Waitai

Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waitai/Coastal-Burwood Community Board will be held on:

 

Date:                                     Monday 4 February 2019

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

30 January 2019

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waitai/Coastal-Burwood Community Board

04 February 2019

 

 


Waitai/Coastal-Burwood Community Board

04 February 2019

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 5

C       7.       Correspondence............................................................................................................. 15

Staff Reports

C       8.       Burwood Park Junior Cricket Wicket........................................................................... 23

C       9.       Queenspark Reserve - Lighting application from Parklands Rugby Football Club Incorporated.................................................................................................................. 29

C       10.     Waitai/Coastal-Burwood Community Board Area Report - February 2019............. 39

 

B       11.     Elected Members’ Information Exchange.................................................................... 74 

 

 


Waitai/Coastal-Burwood Community Board

04 February 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 3 December 2018  be confirmed (refer page 6), along with Public Excluded Minutes from 3 December 2018.

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at 4.30pm. At the time of printing this agenda, the following request is known.

 

4.1  Jane Harrison, Common Ground

Jane Harrison, representing Common Ground, will provide an update on the project.

4.2  Denis Gilmore and Rene Howison, Spencerville Residents Association

Dennis Gilmore and Rene Howison, representing Spencerville Residents Association will speak on a proposed subdivision on Spencerville Road.

4.3 Jude Van Hautte

Jude van Hautte will report back on her trip to Japan which was funded through the Youth Development Fund

 

4.4 Ron Andrew, Christchurch Beautifying Association

Ron Andrew of Christchurch Beautifying Association will speak on the citywide work of the Association.

 

 

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

5.1

Ron Andrew, Christchurch Beautifying Association will speak on behalf of Christchurch Beautifying Association regarding the correspondence at item 7 in the agenda

 

5.2

Denis Gilmore and Rene Howison will speak on behalf of Spencerville Residents Association regarding the correspondence at item 7 in the agenda

 

5.3

Angus Mcleod and Nicola Smith will speak on behalf of East Christchurch Shirley Cricket Club regarding Burwood Park Junior Cricket Wicket report- item 8 in the agenda refers

  

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waitai/Coastal-Burwood Community Board

04 February 2019

 

 

 

Waitai

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Monday 3 December 2018

Time:                                    4:30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Members

Kim Money

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

3 December 2018

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


  

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved CBCB/2018/00114

Community Board Decision

That the apology from Tim Sintes be accepted.

Kim Money/Linda Stewart                                                                                                                                      Carried

 

2.   Declarations of Interest

Part B

Linda Stewart declared an interest in the Dallington Community Trust - the deputation at item 5.1 below and the Waitai/Coastal-Burwood Community Board Area Report item 5.4.1. and took no part in the Board’s discussion.

 

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2018/00115

Community Board Decision

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 19 November 2018 be confirmed.

Glenn Livingstone/Tim Baker                                                                                                                                 Carried

 

4.   Public Forum

Part B

 

4.1 Betty Chapman – Wainoni Avonside Community Services Trust

 

Betty Chapman, from the Wainoni Avonside Community Services Trust, spoke on psycho-social well-being issues that some of the Trust’s clients are presenting. The building used by the Trust is in poor condition and now has limited use. Consequently, the Trust is looking at possibilities to move elsewhere.

 

Bebe Frayle, from the Dallington Residents Association was present in support of Betty’s presentation.

 

After questions from members, the Chairperson thanked Betty for presenting to the Board.

 

 

 

4.2 Anne McAllister – Prestons sub-division resident

Anne McAllister, resident of Prestons North, spoke to the Board on her intent to establish a Prestons Residents’ Group, with the objective of advocating for a safe community, keeping up the natural environment, more playground equipment and establishing a community meeting place. Staff are assisting Anne to establish the group.

 

After questions from members, the Chairperson thanked Anne for presenting to the Board.

 

 

5.   Deputations by Appointment

Part B

5.1

Bebe Frayle, Dallington Residents Association and David Collins, Dallington Community Trust, spoke on behalf of the Burwood/Avondale/Dallington Group regarding the proposal for a Community Hub. Bebe thanked local staff for all their help with the facility study so far. Bebe and David presented and discussed options of possible locations for a Community centre which could be run by the Dallington Community Trust.

After questions from members, the Chairperson thanked Bebe and David for presenting to the Board.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Correspondence

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 3 December 2018

2.         Approves the installation of a soccer goal in Aston Reserve by the Northshore Residents Association.

 

Community Board Resolved CBCB/2018/00116

Part B

That the Coastal-Burwood Community Board:

1.         Receives the information in the correspondence report dated 3 December 2018

2.         Approves the installation of a soccer goal in Aston Reserve by the Northshore Residents’ Association subject to the Association confirming some specific construction details and meeting Council installation requirements which will be supplied to the Association.   

Linda Stewart/Tim Baker                                                                                                                                          Carried

 

8.   Proposed Road Names - Coastal-Burwood Wards - Prestons Park Subdivision

Board Comment

Staff advised of an additional recommended road name – John Lindsay – that had been suggested by the developer of Prestons Park in recognition of a long-serving employee who had recently passed away.

 

 

Staff Recommendations

That the Waitai/Coastal-Burwood Community Board resolve to approve the following new road names:

1.         Prestons Park (RMA/2013/1085)

·    Townson Road

·    Denny Street

·    Evelyn Street

·    Brooklands Street

·    Pierce Street

·    Calder Street

·    Catlin Street

·    Dan Street

·    Hoffman Street

·    Mackinnon Road

·    Timara Street

·    Nisson Street

·    Eyles Street

·    Minim Street

·    Greaney Street

·    Chandlers Street

·    Tukes Street

 

Community Board Resolved CBCB/2018/00117

Part C

That the Waitai/Coastal-Burwood Community Board resolve to approve the following new road names:

1.         Prestons Park (RMA/2013/1085)

·    Townson Road

·    Denny Street

·    Evelyn Street

·    Brooklands Street

·    Pierce Street

·    Calder Street

·    Catlin Street

·    Dan Street

·    Hoffman Street

·    Mackinnon Road

·    Timara Street

·    Nisson Street

·    Eyles Street

·    Minim Street

·    Greaney Street

·    Chandlers Street

·    Tukes Street

·    John Lindsay

Noting: for the name John Lindsay, the type of road has yet to be determined

 

David East/Glenn Livingstone                                                                                                                                Carried

 

 

9.   Coastal Burwood Community Board - 2018/19 Discretionary Response Fund Application - Burwood Daycare For the Elderley

 

Community Board Resolved CBCB/2018/00118(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Approves a grant of $1,000 from its 2018/19 Discretionary Response Fund to The Burwood Daycare for the Elderly towards its Community Fair/Anniversary Celebration. The grant is not to be used towards staff wages or staff travel costs.

Linda Stewart/Tim Baker                                                                                                                                          Carried

 

10. Coastal-Burwood Community Board Meeting Schedule 2019

 

Community Board Resolved CBCB/2018/00119(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Adopt the following meeting schedule from 4 February to 2 December 2019:

Monday 4 February           4.30pm          New Brighton Boardroom

Monday 18 February         4.30pm          New Brighton Boardroom          
Monday 4 March                4.30pm          New Brighton Boardroom          
Monday 18 March              4.30pm          New Brighton Boardroom          
Monday 1 April                    4.30pm          New Brighton Boardroom          
Tuesday 15 April                  4.30pm          New Brighton Boardroom   Easter is on Monday
Monday 6 May                    4.30pm          New Brighton Boardroom          
Monday 20 May                  4.30pm          New Brighton Boardroom          
Tuesday 4 June                    4.30pm          New Brighton Boardroom   Queens Birthday is Monday
Monday 17 June                 4.30pm          New Brighton Boardroom          
Monday 1 July                      4.30pm          New Brighton Boardroom          
Monday 15 July                   4.30pm          New Brighton Boardroom          
Monday 5 August               4.30pm          New Brighton Boardroom          
Monday 19 August                         4.30pm          New Brighton Boardroom          
Monday 2 September      4.30pm          New Brighton Boardroom          
Monday 16 September    4.30pm          New Brighton Boardroom                                    
 

2.    Agrees  that the first meetings of the month will host Public Forums.

3.    Agrees on Board meeting days to allocate from 1.00pm to 4.15pm for seminars/workshops if required.

Tim Baker/Kim Money                                                                                                                                              Carried

 

 

11. Recess Committee 2018/19

 

Community Board Resolved CBCB/2018/00120(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Appoints a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any two Board members available, to be authorised to exercise the delegated powers of the Coastal-Burwood Community Board for the period following its ordinary meeting on 3 December 2018 up until the Board resumes normal business on 4 February 2019.

2.         Requires that the Committee report back to the Board, the application of any such delegation, for record purposes.

3.         Notes that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

Tim Baker/Glenn Livingstone                                                                                                                                 Carried

 

 

12. Coastal Burwood Discretionary Response Fund 2018-19  Application - Decoration of New Brighton Clock Tower for 2018-19 Holiday season.

 

Community Board Resolved CBCB/2018/00121(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Subject to the final confirmation of the Community Board Chair, approves a grant of up to $500 from its 2018/19 Discretionary Response Fund to the Coastal Burwood Community Board towards the cost of decorating the New Brighton Clock Tower for the 2018/19 holiday season.

Glenn Livingstone/David East                                                                                                                                Carried

 

13. Waitai/Coastal-Burwood Community Board Area Report - December 2018

Board Comment:

The Board acknowledged the tireless work Linda Stewart and Glenn Livingstone have done in advocating for the need for a community facility to service the areas of Burwood, Avondale and Dallington.

 

 

 

Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board:

1.    Receive the Waitai/Coastal-Burwood Community Board Area Report for December 2018.

2.    Notes the appointment of Glenn Livingstone to the Te Oranga Care and Protection Residence Community Liaison Committee.

3.    Receives for information purposes, the Waitai/Coastal-Burwood Community Board’s Submissions Committee Minutes of 13 November 2018 and the submission provided under delegation to the Council on the Draft Suburban Parking Policy 2018.

 

Community Board Resolved CBCB/2018/00122

Part C

That the Waitai/Coastal-Burwood Community Board:

1.    Receive the Waitai/Coastal-Burwood Community Board Area Report for December 2018.

2.    Notes the appointment of Glenn Livingstone to the Te Oranga Care and Protection Residence Community Liaison Committee.

3.    Receives for information purposes, the attached Waitai/Coastal-Burwood Community Board’s Submissions Committee Minutes of 13 November 2018 and the submission provided under delegation to the Council on the Draft Suburban Parking Policy 2018.

4.    The Board noted the intent to request advice regarding the Capital Acceleration Fund          ‘Residential Red Zone Seed Funding’ and whether a shared three suburb (Burwood-         Avondale-        Dallington) Community Centre could be prioritised within this funding.

   The Board considers the facility a legacy project that is of critical importance to these three    communities- Burwood, Avondale and Dallington.

 

 

Linda Stewart/Glenn Livingstone                                                                                                                         Carried

 

 

14. Elected Members’ Information Exchange

Part B

14.1        Staff undertook to follow up on the need for Broad Park walking track signage                                    which provided clear guidelines for the conflicting use by cyclists and walkers.

14.2        Staff agreed to provide an update on the swales at Donnell park, which had been the                              subject of a previous Board enquiry.

14.3        Staff undertook to provide guidelines around the installation of pedestrian crossings.

14.4        Staff undertook to arrange a seminar in the New Year on general roading matters, such                              as road conditions,  including pedestrian crossings in the two wards.

14.5        Staff undertook to provide information on any upgrade work proposed for Bolero                                          Reserve playground, Parklands.

14.6        Staff undertook to determine if earthquake repairs can be carried out on the New                                          Brighton war memorial amphitheatre stairs.

14.7        Staff undertook to investigate if the roading between the Wainoni Road/ New                                   Brighton Road roundabout and the Bower Ave/New Brighton road intersection can be                            put back to its original condition. This includes the car-parking portion of Cockayne                                  Reserve.

14.8        Staff undertook to supply timeframes for the replacement of the flying fox platform and                                  slide in Broad Park and to investigate the possibility that the structure could be back in                                  action before Christmas.

14.9        Staff agreed to send a thank you letter to the Pegasus Rangers group of Girl Guides                              New Zealand for their recent Beach clean-up

 

 

 

 

 

15  Resolution to Exclude the Public

 

Community Board Resolved CBCB/2018/00123

Part C

That at 6.19pm the resolution to exclude the public set out on pages 59 of the agenda be adopted.

David East/Linda Stewart                                                                                                                                           Carried

 

The public were re-admitted to the meeting at 6.27pm.

 

   

Meeting concluded at 6.27pm.

 

CONFIRMED THIS 4th DAY OF February 2019

 

Kim Money

Chairperson

   


Waitai/Coastal-Burwood Community Board

04 February 2019

 

 

7.        Correspondence

Reference:

18/1310587

Presenter(s):

Peter Croucher, Community Board Advisor

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Geoff Smith

 

Ironwood Reserve

Ron Andrew, Christchurch Beautifying Association

 

Co-ordinator Street/Garden and Community Pride Awards

Gordon Cockerell, Treasurer
Spencerville Residents Association

 

Spencerville Residents Association road/parking sealed

Isobelle Doig

Shaw Avenue Public Toilets/Toilets for central New Brighton

 

Sam Hawkins, South Brighton Holiday Park

Fallen trees on Estuary Walkway

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 04 February 2019

 

 

Attachments

No.

Title

Page

a

Coastal-Burwood Community Board Inwards correspondence Ironwood Reserve

16

b

Coastal/Burwood Community Board 4 Feb- Inwards Correspondence – Christchurch Beautifying Association

17

c

Coastal-Burwood Community Board 4 Feb - Inwards Correspondence – Spencerville Residents Association

19

d

Coastal-Burwood Community Board - 4 Feb 2019 - Inwards Correspondence – Isobelle Doig – Shaw Ave Public toilets

20

e

Coastal-Burwood Community Board 4 Feb 2019 - Inwards Correspondence – South Brighton Holiday Park - Trees in Reserve behind SBHP becoming major hazard

21

 

 


Waitai/Coastal-Burwood Community Board

04 February 2019

 

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Waitai/Coastal-Burwood Community Board

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Waitai/Coastal-Burwood Community Board

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Waitai/Coastal-Burwood Community Board

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Waitai/Coastal-Burwood Community Board

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Waitai/Coastal-Burwood Community Board

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8.        Burwood Park Junior Cricket Wicket

Reference:

18/1247115

Presenter(s):

Kelly Hansen, Team Leader Parks and Recreation Planning

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waitai Coastal-Burwood Community Board to approve the construction of a junior cricket wicket in Burwood Park by East Shirley Cricket Club.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the facility being relatively minor and affecting a limited group of residents.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board:

1.         Approve East Shirley Cricket Club’s development of a junior cricket pitch on the site of the former bowls club in Burwood Park

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2018 - 2028):

4.1.1   Activity: Parks & Foreshore

·     Level of Service: 6.8.5.0 Satisfaction with the range and quality of recreation opportunities within parks - Resident satisfaction with range and quality of recreation facilities within Parks: = 85%.

4.2       The following feasible options have been considered:

·     Option 1 – Approve the East Shirley Cricket Club developing a junior cricket pitch in Burwood Park (preferred option)

·     Option 2 – Do not approve the East Shirley Cricket Club developing a junior cricket pitch in Burwood Park

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·   Junior members of the East Shirley Cricket Club will be able to play and train at the club’s home grounds on Burwood Park.

·   Cricket is a good use of an otherwise unused part of Burwood Park, compatible with other uses of the park.

·   There is no development cost to the Council.

4.3.2   The disadvantages of this option include:

·     There will be additional maintenance costs associated with the cricket pitch that are not currently budgeted for.

·     Although not the preferred site, this is one location being considered for a possible community facility.

 

5.   Context/Background

Junior Cricket Pitch

5.1       East Shirley Cricket Club have applied to develop a junior cricket pitch with an artificial wicket on the site of the former bowls club in Burwood Park. Currently there are no junior facilities on the park meaning junior teams play and do most of their training elsewhere.

5.2       There is sufficient space for a junior artificial pitch, located approximately 35m east of the existing car park, 50m east of the nearest housing.

5.3      

The approximate layout of the junior cricket pitch is illustrated in blue on the aerial photo below. The pink colour is the existing senior cricket pitch.

 

5.4       The area is not large enough for senior cricket and would be purpose built only for junior cricket (up to year 8).

5.5       There would be some overlap with the adjacent senior number two ground. However, this is not of concern as the juniors play in the morning and the seniors mostly play in the afternoon.

5.6       The pitch would give the club’s year 5-8 players an opportunity to train and play at the club’s home ground. Currently these teams play their home games at about five different primary schools in the area whose grounds are often in poor condition with varying boundary edges and often unevenly cut grass.

5.7       Expected usage is one game on a Saturday during the summer season and training once a week for each of the teams.

5.8       The club have also considered an area by the rugby fields in south Burwood Park but this is separated by a busy road from the rest of the club’s activities and clubrooms.

5.9       Developing junior players is a critical component of sustaining a club and junior players are more likely to be encouraged if they can play at the club’s home ground with support from other club members.

5.10    Junior cricket is a good use of the currently unused former bowling club site, compatible with other park activities.

5.11    The Club intend to develop the pitch themselves and have funding available to begin renovating the grounds in autumn. They are seeking additional funding for the artificial wicket.

5.12    Once constructed, the Council will then take over ownership and maintenance of the pitch, which will be allocated to Metro cricket each season.

Alternative Uses

5.13    The former bowls club is one of several sites being considered for a possible community facility.

5.14    A feasibility study for a combined community hub for Burwood east, Avondale and Dallington is being commissioned by the Residents Associations of these areas and a few community groups. The study is expected to be completed by March 2019.

5.15    The study will reconfirm the need for a facility as identified in a facility needs document prepared for the Community Board in 2017, and its likely use.

5.16    The former Bowls Club site in Burwood Park is one of a few sites that are being considered in this study but is not currently the preferred site.

5.17    A community facility is not currently permitted in Burwood Park as the park is classified as recreation reserve. A change of classification to local purpose (community) reserve would be required.

5.18    A community facility is not permitted under the existing reserve management plan which only allows for buildings if they are necessary for the full and proper use of the park. A change to the management plan would therefore be required to allow a community facility to proceed.

 


 

6.   Option 1 – Approve development of junior cricket pitch in Burwood Park (preferred)

Option Description

6.1       This option is to approve the development of a junior cricket pitch by East Shirley Cricket Club on the site of the former bowls club in Burwood Park.

6.2       The club would pay for the construction of an artificial wicket and renovation of the outfield, and then pass ownership of the pitch to the Council for ongoing maintenance and management.

Significance

6.3       The level of significance of this option is low consistent with section 2 of this report.

6.4       Engagement requirements for this level of significance are minimal and would include informing the adjacent 4-6 households and other park users of the development.

Impact on Mana Whenua

6.5       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.6       Four adjacent neighbours are most likely to be affected by this option due to the proximity of the pitch to the residential boundary. They will be informed of the proposed development. No impact on the residences is expected.

Alignment with Council Plans and Policies

6.7       This option is consistent with Council’s Plans and Policies

Financial Implications

6.8       Cost of Implementation – No cost to Council, East Shirley Cricket Club to cover costs.

6.9       Maintenance / Ongoing Costs – The site is currently mowed regularly. The extra cost to maintain it to cricket standard is approximately $800 pa

6.10    Funding source – The additional maintenance costs are not currently budgeted for and would need to be allocated in the next Annual Plan.

Legal Implications

6.11    There is not a legal context, issue or implication relevant to this decision

6.12    This report has not been reviewed and approved by the Legal Services Unit

Risks and Mitigations

6.13    There is a risk of high development costs caused by possible site contamination. It is a HAIL site.  This may result in the project being delayed or cancelled.

6.13.1 Residual risk rating: The residual rating of the risk after the below treatment is implemented will be low.

6.13.2 Detailed site investigation will identify treatment required.

Implementation

6.14    Implementation dependencies - The development is dependent on the cricket club having sufficient funding to proceed.

6.15    Implementation timeframe – The club would like to start ground renovations in autumn 2019.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Junior members of the East Shirley Cricket Club will be able to play and train at the club’s home grounds on Burwood Park.

·   Cricket is a good use of an otherwise unused part of Burwood Park, compatible with other uses of the park.

·   There is no development cost to the Council.

6.17    The disadvantages of this option include:

·   There will be additional maintenance costs associated with the cricket pitch that are not currently budgeted for.

·   Although not the preferred site, this is one location being considered for a possible community facility.

7.   Option 2 – Do not approve junior cricket pitch in Burwood Park

Option Description

7.1       Decline East Shirley Cricket Club’s application to develop a junior cricket pitch on the former bowls club site in Burwood Park.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are nil.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       East Shirley Cricket Club are specifically affected by this option due to their juniors having no facilities available at Burwood Park.  Their views are that they would like the cricket pitch development to be approved.

Alignment with Council Plans and Policies

7.6       This option is inconsistent with Council’s Plans and Policies

7.6.1   Inconsistency – Inconsistent with Goal 1 of the Physical Recreation and Sport strategy 2002: A safe physical environment that encourages participation in recreation and sport.

7.6.2   Reason for inconsistency – This option would not achieve Goal 1 strategy 1.1.2 Manage, maintain and redevelop existing facilities (and open space) to meet the current and future participation expectations and trends wherever possible.

7.6.3   Amendment necessary – The Physical Recreation and Sport Strategy would need to be amended.

Financial Implications

7.7       Cost of Implementation - Nil

7.8       Maintenance / Ongoing Costs - Nil

7.9       Funding source – Not applicable

Legal Implications

7.10    There is not a legal context, issue or implication relevant to this decision

7.11    This report has not been reviewed and approved by the Legal Services Unit

Risks and Mitigations

7.12    There is no risk associated with this option.

Implementation

7.13    Implementation dependencies  - Nil

7.14    Implementation timeframe – Not applicable

Option Summary - Advantages and Disadvantages

7.15    The advantages of this option include:

·   There would be no additional maintenance costs to the Council.

·   The site would remain available for a possible community facility.

7.16    The disadvantages of this option include:

·   East Shirley Cricket Club’s junior members would need to continue their activities at nearby schools.

·   The site is likely to remain unused.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Kelly Hansen - Team Leader Parks & Recreation Planning

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizen and Community

  


Waitai/Coastal-Burwood Community Board

04 February 2019

 

 

9.        Queenspark Reserve - Lighting application from Parklands Rugby Football Club Incorporated

Reference:

18/1344758

Presenter(s):

Joanne Walton Policy Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to make its recommendation to the Head of Parks on the granting of approval to Parklands Rugby Football Club Incorporated to install and upgrade sportsfield lighting on Queenspark Reserve.

Origin of Report

1.2       This report is staff generated at the request of Parklands Rugby Football Club Incorporated.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by staff completing an assessment of significance.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

3.1       That the Waitai/Coastal-Burwood Community Board recommend that the Head of Parks approve:  

3.1.1   The installation of two new sportsfield lighting poles on Queenspark Reserve, as shown in Attachment A, by Parklands Rugby Football Club Inc. subject to the conditions in clause 3.1.3.

3.1.2   The upgrading of two existing sportsfield lighting poles on the section of Queenspark Reserve that is managed by Christchurch City Council, but owned by the Ministry of Education, as shown in Attachment A, by Parklands Rugby Football Club Incorporated, subject to the conditions in clause 3.1.3, and final approval from the Ministry of Education.

3.1.3   Approval of the lighting is subject to the following conditions:

·     The applicant obtaining any necessary resource consents and building consent at their cost before commencing installation of the lighting system on the park.

·     The applicant being responsible for ensuring that they or the contractors they engage are responsible for obtaining plans of all services presently laid underground in the park (including electricity, telecommunications, sewerage, stormwater, high water water supply and irrigation). 

·     The applicant being required to deposit scaled plans showing the lighting poles and cable layout in the park, as built, within two months of the work being completed.

·     The applicant being responsible for all costs associated with the installation, maintenance, and insurance, of the lighting system.

·     The applicant being responsible for ensuring that the lighting system is maintained in a safe and tidy condition at all times.

·     That the lights are operated on a maximum of four nights per week (Monday to Thursday) from April to September.

·     That the lights are not operated after 8.30pm and an automatic cut-off switch is installed to this effect.

·     The applicant is to pay a bond of $2000 to the council via the Parks Advisor, Parks Sector North, before any construction work commences on the site. The bond, less any expenses incurred by the Council, will be refunded to the payee on completion of the development to a standard acceptable to the Head of Parks or their designate.

·     This approval will lapse if the development is not completed within two years of the date of the letter of approval from the Head of Parks. 

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2018 - 2028):

4.1.1   Activity: Parks & Foreshore

·     Level of Service: 6.8.5.0 Satisfaction with the range and quality of recreation opportunities within parks - Resident satisfaction with range and quality of recreation facilities within Parks: = 85%.

4.2       The following feasible options have been considered:

·     Option 1 – Approve installation and upgrade of sportsfield lighting (preferred option)

·     Option 2 – Maintain the status quo and decline the application.

 

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The Club will be able to provide sufficient coaching and training opportunities for all their players at an age-appropriate time of day and in a safe environment.

4.3.2   The disadvantages of this option include:

·     This may not be acceptable to the one respondent who opposes the application.

 

 

5.   Context/Background

Background to application

5.1       Parklands Rugby Football Club Inc. (the Club) was established in 1977, and caters solely for junior rugby, fielding teams in every junior grade from Under 6s to Under 13s.

5.2       The Club operates out of home grounds on Queenspark Reserve with a ground lease for a changing and storage shed of approximately 112 square metres, and the use of one full and two junior rugby fields.

5.3       Queenspark Reserve comprises 5.69 hectares of Council-owned land held as Recreation Reserve under the Reserves Act 1977, along with an adjoining area of approximately 1 hectare that is owned by the Ministry of Education (MoE) and Queenspark School, but is managed and maintained by Council as a sports park.

5.4       For night training purposes, the Club have two existing lighting poles on the northern section of the park (on land owned by the MoE) which have limited coverage and are in need of upgrading. The Club also make use of three existing lighting poles to the far west of the sportsfields that are owned by Parklands United Sports Club for junior football training. These do not provide adequate coverage of the rugby football fields.

5.5       The young ages of the Club’s players, in conjunction with an increasing membership, means that is becoming increasingly difficult for teams to train together, and in a safe manner, during the narrow window of time that is suitable. The Club is unable to spread out the training times due to this young age range.     

Proposal

5.6       The Club are seeking to install two new lighting poles 7 metres in height on the southern-most sportsfields at Queenspark Reserve (refer to Attachment A for proposed layout).

5.7       The Club are also seeking to upgrade the two existing lights on the MoE-owned sportsfields to boost light quality to get more coverage on this ground (refer to Attachment A for proposed layout). Queenspark School have confirmed their support for this.

5.8       It is proposed that the lighting would be utilised from April to September for four evenings per week (Monday to Thursday) between the hours of 5pm and 8.30pm for junior rugby football training. 

5.9       The proposed lighting will enable the Club to provide sufficient coaching and training opportunities for all their players at an age-appropriate time of day and in a safe environment.

 

 


 

6.   Option 1 – Approve installation and upgrading of sportsfield lighting  (preferred)

Option Description

6.1       Recommend that the Head of Parks approve:

6.1.1   The installation of two new sportsfield lighting poles on Queenspark Reserve, by Parklands Rugby Football Club Inc.  

6.1.2   The upgrading of two existing sportsfield lighting poles on the section of Queenspark Reserve that is managed by Christchurch City Council, but owned by the Ministry of Education, subject to final approval from the latter, by Parklands Rugby Football Club Inc.  

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report. 

6.3       Engagement requirements for this level of significance are not required, however due to the location of the park in a residential area staff have undertaken public consultation to inform the decision-making process. 

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       The wider Christchurch community are not specifically affected by this option due to the proposed lighting affecting one park within the suburb of Parklands.

6.6       Consultation on the lighting proposal was carried out with the local community during December 2018. An information leaflet was hand delivered to approximately 135 homes in the streets immediately surrounding Queenspark Reserve, along with the Parklands Baptist Community Church and the Parklands United Sports Club. Discussions were also undertaken with Queenspark School.

6.7       During the consultation period, two residents contacted staff by telephone, and one by email. The two callers indicated they were happy with the proposal after their questions had been answered during the telephone conversations.

6.8       The third respondent indicated in their email that they did not support the increase in lighting for several reasons:

·    The proposal will mean an increase in weekday/evening usage, and this does not address the fact that one code of sport will have five out of seven days of the week (including the Saturday game day) sole use of public grounds.

·    Restricted access and use of the park by the public due to increase in usage by the club. The park is used to walk, exercise dogs and play in general every evening and weekend. With the club dominating the majority of the available land this effectively negates its use by others during key after-work hours when the park gets its most use.

·    Increase in illegal parking as club members will park over the kerb obstructing pedestrians and access to the playground. Rugby players parking on the grass verge has been an ongoing problems for many seasons.

·    Increase in use will mean decreased parking options for residents, and their friends and visitors.

·    Decrease in parking for those who wish to play disc golf in the park. There is a considerable volume of disc golf players who on the whole do not create any issues compared to the rugby club.

·    Increase in general rubbish, as currently after practice sessions and games, the park is littered with sports tape, drink bottles and rubbish which the club makes no active attempt to clean up afterwards.

·    Increase in alcohol related rubbish, as post games and after social events there are bottles, broken glass and general rubbish left around the park, more so close to the school and clubrooms.

·    To date, the club has made no attempt to improve the park or grounds in a community minded way, and this demonstrates an overall attitude devoid of community participation.

·    It is not in the community’s best interests to allow one code of sport to dominate public grounds for five of the seven days of the week, night and day, in particular during winter when access to the public land is reduced due to available daylight.   

             Staff responses to issues raised by the community

6.9       Queenspark Reserve is primarily held as a sports park with playing fields that are marked specifically for the allocated summer and winter sporting codes, and are intended for this use.

6.10    It is standard practice that playing fields are allocated to one sporting code for each season through Council’s Recreation and Sport Unit, and then to individuals clubs through the regional sporting organisation for each code. For Queenspark Reserve, the sportsfields are also able to be used for junior football training and by the adjoining Queenspark School, so there is wider community use of these.

6.11    The wider Queenspark Reserve has approximately 6.6 hectares in total of public open space. There is approximately 3.2 hectares of Council-owned land that is outside of the designated sportsfield layout and available for general public recreational use. This area includes three tennis courts, playground and fitness equipment, and a temporary disc golf course.

6.12    The new lights are only to enable training during dark evenings in the winter months. This would not be considered to be the peak recreational use time for general play activities or disc golf, and there is still over 3 hectares of park land available for activities such as walking, and dog exercise. The increased lighting, and the presence of more people in the park for training sessions, may provide increased opportunities for walking and dog exercise during the darker early evenings in winter. 

6.13    Adverse impacts on other park user/resident/visitor vehicle parking options on the street frontage are considered to be minor as the proposed use is only for a short period during early evenings in winter. There are a limited number of residential properties directing facing the park and all appear to have off-street parking/driveways or garages.

6.14    Council staff will work with the regional sporting organisation, Canterbury Rugby Football Union, to resolve the current behavioural issues around illegal parking on the grass verges, rubbish, alcohol-related and general behaviours.

Alignment with Council Plans and Policies

6.15    This option is consistent with Council’s Plans and Policies.

Financial Implications

6.16    Cost of Implementation – There are no costs to Council other than staff time which is covered by operational budgets.

6.17    Maintenance / Ongoing Costs – There is no cost to Council as the lights will be owned, operated and maintained by the Club.

6.18    Funding source – Not applicable.

Legal Implications

6.19    The Head of Parks has delegated authority from Council (27 May 2016) to approve applications for floodlights on sports parks/courts subject to the necessary resource consents and consultation with the appropriate Community Board.

6.20    The approval of the lighting upgrade on the northern section of the park, which is managed and maintained by Council, but owned by the MoE, is also subject to final approval from the MoE.

6.21    The approval is subject to the applicant obtaining any required resource consent and/or building consent. Council’s Environmental Health Team have confirmed that the lighting complies with the Christchurch District Plan rules for light spill and glare.

Risks and Mitigations

6.22    There is a risk that this option will not be acceptable to the one respondent who opposes the application. 

Implementation

6.23    Implementation dependencies  - Recommendation from the Coastal-Burwood Community Board  to the Head of Parks to approve the lighting; Approval of the new lighting by the Head of Parks; Final approval of the upgrade of two of the lightings by the Ministry of Education as landowner.

6.24    Implementation timeframe – Completion of letter of approval by Head of Parks after recommendation from the Community Board; Implementation timeframe also dependent on applicant’s proposed construction programme.

Option Summary - Advantages and Disadvantages

6.25    The advantages of this option include:

·   The Club will be able to provide sufficient coaching and training opportunities for all their players at an age-appropriate time of day and in a safe environment. 

6.26    The disadvantages of this option include:

·   This may not be acceptable to the one respondent who opposes the application.

7.   Option 2 – Decline the application
Option Description

7.1       Maintain the status quo and decline the application.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       The Parklands Rugby Football Club, which comprises junior players under the age of 16 years and their families, are specifically affected by this option due to lack of opportunity for all players to train in a safe and timely manner. The Club does not support this option.

Alignment with Council Plans and Policies

7.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.7       Cost of Implementation – Not applicable.

7.8       Maintenance / Ongoing Costs – Not applicable.

7.9       Funding source – Not applicable.

Legal Implications

7.10    There is not a legal context, issue or implication relevant to this decision.

Risks and Mitigations

7.11    There is a risk that this option may result in reduced opportunities for young people to participate in junior rugby football in this area.  

Implementation

7.12    Implementation dependencies - Not applicable.

7.13    Implementation timeframe – Not applicable.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   The one respondent who opposes the application is likely to be satisfied.

7.15    The disadvantages of this option include:

·   Reduced opportunities for young people to participate in junior rugby football in this area.

 

 

Attachments

No.

Title

Page

a

Layout of proposed lighting poles on Queenspark Reserve

37

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Joanne Walton - Policy Advisor

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizen and Community

  


Waitai/Coastal-Burwood Community Board

04 February 2019

 

PDF Creator


Waitai/Coastal-Burwood Community Board

04 February 2019

 

 

10.    Waitai/Coastal-Burwood Community Board Area Report - February 2019

Reference:

18/1288196

Presenter(s):

Jo Wells, Community Governance Manager

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board:

1.         Receive the Waitai/Coastal-Burwood Community Board Area Report for February 2019.

2.         Note for information purposes the Board’s feedback to the Council on the Ōtākaro -Avon River Corridor Draft Regeneration Plan (attached).

3.         Consider member attendance to the Community Boards Conference 2019 being held in New Plymouth, including an entry for the Best Practice Excellence Awards being held as part of the conference.

4.         Amend the 2019 Board meeting schedule to replace the approved 15 July 2019 Board meeting with 22 July 2019 in order to avoid meeting during the Council’s recess week.

5.         Provide a letter of support to Environment Canterbury for the Riverside Festival event being held between 1pm – 4pm on either 24 or 31 March 2019.

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Pegasus Bay Walking Track Signage

When the Board met on 3 December 2018, staff were asked to follow-up on the need for walking track signage for the Pegasus Bay walking track, north of Broad Park, which provided clear guidelines for the conflicting use by cyclists and walkers.

As a result of the Board’s suggestion, the Park Rangers have installed the signage as shown, in three places - one from Broad Park, one where the mountain bike tracks connects from Rothesay Road/North Shore and one from 20th Ave connecting from Bottle Lake.

It is also planned to put two more signs at the Spencer Park end.

 

 

 

 

3.1.2   Rawhiti Domain Dog Park

At its meeting on 5 November 2018, the Board requested advice regarding the possibility of establishing a small-dog exercise area within the Rawhiti Domain Dog Park. This followed a request from a resident to have a safe fenced area to walk small dogs in the North New Brighton area. The purpose of this update is to provide the Community Board with information in relation to this request.

Bexley Dog Park is located 2.2km away from Rawhiti Domain at 166 Bexley Road. The dog park is near completion and includes a large area for ‘small dogs’ and a larger area for all dogs. The areas have been fenced off with suitable planting within the park. At this stage the park does not have signage, water and rubbish bins, however residents are able to use the space. Signage and rubbish bins will be installed before winter 2019, with formal car parking to be installed in the future. The dog park entrance is opposite the entrance to the Velocity Karts.

The 2007 Rawhiti Domain and Thomson Park Management Plan allocated a space within Rawhiti Domain to be established as a dog park. This was developed in 2010 following community consultation. If the space was to be extended, a possible change to the Park Management plan would be required.

An option could be to make changes to the existing dog park footprint e.g. fence off one end of the dog park for smaller dogs. If this was a preferred option then the following would need to be considered

·    Engagement with the community to determine if this is a suitable option

·    Appropriate fencing suitable for smaller dogs

·    There is water at one end of the park, if an area was fenced off for smaller dogs, a further water connection would be required in the small dog area.

The Parks unit have no funding to implement any changes to the dog park at Rawhiti Domain.

 

3.1.3   Shirley Boys’ and Avonside Girls’ High Schools

Shirley Boys’ and Avonside Girls’ High Schools are working toward opening at the beginning of Term Two in April 2019, it has been one of the fastest and biggest new school builds in New Zealand. Outside, the hard landscaping is underway and the schools’ four sports fields are now planted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                      View of the Schools from Bower Ave. Photo taken on 15 January 2019.

 

3.1.4   Common Ground     

The Common Ground is a collaboration between South Brighton community organisations and mobile food operators to activate the empty section at the South Brighton roundabout as a community gathering space for the South Brighton and Southshore communities. It provides a place for eating, meeting, learning, performing, sharing, growing food, for markets and exhibitions, and for sharing food and produce.

The project is to enable and enhance resilience and well-being for these communities who still have no permanent place to gather together, and who remain without the local facilities and businesses that were lost after the 2011 earthquake. The Board recently approved Discretionary Response Funding to Sustain South Brighton towards the Project. In addition, contractors have provided free labour, materials and equipment use to transform and fence the space.

                                                                    Common Ground – South New Brighton

 

3.1.5   Pedestrian Crossings

On 3 December 2018, the Board requested guidance on the installation of pedestrian crossings.

There are many standards, guidelines and tools on pedestrian facilities used by engineers. Site investigations and determination of what (if any) pedestrian facility is appropriate at a given location requires engineers to either refer to, or be familiar with, a number of technical instruments, and also consider a wide variety of other site specific factors. Each site is considered on its own merits.

If the Board was of a mind to propose a crossing at a particular place, the proposal would be assessed as above.

3.1.6   Bolero Reserve playground

On 3 December 2018, the Board asked staff to provide information on any upgrade work proposed for Bolero Reserve playground, Parklands.

The Soft-fall Bark Chip was replaced in November 2018 and the play equipment will be painted early 2019.

It is anticipated that the equipment at Bolero Reserve will require replacing in financial year 2022, and funding for this will need to be confirmed in the next Long Term Plan.

3.1.7   New Brighton Clock Tower Festive Decorations

On 3 December 2018, at the suggestion from a local resident, the Board approved funding towards the cost of decorating the New Brighton Clock Tower for the for the 2018/19 holiday season. Festive wrapping was installed by Grace Vineyard Church Beach campus helpers. Grace Vineyard Church also contributed the majority of the cost. The wrapping has been warmly received by residents.






3.1.8   Lake Terrace - Briggs – Marshland Roads Intersection Traffic Lights

On 15 October the Board received a deputation and correspondence from a resident advocating for a right-turn arrow for Marshland Road traffic travelling north and wishing to turn into Lake Terrace.

The Board requested staff provide advice on:

a.            Inconsistency of this intersection with other similar intersections that use right-                    turn arrows;

b.            Impact on the efficiency of public transport (bus route 60);

c.             Historic and current traffic counts requested for the Lake Terrace intersection;

d.            Installation date of current traffic light system at Lake Terrace Road;

e.            Historic bus use of the Lake Terrace/Marshland Road intersection compared with                              now.

Please see the attached memorandum produced by the Traffic Engineer and Passenger Transport Engineer, which provides the information requested by the Board.

3.1.9   Community Boards Conference 2019

The 2019, bi-annual, Community Boards Conference, run by the New Zealand Community Boards Executive Committee as part of Local Government New Zealand, will take place from 11 – 13 April 2019 in New Plymouth.

The theme of the Conference is “Community Boards in a time of change.”

A formal report will be prepared seeking approval from the Board for those members who are interested in attending.

Members are asked to note the dates and the attached draft programme, and to indicate any interest in attending.

3.1.10 Community Board Best Practice Awards 2019

As part of the Community Boards Conference 2019, noted above, Boards are able to submit Best Practice Excellence Awards applications that demonstrate what Boards have achieved over the last two-year period.

Noting that entries must be lodged by 5.00pm Friday 8 March 2019.

There are three categories for submitting an entry:

•             Community Leadership

•             Enhancing Communities

•             Engaging Communities

Subject to members indicating interest in attending, the Board is invited to consider if there is a suitable project that could be submitted for an award.

3.1.11 Broad Park – Flying Fox and Slide

The Broad Park flying fox platform and slide has deteriorated beyond repair, jeopardising its structural integrity. It has been isolated so the equipment is not operable.

It has been determined that from a safety perspective, it would be more appropriate to seek a complete new flying fox which would be built and certificated to current playground safety standards. This will be funded through the capital programme.

Staff will endeavour to install a new flying fox as soon as possible however no timeline can be provided until there is more research into what is available, the price and timeline for the installer to undertake the work.

The replacement slide is due to be installed by mid-February. An instalment date for the flying fox cannot be set as the design and orientation of the flying fox is yet to be confirmed.

3.1.12 New Brighton War Memorial Amphitheatre

On 3 December 2018, the Board sought staff advice on the possibility of earthquake repairs being carried out on the New Brighton war memorial amphitheatre stairs.

The work has not yet been scoped, so It has not been determined if the current spalling damage on the steps is the result of earthquake damage or just age and coastal environment. Staff and contractors are carrying out ongoing maintenance on the steps to keep them fit for purpose.

Further information will be provided to the Board once a scope of works has been established.

3.1.13 Amended 2019 Meeting Schedule

On 6 December 2018, the Council resolved that the Finance and Performance Committee be a Committee of the Whole of Council and that various Committees be discharged and others created.

These decisions required adoption of  a new calendar of scheduled Council meetings, noting that there are two Council meetings per calendar month on a Thursday (one of which will include reports from the seven Community Boards), and another Thursday in the month scheduled for the meeting of the new Finance and Performance Committee of the Whole.

In making their decision, the Council invited Community Boards to review their meeting schedules in light of the scheduled recess weeks.

In the case of the Coastal-Burwood Community Board meeting schedule for the year, the only conflict with recess week is Monday 15 July 2019. It is the recommendation within this report, that the Board meeting currently scheduled for 15 July 2019, be replaced with Monday 22 July 2019.

This maintains the usual two-week gap until the first meeting in August.

 

3.1.14 Christchurch Hot Pools

The land for the hot pools is currently being prepared in the area between the Beachside Playground and the North Ramp carpark and has an estimated 12 month build time. The construction site has been cleared and Development Christchurch Limited (DCL) will be conducting a site blessing and sod turning 11 February 2019.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.1.15 The Duck Down to the River - Riverside Festival

The Duck Down to the River - Riverside Festival is scheduled for Sunday 24 March at Kerrs Reach, Avonside Drive.  This event is being developed and organised in partnership with community groups in Burwood, Avondale and Dallington suburbs.  The event will offer a range of activities for local residents to enjoy on the river bank and on the river itself including kayaking, a duck race, giant games, inflatables, food, music and local community information stalls.

As part of the approval process an application has been submitted to Environment Canterbury (ECan) for the water based activities and another permit has been submitted to Council Event permit team.

As part of the process, ECan have requested a letter of support from the Community Board for the event as well as from other river user groups, Ngai Tahu and local residents. See the attached map of water activities for the riverside festival.

 

The Board are asked to consider providing a letter of support to ECan for the event.

 

3.1.16 Burwood, Avondale and Dallington Initiatives

The Dallington Family Movie Night was held on Friday 25 January. The event started with a petting zoo, pony rides and entertainment. There was popcorn, Mr Whippy, coffee and a sausage sizzle on site. Residents also brought along their own picnics and dinner. In spite of a cold wind there were a good number of residents in attendance and the event was well organised and hosted by the Dallington Community Trust. The movie was, “Show Dogs” and started screening at 7pm and delighted the crowd.

The next upcoming events scheduled are:

Burwood East Free Whānau Movie Night, for Burwood East Residents, 8 February 2019, 5.30pm -8.30pm, Robin Park

Avondale Family Movie Night, for Avondale residents, 15 February 2019, 5.30pm – 8.30pm, Chisnallwood School

Dallington Day Out, Music event for Dallington Residents, 24 February, Burwood Park.

 

 

 

3.1.17 Community Facilities and Heritage Bimonthly Status Report

Please find attached the Community Facilities and Heritage Bimonthly Status Report for the Community Board which was reviewed at the Social, Community Development and Housing Committee on 5 December 2018.

3.1.18 Red Bin Replacement Policy

In June 2018 the Board requested an update from staff in regards to the policy for replacement of lost/stolen residential red rubbish bins with particular reference to purchase of vacant premises where bins have been missing for a long time.

After the earthquakes a new process was implemented for demolished properties. Rather than the standard replacement charges for missing bins, a $34.50 fee was introduced for any properties who had not reported to either the Council or its contractor, that the property is vacated/demolished and bins had disappeared.

Letters were sent out in 2012/13 to the owners of all temporarily uninhabitable properties which included the following information:

As the bins are owned by Waste Management current process is:

•             If a new owner buys bare land or a newly re-built property due to earthquake - there is no charge to the new owner (Council cover the $34.50 charge)

•             If it is same owner – if all three bins were recovered after the earthquakes the                      contractor will return these bins free of charge. If one or more of the bins were                    unable to be recovered / have gone missing a charge of $34.50 applies to this                         owner.

 

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   Southshore New Brighton/Southshore Regeneration Strategy

No updates to report at this time.

3.2.2   Otakaro Avon River Corridor Draft Regeneration Plan December 2018

On 7 December 2018 the Board met to prepare its feedback to the Council on the Ōtākaro Avon River Corridor Draft Regeneration Plan.

The feedback is attached to this report.

 

3.3       Annual Plan and Long Term Plan matters

3.3.1   Annual Plan 2019/20

On 14 November 2018 the Board held a workshop on Annual Plan 2019/20 priorities and presented them to a Council workshop on 4 December 2018.

The draft Annual Plan 2019/20 will be open for submissions over the period 1 March to 1 April 2019.

3.3.2   The following link outlines the recommendations that were adopted in the Long Term Plan 2018-2028: http://christchurch.infocouncil.biz/Open/2018/06/CLTP_20180622_MIN_2843_AT.PDF

4.   Community Board Plan – Update against Outcomes

4.1       The Board’s ongoing decisions are being included as measures against the Outcomes and Priorities contained in the 2017 – 2019 Community Board Plan.

4.2       The approved Coastal-Burwood Community Board Plan for 2017-19 can be found at the following link:https://www.ccc.govt.nz/assets/Documents/The-Council/Community-Boards/Coastal-Burwood-Community-Board-Plan-2017-19.pdf

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1   No updates to report.

5.2       Other partnerships with the community and organisations

5.2.1   New Brighton South of the Pier Re: Activate Works

The project is progressing well. The mural was completed last year as shown below. The first stage of the basketball court works have been completed (new asphalt and installation of a new basketball tower) and the art work on the surface is scheduled to be applied early February after the Coast to Coast event.

 

5.3       Community Facilities (updates and future plans)

5.3.1   No updates to report.

 

5.4       Infrastructure projects underway

5.4.1   Robin Playground, Burwood - Play Space Renewal

This project has been initiated with the funding starting in financial year 2020 and construction programmed in financial year 2021.

 

5.4.2   Travis Wetland Boardwalk Extension

This project is to address the current issue with the existing boardwalk and paths that are prone to flooding. The project is currently in the early design / investigation stages with the construction planned for Financial Year 2020.

 

5.4.3   Travis Wetland Driveway Resurface

This project is to repair the damage to the existing asphalt driveway and car park. This project is currently in the design and cost estimating stage, however construction is currently planned for completion mid May 2019.

 

5.4.4   Donnell Sports Park Project

This project is to remediate the earthquake damage to the tennis & basketball courts and provide a new toilet, and is currently at the stage of processing the Resource Consent. The construction is currently planned for completion the last week of May 2019.

 

5.4.5   Thomson park renewal project

This project is to upgrade Thomson Park by way of a new car park, landscaping and Exeloo toilet. The project is currently at the stage of processing the Resource Consent. The construction is currently planned for completion mid June 2019. The exeloo is now in place.

 

5.4.6   South New Brighton Reserves Development

A project to develop South New Brighton Reserves has been initiated. Staff have met with the Community Board and received confirmation to progress with designing  the new pump track in South New Brighton Park, Bridge St (south) new picnic area and landscaping and Blighs Garden picnic area and natural play. The project has 3 years of funding available for this initial phase of development.

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       The Kathmandu Coast to Coast

Some of the world’s best endurance athletes will arrive and the end of this event into New Brighton 9 February 2019. The Kathmandu Coast to Coast is a multi-sport competition held annually in February - the race starts at Kumara Beach on the West Coast and ends in New Brighton. The competitors have to run, cycle and kayak 243 kilometres across the South Island. Over the years the Coast to Coast has attracted 18 000 athletes from all over the world and winning it has become a hugely prestigious achievement.

6.2       I Love New Brighton

I love New Brighton is scheduled for 6 February, 11am-3pm. Enjoy a great day out with a variety of local food trucks. The event will open with a Kapa haka to recognise and celebrate Waitangi Day and then there will be a range of local performances and music.

There will be an 'Active Zone' where you can try the Pedalmania bikes, test your skills on the archery tag course, use the FLIP OUT mat or have a go at a range of fun sports and activities.

 The Ferrymead Heritage Park Double Decker bus is running to the event in New Brighton for a gold coin donation.

   I love New Brighton in 2018.

 

6.3       Events Report Back

6.3.1   Deep South Kite day New Brighton 2019

Deep South Kite day was held on the 26 January on New Brighton beach. Kite-makers from around New Zealand took part in the popular family-style event. Members of the public were encouraged to create and decorate their own kite for the day.

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Local Parks Update

7.1.1   Please find a parks update attached.

8.   Community Board Funding Update

8.1       The budget information for the Board's 2017/18 Discretionary Response and Youth development Funds is attached.

 

 

 

 

Attachments

No.

Title

Page

a

Lake Terrace - Briggs Road - Marshland Road Intersection Traffic Lights

51

b

Programme - Community Boards Conference 2019

56

c

Site map 2019 Water activities - River festival

60

d

Community Facilities and Heritage Bimonthly Status Report_Coastal Burwood Community Board_November 2018

61

e

Coastal-Burwood Community Board - Feedback on Regenerate Christchurch’s Ōtākaro Avon River Corridor Draft - 20191210

63

f

Community Parks Bi Monthly Coastal Burwood Jan 19

67

g

Coastal-Burwood Community Board - Funds Planner 2016-19

72

 

 

Signatories

Authors

Peter Croucher - Community Board Advisor

Ann Furlong - Support Officer

Katie MacDonald - Support Officer

Natalie Dally - Community Development Advisor

Heather Davies - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Jo Wells - Manager Community Governance, Coastal-Burwood

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

Matthew McLintock - Manager Community Governance Team

John Filsell - Head of Community Support, Governance and Partnerships

  


Waitai/Coastal-Burwood Community Board

04 February 2019

 

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04 February 2019

 

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04 February 2019

 

 

 



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04 February 2019

 

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04 February 2019

 

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Waitai/Coastal-Burwood Community Board

04 February 2019

 

 

11.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.