Waitai

Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waitai/Coastal-Burwood Community Board will be held on:

 

Date:                                    Monday 4 March 2019

Time:                                   4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

27 February 2019

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waitai/Coastal-Burwood Community Board

04 March 2019

 

 


Waitai/Coastal-Burwood Community Board

04 March 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C          1.        Apologies................................................................................................. 4

B         2.        Declarations of Interest.............................................................................. 4

C          3.        Confirmation of Previous Minutes................................................................. 4

B         4.        Public Forum............................................................................................ 4

B         5.        Deputations by Appointment....................................................................... 4

B         6.        Presentation of Petitions............................................................................ 4

C          7.        Correspondence....................................................................................... 11

Staff Reports

A          8.        Recently vested reserves through subdivisions - names and classifications........ 33

C          9.        Coastal-Burwood Community Board Community Pride Garden Awards 2019...... 45

C          10.      Waitai/Coastal-Burwood Community Board Area Report - March 2019............... 51

 

B         11.      Elected Members’ Information Exchange..................................................... 64 

 

 


Waitai/Coastal-Burwood Community Board

04 March 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 18 February 2019  be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at 4.30pm. At the time of printing this agenda, the following requests are known:

 

4.1  Bernie Calder – Dog Control

Bernie Calder, local resident will speak in general terms, on his concerns about dog control

4.2  Kyle Sutherland, community facilitator  for Avon-Ōtākaro Network (AvON)

Kyle Sutherland representing Avon-Ōtākaro Network will speak on the Draft plan released by  Regeneration of the Avon-Ōtākaro River Corridor

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

5.1

Aileen Trist, resident of Parklands will speak to her correspondence at item 7 regarding Taiora QEII

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waitai/Coastal-Burwood Community Board

04 March 2019

 

 

 

Waitai

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Monday 18 February 2019

Time:                                    4.32pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

18 February 2019

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


  

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Decision

There were no apologies received.

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2019/00007

Community Board Decision

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 4 February 2019 be confirmed.

Tim Sintes/Glenn Livingstone                                                                                                                                Carried

 

4.   Public Forum

Part B

There was no public forum at this meeting.

 

Linda Stewart joined the meeting at 4.34pm.

5.   Deputations by Appointment

Part B

5.1

Aileen Trist did not attend on this occasion.

5.2

Evan Smith, speaking on behalf of both the Avon-Ōtākaro Network and Eastern Vision, spoke about the Travis Road and Bower Avenue 40km/hr Variable Speed Limit (School Speed Zone) and Frosts Road Permanent Speed Limit change report at Item 9.  Evan endorsed the measures proposed but did not feel they went far enough and suggested a discussion with the New Zealand Transport Authority (NZTA) regarding safety at the two roundabouts on Anzac Drive.  Evan noted that he feels the two roundabouts are currently not safe for pedestrians to cross the road and suggested the vegetation is trimmed, a pedestrian underpass investigated, lights replace the roundabouts and a speed reduction to 50km/hr are considered.

The Chairperson thanked Evan for his deputation.

 

5.3

Monica Davis and Tim Bergen spoke on behalf of Avonside Girls’ High School regarding the Travis Road and Bower Avenue 40km/hr Variable Speed Limit (School Speed Zone) and Frosts Road Permanent Speed Limit change report at Item 9.  Monica advised that the school supported the proposed changes but were concerned they did not go far enough.  Monica spoke specifically about concerns of vehicles approaching the school area coming from a 70km/hr speed zone and whether they would slow down.  She also raised concerns about the pedestrian crossings and whether they would be sufficient for the number of pedestrians crossing the roads. 

The Chairperson thanked Monica and Tim for their deputation and welcomed them both on behalf of the Avonside Girls’ High School to the Coastal-Burwood ward.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

7.   Correspondence

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 18 February 2019

 

Community Board Resolved CBCB/2019/00008

Part B

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 18 February 2019.

2.         Lay on the table correspondence from Aileen Trist, Parklands resident regarding item 7 Taiora QEII.

3.         Relay the information back to Helen Rhodes which staff have provided to the Board regarding current contractor, and future student, parking around the QEII site.

Glenn Livingstone/Tim Sintes                                                                                                                                Carried

 

11. Coastal-Burwood 2018/19 Youth Development Fund Report - Logan Roberts

 

Community Board Resolved CBCB/2019/00009 (Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board resolve to:

1.         Approve a grant of $250 from its 2018/19 Youth Development Fund to Logan Roberts towards the costs of his flights for representing Canterbury in the Under 18 Mixed Touch Team at the 2019 New Zealand Touch National Tournament in Rotorua, 8 to 10 February 2019. The granted funds are not to be used for any supervisory staff, coaching, tuition or management costs.

Tim Baker/Linda Stewart                                                                                                                                          Carried

 

 

8.   Travis Road & Bower Avenue 40km/hr Variable Speed Limit (School Speed Zone) and Frosts Road Permanent Speed Limit Change

 

Community Board Resolved CBCB/2019/00010(Original staff recommendation accepted without change)

Part A

That the Council:

1.         Approve, pursuant to Part 4 Section 27 of the Christchurch City Council Traffic and Parking Bylaw 2017, and Land Transport Rule: Setting of Speed Limits 2017, that speed limits on Travis Road, Bower Avenue and Frosts Road be revoked and set as indicated in the drawing TG133450 as attached to the agenda for this meeting and listed below in Clauses 1a – 1d including resultant changes made to the Christchurch City Council Register of Speed Limits and associated Speed Limit Maps;

a.         Revoke the existing permanent speed limit of 70 kilometres per hour on Frosts Road, commencing at its intersection with Travis Road and extending in a northerly direction to a point 100  metres south of Beach Road.

b.         Approve that the permanent speed limit on Frosts Road, commencing at its intersection with Travis Road and extending in a northerly direction to a point 100  metres south of Beach Road, be set at 50 kilometres per hour.

c.         Approve that a 40 kilometres per hour variable speed limit (school speed zone) be set on Travis Road, commencing at a point 110 metres east of Frosts Road and extending in an easterly direction for a distance of 600 metres, as it meets the requirements of the New Zealand Gazette Notice (21/04/2011, Number 55, page 1284) including the times of operation.

d.         Approve that a 40 kilometres per hour variable speed limit (school speed zone) be set on Bower Avenue, commencing at a point 100 metres north of Travis Road and extending in a northerly direction for a distance of 385 metres, as it meets the requirements of the New Zealand Gazette Notice (21/04/2011, Number 55, page 1284) including the times of operation.

2.         Approve the speed limit changes listed in Clauses 1a – 1d above come into force following the date of Council approval, installation of all required infrastructure (signage and/or markings) and removal of obsolete infrastructure (as indicated in drawing TG133450), and the required notice being provided to NZTA and NZ Police in accordance with Section 2.7(6) of Land Transport Rule: Setting of Speed Limits 2017.

Linda Stewart/Tim Sintes                                                                                                                                         Carried

 


 

 

9.   Aranui A-Town Boxing Gym

 

Community Board Resolved CBCB/2019/00011(Original staff recommendation accepted without change)

Part C

That the Coastal-Burwood Community Board:

1.         Approve the granting of a lease to A-Town Boxing Gym for the Wainoni Park Youth Activity Centre building and land.

2.         Acknowledge that the A-Town Boxing Gym will carry out any repairs to the building.

3.         Acknowledge that public advertising in accordance with the requirements of the Reserves Act 1977 has been completed and that no submissions or objections have been received.

4.         Recommend that the Chief Executive, in her capacity of holding the Minister of Conservation's Delegation, gives consent to the lease in accordance with 54(1)(b) of the Reserves Act 1977.

5.         Authorise the Property Consultancy Manager to finalising lease documentation to A-Town Boxing Gym for a period of up to 33 years broken into three 11 year terms at an annual rental of $1.

Kim Money/Glenn Livingstone  Carried

 

 

10. Aranui and Shirley Vacuum Sewer Systems

 

Community Board Resolved CBCB/2019/00012(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Note the responses to the specific questions raised and request to be kept updated on the current status of the wastewater capacity constraints faced in the Aranui and Shirley vacuum sewer catchments.

Tim Baker/David East                                                                                                                                             Carried

 

 

12. Elected Members Exchange

 

Part B

12.1        An update was provided on the Burwood-Avondale-Dallington movie nights held in         recent weeks.

12.2        An update was provided by the Board Chair on Freedom Camping in the New Brighton         area. The Board asked if staff would consider more signage in relation to Freedom         Camping in the parking bays opposite Thomson Park as well as in the North Beach         Carpark.

12.3        The Board requested an update on the progress of the Godwits statue.

 

 

Glenn Livingstone left the meeting at 5.46pm and returned to the meeting at 5.48pm.

 

    

Meeting concluded at 5.53pm.

 

CONFIRMED THIS 4th  DAY OF March 2019

 

Kim Money

Chairperson

   


Waitai/Coastal-Burwood Community Board

04 March 2019

 

 

7.        Correspondence

Reference:

19/172933

Presenter(s):

Peter Croucher Community Board Advisor

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Aileen Trist, Parklands Resident

Taiora QEII

Simon Watts, Chair Christchurch Coastal Residents United

Pre-adaptation in South New Brighton and Southshore

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 04 March 2019

2.         Consider endorsing the contents of the Pre-adaptation in South New Brighton and Southshore document from Christchurch Coastal Residents United

 

 

Attachments

No.

Title

Page

a

Coastal-Burwood Community Board - 4 March 2019 - Inwards Correspondence – Aileen Trist, resident of Parklands - Taiora QEII)

12

b

Coastal-Burwood Community Board - 4 March 2019- Inwards Correspondence – Pre-adaptation in South New Brighton and Southshore – Email from Simon Watts

13

c

Coastal-Burwood Community Board - 4 March 2019- Inwards Correspondence – Simon Watts CCRU – Pre-adaptation in South New Brighton and Southshore

14

 

 


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04 March 2019

 

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04 March 2019

 

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Waitai/Coastal-Burwood Community Board

04 March 2019

 

 

8.        Recently vested reserves through subdivisions - names and classifications

Reference:

19/49117

Presenter(s):

Russel Wedge – Team Leader Parks Policy and Advisory, Sarah Blows – Parks Planner

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to:

1.1.1   Recommend to the Council to approve the proposed reserve names as listed in Attachment A, and;

1.1.2   Recommend to the Council to approve the proposed classification of reserves in accordance with the Reserves Act 1977, section 16(2A), specified in Attachment A.

1.2       The Council Policy Register: Naming of Reserves and Facilities, outlines the procedure for the naming of reserves, which is for the proposed reserve names to be referred to the Community Board in the first instance and then to the Council for adoption.

1.3       Under section 16(2A) of the Reserves Act 1977, any land vested with the Council can declare that land to be a reserve providing it has been given a classification through Council resolution.

Origin of Report

1.4       This report has been generated by council staff to ensure the naming and classification of reserves follows the Council’s Policy Register.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by completing the significance assessment.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board recommend that the Council:

1.         Approve the proposed names as listed below

Proposed Name

Legal Description

Reserve Classification

Aopori 1 Drainage Reserve 

Lot 3002 DP 486184

Local Purpose (Utility) Reserve

Lot 3503 DP 495865

Local Purpose (Utility) Reserve

Aopori 2 Drainage Reserve 

Lot 3086 DP 520200

Local Purpose (Utility) Reserve

Lot 3032 DP 494177

Local Purpose (Utility) Reserve

Aopori Reserve 

Lot 3105 DP 520200

Recreation Reserve

Arokehe Reserve

Lot 3106 DP 520200

Recreation Reserve

Georgina 1 Drainage Reserve

Lot 3031 DP 500584

Local Purpose (Utility) Reserve

Georgina 2 Drainage Reserve

Lot 3008 DP 500854

Local Purpose (Utility) Reserve

Goodmans Drain

Lot 3 DP 488684

 

Inanga 1 Drainage Reserve

Lot 3097 DP 520200

Local Purpose (Utility) Reserve

Inanga 2 Drainage Reserve

Lot 3080 DP 520200

Local Purpose (Utility) Reserve

Karere Drainage Reserve

Lot 101 DP 509577

Local Purpose (Utility) Reserve

Kowaro Drainage Reserve

Lot 3098 DP 520200

Local Purpose (Utility) Reserve

Lot 3087 DP 520200

Local Purpose (Utility) Reserve

Kowaro Reserve 

Lot 3081 DP 520200

Recreation Reserve

Lot 3107 DP 520200

Recreation Reserve

Leader Drainage Reserve

Lot 3071 DP 512762

Local Purpose (Utility) Reserve

Mara Drainage Reserve 

Lot 3092 DP 509330

Local Purpose (Utility) Reserve

Lot 3095 DP 512762

Local Purpose (Utility) Reserve

Lot 3093 DP 509330

Local Purpose (Utility) Reserve

Mara Reserve

Lot 3096 DP 512762

Recreation Reserve

Marshland Domain (extension)

Lot 3502 DP 495865

Recreation Reserve

 

2.         Approve the proposed classification of the reserves in accordance with the Reserves Act 1977 section 16(2A), as specified above.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2018 - 2028):

4.1.1   Activity: Parks & Foreshore

·     Level of Service: 6.0.1.0 Parks are provided managed and maintained in a clean, tidy, safe, functional and equitable manner (Maintenance) - Maintenance plan Key performance indicators  = 90% achieved.

4.2       The following feasible options have been considered:

·     Option 1 - Proposed reserve names and classifications are recommended to the Council (preferred option)

·     Option 2 - The reserves are not named or classified

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The reserve has an official name that can be used in locating and promoting the reserve.

·     The reserve can be entered into the Council’s database enabling it to be given a park identifier and added to a maintenance contract.

·     The classification of the reserve confirms the vested purpose and use of the reserve in accordance with the Reserves Act 1977.

4.3.2   The disadvantages of this option include:

·     There are no disadvantages identified.

 

5.   Context/Background

Background

5.1       A number of new reserves have been vested in the Christchurch City Council as part of subdivision developments in the Burwood Ward. The Council Policy Register: Naming of Reserves and Facilities, states that all reserves vested in or under the control of the Council shall be given an appropriate name. New reserves are required to be allocated a name before they can be entered into the Council's maintenance contracts.

5.2       Under the Reserves Act 1977, section 16 (2A), any land that has been vested with the Council can be declared a reserve providing it has been given a classification through a Council resolution. The classification of the reserve will provide the basis as to how the reserve should be managed and administered, for example, a recreation reserve compared to a drainage reserve.

6.   Option 1 - Proposed reserve names and classifications are recommended to the Council (preferred)

Option Description

6.1       The proposed names are for reserves that have been vested with the Council at the time of the development of the subdivision. The classification of the reserve through a Council resolution complies with the Reserves Act for providing the basis of how the reserve is managed and administered.

Significance

6.2       The level of significance of this option is low consistent with section 2.

6.3       Engagement requirements for this level of significance are appropriate.

Impact on Mana Whenua

6.4       Mana Whenua were consulted and recommended the proposed name for the recreation reserves which has been incorporated in Attachment A.

Community Views and Preferences

6.5       The reserve land has been vested in the Council at the time of the development of the subdivision. The naming of the reserves usually commences before the land titles have been issued both for the proposed reserve and any adjoining prospective residential land owners, which has meant it has not been possible to consult with adjoining residents, neighbourhood or residential groups.

6.6       The location of the reserve and often the draft landscape plans with the subdivision's proposed reserve name (originated by the developer) are available to prospective property buyers.

6.7       The naming of reserves in subdivisions follows a similar process to the Community Board consideration of appropriating names for public roads within a subdivision.

Alignment with Council Plans and Policies

6.8       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.9       Cost of Implementation - There are no direct financial implications associated with the allocation of reserve names or the classification of a reserve, which are administrative processes undertaken as an operational expense.

6.10    Maintenance / Ongoing Costs – There is a requirement for reserves to be named before they can be entered into the Council’s database and allocated to the maintenance contract. Once the parks have been included in the maintenance contract the annual cost to maintain these 15 new parks is $140,127 per annum.

6.11    Funding source - Funding to maintain these new parks will be sourced from the Parks Operational budget. No budget provision have been made in the current 2018-2028 Long Term Plan period for annual maintenance cost.

Legal Implications

6.12    There are no negative legal implications to the naming and classification of the Council land as a reserve. The land has already been vested under the Reserves Act 1977 as a reserve. The classification of the land endorses the purpose the land was acquired in accordance with section 16(2A) of the Reserves Act 1977. The naming of the reserve complies with the Council Policy Register: Naming of Reserves and Facilities.

Risks and Mitigations  

6.13    There are minimal, if any risks as the name of the reserves complies with the Council Policy Register: Naming of Reserves and Facilities.

Implementation

6.14    Implementation dependencies - no know dependencies.

6.15    Implementation timeframe - approximately one month after the names have been approved by Council.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   The reserve has an official name that can be used in locating and promoting the reserve.

·   The reserve can be entered into the Council’s database enabling it to be given a park identifier and added to a maintenance contract.

·   The classification of the reserve confirms the vested purpose and use of the reserve in accordance with the Reserves Act 1977.

6.17    The disadvantages of this option include:

·   There are no disadvantages.

7.   Option 2 - The reserves are not named or classified

Option Description

7.1       The Community Board may determine they will not name the parks or recommend to the Council the classification of the reserves.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are appropriate.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       The community are specifically affected by this option as there would be no maintenance of the parks carried out under the negotiated contract rates. Maintenance of the parks would be at a higher financial cost to the community and ratepayers than if the park was part of a maintenance contract. The parks would not be able to be entered in the Council SAP system and could therefore not be given a park identifier or entered into the parks maintenance contract.

7.6       The community views are for the parks to be maintained and at a reasonable financial rate.

Alignment with Council Plans and Policies

7.7       This option is inconsistent with the Council’s Plans and Policies.

7.7.1   Inconsistency – the Council's Level of Service is to maintain Council parks to the specified standard.

7.7.2   Reason for inconsistency – the parks would not be able to be entered into SAP and could not therefore be added to the parks maintenance contract.

7.7.3   Amendment necessary – to name the parks to enable them to be entered into SAP, given a park identifier and added to the parks maintenance contract.

Financial Implications

7.8       Cost of Implementation - If the reserves cannot be maintained under the parks maintenance contact the Council is charged a much higher rate for them to be maintained as a one-off activity.

7.9       Maintenance / Ongoing Costs - the Council is charged a much higher rate to maintain reserves if they are not included in the Council's negotiated parks maintenance contracts.

7.10    Funding source - parks operational budget.

Legal Implications

7.11    The Council is obliged to maintain the Council reserves in accordance with the Levels of Service, notified to the public through the Long Term Plan (LTP) process as required by the Local Government Act 2002 (LGA).

Risks and Mitigations  

7.12    To not name the reserves is high risk as the reserves cannot be maintained under the parks maintenance contracts and if they are not maintained to the specified Levels of Service, there could be a conflict with the Council’s Long Term Plan and the Local Government Act. Or the parks are maintained to the specified Levels of Service but the Council is charged a higher rate to maintain the parks as they are not part of the negotiated parks maintenance contract.

Implementation

7.13    Implementation dependencies - no known dependences.

7.14    Implementation timeframe - not applicable if reserve names not approved.

Option Summary - Advantages and Disadvantages

7.15    The advantages of this option include:

·   There are no advantages for not naming the reserves.

7.16    The disadvantages of this option include:

·   The reserves cannot be entered into the Council’s database, provided with a park identifier.

·   The reserves cannot be added to the parks maintenance contract.

·   The maintenance of the reserves would be charged at a higher rate.

·   If the reserves are not maintained, they would not comply with the Levels of Service, Long Term Plan or Local Government Act.

 

Attachments

No.

Title

Page

a

Proposed names and classifications

40

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Sarah Blows - Parks Planner

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizen and Community

  


Waitai/Coastal-Burwood Community Board

04 March 2019

 

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Waitai/Coastal-Burwood Community Board

04 March 2019

 

 

9.        Coastal-Burwood Community Board Community Pride Garden Awards 2019

Reference:

19/158058

Presenter(s):

Jo Wells – Community Governance Manager Coastal-Burwood

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to receive information and consider options in relation to Coastal-Burwood Community Board Community Pride Garden Awards for 2019.

Origin of Report

1.2       This report is being provided to fulfil item three of Coastal-Burwood Community Board resolution number: CBCB/2019/00003 (the Coastal-Burwood Community Board request that staff provide advice regarding the request from the Christchurch Beautifying Association to hold Garden Pride Awards in the ward in 2019).

2.   Significance

2.1       The decision in this report low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.    Decline to hold Coastal-Burwood Community Board Community Pride Garden Awards in 2019 and certificates are posted out to recipients.

 

2.    Request staff contact the Christchurch Beautifying Association in relation to Community Pride Garden Awards, including clarifying guidelines to be followed if a Community Board elects not to hold the awards in any particular year.

 

4.   Key Points

4.1       The Coastal-Burwood Community Board (the “Board”) received correspondence from the Christchurch Beautifying Association which was considered alongside a deputation at the Board's meeting on Monday 4 February 2019.

4.2       The Board resolved, as part of resolution number CBCB/2019/00003 to, "Request that staff provide advice regarding the request from the Christchurch Beautifying Association to hold Garden Pride Awards in the ward in 2019."

4.3       This report provides advice on options for a Pride Garden Awards Event to be held in 2019 in the Coastal-Burwood Ward.

4.4       The following options have been considered:

·   Option 1 – A Coastal-Burwood Community Board Community Pride Garden Award Event is not held in 2019, and certificates are posted out to recipients (Preferred Option).

·   Option 2 – A Coastal-Burwood Community Board Community Pride Garden Award Event is held in 2019 and are funded as a Community Board Project.

·   Option 3 - The Coastal-Burwood Community Board invite the Christchurch Beautifying Association to submit an application to the Board's Discretionary Response Fund to potentially hold a Community Pride Garden Awards ceremony in 2019.

4.5       Option Summary – Advantage and Disadvantages (Preferred Option)

4.5.1   The advantages of this option include:

·     No Community Board funding required to implement.

·     Consistency with the Board's previous decisions in relation to holding Community Board Community Pride Garden Awards on a two year basis, alternating with the Community Service Awards.

·     Delivery of other events is not impacted.

·     Recipients will receive acknowledgement through a certificate. 

4.5.2   The disadvantages of this option include:

·    The request to hold a Coastal-Burwood Community Pride Garden Awards Event from the Christchurch Beautifying Association is not met.

 

5.   Context/Background

Community Board Decision Background

5.1       The Burwood-Pegasus Community Board and Coastal-Burwood Community Board's made decisions to hold the Community Pride Garden Awards and Community Service awards every two years, alternating between the two.

5.2       A decision to hold awards is made by way of the Community Board allocating funding to the project on a yearly basis. Each year is a stand-alone decision and is not beholden to any previous discussion by a prior Community Board.

5.3       Timeline of yearly decisions:

5.3.1   On Monday 1 August 2016 the Burwood-Pegasus Community Board formally decided upon their Community Board project funding allocations for the 2016/17 financial year. Community Board Community Pride Garden Awards were not funded and an Awards event did not take place in 2017.

5.3.2   On Monday 4 December 2017 the Coastal-Burwood Community Board formally resolved to fund the Coastal-Burwood Community Pride Garden Awards for 2018 from the Board’s Discretionary Response Fund. The Coastal-Burwood Community Pride Garden Awards were held on Saturday 17 March 2018.

5.3.3   On Monday 20 August 2018 the Board formally decided upon their Board project funding allocations for the 2018/19 financial year. Coastal-Burwood Community Board Community Pride Garden Awards were not funded therefore an awards event is not planned for 2019. Community Services Awards are planned for 2019.

Coastal-Burwood Community Board Community Pride Garden Awards 2018 Statistics

5.4       A total of 175 notification cards were printed and distributed by the Christchurch Beautifying Association at the beginning of 2017 as a result of the judging that they undertook.

5.5       Of the 175 notification cards distributed, 145 cards were completed and returned with their details filled in to receive a certificate.

5.6       Part of the notification card asks recipients if they would like to attend a ceremony to receive their certificate, or if they would like to receive their certificate via post. 78 recipients indicated that they would like to attend a ceremony to receive a certificate. The remaining 67 chose to have their certificate posted to them.

5.7       When a formal invitation with details of the ceremony was sent, 63 recipients responded to say that they would attend, with 15 recipients indicating that they would not be able to attend the ceremony.

5.8       Of the 63 recipients that indicated they would be attending, seven were not at the ceremony.

5.9       On Saturday 17 March 2018 there were a total of 56 certificates that were presented at the ceremony, with the remaining 89 certificates from the 145 notification cards returned sent via post to the recipients. (61% of certificates posted, 39% presented at the ceremony).

6.   Option 1 – Coastal-Burwood Community Board Community Pride Garden Awards are not held in 2019.

Option Description

6.1       The Board decline to hold Coastal-Burwood Community Pride Garden Awards in 2019 and certificates are posted out to recipients.

Community Views and Preferences

6.2       Staff have received a total of 140 notification cards returned for the Coastal-Burwood Community Board Community Pride Garden Awards in 2019. 

6.3       The notification cards state, "Certificates will be posted to all 2019 Coastal-Burwood recipients as there is no award presentation ceremony planned for 2019. If this changes recipients will be contacted." 

6.4       No enquires have been made regarding a Coastal-Burwood Community Pride Awards ceremony not being held in 2019.

Financial Implications

6.5       The printing of the certificates and notification cards will be funded by operational funds.

6.6       There is no Community Board Funding required to implement this option.

Implementation

6.7       Council staff will arrange the printing of Coastal-Burwood Community Board Community Pride Garden Award certificates for 2019.

6.8       The certificates will be posted out to recipients alongside a letter from the Board congratulating them on their award.

Option Summary – Advantages and Disadvantages

6.9       The advantages of this option include:

·   No financial cost to the Board to implement.

·   Consistency with the Board's previous decisions in relation to holding Community Board Community Pride Garden Awards on a two year basis, alternating with the Community Service Awards.

·   Delivery of other events is not impacted.

·   Recipients will receive acknowledgement through a certificate.

6.10    The disadvantages of this option include:

·   The request to hold a Coastal-Burwood Community Pride Garden awards ceremony from the Christchurch Beautifying Association is not met.

7.   Option 2 – Coastal-Burwood Community Board Community Pride Garden Awards are held in 2019 and are funded as a Community Board Project.

Option Description

7.1       The Coastal-Burwood Community Board hold Community Pride Garden Awards in 2019 and fund the awards as a Community Board Project in 2019 from the Board’s 2018/19 Discretionary Response Fund.

Community Views and Preferences

7.2       There is no known expectation in the Community that an awards ceremony will be taking place in 2019.

Financial Implications

7.3       As funding for the awards ceremony will need to come from the Board's Discretionary Response Fund, funding will need to be granted by the Board.

7.4       Previous Coastal-Burwood Community Board Community Pride Garden Awards have been funded as project at the amount of $3,000. This money has covered the following elements:

-      Printing of judging cards

-      Printing of certificates

-      Venue hire

-      Acoustics

-      Catering

-      Voucher prizes.

 

7.5       If the Board elects to fund the awards as a Board project from the Board’s Discretionary Response Fund and wishes to have elements added beyond those listed above such as a photographer and the provision of photos to the recipients, the amount granted to the project would need to be increased.

7.6       The current balance of the Board's Discretionary Response Fund is $28,136.

Implementation

7.7       Council staff will be required to organise the Coastal-Burwood Community Board Community Pride Garden Awards Ceremony for 2019.

7.8       Subject to venue availability this would most likely take place in mid to late May 2019.

Option Summary – Advantages and Disadvantages

7.9       The advantages of this option include:

·   The request to hold a Coastal-Burwood Community Pride Garden Awards ceremony from the Christchurch Beautifying Association is met.

7.10    The disadvantages of this option include:

·   Inconsistent with the Board's previous decisions in relation to holding Community Board Community Pride Garden Awards on a two year basis, alternating with the Community Service Awards.

·   The Board's commitment of funds to the event means that these funds will no longer be able to be used for other projects including community group requested projects.

·   Delivery of other events may be impacted.

·   The ceremony would most likely take place in mid to late May 2019, with the Community Service Awards currently planned for late May/early June.

·   As the event was not scheduled to take place no planning has been undertaken.

8.   Option 3 – The Coastal-Burwood Community Board invite the Christchurch Beautifying Association to submit an application to the Board's Discretionary Response Fund.

Option Description

8.1       The Coastal-Burwood Community Board invite the Christchurch Beautifying Association to submit a funding application to the Coastal-Burwood Community Board's 2018/19 Discretionary Response Fund to potentially hold a Community Pride Garden Awards ceremony in 2019.

Community Views and Preferences

8.2       There is no known expectation in the Community that an awards ceremony will be taking place in 2019.

Financial Implications

8.3       As funding for the awards ceremony will need to come from the Board's Discretionary Response Fund, funding will need to be granted by the Board to the Christchurch Beautifying Association to hold a Community Pride Garden Awards ceremony in 2019.

8.4       The Association will set the budget for the event that they want to hold so it is unknown how much of the Board's funds could be committed until the application is received.

8.5       The current balance of the Board's Discretionary Response Fund is $28,136.00.

Implementation

8.6       The Board would be required to make a formal decision inviting the Christchurch Beautifying Association to submit a funding application to the Board's 2018/19 Discretionary Response Fund.

8.7       A Discretionary Response Fund report would be considered by the Community Board. 

Option Summary – Advantages and Disadvantages

8.8       The advantages of this option include:

·   The request to hold a Coastal-Burwood Community Pride Garden awards ceremony from the Christchurch Beautifying Association is met.

8.9       The disadvantages of this option include:

·   Inconsistent with the Board's previous decisions in relation to holding Community Board Community Pride Garden Awards on a two year basis, alternating with the Community Service Awards.

·   The Board's commitment of funds to the event means that these funds will no longer be able to be used for other projects including community group requested projects.

·   The timeframe for delivery on an awards ceremony would be extended due to the requirements of submitting a funding application, staff writing a report, consideration of the report by the Board and the timeframes for release of granted funds.

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jo Wells - Manager Community Governance, Coastal-Burwood

Approved By

Matthew McLintock - Manager Community Governance Team

  


Waitai/Coastal-Burwood Community Board

04 March 2019

 

 

10.    Waitai/Coastal-Burwood Community Board Area Report - March 2019

Reference:

19/115651

Presenter(s):

Jo Wells – Community Governance Manager, Coastal-Burwood

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board:

1.         Receive the Waitai/Coastal-Burwood Community Board Area Report for March 2019.

2.         Convene the Coastal-Burwood Community Board Submission Committee to consider preparation of a submission on the Council’s Draft Annual Plan 2019/20 prior to 1 April 2019.

3.         Consider transferring additional funding from its 2018-19 Discretionary Response Fund to the 2018-19 Youth Development Fund.

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   New Brighton Road

On 4 December 2018, the Board asked staff to investigate if the roading between the Wainoni Road/ New Brighton Road roundabout and the Bower Ave/New Brighton road intersection can be put back to its original condition. This includes the car-parking portion of Cockayne Reserve.

A project for the repair of New Brighton Road, which focuses on the section between the Wainoni Rd roundabout and Bower Avenue, is in the early planning phase. Detailed information is not available at this stage.


The budget for the project is $1,169,172 with a commencement of 2020/21.The scope of the project does not include work on Cockayne Reserve carpark.

 

3.1.2   Ironwood Reserve

On 4 February 2019, the Board considered correspondence from Geoff Smith which sought maintenance improvement on Ironwood Reserve.

The Board’s decision on this matter was to ask staff to consider undertaking any necessary maintenance works including filling and seeding any areas in Ironwood Reserve that require it, to make the reserve safe for play.

Advice from staff has been received to say that the work has been planned for autumn which is the appropriate season for re-seeding to achieve better germination.

3.1.3   New Brighton Clock Tower

The New Brighton clock tower is due to undergo substantial earthquake and historical repairs.

Scaffolding, fencing and wrapping took place in early February/March 2018 while extensive structural investigations were undertaken.

These detailed assessments reveal significant damage to the concrete and structural steel, caused by the earthquakes and by leaks and environmental damage.


The Council has gone out to tender for heritage-experienced contractors to carry out the necessary repair work. Tenders will close at the beginning of March and it is anticipated the lead contractors will be announced by April.

 

3.1.4   Pond swales located at the northern end of Donnell Park

On 3 December 2018, the Board requested an update on this matter around whether the swales by Donnell Sports Park were working as intended.

Council regards these pond swales as stormwater basins.  The basin nearest Kingsbridge Drive is a form of soil adsorption basin and the second basin an attenuation basin.  The ponds may be functioning differently to pre-earthquake due to difference in land level or, potentially, blockages in the sub soil pipes below the soil adsorption basin but overall they provide storage / attenuation and water quality improvements through sedimentation. 

The basins are still required to provide a mitigation function for the roading and residential land in that area.

3.1.5   Midges

In early 2018 the City Council installed and started objectively monitoring the midges around the oxidation ponds. There has been 30% decrease in midge numbers at the ponds over the February 2018 to January 2019 period.

The objective monitoring of the midges also recorded a small dip in the numbers of midges over the Christmas period. The warmer temperature of the ponds during the recent high temperatures post-Christmas has resulted in slightly higher midge numbers compared with late last year.

Information on the control measures we are undertaking this season are detailed online and can be found at https://www.ccc.govt.nz/services/water-and-drainage/wastewater/treatment-plants/christchurch-wastewater-treatment-plant/midges/. There is also a video on the Council’s Youtube channel which details these activities; https://www.youtube.com/watch?v=qz_DdjOYZSs. An assessment of the objective midge monitoring results will be undertaken at the end of the season.

As part of the 2018–2028 Long Term Plan, the Council is investing $3,000,000, split evenly over the 10 years. The $300,000 for this year is midge control activities

The Council acknowledges that the midges which arise from the oxidation ponds are causing a nuisance in the nearby residential areas. The Council has adopted a range of techniques, which are both short-term and long term measures, which are anticipated to have a cumulative influence as they take effect in coming years. The objective monitoring programme will also allow the Council to track the performance of each technique and improve them in the coming years.

3.1.6   Land Drainage Recovery Project ‘515’ Estuary Drain - Survey Notification

Last year Council approved the Estuary Drain revised concept for Breezes Road drain and the upstream catchment modifications to the berm on Breezes Road and a pipe upgrade in the vicinity of Nugent Street crossing Cuthberts Road.

Staff are now commencing investigations and detailed design, which will take approximately six months, followed by a request for tender stage prior to construction.

On 11 February 2019 the survey notification was delivered to residents who front onto the road where survey will be undertaken.

These investigations will include a survey in the following locations:

·    379 – 397 Breezes Road (includes road, footpath, berm and front of private residences).

·    Breezes Road between Shortland Street and Cuthberts Road (Road, footpath and berm)

·    Nugent Street/Cuthberts Road intersection, and surrounding areas (including Shortland Street, Ariel Place and the Council wastewater treatment plant).

This work is planned for February 2019 and should only take a few days to complete.

Following the survey, potholing will be required to locate services in Cuthberts Road near the Nugent Street intersection. Traffic management will be in place during these works which are planned for late February early March 2019 and should not take more than two weeks to complete.

3.1.7   Dog Signage

On 4 December 2018, the Board asked staff review the Dog signage at Waimairi, North Beach and Brighton to assess if the size and placement is appropriate.

Staff have carried out an informal review of this signage. The signage is considered to be adequate and covers the dog bylaws for these areas when entering the main access points to the beach.  

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   Southshore South New Brighton Regeneration Strategy

There have been no updates provided by Regenerate Christchurch for this report.

3.3       Annual Plan and Long Term Plan matters

3.3.1   Draft Annual Plan 2019/20

3.3.2   On 12 February 2019, the Council adopted the Consultation Document for the draft 2019/20 Annual Plan.

The period for making submissions runs from 1 March 2019 to 5.00pm on 1 April 2019.

The Board is requested in the staff recommendation above, to convene its Submissions Committee.

4.   Community Board Plan – Update against Outcomes

4.1       The Board’s ongoing decisions are being included as measures against the Outcomes and Priorities contained in the 2017 – 2019 Community Board Plan.

4.2       The approved Coastal-Burwood Community Board Plan for 2017-19 can be found at the following link:https://www.ccc.govt.nz/assets/Documents/The-Council/Community-Boards/Coastal-Burwood-Community-Board-Plan-2017-19.pdf

 

5.   Significant Council Projects in the Board Area

 

5.1       Other partnerships with the community and organisations

5.1.1   Burwood- Avondale- Dallington Movie Nights

Image may contain: one or more people, tree, shoes, sky and outdoor

Through the efforts of the Burwood-Avondale-Dallington Group and with council staff and community support, three movie nights took place over the last month within Dallington, Burwood and Avondale.

                     Dallington Movie night at Burwood Park on January 26 2019

 

5.2       Infrastructure projects underway

5.2.1   Thomson Park Renewal Project

This project is to upgrade Thomson Park by way of a new car park, landscaping, basketball court and Exeloo toilet.  The Exeloo was completed in December 2018.  Resource Consent for the car park has been approved. Tendering for the construction of the car park is scheduled for February 2019 with completion mid-June 2019 subject to a successful tendering outcome and construction programme.

5.2.2   South New Brighton Reserves Development

A project to develop South New Brighton Reserves has been initiated. Staff have met with the Community Board and received confirmation to progress with designing  the new pump track in South New Brighton Park, Bridge St (south) new picnic area and landscaping and Blighs Garden picnic area and natural play. The project has 3 years of funding available for this initial phase of development.

5.2.3   QEII Park Delivery Package

Reconstruction of the old earthquake damaged car park to service the development of the School of Gymnastics opening in April 2019.

The design of the drainage in one end of the car park is proving challenging due to several 11kv Orion cables only having the minimum cover.  Project is currently in detailed design and cost estimation and unlikely to be in place prior to the opening of the School of Gymnastics.

5.2.4   Prestons/Clare Park Stormwater

Stormwater treatment facilities and upgrade of the Snellings drain as part of the Prestons South and other associated subdivision developments

The first three areas of works are completed and operational. The final area is currently in design. A general concept is prepared and being considered by the Land Drainage maintenance team. Initial consenting is being looked into.

5.2.5   Horseshoe Lake Reserve footbridge repairs

Replacement old earthquake damaged assets in Horseshoe Lake Reserve. This project is for the car park replacement with track upgrades connecting the car park and toilet and removal of a damaged foot bridge. Tender to be out to the market in February with work to start March / April 2019.

5.2.6   Bexley Park Development

Development of Bexley Park as approved in the development plan. The 2019 work is for the driveway resealing, dog park car park development, and landscaping. Currently in detail design for these items. Work is proposed to commence in March.

5.2.7   Parklands Library

The Heating and Ventilation contract has been awarded  All earthquake repairs including minor floor cracks have been completed. Demolition work to support the new heating and ventilation system has been completed along with preparation for concrete in the new courtyard.

5.2.8   Donnell Sports Park Project

This project is to remediate the earthquake damage to the tennis and basketball courts and provide a new toilet, and is currently at the stage of processing the Resource Consent. The toilet and tennis court construction is due to go to tender and is currently planned for completion the last week of May/June 2019.

5.2.9   Robin Playground, Burwood - Play Space Renewal

This project has been initiated with the funding starting in financial year 2020 and construction programmed in financial year 2021.

5.2.10 Travis Wetland Driveway Resurface

This project is to repair the damage to the existing asphalt driveway and car park. This project is currently in the design and cost estimating stage, however construction is currently planned for completion mid May 2019.

 

 

5.2.11 Travis Wetland Boardwalk Extension

This project is to address the current issue with the existing boardwalk and paths that are prone to flooding. The project is currently in the early design / investigation stages with the construction planned for Financial Year 2020.

 

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       3PO presents S.O.S Community Safety Expo

This community-led initiative will be held on Saturday 9 March from 11 -3pm at The Old School Te Kura Tawhito, 115 Hawke Street. The intention is to provide members of the community with information needed to protect themselves and their property, to Foster a community togetherness and individual wellbeing. There will be stalls and information from Civil Defence, Christchurch City Council, Fire and emergency New Zealand among many others.

6.2       South Brighton Estuary Edge Report

The Parks Unit have engaged a consultant to identify options for the estuary edge in relation to the erosion that is occurring along the edge of the South New Brighton Reserve.

On Wednesday 20 February, the Coastal-Burwood Community Board and key stakeholders attended a site walk and feedback session which provided an opportunity for feedback to the consultant preparing the report.

 

 

 

 

 

 

6.3       Events Report Back

6.3.1   Christchurch Hot Pools Sod Turning and Site Blessing

A site blessing and sod-turning event was been held on 11 February 2019 ahead of work starting on the Christchurch Hot Pools.

Construction of the five-pool facility, which will have steam and sauna activities and dedicated family and relaxation areas, is set to start once building consents are finalised next month. Site establishment and preparation work will begin shortly.

Kim Money and Cr David East turn the first sod.

6.3.2   I love New Brighton 2019 -Waitangi Day

This 2019 I Love New Brighton event saw 7,000 people attend Thomson Park for a huge variety of activities and entertainment for families to enjoy.  36 community groups were involved to make this day such a success - plus the many businesses and individuals that supported the event.

                                                    

6.3.3   Parks Week 9 – 17 March 2019

Parks Week will see a range of events on offer across the city’s parks and reserves. Below is a programme of different events.

 

 

6.3.4   Parklands at Play 2019

The sun came out for the annual Parklands@Play event on Sunday 17 February at Parklands reserve.  Entertaining performances from local schools, clubs and bands and plenty of free activities provided for the kids by local organisations and the Council. There were lots of kids eager to join the local clubs with fencing and karate being particularly popular!

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                       

7.   Community Board Funding Update

7.1       The budget information for the Board's 2017/18 Discretionary Response and Youth development Funds is attached.

7.2       The current balance of the Coastal-Burwood 2018/19 Youth Development Fund is $700.

7.3       The Board may wish to consider transferring additional funding from its 2018-19 Discretionary Response Fund to their 2018-19 Youth Development Fund.

 

 

 

 

Attachments

No.

Title

Page

a

Coastal-Burwood Community Board Funds 2017/18

62

 

 

Signatories

Authors

Katie MacDonald - Support Officer

Peter Croucher - Community Board Advisor

Natalie Dally - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Heather Davies - Community Development Advisor

Ann Furlong - Support Officer

Jo Wells - Manager Community Governance, Coastal-Burwood

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waitai/Coastal-Burwood Community Board

04 March 2019

 

PDF Creator


 

PDF Creator

 


Waitai/Coastal-Burwood Community Board

04 March 2019

 

 

11.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.