Finance and Performance Committee of the Whole

Open Minutes

 

 

Date:                                    Thursday 7 March 2019

Time:                                   9.33am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor Raf Manji

Deputy Mayor Andrew Turner

Mayor Lianne Dalziel

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

7 March 2019

 

 

 

Principal Advisor

Carol Bellette

General Manager Finance

 

Samantha Kelly

Committee and Hearings Advisor

941 6227

samantha.kelly@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Finance and Performance Committee of the Whole

07 March 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Committee Resolved FPCO/2019/00006

That the apology from the Mayor for partial absence be accepted.

Councillor Manji/Deputy Mayor                                                                                                                         Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Committee Resolved FPCO/2019/00007

That the minutes of the Finance and Performance Committee of the Whole meeting held on Thursday, 7 February 2019 be confirmed.

Councillor Manji/Deputy Mayor                                                                                                                         Carried

 

4.   Public Forum

Part B

There were no public forum presentations.

 

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

 

Chair Introduction

 

The Mayor joined the meeting at 9.37am during consideration  of item 7.

 

Councillor Cotter left the meeting at 9.46am and returned at 9.49am during consideration of item 7.

 

Councillor Gough left the meeting at 10.03am and returned at 10.07am during consideration of item 7.

 

 

7.   Capital Programme Performance Report

 

Committee Resolved FPCO/2019/00008

Original Staff Recommendation Accepted without Change

Part B

That the Finance and Performance Committee of the Whole:

1.         Receive the information in the Capital Programme Performance report.

Councillor Manji/Councillor Chen                                                                                                                    Carried

 

 

 

Councillor Livingstone left the meeting at 10.28am and returned at 10.30am during consideration of item 8.

 

Councillor East left the meeting at 10.44am and returned at 10.46am during consideration of item 8.

 

Councillor Gough left the meeting at 10.46am and returned at 10.50am during consideration of item 8.

 

Councillor Galloway left the meeting at 11.02am and returned at 11.06am during consideration of item 8.

 

Councillor Templeton left the meeting 11.11am and returned at 11.16am during consideration of item 8.

 


 

8.   Performance Exceptions Reporting for January 2019

 

Committee Comment

The staff recommendation was accepted without change. The Committee also requested a further report from staff for the next meeting regarding the process for an independent review of 3 waters delivery.

 

 

Committee Resolved FPCO/2019/00009

Part C

That the Finance and Performance Committee of the Whole:

1.         Receive the information in the monthly Corporate Performance Exceptions Report, Level of Service Exceptions and Commentary, and Performance by Activity reports for January 2019.

2.              Request that staff report separately next month on the process for an independent review of 3 waters delivery (as per a s17A review) in light of the potential consequences of the government’s Three Waters Review.

Mayor/Deputy Mayor                                                                                                                                              Carried

 

 

 

The Mayor left the meeting at 11.18am.

 

The meeting adjourned at 11.18am and reconvened at 11.32am. Councillors Buck, Cotter, East and Galloway were not present at this time.

 

Councillor Cotter returned to the meeting at 11.33am during consideration of item 12.

 

Councillor Galloway returned to the meeting at 11.36am during consideration of item 12.

 

Councillor Buck returned to the meeting at 11.38am during consideration of item 12.

 

Councillor East returned to the meeting at 11.47am during consideration of item 12.


 

12. Regenerate Christchurch Ltd - Half year performance report for period 1 July - 31 December 2018

 

Committee Comment

Ivan Lafeta, Chrief Executive and Jen Crawford, Board Member of Regenerate Christchurch Limited joined the meeting for consideration on this item.

 

 

Committee Resolved FPCO/2019/00010

Original Staff Recommendation Accepted without Change

Part C

That the Finance and Performance Committee of the Whole:

1.         Note the attached performance reports from Regenerate Christchurch and Council and the Department of the Prime Minister and Cabinet staff; and

2.         Request Council staff to urgently review the Regenerate Christchurch Forward Work Programme and associated financial implications and report back to Council. 

Councillor Manji/Deputy Mayor                                                                                                                         Carried

 

 

 

Councillor Buck left the meeting at 11.54am during consideration of item 9 and was not present when the motion was put.

 

Councillor Gough left the meeting at 12.01pm and returned at 12.05pm during consideration of item 9.

 

Deputy Mayor Turner left the meeting at 12.11pm during consideration of item 9 and was not present when the motion was put.

 


 

9.   Community Facilities Earthquake Rebuild Programme Bi-Monthly Update February 2019

 

Committee Resolved FPCO/2019/00011

Original Staff Recommendation Accepted without Change

Part B

That the Finance and Performance Committee of the Whole:

1.         Receives the information in the Community Facilities Rebuild Bi-Monthly Update report.

Councillor Chen/Councillor Gough                                                                                                                  Carried

 

 

 

Councillor Buck returned to the meeting at 12.19pm during consideration of item 10.

 

Deputy Mayor Turner returned at 12.14pm during consideration of item 10.

 

 

10. Christchurch Town Hall Project Monthly Update

 

Committee Resolved FPCO/2019/00012

Original Staff Recommendation Accepted without Change

Part B

That the Finance and Performance Committee of the Whole:

1.         Receives the Christchurch Town Hall Project Monthly Update report.

Councillor Manji/Councillor Chen                                                                                                                    Carried

 

 

 

11. New Brighton Pier Project Closeout Summary

 

Committee Resolved FPCO/2019/00013

Original Staff Recommendation Accepted without Change

Part B

That the Finance and Performance Committee of the Whole:

1.         Receive the information in the Project Closeout Summary for New Brighton Pier.

Councillor Manji/Councillor East                                                                                                                      Carried

 

 

 

 

Councillor Templeton left at 12.40pm during consideration of item 13  and was not present when the motion was put.

 

 

13. Christchurch City Holdings Ltd - Interim Report 2019

 

Committee Comment

Leah Scales, Chief Financial Officer of Christchurch Holdings Limited joined the table for consideration on this item.

 

 

Committee Resolved FPCO/2019/00014

Original Staff Recommendation Accepted without Change

Part B

That the Finance and Performance Committee of the Whole:

1.         Notes the content of this report and the attached Christchurch City Holdings Ltd Interim Report for 2019.

Councillor Manji/Councillor Davidson                                                                                                            Carried

Deputy Mayor Turner and Councillors Buck and Gough declared an interest and took no part in discussion on this item.

 

 

Councillor Templeton returned to the meeting at 12.40pm during consideration of item 14. 

 

14. Council-controlled organisations - Half year reports for the period 1 July - 31 December 2018

 

Committee Resolved FPCO/2019/00015

Original Staff Recommendation Accepted without Change

Part B

That the Finance and Performance Committee of the Whole:

1.         Note the contents of this report, and its attachments.

Councillor Clearwater/Councillor Scandrett                                                                                               Carried

 

Councillors appointed to the Boards of these organisations took no part in discussion on the reports from those organisations.

 

 


 

 

 

15  Resolution to Exclude the Public

 

Committee Resolved FPCO/2019/00016

Part C

That Leah Scales, of Christchurch Holdings Limited, remain after the public have been excluded for Item 17 of the public excluded agenda as she has knowledge that is relevant to that item and will assist the Council.

AND

That Anna Elphick, Acting Chief Executive and Jane Carr of ChristchurchNZ Holdings Limited, remain after the public have been excluded for Item 18 of the public excluded agenda as they have knowledge that is relevant to that item and will assist the Council.

AND

That Chris Mintern and Chris Wallace of Vbase Limited, remain after the public have been excluded for Item 19 of the public excluded agenda as they have knowledge that is relevant to that item and will assist the Council.

AND

That at 12.53pm the resolution to exclude the public set out on pages 269 to 271 of the agenda be adopted.

Councillor Manji/Deputy Mayor                                                                                                                           Carried

 

The public were re-admitted to the meeting at 3.33pm.

 

   

Meeting concluded at 3.33pm.

 

CONFIRMED THIS 4TH DAY OF APRIL 2019.

 

Councillor Raf Manji

Chairperson