Waitai

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Monday 4 February 2019

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

4 February 2019

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waitai/Coastal-Burwood Community Board

04 February 2019

 

  

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved CBCB/2019/00001

Community Board Decision

That the apology for lateness from David East, be accepted.

Glenn Livingstone/Tim Sintes                                                                                                                                Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2019/00002

Community Board Decision

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 3 December 2018, along with the Public Excluded minutes from the 3 December 2018 be confirmed.

Tim Baker/Linda Stewart                                                                                                                                          Carried

 

4.   Public Forum

Part B

4.1       Spencerville Residents Association

Denis Gilmore and Rene Howison, representing Spencerville Residents Association spoke to their concerns about a proposed subdivision on Spencerville Road, including water quality and flooding.

 

4.2       Christchurch Beautifying Association

Ron Andrew from the Christchurch Beautifying Association spoke to the Board on the projects and work that the Christchurch Beautifying Association do such as the Street/Garden and Community Pride awards.

 

4.3       South Brighton Residents Association

Hugo Kristinsson from the South Brighton Residents Association, spoke to the board about Coastal Futures.

 

 

5.   Deputations by Appointment

Part B

5.1

Christchurch Beautifying Association

Ron Andrew on behalf of Christchurch Beautifying Association spoke to his correspondence (item 7 refers) on the Street/Garden and Community Pride Awards.

The Association expressed their commitment to working with the Board in a positive partnership relationship, and their hopes of holding an awards ceremony within the Coastal-Burwood ward in 2019.

The Chairperson thanked Ron Andrew for his deputation.

 

5.2

Spencerville Residents Association

Denis Gilmore and Rene Howison of the Spencerville Residents Association, spoke regarding their Association’s correspondence (item 7 refers). They expressed concerns around the private gate entrances within the community centre carpark and the timeframe in which the sealing of the carpark has been allocated. The association also displayed photographs showing the condition of the playground on Seabrooke Drive, Spencerville.

The Chairperson thanked Denis Gilmore and Rene Howison for their deputation.

 

 

5.3       East Christchurch Shirley Cricket Club

 Angus McLeod and Nicola Smith spoke on behalf of East Christchurch Shirley Cricket Club in support of the Burwood Park Junior Cricket Wicket report (item 8 refers). They advised of the fundraising the club had undertaken to ensure the future of cricket in the area.

In response to a question from the Board, they advised the preferred site, while being adjacent to the senior cricket wickets, provides a necessary separation for the juniors and allows for a concrete wicket to be installed. They have no other preferred site.

The Chairperson thanked Angus McLeod and Nicola Smith for their deputation.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

7.   Correspondence

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 04 February 2019

 

Community Board Resolved CBCB/2019/00003

Part B

That the Coastal-Burwood Community Board:

1.              Receive the information in the correspondence report dated 04 February 2019

2.              In relation to Mr Smith’s correspondence, requests staff consider undertaking any necessary maintenance works including filling and seeding any areas in Ironwood Reserve to make it safe for play

3.              Request that staff provide advice regarding the request from the Christchurch Beautifying Association to hold Garden Pride Awards in the ward in 2019

4.              Request that staff follow up on the issues raised by the Spencerville Residents’ Association in their correspondence

5.              Request staff to thank Isobelle Doig for her feedback and advise that the issue of the Shaw Avenue public toilets will be considered by staff and we will inform her as soon as possible

6.              Notes that the request from Sam Hawkins of the South Brighton Holiday Park has been actioned with the removal of the identified unsafe trees in South Brighton Domain

Linda Stewart left the meeting at 5:42 p.m.

Kim Money/Tim Sintes                                                                                                                                             Carried

 

8.   Burwood Park Junior Cricket Wicket

 

Community Board Resolved CBCB/2019/00004(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Approve East Shirley Cricket Club’s development of a junior cricket pitch on the site of the former bowls club in Burwood Park

Tim Baker/Tim Sintes                                                                                                                                                 Carried

 

 

9.   Queenspark Reserve - Lighting application from Parklands Rugby Football Club Incorporated

 

Community Board Resolved CBCB/2019/00005(Original staff recommendation accepted without change)

Part C

3.1       That the Waitai/Coastal-Burwood Community Board recommend that the Head of Parks approve: 

3.1.1   The installation of two new sportsfield lighting poles on Queenspark Reserve, as shown in Attachment A, by Parklands Rugby Football Club Inc. subject to the conditions in clause 3.1.3.

3.1.2   The upgrading of two existing sportsfield lighting poles on the section of Queenspark Reserve that is managed by Christchurch City Council, but owned by the Ministry of Education, as shown in Attachment A, by Parklands Rugby Football Club Incorporated, subject to the conditions in clause 3.1.3, and final approval from the Ministry of Education.

3.1.3   Approval of the lighting is subject to the following conditions:

·     The applicant obtaining any necessary resource consents and building consent at their cost before commencing installation of the lighting system on the park.

·     The applicant being responsible for ensuring that they or the contractors they engage are responsible for obtaining plans of all services presently laid underground in the park (including electricity, telecommunications, sewerage, stormwater, high water, water supply and irrigation). 

·     The applicant being required to deposit scaled plans showing the lighting poles and cable layout in the park, as built, within two months of the work being completed.

·     The applicant being responsible for all costs associated with the installation, maintenance, and insurance, of the lighting system.

·     The applicant being responsible for ensuring that the lighting system is maintained in a safe and tidy condition at all times.

·     That the lights are operated on a maximum of four nights per week (Monday to Thursday) from April to September.

·     That the lights are not operated after 8.30pm and an automatic cut-off switch is installed to this effect.

·     The applicant is to pay a bond of $2000 to the council via the Parks Advisor, Parks Sector North, before any construction work commences on the site. The bond, less any expenses incurred by the Council, will be refunded to the payee on completion of the development to a standard acceptable to the Head of Parks or their designate.

·     This approval will lapse if the development is not completed within two years of the date of the letter of approval from the Head of Parks. 

Tim Baker/Kim Money                                                                                                                                              Carried

 

Linda Stewart returned to the meeting at 6:01 p.m..

 

10. Waitai/Coastal-Burwood Community Board Area Report - February 2019

 

Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board:

1.         Receive the Waitai/Coastal-Burwood Community Board Area Report for February 2019.

2.         Note for information purposes the Board’s feedback to the Council on the Ōtākaro -Avon River Corridor Draft Regeneration Plan.

3.         Consider member attendance to the Community Boards Conference 2019 being held in New Plymouth, including an entry for the Best Practice Excellence Awards being held as part of the conference.

4.         Amend the 2019 Board meeting schedule to replace the approved 15 July 2019 Board meeting with 22 July 2019 in order to avoid meeting during the Council’s recess week.

5.         Provide a letter of support to Environment Canterbury for the Riverside Festival event being held between 1pm – 4pm on either 24 or 31 March 2019.

 

 

Community Board Resolved CBCB/2019/00006

Part B

That the Waitai/Coastal-Burwood Community Board:

1.         Receive the Waitai/Coastal-Burwood Community Board Area Report for February 2019.

2.         Note for information purposes the Board’s feedback to the Council on the Ōtākaro -Avon River Corridor Draft Regeneration Plan.

3.         Consider and advise staff of interest in attending the Community Boards Conference 2019 being held in New Plymouth, including an entry for the Best Practice Excellence Awards being held as part of the conference.

4.         Amend the 2019 Board meeting schedule to replace the approved 15 July 2019 Board meeting with 22 July 2019 in order to avoid meeting during the Council’s recess week.

5.         Provide a letter of support to Environment Canterbury for the Riverside Festival event being held between 1pm – 4pm on either 24 or 31 March 2019.

6.         Request staff to review the Dog signage at Waimairi, North Beach and Brighton to assess if the size and placement is appropriate.

7.         Request staff to provide a briefing to the Board on dog control matters in the Board’s area.

8.         Provide a letter of thanks to Grace Vineyard Church for their contribution towards the cost and hanging of festive decorations on the New Brighton Clock tower.

 

Kim Money/Tim Sintes                                                                                                                                             Carried

 

 

Glenn Livingstone left the meeting at 06:30 p.m.

11. Elected Members’ Information Exchange

Part B

11.1The Board requested staff to follow up on Hawke Street public carpark condition         concerns.

11.2Staff undertook to seek advice on the process for proposed art work on the new        Thomson Park toilets.

 

 

 

 

 

   

Meeting concluded at 6.53pm

 

CONFIRMED THIS 18th DAY OF February 2019

 

Kim Money

Chairperson