Waipapa

Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waipapa/Papanui-Innes Community Board will be held on:

 

Date:                                     Friday 8 February 2019

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

4 February 2019

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipapa/Papanui-Innes Community Board

08 February 2019

 

 


 

 

 

Mihi

 

 

Tēnā koutou

Kua hui mai nei

Ki tēnei whare ō tātou

Ki te kōrero, ki te whakarongo

i nga kaupapa ō to hapori

Nau mai, haere mai.

Nā reira tēnā koutou katoa

 

Greetings

to all who have gathered

within our (communal) house

to speak and to listen to the

topics/conversations of your community

Welcome, welcome

Therefore, again I greet all present

 

 

 

 

 

 

 


Waipapa/Papanui-Innes Community Board

08 February 2019

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 5

B       2.       Declarations of Interest................................................................................................... 5

C       3.       Confirmation of Previous Minutes................................................................................. 5

B       4.       Public Forum.................................................................................................................... 5

B       5.       Deputations by Appointment........................................................................................ 5

B       6.       Presentation of Petitions................................................................................................ 5

B       7.       Correspondence............................................................................................................. 11

Staff Reports

C       8.       The Palms Suburban Interchange Upgrade - Stage 1 - Shirley Road bus stop and shelter upgrades......................................................................................................................... 15

C       9.       Application to the Papanui-Innes Community Board's 2018/19 Discretionary Response Fund - Celebrate St Albans Park opening.................................................................... 23

C       10.     Application to the Waipapa/Papanui-Innes Community Board's 2018/19 Discretionary Response Fund - Richmond Residents' and Business Association............................. 27

B       11.     Waipapa/Papanui-Innes Community Board Area Report - January 2019................ 31

 

B       12.     Elected Members’ Information Exchange.................................................................... 35 

 

 


Waipapa/Papanui-Innes Community Board

08 February 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

 

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

3.   Confirmation of Previous Minutes

That the minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday, 25 January 2019  be confirmed (refer page 6).

 

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

5.1

Bus Stop and Shelter Upgrade Shirley Road

Philip Haythornthwaite will speak to the Board regarding the proposed bus stop and shelter upgrade on Shirley Road.

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waipapa/Papanui-Innes Community Board

08 February 2019

 

 

 

Waipapa

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 25 January 2019

Time:                                    9.04am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

25 January 2019

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Decision

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2019/00001

That the minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday, 7 December 2018 be confirmed subject to the amendment of the confirmation date from 8 February 2019 to 25 January 2019.

Emma Norrish/John Stringer                                                                                                                                  Carried

4.   Public Forum

Part B

There were no Public Forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Correspondence

7.1          Community Focus Trust

             Thanking the Board for their consideration of the Trust’s funding application to the Board’s 2018/19 Discretionary Response Fund.

7.2          Clarrie Pearce (tabled at the meeting)

                Outlining concerns regarding the Christchurch Northern Corridor Downstream Effects Management Plan (Draft).

 

Community Board Resolved PICB/2019/00002 (Original Staff Recommendation adopted without change)

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the information in the correspondence report dated 25 January 2019

Ali Jones/John Stringer                                                                                                                                             Carried

 

 

8.   Christchurch Northern Corridor Downstream Effects Mitigation Plan (Draft)

 

Staff Recommendations

That the Waipapa/Papanui-Innes Community Board recommends to Council to:

1.         Endorse the Draft Downstream Effects Management Plan for staff to undertake consultation on the recommendations contained within the plan.

 

Community Board Resolved PICB/2019/00003

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Receives the Draft Downstream Effects Management Plan.

Jo Byrne/Ali Jones                                                                                                                                                      Carried

 

Community Board Decided PICB/2019/00004

Part A

That the Council:

2.         Receives the Draft Downstream Effects Management Plan for staff to commence engagement with the community on the recommendations contained within the plan.

Jo Byrne/Ali Jones                                                                                                                                                      Carried

 

 

9.   Application to the Waipapa/Papanui-Innes Community Board's 2018/19 Discretionary Response Fund - The Santa Claus Workshop Charitable Trust

 

Community Board Resolved PICB/2019/00005 (Original Staff Recommendation adopted without change)

Part C

That the Waipapa/Papanui-Innes Community Board resolves to:

1.         Approve a grant of $1,399 from its 2018/19 Discretionary Response Fund to The Santa Claus Workshop Charitable Trust towards a scroll saw.

Emma Norrish/Ali Jones                                                                                                                                           Carried

 

 

10. Application to the Papanui-Innes Community Board's 2018/19 Positive Youth Development Fund - Team Lhotshampa - Anil Gurung, Bibak Magar and Nabin Bhattarai

 

Community Board Resolved PICB/2019/00006 (Original Staff Recommendation adopted without change)

Part C

That the Waipapa/Papanui-Innes Community Board resolves to:

1.         Approve a grant of $210 from its 2018/19 Positive Youth Development Fund to Team Lhotshampa for Anil Gurung, Bibak Magar and Nabin Bhattarai to participate in the Tenzing Hillary Cup, Inter-Nepalese Football Tournament to be held in Auckland from 2 to 3 February 2019.

Ali Jones/Emma Norrish                                                                                                                                           Carried

 

Jo Byrne left the meeting at 10:00 am.  Jo Byrne returned to the meeting at 10:02 am.

 

11. Waipapa/Papanui-Innes Community Board Area Report - January 2019

 

Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Receives the Waipapa/Papanui-Innes Community Board Area Report for January 2019.

 

11.1    Community Boards Conference 2019

(Refer Agenda Item 3.1.3)

The Board agreed that Emma Norrish would attend the Community Boards Conference 2019 to be held 11–13 April 2019 in New Plymouth.

11.2    Community Board Best Practice Awards 2019

(Refer Agenda Item 3.1.4)

             The Board requested that staff provide a short list of projects that might qualify for the Best Practice Awards.

11.3    Redwood Plunket Rooms

(Refer Agenda Item 4.1.3)

Staff advised the Board that they carried out a very successful day painting the Redwood Plunket Rooms on Thursday 17 January 2019.  Resene Paints New Zealand very kindly donated the paint for this project and sent an experienced painter to mentor the project.

The Board requested that a letter of thanks be sent to Resene Paints New Zealand.

11.4    St Albans Park

(Refer Agenda Item 4.1.5)

The Board agreed that the official opening of the remediated park be held on Sunday 31 March 2019 at 2pm. Staff will provide further information at a subsequent Board meeting.

11.5    St Albans Community Facility Rebuild

(Refer Agenda Item 4.1.6)

The Board requested that staff look at erecting a story board on the site of the St Albans Community Facility Rebuild.

11.6    QSM Ms E Walkinshaw

(Refer Agenda Item 5.1)

The Board requested that a letter of acknowledgement be sent to Ms Walkinshaw that also thanked her for her work and contribution to the community.

 

Community Board Resolved PICB/2019/00007

Part B

That the Waipapa/Papanui-Innes Community Board:

1.         Receives the Waipapa/Papanui-Innes Community Board Area Report for January 2019.

Mike Davidson/John Stringer                                                                                                                                 Carried

 

 

Pauline Cotter left the meeting at 10:09 am. Pauline Cotter returned to the meeting at 10:10 am.

Pauline Cotter left the meeting at 10:11 am. Pauline Cotter returned to the meeting at 10:12 am.

 

12. Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of interest.

 

Mike Davidson left the meeting at 10:38 am.

 

Meeting concluded at 10.49am.

 

CONFIRMED THIS 8th DAY OF FEBRUARY 2019.

Ali Jones

Chairperson

   


Waipapa/Papanui-Innes Community Board

08 February 2019

 

 

7.        Correspondence

Reference:

19/100936

Presenter(s):

Elizabeth Hovell, Community Board Advisor

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Early Start Project

Te Puna Oraka

Judy Jin

Request for Removal of Tree

Yvonne Palmer

Thank you for Card (to be tabled)

 

 

 

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the information in the correspondence report dated 08 February 2019.

 

 

Attachments

No.

Title

Page

a

Early Start Project re Te Puna Oraka

12

b

Request for Removal of Tree

13

 

 


Waipapa/Papanui-Innes Community Board

08 February 2019

 


Waipapa/Papanui-Innes Community Board

08 February 2019

 

PDF Creator


Waipapa/Papanui-Innes Community Board

08 February 2019

 

 

8.        The Palms Suburban Interchange Upgrade - Stage 1 - Shirley Road bus stop and shelter upgrades

Reference:

18/262654

Presenter(s):

Andy Richards, Project Manager; Kim Swarbrick, Engagement Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to:

1.1.1   Approve those parts of the attached scheme plan (refer Attachment A) and traffic controls for which the Board has delegated authority, for the Palms Suburban Interchange Upgrade - Stage 1 - Shirley Road bus stop and shelter upgrades project.

 

Origin of Report

1.2       This report is staff generated for the Papanui-Innes Community Board following the consultation process. The Board was previously advised of the project at a seminar held on 4 July 2017 (Papanui-Innes Community Board).

2.   Significance

2.1       The decision(s) in this report is of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by using the engagement and significance matrix.  Staff have considered the significance of the decision to be made by the Council.  Their assessment is that the matter is of medium significance for the following reasons:

2.1.2   There is strong local community interest in this project and ongoing requests for improvements to be made at this intersection.  There has also been ongoing media interest in this intersection.

2.1.3   The community engagement and consultation outlined in this report reflect this assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approve the scheme designs for The Palms Public Transport Facilities – Shirley Road Bus Stop, as detailed in Attachment A.

2.         Make the following resolutions relying on its powers under the Christchurch City Council Traffic and Parking Bylaw 2017 and Part 21 of the Local Government Act 1974.

3.         For the purposes of the following resolutions: (1) An intersection of roadways is defined by the position of kerbs on each intersecting roadway ; and (2)  The resolution is to take effect from the commencement of physical road works associated with the project as detailed in this report. 

4.         Approve that all parking and stopping restrictions on south side of Shirley Road commencing at a point 71 metres west of its intersection with North Parade and extending in a westerly direction for a distance of 31 metres be revoked.

5.         Approve that a bus stop be created on the south side of Shirley Road, commencing at a point 71 metres west of its intersection with North Parade, and extending in a westerly direction for a distance of 31 metres.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.5 Ensure user satisfaction with the appearance, safety and ease of use of transport interchange(s) and suburban hubs

4.2       The following feasible options have been considered:

·   Option 1 - Bus stop upgrade (Preferred Option)

·   Option 2 – Do nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·   Longer bus stop which will accommodate two buses simultaneously which will reduce congestion in the main vehicle lane.

·   Upgraded larger bus shelter for improved customer comfort.

·   Better provision for cyclists by better delineation and clearance around the bus.

4.3.2   The disadvantages of this option include:

·   Conversion of footpath from a separated cycle and pedestrian facility to a shared path in proximity to the bus shelter and narrowing by 0.5m.

 

5.   Context/Background

Background

5.1       This project concerns improvements to bus facilities at Shirley, the Palms as part of the Hubs and Spokes programme. This project involves upgrades to two bus stops and shelters and will be delivered in two stages:

·   Stage 1 – Shirley Road bus stop and shelter improvement (west bound busses, located west of the Shirley Road/Marshlands Road/ New Brighton Road/ North Parade Intersection).

·   Stage 2 – New Brighton Road bus stop and shelter improvement (east bound busses, located east of the Shirley Road/Marshlands Road/ New Brighton Road/ North Parade Intersection).

5.2       This report concerns Stage 1 – Shirley Road bus stop and shelter improvement only.  Stage 2 - New Brighton Road bus stop and shelter improvement will be delivered separately as land purchase negotiations continue and there is an opportunity for Council to deliver improved public transport facilities in a stage approached.

 

Objectives

5.3       Develop a project to improve the passenger facilities at Shirley, The Palms passenger hub, as outlined below:

·   Improve bus facilities (shelters and stops) at The Palms Passenger Hub, Shirley to make them more attractive for customers and increase patronage.

·   Renew stop furniture with site-appropriate facilities focusing on safety and accessibility.

·   Provide sufficient space and facilities to accommodate passenger and bus service demands.

·   Review stop in terms of their accessibility and ensure that any upgrade incorporates accessibility guidance so that the design complies with latest accessibility legislation.

·   Ensure that the stop design incorporates cycleways and cycle infrastructure.

6.   Option 1 - Bus stop indented (preferred option)

Option Description

6.1       Key Features:

·   Extending the bus stop from one bus stop to provide space for two buses by the changes to kerb alignment and installation of a 10m bus shelter to accommodate more bus passengers.

·   Repair existing damage to the road surface adjacent to the bus stop.

·   The footpath along the bus stop would be realigned and changed to a shared path as the reduced footpath width is not suitable as a separated facility. The shared path at the bus stop would be usable by cyclists, pedestrians and bus passengers, the surface of the shared path will be textured to inform cyclists and pedestrians they are on a shared path. The width of the existing separated cycle/pedestrian path would be reduced by 0.5meteres to provide space for the indented bus stop.

·   Inclusion of tactile pavers at the bus stop to assist boarding passengers.

·   Road marking changes include a new cycle lane alongside the bus stop and additional green surfacing at both ends of the bus stop.

·   The existing traffic island on Shirley Road is to be shortened at the eastern end to accommodate bus movements turning left from North Parade.

·   The western end of the traffic island is to be altered to accommodate road marking changes and allow for a wider traffic lane.

Significance

6.2       The level of significance of this option is medium, consistent with Section 2 of this report.  Engagement requirements for this level of significance include consultation with adjacent property owners and occupiers, and engagement with Environment Canterbury as the relevant bus operator.

6.3       The community engagement and consultation outlined in this report reflect this assessment.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Local residents and visitors to this area using public transport are specifically affected by this option in that they can benefit from the provision of increased service facilities whilst waiting for bus transportation. 

6.6       Consultation documentation was distributed to: 300 letterboxes, 239 key stakeholders, 46 absentee owners, 20 spare copies were available at The Palms Mall office reception and 30 copies given to passengers at the bus stops.

6.7       Council staff met with Shirley Intermediate School Principal and Ministry of Education staff Monday 29 January 2018 regarding their Master Plan Development in conjunction with our plan and they have no further concerns.

6.8       13 Submissions were received by Council. Of these, 7 support the proposal, 5 support in general but had some concerns, and one respondent did not indicate a preference. 10 responses received were very generic in nature. The project team have not been able to separate results received as specifically relating to either New Brighton road bus stop/shelter or Shirley Road bus stop/shelter. Full submissions and project team responses have been forward to elected members prior to this report meeting and a version with submitter contact details redacted made available online from 28 March 2018.

6.9       During consultation, a number of issues, concerns and suggestions were raised by submitters. The main themes arising are listed in the table below along with number of repetitions. A number of other comments were raised that were out of scope of this project. These have been referred on to appropriate Council staff.

 

Themes arising

Number of repetitions

Ensure good lighting at the bus stops

4

Concern about cyclists on footpath/signs to recommend cyclists give way to pedestrians

2

Footpath width needs to be adequate for wheelchairs/prams to move in front of shelter

2

Rubbish bins are needed

2

Make it no right turn into KFC by extending the island

2

 

6.10    The following changes have been made to the Shirley Road Bus shelter plan after community consultation.

·    Coloured textured surfacing to be installed in front of bus shelter to highlight where bus passengers board. This will help indicate a change of environment to any cyclists on the shared pathway.

·    The rubbish bin has been moved to the eastern end of the bus shelter.

·    The upgraded bus shelter will be 8m long. There will be room for up to two wheelchairs or prams within the shelter. The shelter will be lit.

Alignment with Council Plans and Policies

This option is consistent with the Council’s Christchurch Transport Strategic Plan.

Financial Implications

6.11    Cost of Implementation –The overall budget for both stages of the project is $1.4 million. Stage 1 is expected to cost $110,000.

6.12    Maintenance / Ongoing Costs – Additional maintenance items in the proposed scheme include the larger bus shelter and renewing the cycle lane paint and shared path.  These will be covered by the road maintenance contract.

6.13    Funding source – This project is included in both 2015-25 Long Term Plan (current) and 2018-2028 Long Term Plan (proposed).

Legal Implications

6.14    Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.

6.15    The installation of any signs and/or markings must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.16    There are no identified significant risks with this option.

Implementation

6.17    Implementation dependencies - Requires Community Board and Council approval, as detailed in Section 3 of this report.

6.18    Implementation timeframe - Construction is proposed to commence in second quarter of Financial Year 2019.

Option Summary - Advantages and Disadvantages

6.19    The advantages of this option include:

·   Longer bus stop which will accommodate two buses simultaneously which will reduce congestion in the main vehicle lane.

·   Upgraded larger bus shelter for improved customer comfort.

·   Better provision for cyclists by better delineation and clearance around the bus.

6.20    The disadvantages of this option include:

·   Approximately 48m of kerb realignment is required to allow for two buses to stop at the facility. To accommodate this proposal, the existing footpath and separated cycle line will have to be narrowed by 0.5m resulting in a width of 3m adjacent to the proposed new bus stop. However, it is proposed to convert the existing foot path and cycle lane to a shared path. Coloured surfacing at the bus shelter is proposed to de-conflict pedestrians and cyclists on the shared path. 

7.   Option 2 - Do Nothing

Option Description

7.1       Do nothing – upgrade to the bus stop and shelter is not completed and the existing facility remains.

Significance

7.2       The level of significance of this option has the potential to be considered Medium. There is no change from the preferred option due to the potential negative impact it could have given the feedback from the consultation carried out. There is level of community expectation that this project will proceed.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Not applicable. This option was not consulted on but remains an option. However, there is level of community expectation that this project will proceed.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with the Council’s Plans and Policies:

7.5.1   This option is inconsistent with the Council’s Christchurch Transport Strategic Plan as it has the potential to not contribute to increase number of trips made by public transport.

Financial Implications

7.6       Cost of Implementation - not applicable.

7.7       Maintenance / Ongoing Costs – no change to existing situation.

7.8       Funding source - not applicable.

Legal Implications

7.9       There are no legal implications the ‘Do Nothing’ option would pose to the Council.

Risks and Mitigations

7.10    This option has the potential to negatively impact number of trips made by public transport, mitigation is by means of preferred option.

Implementation

7.11    Implementation dependencies - not applicable.

7.12    Implementation timeframe – not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Do Nothing is a low cost option.

·   The kerb does not need to be re-aligned.

7.14    The disadvantages of this option include:

·   Restricts the increase in the number of trips made by public transport.

Potential for congestion as two buses cannot stop clear of vehicle lanes at the same time.

Reduced comfort for passengers waiting for their bus.

·   The potential negative impact it could have on the Council as a result of the positive feedback received during community consultation.

 

Attachments

No.

Title

Page

a

Appendix A - Shirley Road Bus Stop The Palms Public Transport Facilities For Board Approval

22

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Andy Richards - Project Manager

Kim Swarbrick - Engagement Advisor

Sharon O'Neill - Team Leader Project Management Transport

Lynette Ellis - Manager Planning and Delivery Transport

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Richard Osborne - Head of Transport

David Adamson - General Manager City Services

  


Waipapa/Papanui-Innes Community Board

08 February 2019

 


Waipapa/Papanui-Innes Community Board

08 February 2019

 

 

9.        Application to the Papanui-Innes Community Board's 2018/19 Discretionary Response Fund - Celebrate St Albans Park opening.

Reference:

18/1314158

Presenter(s):

Elizabeth Hovell

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application for funding from it’s 2018/19 Discretionary Response Fund.

Organisation

Project Name

Amount Requested

Amount Recommended

Papanui-Innes Community Board

Celebrate St Albans Park opening

$5,000

$2,330

 

1.2       There is currently a balance of $35,708 remaining in the fund

Origin of Report

1.3       This report is staff generated as a result of a request form the Papanui-Innes Community Board.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $2,330 from its 2018/19 Discretionary Response Fund for the delivery of the Celebration of opening St Albans Park.

 

 

 

4.   Key Points

4.1       At the time of writing, the balance of the 2018/19 Discretionary Response Fund is as below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$84,958

$50,649

$34,309

$31,979

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       St Albans Park (Park) and pavilion were severely damaged in the 2011 earthquakes and as consequence has not been available to the community to utilise fully throughout the last few years.    The Park has been under construction since January 2018 to rectify the ongoing flooding issues.   Grass was sown in December 2018 and the park is expected to be available for the community to use at the end of March 2019.  The Papanui-Innes Community Board requested staff to bring a report regarding a Community Board opening ceremony for the Park. 

Papanui-Innes Community Board Outcomes

·   Support active participation in our communities

·   Strategies to reduce poverty and to improve wellbeing for families and others.

·   A range of social and recreational initiatives which build and develop community wellbeing and connectedness are provided and supported.

·   Partnerships are created and strengthened with community organisations.

·   Disability access is considered across all projects

·   Fostering the development of leadership skills particularly in children and youth

·   Young people and older adults are supported

 

5.   Option one

5.1       That the Community Board St Albans Park opening be held on Sunday 31 March at 11am.  The event will consist of a Council blessing, Kapa Haka performance, speeches from the Papanui-Innes Community Board, the cutting of the ribbon and the planting of a Kowhai tree with a plaque. This will be followed by an announcement and collection of objects for the St Albans time capsule and a sports game by the Community Board.

5.2       The following table provides a breakdown of the cost for Celebrate St Albans Park opening.

EXPENSES

Cost ($)

Koha for blessing and Kapa Haka group

250.00

Sophora microphylla

40.00

Plaque

150.00

Catering

300.00

Ribbon

30.00

Promotion

 

Corflute sign

160.00

St Albans newsletter ½ page advert

470.00

A3 posters

40.00

Portable stage

200.00

Miscellaneous i.e. rubbish bags

50.00

Sound system

540.00

Toilets Cleaned

100.00

                                                                                                 Total

$2,330.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6.   Option two

6.1       That the Community Board St Albans Park opening is held on Wednesday 3 April at 4.30pm.  The Board would need to start at this time to ensure the event is finished before sunset at 7.17pm.   The event will consist of a Council blessing, Kapa Haka performance, speeches from the Papanui-Innes Community Board, the cutting of the ribbon and the planting of a Kowhai tree with a plaque. This will be followed by an announcement and collection of objects for the St Albans time capsule and a BBQ tea provided by the Community Board. 

6.2       The following table provides a breakdown of the cost for Celebrate St Albans Park opening.

EXPENSES

Cost ($)

Koha for blessing and Kapa Haka group

250.00

Sophora microphylla

40.00

Plaque

150.00

Catering ($29.50 per person x 115)

3,400.00

Ribbon

30.00

Promotion

 

Corflute sign

160.00

St Albans newsletter

470.00

A3 posters

40.00

Portable stage

200.00

Miscellaneous i.e. rubbish bags

50.00

Sound system

540.00

Toilets Cleaned

100.00

                                                                                                 Total

$5,430.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7.   Option three

7.1       That the Community Board Park St Albans Park opening be held on Sunday 31 March at 11am.  The event will consist of a Council blessing, Kapa Haka performance, speeches from the Papanui-Innes Community Board, cutting of the ribbon and the planting of a Kowhai tree with a plaque. This will be followed by an announcement and collection of objects for the St Albans time capsule and a sports game by the Community Board. 

7.2       The event will be held in conjunction with the St Albans Skate Jam.  This may attract a section of the population that usually would not attend an opening celebration.  The costs would be the same as Option One.

 

8.   Option four

8.1       That the Papanui-Innes Community Board does not host an opening ceremony for the St Albans Park.

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

08 February 2019

 

 

10.    Application to the Waipapa/Papanui-Innes Community Board's 2018/19 Discretionary Response Fund - Richmond Residents' and Business Association

Reference:

19/57706

Presenter(s):

Stacey Holbrough Community Development Adviser

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application for funding from its 2018/19 Discretionary Response Fund from the organisation listed below:

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00058695

Richmond Residents’ and Business Association

Establishment and running cost

$9,965

$3,000

 

1.2       There is currently a balance of $34,309 remaining in the fund.

Origin of Report

1.3       This report is staff generated as a result of applications being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $3,000 from its 2018/19 Discretionary Response Fund to Richmond Residents’ and Business Association towards establishment and running costs.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the 2018/19 Discretionary Response Fund is as below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$84,958

$50,649

$34,309

$31,309

 

4.2       Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

4.3       The attached Decision Matrices provide detailed information for the applications.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Papanui-Innes Community Board Decision Matrix - Richmond Residents and Business Association

29

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Stacey Holbrough - Community Development Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

08 February 2019

 

PDF Creator


Waipapa/Papanui-Innes Community Board

08 February 2019

 

 

11.    Waipapa/Papanui-Innes Community Board Area Report - January 2019

Reference:

19/61303

Presenter(s):

Christine Lane, Community Governance Manager

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the Waipapa/Papanui-Innes Community Board Area Report for January/February 2019.

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Information circulated to the Board:

·    CNC Alliance: Waimakariri Bridge Contraflow starts 3 Feb - Philpotts open (circulated 28 Jan 2019)

·    Innes Road Bus Stop Consultation Information (circulated 31 Jan 2019)

·    Papanui Parallel Grassmere Street completion work (circulated 1 Feb 2019)

·    CNC Alliance: Waimakariri Bridge Animation of works (circulated 4 Feb 2019)

3.1.2   Information Available:

3.1.2.1  Road Closure Applications

                Following is a link to a public notice regarding Proposed Temporary Road Closures for your information. The Board are advised that the sub-committee will meet late February/early March to consider these applications.

                https://ccc.govt.nz/news-and-events/public-notices/show/478

3.2       Board Reporting

3.2.1   The Board are asked to consider topics for inclusion in Newsline, the newsletter and the report to the Council.

4.   Significant Council Projects in the Board Area

4.1       Community Facilities (updates and future plans)

4.1.1   Redwood Plunket Rooms

The official opening of the Plunket Rooms will take place in late February. Staff are currently working with local community organisations around the future community development aspirations for the area which will include the Plunket rooms.


 

4.1.2   10 Shirley Road

The park is in a tidy condition, the grass is growing that was re-sown after Downers vacated and a regular mowing schedule has been implemented. The Parks Team are still attempting to place a picnic table on the site. 

4.1.3   St Albans Community Facility

An update will be provided by the end of February 2019.

 

5.   Significant Community Issues, Events and Projects in the Board Area

5.1       Community Funded Projects

5.1.1   Papanui-Innes Community Pride Garden Awards 2019

The date, time and venue have been confirmed for the Awards function for the Papanui-Innes Community Pride Garden Awards for 2019 as follows: Thursday 21 March 2019, 4.30pm, at the Chapel Street Centre, corner Chapel Street and Harewood Road, Papanui. 

A placeholder has been entered into Community Board members’ calendars.  These Awards are a joint venture between Community Boards and the Christchurch Beautifying Association. 

 

5.1.2   Edible Garden Awards 2019

Nominations have closed for the Edible Garden Awards. We received 36 nominations of which 16 are new entrants.

The judging will occur in early February and the Awards will be held on Monday 25 March 2019 at 6pm.

Ray White and Mitre 10 are happy with the uptake especially around the new entrants. There are 22 nominations under residential, 5 under the residential units, 6 schools and Early Learning centres, and 3 in the community gardens section.

 

5.2       Events Report Back

5.2.1   Belfast Community Network (BCN) – A Slice of Summer

A final successful community event was held on Saturday 2 February from 1pm.  The event was hosted by the Belfast Community Network and supported by Christchurch City Council.

Approximately 450 people attended throughout the afternoon.  All activities were very popular and families enjoyed the opportunity to connect while children had fun.  Once again the Skate Jam was the highlight and over seventy children received skate instruction (refer following photo).

6.   Parks, Sports and Recreation Update (bi-monthly)

6.1       The Parks Update will be presented at the 22 February Board meeting.

7.   Community Board Funding Update

7.1       The 2018/19 financial year’s Positive Youth Development and Discretionary Response Funds Balance Sheet update is attached (refer Attachment A).

 

 

Attachments

No.

Title

Page

a

DRF and PYDF Balance Sheet 2018-19 as at 28 Jan 2019

34

 

 

Signatories

Authors

Lyssa Aves - Governance Support Officer

Trevor Cattermole - Community Development Advisor

Christine Lane - Manager Community Governance, Papanui-Innes

Stacey Holbrough - Community Development Advisor

Elizabeth Hovell - Community Board Advisor

Helen Miles - Community Recreation Advisor

Sharon Munro - Community Support Officer

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

John Filsell - Head of Community Support, Governance and Partnerships

  


Waipapa/Papanui-Innes Community Board

08 February 2019

 

 


Waipapa/Papanui-Innes Community Board

08 February 2019

 

 

12.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.