Waipapa

Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waipapa/Papanui-Innes Community Board will be held on:

 

Date:                                     Friday 25 January 2019

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

22 January 2019

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waipapa/Papanui-Innes Community Board

25 January 2019

 

 


 

 

 

Mihi

 

 

Tēnā koutou

Kua hui mai nei

Ki tēnei whare ō tātou

Ki te kōrero, ki te whakarongo

i nga kaupapa ō to hapori

Nau mai, haere mai.

Nā reira tēnā koutou katoa

 

Greetings

to all who have gathered

within our (communal) house

to speak and to listen to the

topics/conversations of your community

Welcome, welcome

Therefore, again I greet all present

 

 

 

 

 

 

 


Waipapa/Papanui-Innes Community Board

25 January 2019

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 5

B       2.       Declarations of Interest................................................................................................... 5

C       3.       Confirmation of Previous Minutes................................................................................. 5

B       4.       Public Forum.................................................................................................................... 5

B       5.       Deputations by Appointment........................................................................................ 5

B       6.       Presentation of Petitions................................................................................................ 5

B       7.       Correspondence............................................................................................................. 13

Staff Reports

C       8.       Christchurch Northern Corridor Downstream Effects Mitigation Plan (Draft)........ 15

C       9.       Application to the Waipapa/Papanui-Innes Community Board's 2018/19 Discretionary Response Fund - The Santa Claus Workshop Charitable Trust................................ 141

C       10.     Application to the Papanui-Innes Community Board's 2018/19 Positive Youth Development Fund - Team Lhotshampa- Anil Gurung, Bibak Magar and Nabin Bhattarai....................................................................................................................... 145

B       11.     Waipapa/Papanui-Innes Community Board Area Report - January 2019.............. 147

 

B       12.     Elected Members’ Information Exchange.................................................................. 196 

 

 


Waipapa/Papanui-Innes Community Board

25 January 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday, 7 December 2018  be confirmed (refer page 6).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

5.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waipapa/Papanui-Innes Community Board

25 January 2019

 

 

 

Waipapa

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 7 December 2018

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Deputy Chairperson

Members

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

4 December 2018

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved PICB/2018/00126

That the apology from Ali Jones be accepted.

Jo Byrne/John Stringer                                                                                                                                             Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2018/00127

Community Board Decision

That the minutes of the Waipapa/Papanui-Innes Community Board meeting held on Friday, 23 November 2018 be confirmed.

Jo Byrne/John Stringer                                                                                                                                             Carried

 

4.   Public Forum

Part B

4.1

Diana Isaac Village Bus Access – Graham Tate

Graham Tate spoke to the Board about bus access for the Diana Isaac Retirement Village residents following the proposed change to the Orbiter Bus Route in January 2019.

After questions from members, the Deputy Chairperson thanked Mr Tate for his  presentation.

 

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

7.   Belfast Pool - Lease to Belfast School Board of Trustees

 

Community Board Resolved PICB/2018/00128 (Staff recommendations accepted without change)

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Approve the granting of a lease under Section 54(1)(a) of the Reserves Act 1977 to the Belfast School Board of Trustees of the Belfast Community Pool and surrounds shown as area “A” on Drawing RPS 335-03, an area of approximately 1580 square metres described as part of Sec 2 SO 496436 CFR 744652 Recreation Reserve for a period of 15 years broken into three terms of five years at an annual rental of $1 subject to:

a.         Public notification under the Reserves Act 1977 being completed and no sustainable objections being received.

2.         In the event that there are objections that cannot be satisfied, request staff to make arrangements to convene a Hearings Panel to consider any such objections and make a recommendation back to the Council for a decision.

3.         Recommend that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, give consent to grant the lease in accordance with 54(1)(a) of the Reserves Act 1977 as outlined in this report.

4.         In the event that there are no unresolved objections, then authorise the Property Consultancy Manager to administer and conclude the terms and conditions of the lease.

Emma Norrish/Jo Byrne                                                                                                                                           Carried

 

 

8.   Modular Pump Track Shirley

 

Staff Recommendations 

That the Waipapa/Papanui-Innes Community Board:

1.         Receive this information.

2.         Support a 2021 – 2031 Long Term Plan bid for a modular pump track at Shirley Community Reserve.

 

Community Board Resolved PICB/2018/00129

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Receive this information.

2.         Support a modular pump track at 10 Shirley Road (the Shirley Community Reserve) and request that the Parks Team explore alternative funding to action the project within the financial year.

3.         Request a landscape plan.

4.         That the Board engage with the local education facilities, residents and  community groups to encourage involvement and fund raising.

Jo Byrne/Emma Norrish                                                                                                                                           Carried

 

 

9.   Fenchurch Street Proposed No Stopping Restrictions

 

Community Board Resolved PICB/2018/00130 (Staff recommendations accepted without change)

Part C

That the Waipapa/Papanui-Innes Community Board approves:

1.         That under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Fenchurch Street as indicated in the plan (dated 08/11/2018) on page 39 of the Agenda for this meeting.

2.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw that are in conflict with the traffic controls described in this report are revoked.

3.         That these resolutions take effect when there is evidence that the restrictions described in the staff report are in place.

Jo Byrne/Mike Davidson                                                                                                                                          Carried

 

 

 

 

 

10. Time Capsule or Deposit for the rebuild of the St Albans Community Centre

 

Community Board Resolved PICB/2018/00131 (Staff recommendations accepted without change)

Part C

That the Waipapa/Papanui-Innes Community Board:

1.    Proceed with purchasing and planning the contents of a new time capsule to be placed under a new foundation stone and opened 100 years from the completion of the rebuild (planned for 2020). 

2.    Rebury the previous deposit (discovered in 2011 and opened in 2018) under the original foundation stone dated 1920 to be incorporated into the new building. Note that the new foundation stone will be the same size, being 507mm high by 608mm wide, as the 1920 foundation stone, with the intention that the foundation stones be placed side by side.

3.    Purchase a time capsule up to the value of $4,000 from the Waipapa/Papanui-Innes Community Board’s 2018/19 Discretionary Response Fund. 

4.    Invite relevant community groups to make contributions during the St Albans Park reopening event.

5.    Consider the replication of the contents of the existing deposit for the purposes of display at the entrance inside the new building.

Pauline Cotter/Mike Davidson                                                                                                                              Carried

 

 

 

11. Papanui-Innes Community Board Meeting Arrangements for 2019

 

Community Board Resolved PICB/2018/00132 (Staff recommendations accepted without change)

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Adopt the following Meeting Schedule for 2019:

Friday 8 February

Friday 22 February

Friday 8 March

Friday 22 March

Friday 12 April

Friday 10 May

Friday 24 May

Friday 14 June

Friday 28 June

Friday 12 July

Friday 26 July

Friday 9 August

Friday 23 August

Friday 13 September

Provisional Meeting Dates for the 2019-2022 Electoral Term

Friday 25 October (Inaugural Meeting – subject to change)

Friday 8 November

Friday 22 November

Friday 6 December

Pauline Cotter/Jo Byrne                                                                                                                                           Carried

 

 

 

 

12. Application to the Waipapa/Papanui-Innes Community Board's 2018/19 Discretionary Response Fund - Richmond Residents' and Business Association and Delta Community Support Trust

 

Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $3,000 from its 2018/19 Discretionary Response Fund to Richmond Residents’ and Business Association towards establishment and running costs.

2.         Approves a grant of $3,000 from its 2018/19 Discretionary Response Fund to Delta Community Support Trust towards Community Advocacy.

 

Community Board Resolved PICB/2018/00133

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Lays the Richmond Residents’ and Business Association application towards establishment and running costs for their Association on the table with a view to potentially funding the administration component only, requesting further details on this and also engaging with the Linwood-Central-Heathcote Community Board prior to their meeting in January 2019.

Pauline Cotter/John Stringer                                                                                                                                  Carried

 

Community Board Resolved PICB/2018/00134

2.         Approves a grant of $3,000 from its 2018/19 Discretionary Response Fund to Delta Community Support Trust towards Community Advocacy.

Jo Byrne requested that her vote against the decision be recorded.

Emma Norrish/Pauline Cotter                                                                                                                                Carried

 

 

 

13. Application to the Waipapa/Papanui-Innes Community Board's 2018/19 Discretionary Response Fund - Community Focus Trust

 

Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $5,970 from its 2018/19 Discretionary Response Fund to Community Focus Trust towards the costs of hosting the St Albans Community Day and Park Celebration.

 

Community Board Recommendation

Part C

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $5,970 from its 2018/19 Discretionary Response Fund to Community Focus Trust towards the costs of hosting the St Albans Community Day and Park Celebration.

The division was declared lost by 1 vote to 3 votes the voting being as follows:

For:                           Deputy Chairperson Norrish

Against:                 Member Byrne, Member Cotter and Member Stringer

Abstained:            Member Davidson

Emma Norrish/Mike Davidson                                                                                                                                     Lost

 


 

 

14. Waipapa/Papanui-Innes Community Board Area Report - November 2018

 

Community Board Resolved PICB/2018/00135 (Staff recommendations accepted without change)

Part B

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the Waipapa/Papanui-Innes Community Board Area Report for November 2018.

Mike Davidson/Jo Byrne                                                                                                                                          Carried

 

 

15. Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of interest.

 

   

 

Meeting concluded at 10.44am.

 

CONFIRMED THIS 8TH DAY OF FEBRUARY 2019.

 

EMMA NORRISH

DEPUTY Chairperson

   


Waipapa/Papanui-Innes Community Board

25 January 2019

 

 

7.        Correspondence

Reference:

18/1352275

Presenter(s):

Elizabeth Hovell, Community Board Advisor

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Mark Hudson, Manager, Community Focus Trust

Thank you

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the information in the correspondence report dated 25 January 2019

 

 

Attachments

No.

Title

Page

a

Community Focus Trust - Thank you letter

14

 

 


Waipapa/Papanui-Innes Community Board

25 January 2019

 


Waipapa/Papanui-Innes Community Board

25 January 2019

 

 

8.        Christchurch Northern Corridor Downstream Effects Mitigation Plan (Draft)

Reference:

18/1068453

Presenter(s):

Andy Richards, Project Manager

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to request the Waipapa/Papanui-Innes Community Board  recommend to Council the endorsement of the Draft Downstream Effects Management Plan and for staff to undertake consultation on the recommendations contained within the plan.

Origin of Report

1.2       This report is staff generated following initial engagement with the community and completion of a draft plan suitable for consultation.

2.   Significance

2.1       The decision in this report is of high significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected, both directly and indirectly, and the high level of community interest.  This preparation of the Downstream Effects Management Plan is also a condition of an Environment Court ruling in 2016.

3.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board recommend to Council to:

1.         Endorse the Draft Downstream Effects Management Plan for staff to undertake consultation on the recommendations contained within the plan.

4.   Key Points

4.1       Under the conditions for the relevant Consent Order, Christchurch City Council is required to:

4.1.1   Address the downstream effects relating to traffic arising from the operation of the Christchurch Northern Corridor.

4.1.2   Engage an Independent Traffic Expert to recommend appropriate traffic mitigation measures in the form of a Management Plan

4.1.3   Engage with affected owners and occupiers (as identified in the Plan) and specified persons/groups regarding the Independents Expert’s recommendations

4.1.4   Carry out ongoing monitoring and identify the anticipated future increase in traffic as a result of the Christchurch Northern Corridor.

4.1.5   Carry out any recommended traffic mitigation measures if traffic volumes are anticipated to increase by over 30% on any street. Council will need to implement mitigation measures as soon as reasonably practicable and in accordance with the timeframes required by the Consent.

4.2       At the request of the Independent Traffic Expert Council staff have completed a first phase of community engagement to understand community concerns about expected increased traffic growth and potential traffic mitigation measures. The findings from this engagement have fed into the attached draft Downstream Effects Mitigation Plan that has been prepared by the Independent Traffic Expert.

 

Attachments

No.

Title

Page

a

Downstream Effects Management Plan Draft

17

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Andy Richards - Project Manager

Ann Campbell - Senior Engagement Advisor

Sharon O'Neill - Team Leader Project Management Transport

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Richard Osborne - Head of Transport

David Adamson - General Manager City Services

  


Waipapa/Papanui-Innes Community Board

25 January 2019

 

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Waipapa/Papanui-Innes Community Board

25 January 2019

 

 

9.        Application to the Waipapa/Papanui-Innes Community Board's 2018/19 Discretionary Response Fund - The Santa Claus Workshop Charitable Trust

Reference:

19/22171

Presenter(s):

Stacey Holbrough Community Adviser

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application for funding from its 2018/19 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

00058747

The Santa Claus Workshop Charitable Trust

1. Purchase a scroll saw

$1,479

$1,399

 

1.2       There is currently a balance of $35,708 remaining in the fund

Origin of Report

1.3       This report is staff generated as a result of an application being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board:

1.         Approves a grant of $1,399 from its 2018/19 Discretionary Response Fund to The Santa Claus Workshop Charitable Trust towards a scroll saw.

 

4.   Key Points

4.1       At the time of writing, the balance of the 2018/19 Discretionary Response Fund is as below.

Total Budget 2018/19

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$91,958

$56,250

$35,708

$34,309

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Papanui-Innes Decision Matrix - The Santa Claus Workshop Charitable Trust

143

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Stacey Holbrough - Community Development Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

25 January 2019

 

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Waipapa/Papanui-Innes Community Board

25 January 2019

 

 

10.    Application to the Papanui-Innes Community Board's 2018/19 Positive Youth Development Fund - Team Lhotshampa - Anil Gurung, Bibak Magar and Nabin Bhattarai

Reference:

19/29549

Presenter(s):

Helen Miles Community Recreation Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waipapa/Papanui-Innes Community Board to consider an application received for funding from its 2018/19 Positive Youth Development Fund.

1.2       There is currently a balance of $5,000 remaining in this fund.

Origin of Report

1.3       This report is to assist the Board to consider an application for funding from Team Lhotshampa.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Waipapa/Papanui-Innes Community Board resolve to:

1.         Approve a grant of $210 from its 2018/19 Positive Youth Development Fund to Team Lhotshampa for Anil Gurung, Bibak Magar and Nabin Bhattarai to participate in the Tenzing Hillary Cup, Inter-Nepalese Football Tournament to be held in Auckland from 2 to 3 February 2019.

 

4.   Applicant 1 – Team Lhotshampa

4.1       Team Lhotshampa are participating in the Tenzing Hillary Cup which is an Inter-Nepalese Football Tournament to be held in Auckland from 2 to 3 February 2019 and is hosted by the Auckland Nepalese community.  Anil Gurung, Bibak Magar and Nabin Bhattarai are seeking financial support to assist with the costs of attending this tournament as part of Team Lhotshampa.

4.2       Anil Gurung is 21 years of age and lives in Bryndwr.  Bibak Magar is 21 years of age and lives in Northcote. Nabin Bhattarai is 13 years of age and lives in St Albans. 

4.3       Team Lhotshampa is a Bhutanese refugee youth soccer team that competes in the Canterbury Sunday Soccer League.  The team also competes in various other soccer tournaments organised by other communities.

4.4       Team Lhotshampa provides a great platform for the youth and young adults of the Bhutanese community to connect with other members of the community and provide them with a sense of belonging.  The team environment is a safe option for their youth to recreate, establish friendships and lead healthy lifestyles through sport.

4.5       Team Lhotshampa are defending champions and are aiming to become back-to-back champions. They also see this tournament as a platform for their talented players to showcase their skills.

4.6       The following table provides a breakdown of the cost per person:

EXPENSES

Cost ($)

Travel (includes shuttles and insurance)

125

Accommodation

80

Transportation

20

Food

100

Registration Fee

10

 

 

                                                                                                 Total

$335

 

4.7       This is the first time the applicant has applied for funding.

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Waipapa/Papanui-Innes Community Board

25 January 2019

 

 

11.    Waipapa/Papanui-Innes Community Board Area Report - January 2019

Reference:

18/1309253

Presenter(s):

Elizabeth Hovell, Community Board Advisor

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Waipapa/Papanui-Innes Community Board:

1.         Receive the Waipapa/Papanui-Innes Community Board Area Report for January 2019.

 

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Information sent to the Board:

·     CNC Alliance: Memo response to Noise Bund request (circulated 7 December 2018)

·     CNC Alliance: Changes on QEII Drive and Philpotts Road (circulated 10 December 2018)

·     CNC Alliance: SH1/CNC Connection Project Update (circulated 11 December 2018)

·     Resource Notification Spencerville Road Subdivision (circulated 11 December 2018)

·     Temporary Storage Depot/Construction Yard – 56 Petrie St (circulated 11 December 2018)

·     CNC Alliance: Project Update Prestons Road (circulated 17 December 2018)

·     CNC Alliance: Project Update Cranford Street Kerb and Channel work Jan 2019 (circulated 20 December 2018)

·     CNC Alliance: Changes on Grimseys, Prestons, QEII Drive and SH1 (circulated 11 January 2019)

·     Application for temporary depot / storage facility - RMA/2018/2920 - 56 Petrie Street, Richmond (circulated 14 January 2019)

·     Memo on Access to public transport - update about new bus stops on Innes Road and associated consultation (circulated 16 January 2019)

3.1.2   Memorandum: Possible Tree Removal – 27 Northfield Road

At its meeting on 10 August 2018 the Board requested that staff provide a report to a future meeting on whether the tree requires removal and the process around this.

Following a full investigation the Council Arborist has provided a memorandum (refer Attachment A to this report) in response to the Board’s request.

 

3.1.3   Community Boards Conference 2019

The 2019, bi-annual, Community Boards Conference, run by the New Zealand Community Boards Executive Committee as part of Local Government New Zealand, will take place from 11 – 13 April 2019 in New Plymouth.  The theme of the Conference is “Community Boards in a time of change.”

The Board has operational funding to draw upon for attendance and a formal report will be prepared seeking approval for those who are interested in attending.

In the meantime, members are asked to note the dates and the attached draft programme (refer Attachment B to this report) and to indicate any interest in attending.

3.1.4   Community Board Best Practice Awards 2019

As part of the Community Boards Conference 2019, noted above, Boards are able to submit Best Practice Excellence Awards applications that demonstrate Board achievements over the last two-year period. Entries must be lodged by 5.00pm Friday 8 March 2019.

There are three categories for submitting an entry:

•             Community Leadership

•             Enhancing Communities

•             Engaging Communities

Subject to members indicating interest in attending, the Board is invited to consider whether there is a suitable project that could be submitted for an award.

4.   Significant Council Projects in the Board Area

4.1       Infrastructure projects underway

4.1.1   Paddington Playground Renewal and Basketball Hoop

Project Phase:     Initiate/Investigation and Scheme Design

                                   Currently in investigative and planning stage.

4.1.2   Sabina Playground - Play Space Renewal

Project Phase:     Initiate

Project funding starting in FY20 with construction programmed in FY21.

4.1.3   Redwood Plunket Building Repair

Project Phase:     Execute/Construction

All construction works have been completed.

4.1.4   Westminster Park field upgrades

Project Phase:     On Hold/Programme Planning (concept)

Surface and drainage upgrade to improve the quality and usage of the front field in the park. Currently on hold pending the Parks Unit confirming the sports turf renewal priority and programme.

4.1.5   St Albans Park - Pavilion/Toilets

Project Phase:     Execute/Defects Liability

The project is the replacement changing rooms/toilet facility for the previous earthquake damaged pavilion. The construction is completed with the public toilets now open. The balance of the facility will be in use once the fields are completed.

4.1.6   St Albans Community Centre

Project Phase:     Execute/Investigation and Scheme Design

The Project is currently in the Design and Consenting phase.

4.1.7   Belfast Cemetery Extension

Project Phase:     Execute/Construction

The project is for the development of the extension to Belfast Cemetery. Including a comprehensive consent for all works associated with the development.

The works included within the consent are all the new roads, paths, lawns, drainage, landscape, monumental beams and alterations to the toilet water and sewer system.

Approximately 500 new plots have been established in the extension works to date.

4.1.8   St Albans Park Sport Turf Renewal

Project Phase:     Execute/Construction

The renewal and upgrading of the turf surface to mitigate the frequent flooding of the park. Increase the available time the park can be used for the allocated sports, particularly in winter.

All the base construction,drainage, irrigation and sand slitting works are completed with the sand carpet surface to begin.

4.1.9   Papanui Domain Playground Renewal

Project Phase:     Execute / Defects Liability

Construction completed in early 2018.  Currently nearing the end of the defects liability period.

5.   Significant Community Issues, Events and Projects in the Board Area

5.1       QSM Elsie Walkinshaw - Volunteer Papanui Baptist Freedom Trust

Ms Elsie Walkinshaw, who lives in the Papanui-Innes Ward, was awarded a QSM in the New Year’s Honor Awards.  She has supported disadvantaged people in Christchurch through a variety of roles with various Methodist Mission, Christchurch Women’s Refuge, Turning Points Trust, Super Grans and Compassion Trust since 1990.

In the aftermath of the 2010 and 2011 Christchurch earthquakes she provided assistance to quake-affected families by coordinating access to food and other necessities through Grace Vineyard Church. From 2012 until her retirement in 2016 she was employed in advocacy and community assistance with Compassion Trust. Since 2016 Ms Walkinshaw has been a volunteer telephone counsellor with Lifeline and a volunteer advocate and debt management advisor with Freedom Trust.

The Board may like to consider that a letter be sent to Ms Walkinshaw acknowledging the award and thanking her for her work in the community.

5.2       Events Report Back

5.2.1   Belfast Community Network (BCN) Simply Christmas Lunch

Staff volunteered at the Simply Christmas Lunch in the Park (6 December) which also kicked off the BCN “Slice of Summer” events.

Between 50 and 60 mainly elderly people enjoyed a lovely Christmas dinner which was held in a marquee on Sheldon Park. Countdown staff, who also supported the Simply Lunch programme during the year with vouchers and Kai, again were out in force volunteering, serving as well as providing Christmas cakes and goodies. Hellers also supported this event with one of their best hams at a reduced cost, and sausages, and the Rotary Club of Belfast/Kaiapoi provided beautiful new potatoes.

The Belfast School Kapa Haka group also performed and Christmas carols wafted across the lawn.

 

 

5.2.2   MacFarlane Park Community Garden Opening

Staff attended the MacFarlane Park Community Garden Opening (5 December). Setting it up was a joint venture between Ian Dunbar(SCT), Just Dirt Trust, local Community Volunteers, C.C.C. Parks Unit, MacFarlane Park KidsFirst Kindergarten and local businesses who donated the following; Bunnings (plants), Living Earth (soil) (through Just Dirt Trust), Mitre 10 (shed), Edgeware Mowers and Chainsaws (mower, cash), Waghorn Builders (cash), TradeStaff (cash), Goodson Electrical (cash), Brian Perry Civil (fruit trees - $1000 worth), and Council Parks Unit (compost and delivery).

The event attracted between 30-40 people including a group of children from MacFarlane Park KidsFirst Kindergarten.

Speeches were made by Ian Dunbar (SCT) who thanked all the sponsors, Lorraine Stewart from Head Office KidsFirst, Helen O’Connell from MacFarlane Park KidsFirst, City Councillor and Community Board member Pauline Cotter and Graeme Mitchell Chair of the Shirley Community Trust.

Following the speeches a Doyenne Du Comice pear tree was planted by Cr Cotter and children from Kidsfirst Kindergarten and the ribbon was cut by the inaugural Community Gardener of the week, Eli Huffam from Kidsfirst. People lingered after the ceremony to chat over morning tea for quite a while, and were keen to be more involved and very supportive of seeing this community garden grow into the future.

5.2.3   Te Puna Oraka

Staff attended three events held at Te Puna Oraka on the 11 December, firstly, the community fare-welled Marge Reedy who has been the community worker at the Hub for the last eight years where she has exerted a major influence on the area by working 1-1 with whānau in the local community. Marge leaves to study full time next year for a Social Work degree.

Also, Te Puna Oraka celebrated the launch of the Community Pantry which was kindly built by a local dad on site. The pantry provides the wider community the opportunity to donate food which can be accessed by anyone in need.

Thirdly, there was also the presentation of a mural for the Te Puna Oraka building created by art students at Mairehau High School. This collaboration between the preschool and Mairehau High School was born out of an initial conversation held at Children’s Day which explored ways for the High School students to collaborate and connect with the local community.

5.2.4   Northcote Breakfast Club

On Wednesday 12 December 2018 local staff volunteered at the final Breakfast Club held at Northcote School. Other volunteers included Housing New Zealand staff, Rotary members, North City members and local residents.

It felt as though the whole school roll was fed an exceptional breakfast of hot Milo’s Pancakes, fruit salad and cream, hash browns, bacon, toast, scrambled eggs, spaghetti, beans and sausages.

The Breakfast Club was initiated by Joss Buttriss (Belfast Community Network), now supported by Damien Ardell (Papanui Baptist Freedom Trust) and is driven by two main local volunteers (Angie and Charlotte) whose involvement has developed the Breakfast into a community-led project which provides opportunity for local people to become involved, give of their time, gain experience and connect with others.

6.   Parks, Sports and Recreation Update (bi-monthly)

6.1       The next Parks, Sports and Recreation Update is due February 2019.

7.   Community Board Funding Update

7.1       Positive Youth Development and Discretionary Response Funds Update

The 2018/19 financial year’s Positive Youth Development and Discretionary Response Funds Balance Sheet update is attached (refer Attachment C to this report).

7.2       Strengthening Communities Funding – End of Project Summary

An End of Project Summary for the Strengthening Communities Funding 2017-2018 is attached for the Board’s information (refer Attachment D to this report).

 

 

Attachments

No.

Title

Page

a

Memorandum: Possible Tree Removal - 27 Northfield Road

153

b

Community Boards Conference 2019 - Draft Programme

156

c

Papanui-Innes Community Board Funds Balance Sheet

159

d

Papanui-Innes Strengthening Communities Funding 2017-18 End of Project Summary

160

 

 

Signatories

Authors

Lyssa Aves - Governance Support Officer

Christine Lane - Manager Community Governance, Papanui-Innes

Stacey Holbrough - Community Development Advisor

Elizabeth Hovell - Community Board Advisor

Helen Miles - Community Recreation Advisor

Sharon Munro - Community Support Officer

Trevor Cattermole - Community Development Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

John Filsell - Head of Community Support, Governance and Partnerships

  


Waipapa/Papanui-Innes Community Board

25 January 2019

 


 


 


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25 January 2019

 

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25 January 2019

 


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25 January 2019

 


 

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Waipapa/Papanui-Innes Community Board

25 January 2019

 

 

12.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.