Audit and Risk Management Committee

Open Minutes



Date:                                     Friday 1 February 2019

Time:                                    3:31pm

Venue:                                 Council Chambers, Level 2, Civic Offices,
53 Hereford Street, Christchurch





Deputy Chairperson


Ms Kim Wallace

Deputy Chair Raf Manji

Councillor Vicki Buck

Councillor Phil Clearwater

Councillor Pauline Cotter

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Mr Mark Russell

Mr Michael Rondel



1 February 2019




Principal Advisor

Carol Bellette

General Manager Finance and Commercial


Mark Saunders

Committee and Hearings Advisor

941 6436

To view copies of Agendas and Minutes, visit:


Audit and Risk Management Committee

01 February 2019


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation




The agenda was dealt with in the following order.

1.   Apologies

Part C

Committee Resolved ARCM/2019/00001

Committee Decision

That the apology from Councillor East be accepted.

Ms Wallace/Councillor Cotter                                                                                                                                Carried


2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved ARCM/2019/00002

Committee Decision

That the minutes of the Audit and Risk Management Committee meeting held on Monday, 12 November 2018 be confirmed.

Ms Wallace/Deputy Chair Manji                                                                                                                           Carried


4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

7.   Committee-Only Time with Auditors for Public Excluded Items

Part B

It was noted that under its Terms of Reference, the Committee should meet with the internal and the external auditors without Management present at each meeting where external reporting is approved, and at other meetings if requested by any of the parties. This Committee-only time with the auditors to be part of the consideration of a relevant item on the public excluded agenda and requested during the consideration of the item.



8.   Audit NZ Report to Council on the 2017/18 Audit of the Christchurch City Council


Committee Resolved ARCM/2019/00003 (Original Staff Recommendations Accepted without Change)

Part C

That the Audit and Risk Management Committee:

1.         Receives the information and notes the recommendations made by Audit New Zealand in the Audit New Zealand Management Report relating to the audit of the financial statements and annual report for the year ended 30 June 2018 and management’s responses to these.

Mr Russell/Councillor Clearwater                                                                                                                         Carried


Committee Decided ARCM/2019/00004 (Original Staff Recommendations Accepted without Change)

Part A

That the Audit and Risk Management Committee recommends that the Council:

1.         Receives the Audit New Zealand Management Report relating to the audit of the financial statements and annual report for the year ended 30 June 2018.

Deputy Mayor/Ms Wallace                                                                                                                                     Carried


9     Resolution to Exclude the Public


Committee Resolved ARCM/2019/00005

Part C

That David Seath of Deloitte remain after the public have been excluded for Item 11, Draft Annual Plan 2019/20 to be presented to the Council Annual Plan meeting on 12 Feb 2019, of the public excluded agenda as he has knowledge that is relevant to that item and will assist the Committee.


That at 3:52pm the resolution to exclude the public set out on pages 42 to 43 of the agenda be adopted.

Ms Wallace/Councillor Clearwater                                                                                                                         Carried


The public were re-admitted to the meeting at 4:25pm.



Meeting concluded at 4:26pm.




Kim Wallace