Chief Executive Performance and Employment Committee

Extraordinary Agenda

 

 

Notice of Meeting:

An extraordinary meeting of the Chief Executive Performance and Employment Committee will be held on:

 

Date:                                     Thursday 14 February 2019

Time:                                    1 - 2pm

Venue:                                 Mayor's Lounge, Level 6, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Jamie Gough

Councillor Raf Manji

 

 

12 February 2019

 

 

 

 

 

Megan Pearce

Hearings and Council Support Manager

941 8140

megan.pearce@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Chief Executive Performance and Employment Committee

14 February 2019

 


Chief Executive Performance and Employment Committee - Terms of Reference

 

 

Chair

The Mayor

Membership

Deputy Mayor and Chairs of Finance and Performance; Innovation and Sustainable Development; Social, Community Development and Housing; Infrastructure, Transport and Environment and Regulatory Committees

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Meetings will be held as required.

Reports To

Council

 

 

Areas of Focus

The Chief Executive Performance Committee considers and reports to the Council on the following matters:

·         Overseeing the performance of the Chief Executive in line with the performance agreement and his/her ongoing relationship with the Council, and report regularly to the Council on his or her performance

·         Facilitating regular performance reviews of the Chief Executive and reporting on a regular basis to the Council

·         Undertaking reviews of the Chief Executive’s remuneration package in accordance with the employment agreement and make recommendations to the Council

·         Engaging relevant external advice including independent legal advice to assist the committee with all or any of these matters, as appropriate, ensuring such advisors are not otherwise contracted to the Council for similar services

·         As may be necessary from time to time, matters relating to succession planning and the appointment of a Chief Executive, including:

o   Overseeing the recruitment and selection process for a Chief Executive

o   Recommending candidates and remuneration to the Council for consideration

·         Organisational capability, workforce planning and development

·         Council remuneration and employment policy including the living wage

 

 

 

 

 

 


Chief Executive Performance and Employment Committee

14 February 2019

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

1.       Apologies................................................................................................................................... 5

2.       Declarations of Interest............................................................................................................ 5

C       3.       Resolution to Exclude the Public................................................................................... 6  

 

 


Chief Executive Performance and Employment Committee

14 February 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

     

 


Chief Executive Performance and Employment Committee

14 February 2019

 

 

3.    Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Chief Executive Performance and Employment Committee

14 February 2019

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

4

Recruitment Process

s7(2)(h), s7(2)(i)

Commercial Activities, Conduct Negotiations

Information contained in the report is under contract negotiations.

When the Mayor determines there are no longer grounds under the Act for withholding the report.