Audit and Risk Management Committee

Open Minutes

 

 

Date:                                    Friday 8 March 2019

Time:                                   12:32pm

Venue:                                 Council Chambers, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Ms Kim Wallace

Councillor Raf Manji

Councillor Vicki Buck

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Deputy Mayor Andrew Turner

Mr Mark Russell

Mr Michael Rondel

 

 

8 March 2019

 

 

 

Principal Advisor

Carol Bellette

General Manager Finance and Commercial

 

Mark Saunders

Committee and Hearings Advisor

941 6436

mark.saunders@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Audit and Risk Management Committee

08 March 2019

 

Part A           Matters Requiring a Council Decision

Part B           Reports for Information

Part C           Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Committee Resolved ARCM/2019/00004

Committee Decision

That the apologies for absence from Mayor Dalziel, for early departure from Deputy Mayor Turner, and for lateness from Councillor Buck be accepted.

Councillor Cotter/Councillor Clearwater                                                                                                       Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Committee Resolved ARCM/2019/00005

Committee Decision

That the minutes of the Audit and Risk Management Committee meeting held on Friday, 1 February 2019 be confirmed.

Councillor Clearwater/Mr Russell                                                                                                                     Carried

 

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Audit New Zealand - 2018/19 Audit Plan

 

Committee Comment

Andy Burns of Audit New Zealand joined the table with staff to present this item.

 

Committee Resolved ARCM/2019/00006 (Original Staff Recommendations Accepted without Change)

Part C

That the Audit and Risk Management Committee:

1.         Receives the Audit Plan for Christchurch City Council and Consolidated Group from Audit New Zealand.

2.         Notes that Council staff will report at the next meeting any critical judgements, estimates and assumptions that will be made during the preparation of the Annual Report in accordance with accounting and audit standards for public benefit entities.

3.         Notes that the Committee will be further updated on these issues and any other issues that arise at its 28 August 2019 meeting prior to the audit clearance scheduled for 16 September 2019.

Ms Wallace/Mr Rondel                                                                                                                                            Carried

 

Committee Decided ARCM/2019/00007 (Original Staff Recommendations Accepted without Change)

Part A

That the Audit and Risk Management Committee recommends that the Council:

1.              Receives the Audit Plan for Christchurch City Council and Consolidated Group from Audit New Zealand, and:

a.              Notes that property, plant and equipment will again be a focus for the audit team in 2019;

b.         Notes that internal controls to prevent fraud and the compliance with continuous disclosure requirements will also be reviewed in-depth as part of the 2019 audit; and

c.         Notes the timetable for deliverables to ensure the audit proceeds smoothly.

 

Ms Wallace/Mr Rondel                                                                                                                                            Carried

 

Councillor Buck joined the meeting at 12:44pm during consideration of the above item.

 

 

 

8.   Status of Christchurch City Council Water Safety Plans

 

Committee Resolved ARCM/2019/00008 (Original Staff Recommendations Accepted without Change)

Part C

That the Audit and Risk Management Committee:

1.         Notes the status of the Water Safety Plans for community drinking water supplies including the actions required to address the non-conformances identified in recent Drinking Water Assessor’s Water Safety Plan Implementation Audit reports.

2.         Notes the agreement to update all Water Safety Plans in accordance with the new Ministry of Health framework.

Deputy Mayor/Deputy Chair Manji                                                                                                                    Carried

 

Committee Decided ARCM/2019/00009 (Original Staff Recommendations Accepted without Change)

Part A

That the Audit and Risk Management Committee recommends that the Council:

1.         Receives this report on the status of its Water Safety Plans.

Deputy Mayor/Deputy Chair Manji                                                                                                                    Carried

 

9     Resolution to Exclude the Public

 

Committee Resolved ARCM/2019/00010

Part C

That the following persons remain after the public have been excluded for the following items of the public excluded agenda as they have knowledge that is relevant to these items and will assist the Council:

·      Andy Burns and Ben Wright of Audit New Zealand, and David Seath of Deloitte, for:

·      Item 11, Cyber Security Programme Update and Vulnerability Assessment;

·      Item 12, Quarterly Procurement Report;

·      Item 13, Internal Audit Status Report;

·      Item 14, Risk Management Status Report;

·      Item 15, Fraud Status Report; and

·      Anu Nayar of Deloitte for:

·      Item 11, Cyber Security Programme Update and Vulnerability Assessment.

AND

That at 1:06pm the resolution to exclude the public set out on pages 40 to 42 of the agenda be adopted.

Mr Rondel/Mr Russell                                                                                                                                                Carried

 

The public were re-admitted to the meeting at 2:29pm.

 

   

Meeting concluded at 2:30pm.

 

CONFIRMED THIS 30th DAY OF MAY 2019

 

Kim Wallace

Chairperson