provided an update and presentation to the Subcommittee on decision making models.

The Committee agreed they would attend a series of workshops to contribute to the development of the model.

 

Councillor Swiggs left the meeting at 2.47pm during the presentation of Item 6, and did not return.

7.   Verbal Update on the Social Housing Strategy

 

Paul Cottam provided a verbal update to the Subcommittee on the Social Housing Strategy.

·    The Committee received an update on:

·    A workshop held with the local Community Housing Providers network on 6 December 2018

·    Feedback included CCC taking an active role in broader community housing provision and support

·    Other workshops planned for government agencies and for NGOs in February 2019

·    Elected Member briefing on early feedback and ideas on 5 February 2019

 

The Committee requested staff to provide the Housing Subcommittee with a discussion paper on worthwhile options for increasing the number and geographical spread of social and affordable housing in greater Christchurch.

 

  Councillor Anne Galloway arrived at 3.43pm during the discussion of Item 7.

 

   

Meeting concluded at 3.49pm.

 

CONFIRMED THIS 4th  DAY OF FEBRUARY 2019

 

Councillor Glenn Livingstone

Chairperson

   


Housing Subcommittee

15 March 2019

 

 

6.     Social Housing Healthy Homes Legislative Changes

Reference:

19/215955

Presenter(s):

Carmen Lynskey -  Manager Social Housing

 

 

1.   Purpose of Report

1.1       The purpose of this report is to update the Housing Subcommittee on the 2019 changes to the Healthy Homes standards under the Residential Tenancies Act 1986 (RTA).

2.   Executive Summary

2.1       In December 2017 the Healthy Homes Guarantee Act (No 2) was passed into law, with a subsequent discussion document released by the Ministry of Building, Innovation and Employment (MBIE) in October 2018.

2.2       The aim of the legislation is to ensure that all people living in rental accommodation in New Zealand have a warm and dry home to improve the wellbeing of New Zealanders and their families.

2.3       Healthy Homes Standards set the minimum requirements for heating, insulation, ventilation and also addresses moisture ingress, and drainage and draught stopping.

2.4       While the standards were announced in February 2019 the corresponding specification details are yet to be announced. It is expected that once drafted in regulations and approved by Cabinet that these become law by mid-2019.

2.5       Community Housing Providers (CHP’s) have until 2023 to comply with the standards. As Council are an asset owner of social housing properties we have the responsibility to ensure that all owned stock comply with standards under the regulations.

 

3.   Staff Recommendations

That the Housing Subcommittee:

1.         Receive the information provided.

 

 

4.   Council’s Policy Position

 

4.1       Council has an interest in housing, as set out in the Housing Policy 2016 and other documents.  

4.2       A key goal of the Housing Policy is:

Housing quality - Improve the standards, regulations and monitoring on housing design and quality to achieve healthier housing for households irrespective of their income.

4.3       Given this goal, Council has a direct interest in the Healthy Home Standards.

4.4       Council also owns significant numbers of residential houses, which it leases to the Otautahi Community Housing Trust for social housing purposes.  The direction for Council’s social housing is guided by the Social Housing Strategy 2007. 

4.5       The Social Housing Strategy includes several goals pertinent to the healthy homes standards.   Specifically, Council has the goal to:

·    support best practice for warm, dry and safe housing;

4.6       This goal indicates that Council has an interest in improving the overall standards for warm, dry and safe housing.  This interest needs to be balanced against the financial sustainability of the portfolio, being aware of the impact on rental and Council’s rate neutral policy.

5.   Key Points

5.1       In October 2018 a draft submission to the proposed Healthy Homes Standards for rental properties was presented to the Housing Subcommittee for approval.  The submission was drafted to reflect a desire to support improvement of standards while maintaining the financial sustainability of Council’s portfolio.

5.2       Table 1 (below), taken from the Ministry of Housing and Development Website (MHUD) provides an overview of the standards released in February 2019:

https://www.hud.govt.nz/residential-housing/healthy-rental-homes/healthy-homes-standards/

 

Standard

Required standard

Heating

There must be fixed heating devices, capable of achieving a minimum temperature of at least 18°C in the living room only. Some heating devices are inefficient, unaffordable or unhealthy and will not meet the requirements under the heating standard.

Insulation

The minimum level of ceiling and underfloor insulation must either meet the 2008 Building Code, or (for existing ceiling insulation) have a minimum thickness of 120mm. 

Ventilation

Ventilation must include openable windows in the living room, dining room, kitchen and bedrooms. Also an appropriately sized extractor fan(s) in rooms with a bath or shower or indoor cooktop.

Moisture ingress and drainage

Landlords must ensure efficient drainage and guttering, downpipes and drains. If a rental property has an enclosed subfloor, it must have a ground moisture barrier if it’s possible to install one.

Draught stopping

Landlords must stop any unnecessary gaps or holes in walls, ceilings, windows, floors, and doors that cause noticeable draughts. All unused chimneys and fireplaces must be blocked.

Table 1.

5.3       In preparation for the release of the regulations, Housing staff are undertaking a review of all properties to best understand what will be required of Council to meet these obligations and to better understand the cost of this.

Insulation

5.4       88% of open units have been assessed as compliant with current standards, with the remaining 12% programmed for assessment and/or completion of installation as applicable.  It is expected that all assessments will be completed by end of March 2019 and all installation by May 2019.

Ventilation

5.5       A first analysis indicates that 61% of kitchens and 69% of bathrooms in Council units have some type of ventilation installed.

Heating

5.6       Council currently provide one fixed source of heating per unit, generally located in the lounge/living area of the unit.

Moisture Ingress and Drainage

5.7       Where possible ground moisture barriers are installed as part of the underfloor insulation programme.

Draught Stopping

5.8       Staff have investigated a number of options and have completed installation of a system at Huggins Place during the EQ repairs that has proved successful in eliminating draughts from doors. This will continue to be a priority for investigation and rectification.

Financial Impacts

5.9       Officers are currently assessing the likely cost to upgrade units to the new standards.  We assessed the “worst case” cost to upgrade to the indicative standards included in the consultation document at $12 to $14 million.  The approved standards mean that the upgrade cost will be lower, however, we have not yet completed this estimate.

5.10    The Healthy Home Standards will not impact on rates.

5.10.1 Council has a policy to operate its social housing on a rates neutral basis.  Funding for social housing is kept separate from rates, with the only sources of funding being rent, interest and insurance payments (if any).  All revenues are booked to a ring fenced “housing fund”, and all expenditure (maintenance, renewal and any new investment) are drawn from it.

5.10.2 Even with the upgrades, the fund will remain solvent and the long term effects will remain manageable.  The upgrades will reduce the Council’s flexibility to undertake other assisted housing activities such as building new or replacing existing units over the next ten years.

5.11    Given that our units are rented to some of those least able to pay, it is unlikely that the Council, like many other public good housing providers, will be able to recover its investment through increased rents.  It may be appropriate for the Council to advocate to Central Government for assistance so that public good housing providers can meet the improved standards.

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Claire Milne - Programme Liaison Advisor

Carmen Lynskey - Manager Social Housing

Approved By

Bruce Rendall - Head of Facilities, Property & Planning

Anne Columbus - General Manager Corporate Services

  


Housing Subcommittee

15 March 2019

 

 

7.     Social Housing Update on the 2018-2019 Earthquake Repairs Programme

Reference:

19/223983

Presenter(s):

Carmen Lynskey Manager Social Housing

 

 

1.   Purpose of Report

1.1       The purpose of this report is to provide an update to the Housing Subcommittee on the planned 2018-2019 Earthquake Repairs Programme.

2.   Executive Summary

2.1       In June 2017 staff developed the 2017-2019 EQ programme of works for the Social Housing portfolio based on expected scope and funding and using the asset optimisation strategy as the basis to determine priority.

2.2       The programme set a plan of works for the 2017/18 and 2018/19 financial years through the LTP 2018-2028 process with a pre- determined tranche of works that included repairs, demolitions and a new build.

2.3       Tenders for the 2018/19 programme were released in January 2019 with the tender review undertaken in February 2019.

2.4       A report was submitted to the Finance and Performance Committee of the Whole for approval for award of the contracts for the FY18/19 repairs programme on 7 March 2019.

2.5       The 2019 EQ repairs programme of works consists of three tranches comprising eight complexes from the FY18/19 programme, and the completion of works at two complexes from the FY 17/18 programme.

3.   Staff Recommendations

That the Housing Subcommittee:

a.         Receive the information provided.

4.   Key Points

4.1       The priority of earthquake repairs to the social housing units is determined using the Asset Optimisation Strategy that was approved by Council in 2016.  Options have ranged from undertaking no remedial action, to completing full repairs, demolition of total constructive losses and rebuilding additional units.

4.2       In June 2017 staff developed the 2017-2019 EQ programme of works and this programme was subsequently adopted through the 2018-2028 LTP process.

4.3       From time to time the identification of urgent major works has determined early repair of individual units which are then repaired under the Social Housing Team planned works programme ahead of the complex EQ works.

4.4       To date under the EQ Repair and Renewal programme some 1007 social housing units have been repaired and/or returned to service.  A total of 363 units have been demolished (inclusive of 113 units within the Residential Red Zone). 

4.5       61 new units have been built across seven complexes with a further five currently under construction at Bruce Terrace in Akaroa.

4.6       The FY18/19 Earthquake Repairs programme, subject to approval by the Finance and Performance Committee of the Whole, is scheduled for site mobilisation on 1 April 2019 - with an expected completion date of 30 November 2019.

4.7       The 2018/19 programme represents the completion of Council’s Earthquake Repair programme.    There are still some minor repairs required on units across several complexes, however, these will be undertaken as part of business as usual activities such as renewal programs or vacant unit maintenance.

FY2018/19 Programme

4.8       EQ repairs will be undertaken in a total of 131 units across eight complexes including:  Allison Courts, Bryndwr Courts, and Cleland Street (7 units), Mackenzie Courts, Nayland Street, Reg Adams Courts, Walsall Street and Waltham Courts. 

4.9       In addition to EQ repairs, Council has included some renewal works (roof replacements) in the scope of this contract.   These works were planned for the next five years, and bringing them forward has been done to minimise disruption to tenants. 

FY217/18 Programme

4.10    Works will continue on the relevelling and return to service of eight closed units at HP Smith and the repair of the remaining 12 units.

4.11    The new build of five units at Bruce Terrace is on schedule for completion by June 2019. The demolition of the existing three units will be undertaken once code of compliance has been received and the tenants have been transferred across to these new units.

4.12    The defects inspections and remediation’s programme will continue as scheduled for works completed in 2017/18.

Tenant Consultation and Engagement

4.13    Staff will continue to communicate closely with OCHT to ensure that tenants are well informed of upcoming and in-progress works.

4.14    Tenants will be supported while transferring to temporary accommodation within the housing portfolio during the works. This is achieved by undertaking a phased approach to works within each complex with temporary accommodation needs managed in discussion with OCHT and using vacant units from the portfolio where possible.

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Claire Milne - Programme Liaison Advisor

Carmen Lynskey - Manager Social Housing

Approved By

Bruce Rendall - Head of Facilities, Property & Planning

Anne Columbus - General Manager Corporate Services