Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board will be held on:

 

Date:                                    Monday 4 March 2019

Time:                                   10am

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Pam Richardson

Jed O'Donoghue

Felix Dawson

Tyrone Fields

Janis Haley

John McLister

Tori Peden

Andrew Turner

 

 

4 March 2019

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Mihi/Karakia Timatanga............................................................................................. 4 

C          1.        Apologies................................................................................................. 4

B         2.        Declarations of Interest.............................................................................. 4

C          3.        Confirmation of Previous Minutes................................................................. 4

B         4.        Public Forum............................................................................................ 4

B         5.        Deputations by Appointment....................................................................... 4

B         6.        Presentation of Petitions............................................................................ 4

B         7.        Reserve Management Committee Meeting Minutes........................................ 11

B         8.        Correspondence - Lyttelton Public Toilets.................................................... 17

B         9.        Correspondence - Childrens Bay Walkway.................................................... 21

B         10.      Briefing - Whakaraupo Community Advisory Group........................................ 25

Staff Reports

C          11.      Proposal to enter into a Conservation Covenant - 27 Hunters Road Diamond Harbour............................................................................................................. 31

C          12.      Election of a Deputy Chairperson................................................................ 43

C          13.      2019 Community Boards Conference - Board Members' Attendance.................. 47

C          14.      Banks Peninsula 2019/20 Board Projects Funding Report................................ 51

C          15.      Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report - March 2019............................................................................................................. 57

 

B         16.      Elected Members’ Information Exchange................................................... 114

Karakia Whakamutunga

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

 

Mihi/Karakia Timatanga 

1.   Apologies

At the close of the agenda no apologies had been received.

 

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

3.   Confirmation of Previous Minutes

That the minutes of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board meeting held on Monday, 18 February 2019  be confirmed (refer page 5).

 

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

4.1

Ohu Developments - Collett’s Corner Update

Camia Young will speak on behalf of Ohu Ltd regarding Collett’s Corner in Lyttelton.

 

4.2

Professor Liz Slooten – Impact on Hector’s Dolphins

Professor Liz Slooten will speak regarding her concerns about the current Lyttelton Port Company operations, and the impact on Hector’s Dolphins.

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

 

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

 

 

Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 18 February 2019

Time:                                    10am

Venue:                                 Little River Service Centre,
4238 Christchurch-Akaroa Road, Little River

 

 

Present

Chairperson

Deputy Chairperson

Members

Pam Richardson

Jed O'Donoghue

Felix Dawson

Tyrone Fields

Janis Haley

Tori Peden

Andrew Turner

 

 

18 February 2019

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: Tyrone Fields 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved BKCB/2019/00009

Community Board Decision

An apology was received and accepted from John McLister for absence.

Pam Richardson/Jed O'Donoghue                                                                                                                       Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2019/00010

Community Board Decision

That the minutes of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board meeting held on Monday 4 February 2019 be confirmed.

Janis Haley/Tyrone Fields                                                                                                                                        Carried

 

4.   Public Forum

Part B

Mark Malcolm, a Councillor with the Ashburton District Council, spoke regarding public toilets in the Ashburton district, and how that authority has responded to the need for additional toilets due to an increase in tourist numbers, including employing a student over the summer to compile data for central government grant applications.

 

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Correspondence - New Zealand Transport Agency - State Highway Signage

 

Board Comment
Board members suggested that messages posted on the electronic boards referred to in the correspondence, needed to be relevant to State Highway 75, such as advice for slow vehicles to pull over or advice of when the road was busy with cruise ship traffic.

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 18 February 2019

 

Community Board Resolved BKCB/2019/00011

Part B

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 18 February 2019

2.         Write to the New Zealand Transport Agency (NZTA) advising that the Board generally welcomes the proposal but remains concerned that a number of issues the Board has previously and repeatedly raised have still not been addressed, such as passing opportunities, road surface, road traffic safety signs, reminders to pull over etc.

3.         Request a representative from NZTA to meet with the Board regarding State Highway 74 and State Highway 75 issues.

Andrew Turner/Janis Haley                                                                                                                                    Carried

 

 

8.   Akaroa Design and Appearance Advisory Committee

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes from the Akaroa Design and Appearance Advisory Committee meeting dated 30 January 2019.

 

Community Board Resolved BKCB/2019/00012

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes from the Akaroa Design and Appearance Advisory Committee meeting dated 30 January 2019.

2.         Notes the committees’ comments in regard to Item 5  of the minutes (Temporary Toilet Proposal), and requests an urgent update from staff regarding the use of the Tourism Infrastructure grant for Akaroa toilets and proposals for a permanent solution to toilet issues in Akaroa.

3.         Requests that staff consider that the demand for increased toilet facilities in Akaroa will be driven by any expected increase in the underlying number of visitors, notwithstanding that the majority of cruise ship passengers will be received in Lyttelton rather than Akaroa after October 2020.

Andrew Turner/Janis Haley                                                                                                                                    Carried

 

9.   Reserve Management Committee Meeting Minutes

 

Community Board Resolved BKCB/2019/00013

(Original Staff Recommendation accepted without change)

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee Meetings:

·     Okains Bay Reserve Management Committee – 4 December 2019

Pam Richardson/Jed O'Donoghue                                                                                                                       Carried

 

 

10. Correspondence - Orton Bradley Park Board Manager's Report

 

Community Board Resolved BKCB/2019/00014

(Original Staff Recommendation accepted without change)

Part B

That the Banks Peninsula Community Board:

1.         Receive the Orton Bradley Park Managers report for 5 November 2018

Felix Dawson/Tori Peden                                                                                                                                         Carried

 

11. Elected Members’ Information Exchange

 

11.1    Akaroa Wharf Update

Part B

The Board requested an update from staff on progress with the removal of structures on the Akaroa Wharf, in line with Board resolutions from June and September 2018.

 


 

 

11.2    Cruise Ship Action Group

Part B

The Board requested that it be kept informed on the actions carried out by the Cruise Action Group, including having its Terms of Reference and minutes from meetings circulated.

 

11.3    Lyttelton Harbour Structures

Part B

The Board requested that staff seek information from Environment Canterbury on the new structures which have appeared in Lyttelton Harbour after members commented on the unsightly nature of the structures.

 

11.4    Birdlings Flat Maintenance Schedules

Part B

The Board requested information regarding:

           1.       The maintenance schedule for the grounds around the Birdlings Flat Community Centre and parking area, including whether maintenance could be increased over summer, after it was reported that residents had raised concerns about the lack of maintenance.

2.         The ongoing emptying schedule for the septic tank at the Birdlings Flat toilets, after it was reported that there had been instances of it overflowing.

 

11.5    Norman Kirk Memorial Pool

Part B

The Board requested that staff report back on why scheduled openings of the Norman Kirk Memorial Pool ceased on 4 February 2019, when the pool would normally close at the end of February, including the reason for the early closure and why the Board wasn’t informed.

 

11.6    Corsair Bay Barrier Arm

Part B

The Board requested that staff report back on the current security arrangements for the Corsair Bay barrier arm, including whether alternative arrangements could be explored, after it was reported that it had been left unlocked again on a recent Saturday night.

 

11.7    Cruise Ships in Akaroa Harbour

Part B

The Board requested information on why cruise ships are now anchoring further down the harbour in Akaroa so that the reason can be communicated to the community.

 

 

11.8    Road Maintenance - Lyttelton to Gebbies Pass

Part B

The Board noted the poor state of the road and roadsides between Lyttelton and Gebbies Pass, and requested an update on the ongoing maintenance of the road, and if there are any plans to upgrade the road in the near future.

 

 

 

Karakia Whakamutunga: Tyrone Fields 

 

 

Meeting concluded at 11.33am.

 

CONFIRMED THIS 4TH MARCH DAY OF 2019.

 

Pam Richardson

Chairperson

   


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

 

7.        Reserve Management Committee Meeting Minutes

Reference:

19/119535

Presenter(s):

Liz Carter

 

 

1.   Purpose of Report

Minutes have been received from the following Reserve Management Committees:

Committee

Date

Le Bons Bay Reserve Management Committee

1 February 2019

Awa-iti Reserve Management Committee

12 February 2019

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committees:

·        Le Bons Bay Reserve Management Committee

·        Awa-Iti Reserve Management Committee

 

 

Attachments

No.

Title

Page

a

Le Bons Bay Reserve Management Committee Meeting Minutes - 1 February 2019

12

b

Awa-Iti Reserve Management Committee Minutes - 12 February 2019

14

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

 

8.        Correspondence - Lyttelton Public Toilets

Reference:

19/158697

Presenter(s):

Liz Carter – Community Board Adviser

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Mr E C Venes

Public Toilets in Lyttelton

 

 

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 04 March 2019, from Mr E C Venes.

 

 

Attachments

No.

Title

Page

a

Banks Peninsula Community Board Correspondence - Public Toilets in Lyttelton - E C Venes - 11 February 2019

18

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

 

9.        Correspondence - Childrens Bay Walkway

Reference:

19/185097

Presenter(s):

Liz Carter – Community Board Adviser

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Takamatua Ratepayers Assn.

Childrens Bay Walkway

 

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 04 March 2019, from the Takamatua Ratepayers Association.

2.         Refer the correspondence to Parks staff with a request that they liaise with the Takamatua Ratepayers Association to progress this suggestion.

 

 

 

Attachments

No.

Title

Page

a

Takamatua Ratepyers Assn - Childrens Bay Walkway

22

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

 

10.    Briefing - Whakaraupo Community Advisory Group

Reference:

19/188354

Presenter(s):

Liz Carter – Community Board Adviser

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Whakaraupō Community Advisory Group - To update the Banks Peninsula Community Board on establishing the Whaka-Ora Community Advisory Group and appointment of a Community Board representative.

Karen Banwell

Programme Manager Healthy Harbour

 

Whaka-Ora Healthy Harbour Project

 

 

 

2.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Notes the information supplied during the Briefings.

2.         Considers the appointment of a Banks Peninsula Community Board representative to the Whakaraupō Community Advisory Group.

 

 

Attachments

No.

Title

Page

a

Whakaraupo Community Advisory Group - Introduction

26

b

Whakaraupo Community Advisory Group - Terms of Reference

28

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

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11.    Proposal to enter into a Conservation Covenant - 27 Hunters Road Diamond Harbour

Reference:

18/1144855

Presenter(s):

Angus Smith – Manager Property Consultancy

 

 

1.      Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to consider options to protect and enhance indigenous biodiversity in Sams Gully and Morgans Gully, Diamond Harbour.

Origin of Report

1.2       This report is staff generated in response to Banks Peninsula Community Board resolution BKCB/2017/00137 on 25 September 2017:

Support in principle, and request that staff provide information on, the request from the Diamond Harbour Reserve Management Committee to include Morgans Gully and Sams Gully under its area of responsibility and, if appropriate, how that request can be actioned.

Request that staff provide information on how Morgans Gully and Sams Gully could continue to be protected as reserve areas into the future.

2.      Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the impact of the decisions in this report against the worksheet for recording assessments.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

2.1.3   The level of significance has been determined as low using the Council’s assessment matrix because this decision is a local issue that is supported by the Diamond Harbour Reserves Committee and has no detrimental impacts.

 

3.      Staff Recommendations 

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board receives the information in this report and:

1.         Requests the Reserves Officer Subcommittee to take all necessary steps to enter into a covenant under section 77 of the Reserves Act 1977 to manage, so as to enhance and preserve the natural environment, landscape and wildlife habitat of Sams Gully and Morgans Gully as identified in the attached plan as Covenant Areas 1 and 2, and

2.         Requests that the roles and responsibilities for the day to day management of Covenant Areas 1 and 2 be formally established and incorporated into the Terms of Reference for Reserves Management Committee when they are next reviewed. The roles and responsibilities to include an acknowledgement that there is intent to consider entering into a Conservation Covenant over suitable parts of Covenant Area 3.

 

4.      Key Points

4.1       This report supports the Council's Long Term Plan (2018 - 2028):

4.1.1   Activity: Parks & Foreshore

·     Level of Service: 6.3.10.0 Implement a Restoration Programme for threatened indigenous ecosystems - Year on year increase in indigenous species at target sites.

4.2       The following feasible options have been considered:

·     Option 1 – Enter into a covenant under Section 77 of the Reserves Act 1977 (the Act) to enhance indigenous biodiversity in Sams and Morgans Gullies.  (preferred option)

·     Option 2 – Do nothing i.e. continue to work with the Diamond Harbour Reserve Management Committee and local community to manage and enhance the indigenous biodiversity in Sams and Morgans Gullies.

·     Option 3 – Declare the land as reserve under the Reserves Act 1977

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Aligns with the aims and objectives of the Community Board and Diamond Harbour Reserves Management Committee

·     Binds the land on the terms and conditions listed in the covenant

·     Clearly identifies the subject land

·     Is registered against the title

·     Is reasonably expedient to do i.e. 6 months

·     Can be for a specific term or in perpetuity

·     Provides for a means of enforcement

·     Sets out clear expectations

·     Is consistent with the Councils biodiversity strategy

 

4.3.2   The disadvantages of this option include:

·     Funding of up to $10,000 is required to prepare necessary plans and documents and for staff time.

 

 

5.      Context/Background

5.1       Sams Gully and Morgans Gully are part of the land held in Record of Title CB12F/538 and are owned by the Christchurch City Council in fee simple. The total area of land in Computer Freehold Register CB12F/538 is 38.9 hectares and is the balance of approximately 148 hectares that was acquired by the Lyttelton Borough Council in 1914. The two gullies have a combined area of approximately 13 hectares.

5.2       Over the years successive Councils have subdivided parts of the land for development. Although parts of the 38.9 hectares remaining would be suitable for housing development the two gullies are steep and are considered unsuitable for such a purpose. It is likely that these gullies would vest as reserves if and when the land is developed, however this cannot be guaranteed. The terrain of the third gully may in part lend itself to residential development but this is yet to be determined.

5.3       This land is one of the properties that are part of the ongoing “Property Review Process’. On the 26 June 2017 the Board received a staff report seeking resolutions on various properties under review in the Banks Peninsula area. The Community Board sought additional information and subsequently resolved to

5.3.1   Receive the information in the report.

5.3.2   Refer the issue to a Board workshop process.

5.3.3   Note that the final report containing the outcome of the process will come back to the Board for recommendation to Council.

5.4       Whilst the process and the report back to the Board referred to in paragraph 5.3 had not yet been completed at the time of writing this report it is expected the recommendation for the whole of the land located at 27 Hunters Road will be to retain it for strategic purposes and to protect the gullies.                                                                                                                                    

5.5       In addition to the above resolutions in paragraph 5.3 on the 25 September 2017 the Board passed the resolutions in paragraph 1.2 in response to a deputation from the Diamond Harbour Reserves Management Committee.

5.6       For several years the Diamond Harbour Reserve Management Committee in liaison with Councils Park Rangers and the local community has been undertaking several projects in the gullies including fencing and plantings with the aim of protecting and enhancing indigenous biodiversity.

5.7       These works have not only involved the Diamond Harbour Reserve Management Committee and Park Rangers, the local school and community members have also been involved in plantings and maintenance work.

5.8       Although the works mentioned in the above two paragraphs contribute to enhancing indigenous biodiversity there is nothing in place to ensure permanent protection of the gullies and the works undertaken.

5.9       In response to the resolutions in paragraph 1.2, staff are providing information on possible solutions that will protect the gullies for the foreseeable future and would sit comfortably with the belief that the gullies could vest as reserve in the future and remain in Council ownership.

 

Other Matters of Interest

Grazing Licence

5.10    For a number of years the Council has grazed all of the land (excluding Covenant Areas 1 & 2), the grazed land includes that area of land shown as Covenant Area 3. It is proposed to allow the continued grazing of this area in a like manner to that which already occurs with an acknowledgement that at some point in time the Council may enter into a further conservation covenant over all or part of this 3rd area depending on its suitability for residential development and reserve land requirements.

Future Development

5.11    It is noted housing within the Christchurch City Council area has ample supply to meet existing demand and will potentially remain that way for a number of years. In other words there appears to be little pressure on Council to consider residential development for this site.

5.12    Therefore there are no development plans for the land at present, however in keeping with previous Council developments it is considered that a residential subdivision may be an option in the future.

5.13    If and when the land is developed it will provide Council with a further opportunity to consider the future of the third covenant area and whether to vest all covenant areas as reserves subject to the Reserves Act 1977


 

6.      Option 1 – Enter in Covenant under Section 77 of the Reserves Act 1977 (preferred)

Option Description

6.1       Section 77 of the Reserves Act 1977 provides for registration of a covenant to protect the indigenous vegetation and wild life on privately owned land. 

6.2       Covenants of this nature, although not widely used, provide a mechanism to manage land so as to preserve the natural environment, or landscape amenity, or wildlife or freshwater or marine life habitat or historical value.

6.3       These covenants can either be for a fixed term or in perpetuity, are a high level document that sets out aspirations, can be registered against the title and have enforcement mechanisms prescribed under the Act.

6.4       It is envisaged that in support of the Covenant the Terms of Reference for Reserve Management Committees will ultimately be amended to set out the roles, responsibilities and expectations for the day to day management of the gullies.  For example it could outline the process for liaison between Council staff and the Reserve Management Committee and include a programme to enhance the natural aspects of the gullies, i.e. native plantings and pest removal plus it can highlight the Councils intent to consider Area 3 for a conservation covenant in future.  Until the Terms of Reference are amended, a formal letter covering these issues will be provided to the Reserve Management Committee.

6.5       The covenant and Terms of Reference approach is favoured by staff because in the first instance it preserves the ability to achieve the highest and best result if the land is developed, formalises the existing arrangements for the day to day management of Sams and Morgans Gullies and at the same time affords a high degree of protection. This approach clearly flags that Council will consider the conservation values of area 3 if and when the land is developed, if it has not already done so by that time.

Significance

6.6       The level of significance of this option is low and consistent with section 2 of this report.

6.7       There is no level of engagement required for this option.

Impact on Mana Whenua

6.8       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.9       The Diamond Harbour Reserve Management Committee is specifically affected by this option due to its past and present involvement with the land, this matter has been discussed with some of the members of the Diamond Harbour Reserves Management Committee and they are supportive of the proposal.

Alignment with Council Plans and Policies

6.10    This option is consistent with Council’s Plans and Policies - In the Biodiversity Strategy the Council has set about to protect, maintain and restore our natural environment with the help of organisations, groups and individuals ensuring our environment and natural resources are here not only for us but for our children and future generations.

Financial Implications

6.11    Cost of Implementation – Estimated $10,000

6.12    Maintenance / Ongoing Costs – Operational expenditure

6.13    Funding source – Parks and Open Spaces (to be confirmed)

Legal Implications

6.14    There is not a legal context, issue or implication relevant to this decision

6.15    This report has not been reviewed and approved by the Legal Services Unit

Risks and Mitigations  

6.16    There is no risk in implementing this option because it will provide certainty moving forward.

Implementation

6.17    Implementation dependencies  - budget being made available

6.18    Implementation timeframe – 6 months

6.19    Council has delegated the authority to enter into conservation covenants to the Reserves Officer Subcommittee.  This subcommittee consists of any two of the Head of Parks, Manager (Property Consultancy) and Head of Three Waters.  Should the Board favour a conservation covenant, then Property staff would prepare an appropriate document and submit this to the Subcommittee for approval.

Option Summary - Advantages and Disadvantages

6.20    Option Summary - Advantages and Disadvantages (Preferred Option)

6.20.1 The advantages of this option include:

·     Aligns with the aims and objectives of the Community Board and Diamond Harbour Reserves Management Committee

·     Binds the land on the terms and conditions listed in the covenant

·     Clearly identifies the subject land

·     Is registered against the title

·     Is reasonably expedient to do i.e. 6 months

·     Can be for a specific term or in perpetuity

·     Provides for a means of enforcement

·     Sets out clear expectations

·     Is consistent with the Councils biodiversity strategy

6.20.2 The disadvantages of this option include:

·   Funding of approximately $10,000 is required to prepare necessary plans and documents and for staff time.

 

7.      Option 2 – Do nothing

Option Description

7.1       This option keeps the status quo, the Community Board will continue to work with the Diamond Harbour Reserve Management Committee, local community and staff to manage and enhance the indigenous biodiversity in Sams and Morgans Gullies.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

7.3       There are no engagement requirements for this level of significance.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       The Diamond Harbour Reserve Management Committee is specifically affected by this option due to its past and present involvement with the land, this matter has been discussed with the Diamond Harbour Reserves Management Committee representatives who are supportive of Option 1.

Alignment with Council Plans and Policies

7.6       This option is inconsistent with Council’s Plans and Policies

7.6.1   Inconsistency – Not aligned with the Biodiversity Strategy

7.6.2   Reason for inconsistency - In the Biodiversity Strategy the Council has set about to protect, maintain and restore our natural environment with the help of organisations, groups and individuals ensuring our environment and natural resources are here not only for us but for our children and future generations.

7.6.3   Amendment necessary – none because this is not the preferred option

 

Financial Implications

7.7       Cost of Implementation - None

7.8       Maintenance / Ongoing Costs – Operational expenditure

7.9       Funding source – Parks & Open Spaces

Legal Implications

7.10    There is not a legal context, issue or implication relevant to this decision

7.11    This report has not been reviewed and approved by the Legal Services Unit

 

Risks and Mitigations  

7.12    There is a risk that by doing nothing, uncertainty over the future of the two gullies will continue. Although considered extremely unlikely this may result in residential development on the land.

7.12.1 Residual risk rating: The residual rating of the risk after the below treatment(s) is low

7.12.2 If this option is pursued the current situation in relation to the gullies will remain the same

Implementation

7.13    Implementation dependencies  - None

7.14    Implementation timeframe - None

Option Summary - Advantages and Disadvantages

7.15    The advantages of this option include:

·   No financial impact

·   Maintains the status quo

·   Provides for flexibility around future decisions affecting the land

7.16    The disadvantages of this option include:

·   Does nothing to improve certainty

·   Council could be seen as not being interested in protecting indigenous species

·   Is not aligned with the aims and objectives of the Community Board and Diamond Harbour Reserves Management Committee

8.      Option 3 - Declare the area as reserve under the Reserves Act 1977

Option Description

8.1       This option requires Council to follow the statutory process as set out in the Reserves Act 1977.

Significance

8.2       The level of significance of this option is low and consistent with section 2 of this report

8.3       There are no levels of engagement requirements for this level of significance, however public advertisement is required under the Reserves Act 1977 if this option is adopted.

Impact on Mana Whenua

8.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.5       The Diamond Harbour Reserve Management Committee is specifically affected by this option due to its past and present involvement with the land, this matter in general has been discussed with the Diamond Harbour Reserves Management Committee representatives.

Alignment with Council Plans and Policies

8.6       This option is consistent with Council’s Plans and Policies - In the Biodiversity Strategy the Council has set about to protect, maintain and restore our natural environment with the help of organisations, groups and individuals ensuring our environment and natural resources are here not only for us but for our children and future generations.   

Financial Implications

8.7       Cost of Implementation – Estimated to be $15,000 plus because of the additional work and public consultation required by the Reserves Act 1977

8.8       Maintenance / Ongoing Costs – Operational expenditure

8.9       Funding source – Open Space and Parks

Legal Implications

8.10    There is not a legal context, issue or implication relevant to this decision

8.11    This report has not been reviewed and approved by the Legal Services Unit

 

Risks and Mitigations  

8.12    There is a risk that public notification required by the Reserves Act 1977 will result in objections to the land being declared to be reserve.  This may result in the Council being unable to administer the land in keeping with its wishes to protect and enhance indigenous biodiversity.

8.12.1 Residual risk rating: The residual rating after the below treatment is implemented will be low.

8.12.2 Whilst it is not unusual to receive objections when pubic advertisement occurs, often   objections are withdrawn after discussions with the objector, this however is not always the case.

Implementation

8.13    Implementation dependencies  - Approval of the Minister of Conservation

8.14    Implementation timeframe – 1 year

Option Summary - Advantages and Disadvantages

8.15    The advantages of this option include:

·   Is a permanent solution

·   Would declare the land to be reserve under the Reserves Act 1977

·   Likely to have support of the Community Board and Diamond Harbour Reserves Management Committee.

8.16    The disadvantages of this option include:

·   Funding of approximately $15,000 plus is required to prepare necessary plans and documents and for staff time.

·   Does not provide flexibility around future decisions affecting the land

·   Requires public consultation which may result in objections

·   Requires approval of a third party, i.e. The Minister of Conservation

·   Is not easily reversible.

9.      Option Analysis

9.1       Option 1 is preferred over Options 2 & 3 because it provides protection for the gullies in a shorter time frame, can be achieved at an acceptable cost, will give the Diamond Harbour Reserves Management Committee and the Community Board certainty and signals Councils intent to preserve the gullies in perpetuity. It will not prevent the gullies vesting as reserve at a later date if that is required.

 

 

Attachments

No.

Title

Page

a

RPS1331-01 ODP Proposed Covenant and Walking Areas Dec 2015 R1

41

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Stuart McLeod - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property & Planning

Anne Columbus - General Manager Corporate Services

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

 

12.    Election of a Deputy Chairperson

Reference:

19/166384

Presenter(s):

Liz Carter – Community Board Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is to explain the process for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to elect a Deputy Chairperson, as required by the Local Government Act 2002. 

1.2       This report describes the alternative processes available, one of which must be adopted.

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the report.

2.         Adopt by resolution, which system of voting it will use to elect a Deputy Chairperson, that is System A or System B.

3.         Proceed to elect a Deputy Chairperson.

 

3.   Key Points

3.1       The Deputy Chairperson of the Banks Peninsula Community Board, Jed O’Donoghue, has advised that he wishes to resign from the position. He has also advised that he is happy to continue as Deputy Chairperson until another Board member is formally appointed to the position.

Introduction

3.2       The provisions of Schedule 7 of the Local Government Act 2002 apply to community boards (with some minor exclusions), with necessary modifications as if the boards were local authorities.  Schedule 7 requires that each community board, at its first meeting, must elect one of its members to be its chairperson and another to be deputy chairperson.

3.3       The manner in which a community board is to elect these positions is prescribed in clause 25 of Schedule 7.  It provides that the community board must determine by resolution that the chairperson and deputy chairperson be elected or appointed by using one of the following systems of voting:

“System A –

(a)   requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

 


 

(b)   has the following characteristics:

(i)         there is a first round of voting for all candidates; and

(ii)        if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

(iii)       if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

(iv)      in any round of voting, if 2 or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

System B –

 

(a)         requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

(b)         has the following characteristics:

(i)        there is only 1 round of voting; and

(ii)       if 2 or more candidates tie for the most votes, the tie is resolved by lot”

3.4       In simpler terms, under System A, a candidate is successful if he or she receives the votes of the majority of the members of the community board present and voting.  If no candidate is successful in the first round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded.  If no candidate is successful in the second round there is a third and if necessary subsequent round of voting from which each time the candidate with the fewest number of votes in the previous round is excluded until a candidate is successful.  In any round of voting if two or more candidates tie for the lowest number of votes the person to be excluded from the next round is resolved by lot.

3.5       System B is first past the post except that a tie for the most votes is resolved by lot.

Practical application of clause 25

3.6       The Community Board must first determine, by resolution, which system of voting it will use, that is System A or System B.

3.7       Nominations for the position of deputy chairperson are called for.

3.8       If there is only one candidate then the community board may resolve that that person be elected.

3.9       If there is more than one candidate the community board must then put the matter to a vote according to the system it has adopted.  The community board members are then asked to vote on each candidate.

3.10    The following examples may be useful to illustrate two of the system:

System A

Example 1

Three nominations are received and upon the votes being counted the result is: A (4) B (2) C (1). In this case A is elected to the relevant position.

Example 2

Three nominations are received and upon the votes being counted the result is: A (3) B (3) C (1). In this case no candidate is successful so a second round of voting is held for candidates A and B. The lowest polling candidate, C, is excluded.

System B

Example 1

Three nominations are received and upon the votes being counted the result is: A (4) B (2) C (1). In this case A is elected to the relevant position.

Example 2

Three nominations are received and upon the votes being counted the result is: A (3) B (3) C (1). In this case a lot is held to determine who between A and B will be elected to the relevant position.

 

 

Attachments

There are no attachments for this report.

 

Signatories

Author

Liz Carter - Community Board Advisor

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

 

13.    2019 Community Boards Conference - Board Members' Attendance

Reference:

19/135464

Presenter(s):

Liz Carter – Community Board Adviser

 

 

1.   Purpose of Report

1.1       The purpose of this report is to seek approval for members of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board (the Board) to attend the 2019 Community Boards Conference in New Plymouth from 11-13 April 2019.

 

2.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Receive the information in the report.

2.         Approve the attendance of interested Board members at the 2019 Community Boards Conference at the Devon Hotel in New Plymouth.

 

3.   Key Points

3.1       The conference is being held at the Devon Hotel, New Plymouth from 11-13 April 2019.

3.2       The theme for the conference is ‘Community Boards in a Time of Change’. There will be a diverse range of guest speakers as well as interactive workshops, aimed at providing delegates to participate fully and take away ideas that they can implement within their own environment.

3.3       The New Zealand Community Boards Executive Committee will also offer the Best Practice Awards which recognise significant contributions made by community boards to the process of achieving excellence in local governance.  The awards scheme was developed as a learning tool for quality improvement in the functioning of community boards and allows boards to showcase projects and initiatives that have made a difference in the community.

3.4       The conference registration fee for each attendee is $855 for registration. This cost covers attendance at all conference business sessions and workshops and catering as indicated in the programme. Accommodation ranges between $179 and $183 per room per night. Delegates are responsible for organising their own travel to and from New Plymouth, so this would be an additional cost of (approximately) up to $400.  A total of approximately $1,800 per attendee.

3.5       Attendance at the conference will be subject to available budget.

 

4.   Outcomes

         While attending the conference, delegates can expect to:

         4.1       Network, exchange ideas and build strong relationships with other Community Board Members and councils.

         4.2       Learn from an extensive range of keynote speakers covering topics relevant to current issues faced by the Banks Peninsula Community Board.

 

 

Attachments

No.

Title

Page

a

Programme - 2019 Community Board Conference

49

 

 

Signatories

Author

Fiona Smith - Support Officer

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

PDF Creator


 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

 

14.    Banks Peninsula 2019/20 Board Projects Funding Report

Reference:

19/120576

Presenter(s):

Philipa Hay, Community Development Adviser

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to consider whether it wishes to submit any Board projects to the Banks Peninsula 2019/20 Strengthening Communities Fund for consideration.

Origin of Report

1.2       This report is staff generated as part of the 2019/20 funding round process.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Decides to fund any Community Board Projects it identifies for the 2019/20 year through its 2019/20 Discretionary Response Fund.

 

4.   Key Points

4.1       Each year each community board is able to identify and fund projects it would like to deliver or community initiatives it would like to support in its local community, particularly those which help achieve outcomes identified in its community board plan.  Board projects need to be agreed as part of Unit work programmes.

4.2       Board projects may be allocated from either the Discretionary Response Fund (DRF) or the Strengthening Communities Fund (SCF).  During this triennium the Banks Peninsula Community Board has allocated funds each year from its Discretionary Response Fund (DRF) for the board projects it has identified.

4.3       Information contained in this report outlines the benefits and/or limitations of allocating funds from each of the schemes.

4.4       Attachments to this report include a list of board projects from the Banks Peninsula area that were funded in the previous three years, and a list of possible projects the Board may like to consider.

4.5       As was the case for the previous two years, the Board will decide for the 2019/20 (coming) year the size of the SCF and the remaining funds available for allocation will be allocated from its 2019/20 DRF throughout the year.  Prior to this, the size of each of these Board funds was set by the Council.

4.6       The amount available for allocation by the Banks Peninsula Community Board for the 2019/20 year has yet to be set.

5.   Context and Background

Allocating Board Projects from the Board’s 2019/20 Discretionary Response Fund

·   This fund has broader criteria than the SCF.  It is more flexible as to how it can be used and has open timeframes for applications. Therefore it allows more scope than SCF for board projects.

·   The DRF is not a contestable fund as such.  Applications are allocated on their merits when they have been submitted and until the fund is closed – either at the end of the financial year (30 June each year) or when funds are depleted. 

·   Allocating from DRF will allow more time to assess and develop project scopes for the board projects identified. Applications to SCF are currently being accepted.

·   Directly funding from DRF will allow more flexibility when board projects are under (or over) spent. As the DRF runs along the same timeline as the Council's financial year, funds can be reallocated back to the DRF to be utilised by the Board for community grants, or topped up if further unforeseen funds are required.  

Allocating Board Projects from the Board’s 2019/20 Strengthening Communities Fund

·   Funding board projects from SCF requires the Board to allocate funds in competition with those from community organisations. 

·   The funding year for SCF does not align with the Council’s financial year, and reporting on the financial aspect of projects will not align with the timeframes for the projects. This incurs extra staff time to track, accrue and report on projects.

·   SCF is open for applications from today until 9 April.  The Board will need to decide on the projects it wishes to put forward for SCF funding at this meeting of the Board.

·   If the Board decides to fund board projects from its 2019/20 SCF, the attached lists are included to provide information to help identify board projects it may like to consider submitting for the 2019/20 year.

 

Attachments

No.

Title

Page

a

Possible Board Projects for 2019-20

54

b

Community Board Projects from the Banks Peninsula Area 2016-17 to 2018-19

55

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Philipa Hay - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

PDF Creator


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

PDF Creator


 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

 

15.    Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report - March 2019

Reference:

19/106657

Presenter(s):

Penelope Goldstone - Community Governance Manager
Joan Blatchford - Community Governance Manager

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Receive the Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report for March 2019.

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Maintenance at Corsair Bay

Diana Harrison, a resident of Corsair Bay, spoke to the Board at a Public Forum at its 4 February 2019 meeting regarding parks maintenance issues in Corsair Bay. She noted that rubbish is a concern around the bay especially broken glass left behind by groups of people drinking in the area. Ms Harrison tabled photographs she had taken which showed the area in what she believed to be in poorly maintained state.  She asked that the Council be made aware of the problems and that a maintenance plan be implemented for the Lyttelton West area.

The Board noted that Ms Harrison had previously attended Board meetings to raise the same issues and that she believed the lack of maintenance in parks appeared to be an ongoing problem in Corsair Bay.

The Board decided to:

1.      Refer the issues raised about the ongoing lack of maintenance in Corsair Bay, to staff for investigation and report back to the Board outlining what can be done to address these issues.

2.      Ask Parks staff to provide a briefing on the current maintenance for Corsair Bay.

3.      Seek clarification on the policy around consuming alcohol in the Corsair Bay area, and information on whether an alcohol ban can be introduced.

             Please refer below to the staff reply regarding Items 1-2.

             Efforts have been made to ensure Corsair Bay is up to an expected standard during the busiest time of the year. Areas are in process of changing from informal (meaning five cuts per annum) to amenity (meaning up to 26 cuts per annum). This includes the terraced area with two picnic tables (see below image).

            

             A damaged drinking fountain, which had been an ongoing issue, has now been repaired (see below image).

            

             A long term (approximately eight years) leak issue below the retaining wall on the beach has now been successfully resolved and remediation of the turfed area is now underway (see below images).

            

            

             In general Corsair Bay is now in a much improved state with all facilities able to be used by the public (see below image).

            

3.1.2   Illegal Tracks on Council Land

At its 17 December 2018 meeting the Board requested a discussion with staff regarding options for what can be done about people developing pirate tracks on Council land. Please refer below for the staff reply.

Staff are aware of illegal track development in Council land, most recently Urumau Reserve and Steadfast.  Staff have made enquiries and have no indication to date on who has been doing this in Urumau, or why. Some locals have admitted they were involved in track cutting in Steadfast.

After investigation and discussion regarding Steadfast with the Cass Bay Reserve Management Committee (RMC), no further action was warranted as signage was installed and grass was allowed to grow over the track. The people who carried out the work are very clear on the process for future track development. Staff have discussed with local community users and the RMC that the track is not to be used or developed any further.

Developing tracks requires careful consideration of many factors, including environmental impacts, track design standards, maximising recreational benefits and compliance with relevant District Plan rules.  While the Council welcomes public and community input into developing parks, if people carry out unauthorised work there is the risk of unsafe tracks being developed as well as serious impacts to the environment which can take many years to repair. Staff would invite people to contact the Council, Community Board or their local Reserve Management Committee to provide ideas on developments so the correct process is followed.

3.2       Board Area Consultations/Engagement/Submission Opportunities

3.2.1   Head to Head Walkway – Orton Bradley Park to Charteris Bay – The Council is seeking public opinion on route options from Orton Bradley Park to Charteris Bay to help make a decision about how to best align this section of the Head to Head Walkway.

Consultation is open from 7 February to 7 March 2019. The Board’s Head to Head Walkway Working Party will then review submissions and make comment on its preferred route, and the Board will make a final decision.

For more details please visit: https://ccc.govt.nz/the-council/consultations-and-submissions/haveyoursay/show/214

3.2.2   Ministry of Transport – International Maritime Organisation TreatyIn February 2019 the Board made a submission to the Ministry of Transport on New Zealand’s potential accession to the International Maritime Organisation Treaty – Annex VI of the International Convention for the Prevention of Pollution from Ships 1973 (attached).

3.3       Annual Plan and Long Term Plan Matters

3.3.1   The Council approved the draft Annual Plan 2019/20 for consultation in February 2019. At the time of writing this report consultation dates were not yet confirmed.

3.4       Board Reporting

3.4.1   Board members are asked to highlight topics for inclusion in Newsline, the Board Newsletter and/or the Report to Council.

 

4.   Community Board Plan – Update against Outcomes

4.1       The Community Board Plan – Progress Update to 31 December 2018 is attached.

 

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1   The 2019-20 Strengthening Communities Fund is open for applications from Monday 4 March 2019 and will close at midnight Tuesday 9 April 2019.  The Strengthening Communities Fund accepts applications for all levels of funding, there is no minimum request limit on this fund. 

Organisations may make one application to the Strengthening Communities Fund at metropolitan level and/or one application per community board area.

Applications can be for both operating and/or project costs. Operating costs may include salaries and general overheads such as power, rent and administration costs. Project costs may include the costs of community programmes, events, activities and equipment.

The Strengthening Communities Fund allocates funding for the timeframe from 1 September to 31 August the following year. 

5.1.2   Each year the Board decides which Board Projects it would like to fund for the coming year, and if it wishes to fund these from its Strengthening Communities (SCF) or Discretionary Response (DRF) funds. 

A report is attached to this agenda providing detailed information about the benefits and limitations of funding from each of these funds and requesting a decision while applications are being received for the SCF. 

If the Board wishes to allocate SCF funds to its Board Projects, these projects will need to be identified and formally approved at this meeting also. 

In the past few years the Board has made its Board Project allocations from the DRF early in the new financial year.

5.1.3   The 2017-18 Banks Peninsula Strengthening Communities Fund End of Project returns provide information from local organisations and groups on the benefits this funding has made to their communities, and includes what they did and how much they did (attached).

Organisations allocated funding from the 2018-19 Banks Peninsula Strengthening Communities Fund are required to provide reports which will be due after allocations have been made and projects start for the next year's funding in September.  The one group from this Board area which received multi-year funding this triennium has one more year allocated (i.e. for the 2019-20 year).

5.2       Other Partnerships with the Community and Organisations

5.2.1   Following on from the Squash Open Day held in November 2018, liaison with squash players has continued.  To date, Squash Canterbury has been approached to support two social groups that will provide some coaching and skill development opportunities.

5.2.2   In association with Sport Canterbury and the Lyttelton Community House planning is underway to initiate a strength and balance ‘Be Active’ class at the Lyttelton Recreation Centre.  It is scheduled to start at the end of April 2019 and will incorporate Green Prescription participants. Since July 2018 there have been 27 new Green Prescription referrals from the Lyttelton Medical Practice.

5.3       Community Facilities Projects Underway (as at January 2019)

5.3.1   Gaiety Hall Renewal and Replacement

Project Phase: Execute / Construction

Works have now commenced and are being undertaken being mindful of  the impact on the local community's use of the Theatre for events.

5.4       Infrastructure Projects Underway (as at January 2019)

5.4.1   Marine Structures in Outer Bays, Lyttelton Harbour and Akaroa Harbour Renewals

Project Phase: Construction

The financial year 2019 budget is for re-piling of the Robinsons Bay Wharf, which is in construction phase.

5.4.2   Marine Structures Renewals

Project Phase: Construction

This programme of work is for the renewal of marine structures around Banks Peninsula, which includes wharfs (except Akaroa Wharf), jetties, slipways and boat ramps. For financial year 2019 this programme is working on 25 sites and currently making good progress on all sites.

5.4.3   Marine Seawall Renewals

Project Phase: Investigation and Scheme Design

The scope of this progranne is to renew seawalls around Banks Peninsula and coastal areas. Some walls will require input from other Council Units and the New Zealand Transport Agency (NZTA).

Financial year 2019 work is on the Little Akaloa seawall, which is in construction, seawall repairs in Akaroa between the Wharf and Fire Station, for which consent requirements are under investigation, and seawall repairs at the Akaroa boat park.

5.4.4   Governors Bay to Allandale Seawall Renewal

Project Phase: Programme Planning (concept)

Staff are currently investigating options and working on designs for various sections of the sea wall between Allandale and Governors Bay along the Head to Head Walkway. Works will be staged over the financial years where budget has been allocated. This will be reported to the Community Board to determine the appropriate next steps.

5.4.5   Awa-iti Domain Tennis Courts Renewal

Project Phase: Investigation and Scheme Design

A level survey of site has been completed, and planning and investigation is underway. 

5.4.6   Cass Bay Playground Toilet Renewal

Project Phase: Investigation and Scheme Design

A project has commenced to renew the Cass Bay toilet block. Staff have held initial discussions with the Cass Bay Residents Association and Reserve Management Committee to gain better understanding of  requirements for the area. Design and consultation will occur this financial year with construction programmed to commence in Spring 2019.

5.4.7   Cressy Terrace Retaining Wall Renewal

Project Phase: Detailed Design

The scope of the project is to repair the existing earthquake damaged retaining wall beneath the road on Cressy Terrace in Lyttelton. Documentation is being prepared for tender with construction planned for completion in early-June 2019.

5.4.8   Cressy Terrace Tennis Courts

Project Phase: Detailed Design

The earthquake caused damage to the tennis courts, including cracks and uneven areas on the court surface. Follwing completion of the retaining wall on the same site, construction of the tennis courts is planned for June 2019.

5.4.9   Diamond Harbour Track and Signage Renewal

Project Phase: Construction

Track work is completed with some signage to be installed in the near future to fully complete this project.

5.4.10 Allandale Domain Renewal

Project Phase: Investigation and Scheme Design

Staff are currently collating information and carrying out investigations. This will be reported to the Allandale Reserve Management Committee and the Community Board to determine appropriate next steps.

5.4.11 Governors Bay Community Centre and Pool Reserve

Project Phase: Construction

The scope of this project is to provide an upgrade of the park for the community with play and recreational equipment, landscaping and furniture. Contracts are being completed for the skate bowl and pump track, with construction to start in March 2019.

5.4.12 Stanley Park Renewal

Project Phase: Construction

This project is an ongoing project that involves the completion of works detailed in the Stanley Park Management Plan. This year’s work involves replanting, track upgrades and new stone steps at the main entranceway.

5.4.13 Head to Head Walkway

Project Phase: Construction

This project is to provide a walkway around Lyttelton Harbour from Godley Head to Adderley Head. Planned and completed work will be reported to the Head to Head Walkway Working Party and the Community Board.

Consultation will be open in March 2019 for route options for the section between Orton Bradley Park and Charteris Bay. Staff are also working on sections of track upgrades, signage and route options for the rest of the Head to Head Walkway. A Memorandum of Understanding between the Council and Diamond Harbour Reserve Management Committee is being utilised to maintain a section of track.

5.4.14 Kukupa Hostel

Project Phase: On Hold

This project will be on hold until a future use is determined through an expression of interest process.

5.4.15 Little River Coronation Library

Project Phase: On Hold

This project will be on hold until a future use is determined through an expression of interest process.

5.4.16 Little River Railway Goods Shed

Project Phase: Tender for Construction

The project tender has closed and is currently being evaluated. Construction is due to start in late-February 2019.

5.4.17 Naval Point Development Plan

Project Phase: Programme Planning (concept)

The Naval Point Development Plan is being developed to create a future vision for the area. The project team has been meeting with recreation and user groups to determine the future use of the site. A set of options are currently being developed for public consultation which is planned for early 2019. Maintenance work is now complete on the site for improvements to the foreshore area.

 

5.4.18 Okains Bay Renewal

Project Phase: Construction

The scope of this project is renewal of playground safety surfacing, landscaping and furniture replacement. This financial year an outside BBQ for the picnic area will be installed and planting will be completed throughout the reserve.

5.4.19 Port Levy Toilet Block Renewal

Project Phase: Investigation and Scheme Design

The scope of this project is to upgrade the toilet facilities in Port Levy (including landscaping). Staff are currently investigating options and identifying all necessary consenting requirements.

5.4.20 Robinsons Bay Reserve Renewal

Project Phase: Construction

The scope of this project is to develop Robinsons Bay Reserve and complete repairs on the Wharf. This year re-piling of the Wharf will be completed.

5.4.21 Signal Box - Norwich Quay

Project Phase: On Hold

This project is currently on hold due to the proximity of a heritage boat, which is expected to be moved by end-February 2019.

5.4.22 Garden of Tane Renewal

Project Phase: Construction

The scope of this project is to undertake capital works inline with the Garden of Tane Reserve Management Plan and in consultation with the Reserve Management Commtitee. This financial year work is planned on tracks, drainage, trees and signage. All aspects are either in consenting or underway and on track for completion this financial year.

 

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Significant projects have been reported on in Clause 5.4.

 

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Parks Maintenance

7.1.1   Due to higher than usual growth rates, the Council has increased the mowing schedule with an extra round of mowing in the months of January and February 2019.

7.1.2   The Metrological Office has predicted warm to hot temperatures ranging from high teens through to low thirties, with minimal rainfall. This should have an impact on the higher than usual growth rate that has occurred in the last few months and staff expect to see a reduction in growth region wide.

7.1.3   23 January 2019 saw a significant weather event across the Christchurch/Banks Peninsula region, with Council receiving in excess of 800 requests for service for tree related issues. These are in the process of being completed.

7.1.4   Summer sports turf maintenance is ongoing.

7.1.5   Maintenance work on Okuti Track has been undertaken.

7.1.6   Woodills (north and south) has been maintained.

7.1.7   YEP banding and moult checking was completed.

7.1.8   Coastal weed work has been undertaken.

7.1.9   Cruise ship monitoring has been undertaken.

7.1.10 Parks are undertaking an active approach to identifying and resolving issues related to heritage assets in Akaroa. This will include heritage coloured big belly bins and repainting posts and seats already coloured in Heritage Blue. This will be an ongoing project.

7.1.11 All areas at Britomart Monument have now been placed in contract as amenity cuts, as it was identified that the outer section had not been in contract therefore was not being maintained (see below image).

7.1.12 Plans to replace the existing path walkway by the Memorial in Akaroa with an asphalt path have now been amended to investigating re-grassing the whole area, making all the space useable for the public. The process for obtaining costs has already commenced.

7.1.13 An upgrade of Bridle Path has been completed.

7.1.14 An upgrade to the Ngaio Point track is delayed due to poor weather but repairs and upgrades to Archdale Beach is planned.

7.1.15 The Council improved the Misty Peaks Summit Track.

7.1.16 The top ten parks visited by Council Rangers are below.

7.1.17 The number of reactive (non-scheduled) Parks tasks and time spent on Banks Peninsula is below.

Month

Reactive Parks Tasks

Time Spent

July

15

66

August

6

40

September

6

14

October

10

36.5

November

11

101.5

December

3

3

January

11

23

TOTAL

62

284

 

7.2       Scheduled Parks Maintenance Programme for February 2019

Activity

Frequency per month

Ornamental Mowing

1

Amenity Mowing

1

Informal Mowing

1

Summer Sport Mowing

2

Cricket Block Maintenance

5

Summer Sport Line Marking

2

Chemical Weed Control

1

Ornamental Garden Maintenance

2

BBQ Clean

5

Drinking Fountain Clean

5

 

7.3       Scheduled Parks Maintenance Programme for March 2019

Activity

Frequency per month

Ornamental Mowing

2

Amenity Mowing

2

Informal Mowing

0

Summer Sport Mowing

3

Cricket Block Maintenance

5

Summer Sport Line Marking

2

Chemical Weed Control

1

Ornamental Garden Maintenance

3

BBQ Clean

5

Drinking Fountain Clean

5

 

 

8.   Community Board Funding Update

8.1       At the time of writing, 13 applications had been made to the Board’s 2018-19 Discretionary Response Fund (three of these were Board Projects, one other application has been withdrawn).  One application is currently being assessed. The Banks Peninsula Discretionary Response Fund 2018/19 allocations are included (attached).

8.2       In July 2018 the Board granted $1,500 for Reserve Management Committees’ (RMC) activity costs from its Discretionary Response Fund 2018/19. Allocations to individual RMCs to date are attached.

 

 

 

 

Attachments

No.

Title

Page

a

Submission on MARPOL Annex VI: Treaty to Reduce Air Pollution in Ports and Harbours

69

b

Community Board Plan - Progress Update to 31 December 2018

71

c

2017-18 Banks Peninsula Strengthening Communities Fund Cover Sheet

89

d

2017-18 Banks Peninsula Strengthening Communities Fund End of Project Report

90

e

Banks Peninsula Discretionary Response Fund 2018/19 - Balance

112

f

Activity Costs - Reserve Management Committees

113

 

 

Signatories

Authors

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Liz Carter - Community Board Advisor

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Amy Hart - Banks Peninsula Support Officer

Philipa Hay - Community Development Advisor

Helen Hayes - Community Development Advisor

Fiona Smith - Support Officer

Trisha Ventom - Community Recreation Advisor

Andrea Wild - Community Development Advisor

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

John Filsell - Head of Community Support, Governance and Partnerships

Matthew McLintock - Manager Community Governance Team

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

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04 March 2019

 

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04 March 2019

 

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04 March 2019

 

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04 March 2019

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

04 March 2019

 

 

16.   Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.