Waihoro

Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waihoro/Spreydon-Cashmere Community Board will be held on:

 

Date:                                     Friday 15 February 2019

Time:                                    8am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

12 February 2019

 

 

 

 

 

Christopher Turner-Bullock

Manager Community Governance, Spreydon-Cashmere

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waihoro/Spreydon-Cashmere Community Board

15 February 2019

 

 


Waihoro/Spreydon-Cashmere Community Board

15 February 2019

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4

Staff Reports

C       7.       Waihoro/Spreydon-Cashmere Community Board Area Report - February 2019.... 15

 

B       8.       Elected Members’ Information Exchange.................................................................... 28 

 

 


Waihoro/Spreydon-Cashmere Community Board

15 February 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waihoro/Spreydon-Cashmere Community Board meeting held on Tuesday, 5 February 2019  be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

OR

There will be no public forum at this meeting

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waihoro/Spreydon-Cashmere Community Board

15 February 2019

 

 

 

Waihoro

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                     Tuesday 5 February 2019

Time:                                    5pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

5 February 2019

 

 

 

 

 

Christopher Turner-Bullock

Manager Community Governance, Spreydon-Cashmere

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Decision

There were no apologies.

 

2.   Declarations of Interest

Part B

Lee Sampson declared an interest in Item 7 Proposed Parking Restrictions - Grove Road, Hazeldean Road, Major Aitken Drive, Hoon Hay Road, Spencer Street, Poulson Street, Cashmere Road and took no part in the Board’s discussion or voting on the proposal for parking restrictions on Cashmere Road.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SCCB/2019/00001

Community Board Decision

That the minutes of the Waihoro/Spreydon-Cashmere Community Board meeting held on Friday, 7 December 2018 be confirmed.

Tim Scandrett/Melanie Coker                                                                                                                                Carried

 

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

 

7.   Proposed Parking Restrictions - Grove Road, Hazeldean Road, Major Aitken Drive, Hoon Hay Road, Spencer Street, Poulson Street, Cashmere Road

 

Board Comment

The Board noted advice from staff in attendance that Sacred Heart Church on Spencer Street had raised valid concerns about the proposed three minute parking restrictions near to the church (referred to as ‘Area D – Proposed P3 parking restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting).  The Church considers the restrictions would adversely affect members of its congregation involved in Church activities at times when the restrictions would apply.

 

Staff Recommendations

That the Waihoro/Spreydon-Cashmere Community Board:

Grove Road – Attachment A

1.         Approve that the stopping of vehicles be prohibited at any time in the parts of Grove Road referred to as ‘Area A - Proposed No Stopping Restrictions’ as indicated on Attachment A, drawing TG133496, dated 27/11/2018, attached to the agenda for this meeting.

Hazeldean Road – Attachment A

2.         Approve that the stopping of vehicles be prohibited at any time in the parts of Hazeldean Road referred to as Area A, Area B, Area C – ‘Proposed No Stopping Restrictions’ as indicated on Attachment A, drawing TG133496, dated 27/11/2018, attached to the agenda for this meeting.

Major Aitken Drive – Attachment B

3.         Approve that the stopping of vehicles be prohibited at any time in the parts of Major Aitken Drive referred to as ‘Area A, Area B - Proposed No Stopping Restriction’ as indicated on Attachment B, drawing TG133469, dated 23/10/2018, attached to the agenda for this meeting.

Hoon Hay Road – Attachment C

4.         Revoke the existing parking restriction in the parts of Hoon Hay Road referred to as ‘Area A, Area B – Replace existing P5 with P3 restriction’ as indicated on Attachment C, drawing TG133474, dated 6/11/2018, attached to the agenda for this meeting.

5.         Approve that the parking of vehicles be restricted to a maximum period of three minutes on school days from 8:15 to 9:15am and from 2:30 to 3:30 pm, in the parts of Hoon Hay Road referred to as ‘Area A, Area B – ‘Replace existing P5 with P3 restriction’ as indicated on Attachment C, drawing TG133474, dated 6/11/2018, attached to the agenda for this meeting.

Spencer Street – Attachment D

6.         Revoke the existing parking restriction in the parts of Spencer Street referred to as ‘Area D, Area E – ‘Proposed P3 parking restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

7.         Revoke the existing parking restriction in the parts of Spencer Street referred to as ‘Area F – ‘Proposed bus stop’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

8.         Revoke the existing parking restriction in the parts of Spencer Street referred to as ‘Area B – Proposed No Stopping Restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

9.         Approve that a marked bus stop be installed in the parts of Spencer Street referred to as ‘Area F – Proposed bus stop’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

10.       Approve that the parking of vehicles be restricted to a maximum period of three minutes on school days from 8:15 to 9:15 and from 14:30 to 15:30, in the parts of Spencer Street referred to as ‘Area D, Area E – Proposed P3 parking restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

11.       Approve that the parking of vehicles be prohibited at any time on school days from 8:15 to 9:15 am and from 2:30 to 3:30 pm, in the parts of road referred to as ‘Area B – Proposed P3 parking restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

12.       Approve that the stopping of vehicles be prohibited at any time in the parts of Spencer Street  referred to as Area B – ‘Proposed No Stopping Restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

Spencer Street (Resident parking) – Attachment D

13.       Revoke the existing parking restriction in the parts of Spencer Street referred to as ‘Area A - Proposed Residents Parking’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

14.       Approve that a Residents Parking Area, restricted to the parking of authorised residents vehicles only displaying the appropriate permit be installed, in the parts of Spencer Street referred to as ‘Area A - Proposed Residents Parking’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

Poulson Street – Attachment D

15.       Revoke the existing parking restriction in the parts of Poulson Street referred to as ‘Area C – Proposed No Stopping Restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

16.       Approve that the stopping of vehicles be prohibited at any time in the parts of Poulson Street referred to as ‘Area C - Proposed No Stopping Restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

Cashmere Road – Attachment E

17.       Approve that the stopping of vehicles be prohibited at any time in the parts of Cashmere Road referred to as ‘Area A - Proposed No Stopping Restriction’ as indicated on Attachment E, drawing TG133499, dated 28/11/2018, attached to the agenda for this meeting.

 

Community Board Resolved SCCB/2019/00002

Part C

That the Waihoro/Spreydon-Cashmere Community Board:

Grove Road – Attachment A

1.         Approve that the stopping of vehicles be prohibited at any time in the parts of Grove Road referred to as ‘Area A - Proposed No Stopping Restrictions’ as indicated on Attachment A, drawing TG133496, dated 27/11/2018, attached to the agenda for this meeting.

Hazeldean Road – Attachment A

2.         Approve that the stopping of vehicles be prohibited at any time in the parts of Hazeldean Road referred to as Area A, Area B, Area C – ‘Proposed No Stopping Restrictions’ as indicated on Attachment A, drawing TG133496, dated 27/11/2018, attached to the agenda for this meeting.

Major Aitken Drive – Attachment B

3.         Approve that the stopping of vehicles be prohibited at any time in the parts of Major Aitken Drive referred to as ‘Area A, Area B - Proposed No Stopping Restriction’ as indicated on Attachment B, drawing TG133469, dated 23/10/2018, attached to the agenda for this meeting.

Hoon Hay Road – Attachment C

4.         Revoke the existing parking restriction in the parts of Hoon Hay Road referred to as ‘Area A, Area B – Replace existing P5 with P3 restriction’ as indicated on Attachment C, drawing TG133474, dated 6/11/2018, attached to the agenda for this meeting.

5.         Approve that the parking of vehicles be restricted to a maximum period of three minutes on school days from 8:15 to 9:15am and from 2:30 to 3:30 pm, in the parts of Hoon Hay Road referred to as ‘Area A, Area B – ‘Replace existing P5 with P3 restriction’ as indicated on Attachment C, drawing TG133474, dated 6/11/2018, attached to the agenda for this meeting.

Spencer Street – Attachment D

6.         Revoke the existing parking restriction in the parts of Spencer Street referred to as ‘Area E – Proposed P3 parking restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

7.         Revoke the existing parking restriction in the parts of Spencer Street referred to as ‘Area F – ‘Proposed bus stop’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

8.         Revoke the existing parking restriction in the parts of Spencer Street referred to as ‘Area B – Proposed No Stopping Restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

9.         Approve that a marked bus stop be installed in the parts of Spencer Street referred to as ‘Area F – Proposed bus stop’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

10.       Approve that the parking of vehicles be restricted to a maximum period of three minutes on school days from 8:15 to 9:15 and from 14:30 to 15:30, in the parts of Spencer Street referred to as Area E – Proposed P3 parking restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

11.       Approve that the parking of vehicles be prohibited at any time on school days from 8:15 to 9:15 am and from 2:30 to 3:30 pm, in the parts of road referred to as ‘Area B – Proposed P3 parking restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

12.       Approve that the stopping of vehicles be prohibited at any time in the parts of Spencer Street  referred to as Area B – ‘Proposed No Stopping Restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

Spencer Street (Resident parking) – Attachment D

13.       Revoke the existing parking restriction in the parts of Spencer Street referred to as ‘Area A - Proposed Residents Parking’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

14.       Approve that a Residents Parking Area, restricted to the parking of authorised residents vehicles only displaying the appropriate permit be installed, in the parts of Spencer Street referred to as ‘Area A - Proposed Residents Parking’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

Poulson Street – Attachment D

15.       Revoke the existing parking restriction in the parts of Poulson Street referred to as ‘Area C – Proposed No Stopping Restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

16.       Approve that the stopping of vehicles be prohibited at any time in the parts of Poulson Street referred to as ‘Area C - Proposed No Stopping Restrictions’ as indicated on Attachment D, drawing TG133494, dated 20/12/2018, attached to the agenda for this meeting.

Helene Mautner/Melanie Coker                                                                                                                          Carried

 

Community Board Resolved SCCB/2019/00003

Cashmere Road – Attachment E

17.       Approve that the stopping of vehicles be prohibited at any time in the parts of Cashmere Road referred to as ‘Area A - Proposed No Stopping Restriction’ as indicated on Attachment E, drawing TG133499, dated 28/11/2018, attached to the agenda for this meeting.

Tim Scandrett/Phil Clearwater                                                                                                                               Carried

 

 

8.   Proposed Parking Restrictions - Hillsborough Terrace

 

Community Board Resolved SCCB/2019/00004 (Original Staff recommendation accepted without change)

Part C

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approve that the stopping of vehicles be prohibited at any time in the parts of Hillsborough Terrace referred to as ‘Area A - Proposed No Stopping Restrictions’ as indicated on Attachment A, drawing TG133710, dated 20/12/2018, attached to the agenda for this meeting.

Tim Scandrett/Melanie Coker                                                                                                                                Carried

 

 

9.   Proposed Bus Stop, Kenmure Drive

 

Community Board Resolved SCCB/2019/00005 (Original Staff recommendations accepted without change)

Part C

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approve that all current parking and stopping restrictions on the northeast side of Kenmure Drive commencing at a point 45 metres southeast of its intersection with Major Aitken Drive and extending in a south easterly direction for a distance of 26 metres be revoked.

2.         Approve that the stopping of vehicles be prohibited at all times on the northeast side of Kenmure Drive commencing at a point 45 metres southeast of its intersection with Major Aitken Drive and extending in a south easterly direction for a distance of eight metres.

3.         Approve that a marked bus stop be installed on the northeast side of Kenmure Drive commencing at a point 53 metres southeast of its intersection with Major Aitken Drive and extending in a south easterly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles be prohibited at all times on the northeast side of Kenmure Drive commencing at a point 67 metres southeast of its intersection with Major Aitken Drive and extending in a south easterly direction for a distance of four metres

5.         Approve that any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in the agenda report, are revoked.

6.         Approve that these resolutions take effect when the traffic control devices that evidence resolution 2-4 above, are in place.

Helene Mautner/Lee Sampson                                                                                                                             Carried

 

10. Spreydon-Cashmere Youth Achievement and Development Fund Application - Tessa May Cockerton-Holmes

 

Community Board Resolved SCCB/2019/00006 (Staff recommendation accepted without change)

Part C

That the Waihoro/Spreydon-Cashmere Community Board resolve to:

1.         Decline  to make a grant from its 2018/19 Youth Achievement and Development Fund to Tessa May Cockerton-Holmes towards the Summer Course of the English National Ballet School in London.

Phil Clearwater/Karolin Potter                                                                                                                               Carried

Tim Scandrett requested that his vote against the decision be recorded.

Lee Sampson abstained from voting.

 

11. 2018/19 Spreydon-Cashmere Discretionary Response Fund - West Spreydon School

 

Board Comment

The Board noted that the grant was requested to fund an ongoing school activity.

 

Community Board Recommendation (Original Staff recommendation lost)

Part C

That the Waihoro/Spreydon-Cashmere Community Board:

1.         Approves a grant of $500 from its 2018/19 Discretionary Response Fund to West Spreydon School towards the School Hangi 2019.

Karolin Potter/Tim Scandrett                                                                                                                                        Lost

 

 

12. 2018/19 Youth Achievement and Development Scheme - Haydn Llewellyn Armstrong Boul

 

Community Board Resolved SCCB/2019/00007 (Original staff recommendation accepted without change)

Part C

That the Waihoro/Spreydon-Cashmere Community Board resolve to:

1.         Approve a grant of $500 from its 2018/19 Youth Achievement and Development Scheme to Haydn Llewellyn Armstrong Boul towards participation in the New Zealand Under 18 Ice Hockey World Championship Tournament 2019 in Bulgaria, 14 to 31 March 2019.

Lee Sampson/Phil Clearwater                                                                                                                                Carried

13. Elected Members’ Information Exchange

Part B

Board Members shared the following information:

·    Jan Rogers retirement of Anglican Care Community Development plans to retire in the near future. In recognition of Jan’s service to community and close relationship with the Board members plan to meet Jan and mark the occasion.

·    Members acknowledged staff work on clearing Latters Spur track.

·    There is concern about cyclist safety in the vicinity of the Barrington/Milton Street intersection.

·    Cashmere Residents’ Association is holding a special general meeting on 21 February 2019.

·    The Board plans to host a workshop with Residents’ Associations and other local organisations to promote interaction between the groups.

·    A Community Pantry has been set up in Stanbury Avenue.

·    Concerns around Heathcote River flooding are ongoing.

·    Hunter Terrace there is a concern that freedom camping is been undertaken on Hunter Terrace.

·    Fire breaks are being installed at certain points on the Port Hills, at the boundary between urban and rural areas. 

·    Cashmere Residents' Emergency Support Team( CREST)  – has asked for a Board representative to liaise with.  It was agreed that Tim Scandrett would take this role.

 

 

 

13.1    Wastewater Upgrade on Colombo Street

Part B

Members request staff advice on the impact of wastewater upgrade works on local businesses
on Colombo Street.

 

 

 

 

13.2    Latters Track

Part B

The Board request staff advice on ongoing maintenance arrangements for the track.

 

13.3    Quarryman's Trail

Part B

The Quarryman’s cycleway traffic signals at Roker Street and Barrington Street appear to be triggered if a vehicle exiting Roker Street makes a left hand turn.  The Board requested that staff look into this.

 

13.4    Wastewater Upgrade on Colombo Street

Part B

54 Colombo Street – a request has been made of staff requiring timeframes for occupation of the site for land drainage work related to wastewater upgrade work on Colombo Street.

 

 

Meeting concluded at 6.23pm.

 

CONFIRMED THIS 15TH DAY OF FEBRUARY 2019

 

Karolin Potter

Chairperson

   


Waihoro/Spreydon-Cashmere Community Board

15 February 2019

 

 

7.        Waihoro/Spreydon-Cashmere Community Board Area Report - February 2019

Reference:

19/84037

Presenter(s):

 

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Waihoro/Spreydon-Cashmere Community Board:

 

1.         Receives the Waihoro/Spreydon-Cashmere Community Board Area Report for February 2019.

2.         Adopts the following criteria and approval process for its Off The Ground Fund:

PURPOSE

(a)          The fund is to provide the community with access to small grants as-one off funding for                 community volunteer projects with a quick turn- around consideration process

CRITERIA

(b)          The project must benefit people living in the Spreydon-Cashmere Board area.

(c)           Only one grant will be available for any one community project within a period of 12           months.

(d)          Funding may be granted up to a maximum of $250.

PROCESS

(e)          Applications are to be made on the Council funding application form provided prior to        commencement of the project.

(f)           Applications must provide contact details and details of the location of the activity and a                short description of the project.

(g)          The grant applications will be administered through the Council's Community Support        staff in the Spreydon-Cashmere Board Area who will undertake an initial assessment of                applications and distribute brief details of the assessment to all Board members.

(h)          Board members are to promptly indicate their support or otherwise for the grant to the                Board Chairperson for consideration.

(i)            Approval of a grant up to a maximum of $250.is delegated to the Board Chairperson.

(j)           The funds will be paid to the applicant on the production of receipts as reimbursement    after approval has been received. If it is more appropriate for payment to be made up                front this may be discussed with staff.

(k)          A schedule of grants from the Off the Ground Fund will be provided to the Board                             members on a monthly basis

 

Neighbourhood Week / Let’s Get Together this Summer

3.         Adopts the following criteria and approval process for Neighbourhood Week / Let’s Get Together this Summer Funding:

(a)          Funding is not available for alcohol or fireworks.

(b)          The Board may not give priority to funding items other than food.

(c)           Neighbourhood Week funding is seen as a small contribution towards holding a                    gathering. Because it is intended to “bring neighbours together” applications from               individuals getting  together and holding a local gathering will take priority over those                  held by organisations.

(d)          Neighbourhood Week funding should not be seen as a way for individuals or                          organisations to hold a gathering that they would otherwise at other times of the year.

(e)          It is expected that those holding the gathering will contribute in some way towards the      gathering, even if it is through supplying some of the materials.

(f)           All gatherings need to take place within designated dates

(g)          Where two gatherings are to be held in a close locality (i.e. the same street or park),           applicants will be encouraged to combine these gatherings.

(h)          Where two or more people apply separately for the same gathering, these applications                 will be considered together.

(i)            Residents’ Associations can apply unless they have received funding for a                                Neighbourhood Week gathering from another Council fund.

 

4.         Adopts the following criteria and approval process for its Youth Development and Achievement Fund:

(a)          The fund is to acknowledge young people’s effort, achievement or excellence in the          community by providing financial assistance of up to $500 for development             projects.

(b)          Achievement includes personal development and growth in the areas of sport, culture,                 leadership, and non-curricula education, as well as selection to regional, national, and        international levels of competition or representation.

(c)           Applicants age must be from Year 7 school age to 25 years old inclusive.

(d)          Only residents of Spreydon-Cashmere are eligible.

(e)          Retrospective applications will not be considered.

(f)           Applications must be submitted by individual applicants. In the event of a group                   members or multiple family members applying, the Board may choose to make                              one allocation payable equally to family or group members.

(g)          Funding may include assistance towards travel costs.

(h)          Applicants should demonstrate that they have been actively pursuing other sources of    funding.

(i)            Projects must have an obvious benefit for the recipient and/or the wider community.

(j)           Any funding provided will be limited to two grants per individual, and no more than one                grant per individual in any 12 month period.

(k)          Successful applicants will be invited to report back to the Board following expenditure of              their funding support.

(l)            The level at which an individual is performing/achieving will be taken into account,               including competition or performance levels.

(m)         Financial considerations may be taken into account.         

5.         Agrees the matters to be included in its next report to Council.

6.         Agrees which matters it would like suggest as articles for the Council’s Newsline and /or the next Community Board Newsletter.

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Community Boards Conference 2019

The 2019, bi-annual, Community Boards Conference, run by the New Zealand Community Boards Executive Committee as part of Local Government New Zealand, will take place between 11 – 13 April 2019 in New Plymouth.

The theme of the Conference is “Community Boards in a time of change.”

The Board has operational funding to draw upon for attendance and a formal report will be prepared seeking approval for those who are interested in attending.

In the meantime, members are asked to note the dates and the attached draft programme, and to indicate any interest in attending.

3.1.2   Community Board Best Practice Awards 2019

As part of the Community Boards Conference 2019, noted above, Boards are able to submit Best Practice Excellence Awards applications that demonstrate what Boards have achieved over the last two-year period.

Noting that entries must be lodged by 5.00pm Friday 8 March 2019.

There are three categories for submitting an entry:

•             Community Leadership

•             Enhancing Communities

•             Engaging Communities

The Board is invited to consider if there is a suitable project that could be submitted for an award.

 

3.1.3   Spreydon-Cashmere Board Funds Criteria Revision

The Board held a workshop with local staff on 11 December to review and update the criteria and eligibility applied to a number of its funds: “Off the Ground” Fund;” “Let's Get Together Next Summer/Neighbourhood Week”; and the “Youth Achievement and Development Scheme”.

The discussion on the ”Off the Ground Fund” accepted the value of extending this fund for community benefit projects beyond those related to disaster recovery. Retaining the “one-off” criteria was favoured. The current process for considering applications is to be continued.

It was acknowledged that “Neighbourhood Week” funding attracts a proportionately high number of applicants in Spreydon-Cashmere, however the workshop identified that a return to a shorter event period could be more likely capture the spirit of the project and less likely to result in applications for already existing or otherwise planned events such as carol singing or Halloween, Guy Fawkes or their alternatives. This may be reconsidered in the future.

It was agreed that Youth Achievement and Development Scheme grants must be applied for by individuals, and that the criteria to demonstrate achievement includes not just reaching exemplary levels of recognition but also the degree of individual effort, talent, and growth reached from any starting point including challenging circumstances. The revised criteria are provided in Attachment B for consideration for approval.

3.2       Board area Consultations/Engagement/Submission opportunities

Nothing to Report.

3.3       Annual Plan and Long Term Plan matters

3.3.1   The draft annual Plan 2019/20 will be considered by the Council on 12 February 2019. Preparation of consultation documents for the release of the draft annual Plan 2019/20 will follow.

3.4       Board Reporting

3.4.1   The Board is asked to consider which matters it would like include in its report to Council on 14 March 2019

3.4.2   The Board is asked to consider which matters it would like to suggest as articles for the Council’s Newsline and/or the Community Board Newsletter.

 

 

4.   Community Board Plan – Update against Outcomes

4.1       Staff are working on the priority actions identified at the Board workshop held on 31 August 2018 and will continue to provide the Board with regular updates on progress.

4.2       Age-friendly Spreydon-Cashmere.

The Age-friendly Spreydon-Cashmere Steering Group was formed on 21 August and met on 18 September where the meeting decided to identify initial priorities for action, and to form subgroups willing to address these.  The following four starter priorities and collaborative groups were agreed: Social Isolation - Participation/connection; Transport; Inclusiveness and Health and Wellbeing.  These subgroups undertook to meet and identify goals/actions in their respective areas.  Most of the subgroups met and prepared goal/s and actions in their areas which were reported back to the wider committee meeting on 16 October.  That meeting resulted in a further subgroup Planning and Communications being set up to work on operating policies for the committee to consider to take matters forward.  At its meeting on Tuesday 13 November 2018 the steering Committee meeting considered draft operating policies, the need to report to the Board and the form that reporting might take. The committee will next meet in February 2019.

4.3       West Spreydon School Community Pool.

On 24 November 2017 the Spreydon-Cashmere Community Board granted $1,980 to the West Spreydon School Community Pool towards sponsoring 22 families who would receive pool keys to access the pool over the 2018/19 summer months.

Induction sessions were held on 4 November, 5 November and the 3 December with all families attending.  Recipient families were identified by Hoon Hay School, Rowley Avenue School, West Spreydon School, Our Lady of Assumption School and Addington School.  The pool keys were split evenly between the schools and a number of larger families have benefited with access to free swimming over the summer months.

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1   Strengthening Communities Fund 2019

The 2019/20 Strengthening Communities Fund will be open for applications from Monday 4 March and will close at midnight Tuesday 9 April.

The Fund accepts applications for all levels of funding, there is no minimum request limit. Organisations may make one application to the Strengthening Communities Fund at metropolitan level and/or one application per community board area.

Applications can be for both operating and/or project costs. Operating costs may include salaries and general overheads such as power, rent and administration costs. Project costs may include the costs of community programmes, events, activities and equipment.

 

5.2       Other partnerships with the community and organisations

5.2.1   Spreydon-Cashmere Edible Garden Awards 2019

Entries for the 2019 Spreydon-Cashmere Edible Garden Awards closed on 11 February. Approximately 32 entries have been received with a significant number of these being first-time entries. The majority of these entries were made via the online form. 

Garden assessments will be undertaken by the Canterbury Horticultural Society from 4 - 8 March and 11 - 15 March, and there will be an opportunity for a Board member to accompany a judge on a garden assessment visit. 

 

5.2.2   Give Gear Get Great

The Give Gear Get Great sports recycling initiative has been running in the Spreydon-Cashmere area for over two years.  The project consists of branded recycling bins being located in libraries, schools and sports stadiums where people can drop off any unwanted or outgrown sports items for recycling into the community.  The bins are regularly emptied and the equipment stored to be given out at local community events. At the Hoon Hay Fiesta in November 2018 all of the sports equipment collected over the previous year was given out into the community.  Items that are particularly popular with young people are sports shoes that have been outgrown rather than outworn.

The initiative also helps schools that identify students who may need equipment throughout the year.  At the end of the school year all recycling bins were collected with a view to targeting additional schools in the new school year.

 

5.3       Community Facilities (updates and future plans)

5.3.1   Manuka Cottage

"Manuka Cottage” was the first community development project to benefit from the Spreydon/Heathcote Community Board bids to the Capital Endowment Fund for property purchase in 2012.  A site on Cornelius O’Connor Reserve was identified as the site of a new cottage style community centre under Council ownership and consultation was undertaken.

A contract for the construction of the new “Cottage’ is now in place. Detail design and building consent work is underway and it is hoped that consent will be provided by the end of February or early March. Trees and playground removal will take place later this month so that the site is ready for the contractors to commence construction.

Staff are working towards having this project completed and this new facility open this year.

 

5.3.2   Release of Request for Proposal for Sign of the Takahe, and Expressions of Interest for Coronation Hall

Parks staff have advised that a Request for Proposal (RFP) for the Sign of the Takahe and a request for Expression of Interests (EOI) for Coronation Hall have been issued. The closing date for the RFPs and EOIs is midday 20 February 2019.

All the applicants who initially responded as part of the engagement process carried out from 16 February to 29 March 2018 will be contacted and advised of the process. In addition public notices are to be placed in local newspapers.

Evaluation of the Proposals/ Expressions received will take place during February and March followed by reports and recommendations to the Board.

 

5.4       Infrastructure projects underway

5.4.1   Barrington Mall entrance/exit improvements

The Barrington Mall entrance/exit improvements project has now gone through the detailed design stage and is currently being Safety Audited.  A preferred contractor has been identified and staff are working through cost share arrangements with Barrington Mall management. Construction is currently programmed to start early April 2019 and expected to take 4-5 weeks.

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Advance Port Hills Enduro

An application has been made for an event permit to hold the Advance Port Hills Enduro 2019 to be held on Sunday 3 March 2019 from 8.30am to 3pm.  The event will be open to men and women and extend across a large portion of the Port Hills mountain bike tracks.  The event start point will be at the end of Bowenvale Avenue and will finish in Sumner with a Barbecue and a prize giving. 

6.2       Events Report Back

6.2.1   Huntsbury Movie Night

Huntsbury Community Centre Incorporated held a Movie Night on s Saturday 2 February on the Hunsbury Reservoir. The event was the second one supported by the Board’s Community Event Fund Project scheme. The event got underway at 7pm with some face painting and a sausage sizzle. Screening of the movie Peter Rabbit was scheduled to begin around 8pm.  There was, however, a delay in the screening due the light from the setting sun. Tickets were free of charge to community members. The event was well attended and was a very enjoyable occasion.

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Summer sports turf maintenance is ongoing.

The Metrological Office has predicted warm to hot temperatures ranging from high teens through to low thirties, with minimal rainfall. This should have an impact on the higher than usual growth rate that has occurred in the last few months and we expect to see a reduction in growth region wide.

7.2       Contract key performance: DeltaFebruary 2019

Quality: 85%

Breakdown of KPI scores by activity

 

7.3       Current Maintenance Programme:

Scheduled Parks Maintenance Programme for February 2019:

Activity Frequency per month

Ornamental Mowing           1

Amenity Mowing      1

Informal Mowing      1

Summer Sport Mowing       2

Cricket Block Maintenance            5

Summer Sport Line Marking          2

Chemical Weed Control     1

Ornamental Garden Maintenance          2

BBQ Clean       5

Drinking Fountain Clean     5

7.4       Scheduled Parks Maintenance Programme for March 2019:

Activity Frequency per month

Ornamental Mowing           2

Amenity Mowing      2

Informal Mowing      0

Summer Sport Mowing       3

Cricket Block Maintenance            5

Summer Sport Line Marking          2

Chemical Weed Control     1

Ornamental Garden Maintenance          3

BBQ Clean       5

Drinking Fountain Clean     5

NOTE:

Due to higher than usual growth rates, the Council has increased the mowing schedule with an extra round of mowing in the months of January and February.

 

7.5       Hansen Park:

Work has been completed on a water issue that presented significant issues for the park. The issue has now been remedied and summer events are taking place with little interruption.

7.6       Sydenham Cemetery:

Considerable effort has gone into resolving the maintenance issues at the cemetery. All grave tops have been cleared of weeds and spraying conducted to reduce growth. Council has reiterated to the contractor that this is the minimum standard required in a cemetery.

 

8.   Community Board Funding Update

8.1       Funding Update attached

 

 

 

 

 

Attachments

No.

Title

Page

a

Funding Update

24

b

Spreydon-Cashmere Community Board Revised Small Grants Criteria 11 December 2018.DOCX

25

 

 

Signatories

Authors

Faye Collins - Community Board Advisor

Emma Pavey - Community Recreation Advisor

Gail Payne - Community Development Advisor

Jay Sepie - Community Development Advisor

Christopher Turner-Bullock - Manager Community Governance, Spreydon-Cashmere

Approved By

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waihoro/Spreydon-Cashmere Community Board

15 February 2019

 

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Waihoro/Spreydon-Cashmere Community Board

15 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Waihoro/Spreydon-Cashmere Community Board

15 February 2019

 

 

8.    Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.