QEII Master Plan

Hearings Panel

Open Minutes

 

 

Date:                                     Monday 21 January 2019

Time:                                    10.04 am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Members

Councillor David East

Councillor Anne Galloway

Councillor Yani Johanson

Councillor Glenn Livingstone

 

 

 

21 January 2019

 

 

 

 

 

Elizabeth Hovell

Community Board Advisor

941 8637

elizabeth.hovell@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Hearings Panel

21 January 2019

 

  

The agenda was dealt with in the following order.

1.   Apologies

 There were no apologies.

2.   Election of Chairperson

 

It was decided that Councillor Livingstone be appointed Chairperson of the Hearings Panel, moved by  Councillor Galloway seconded by Councillor Johanson. 

 

 

3.   Declarations of Interest

There were no declarations of interest recorded.

  

4.   QEll Park Master Plan Staff Report to Hearings Panel

Council Officers presented their report to the Hearing Panel.

 

 

5.   Volume of Submissions QEII Park Master Plan

 

Hearings Panel Resolved BLHP/2019/00001

(Staff recommendation accepted without change)

That the Hearings Panel:

1.              Accept the written submissions (including any late submissions) received on the review of the QEII Park Master Plan consultation.

Councillor Livingstone/Councillor Galloway                                                                                                      Carried

 

6.   Hearing of Submissions

The Hearings Panel received verbal submissions from the following submitters:

·         Chris Bond – 5 Under Par.

·         Julian Bowden, Darren Johnson and Alan Stroud – Mainland Football

·         Paul Deacon – Christchurch Disc Gold Club.

·         David Newton – Eco-Action Christ College and Shirley Boys High.

·         Kevin Collier and Zara Taylor – Sports Canterbury.

The meeting adjourned at 11.40am and reconvened at 11.50am.

·         Tayla Reece, Kendra Burgess-Naude, Margot Fraser and Harriet Fraser- Youth Voice Canterbury.

 

7.   Hearings Panel Consideration and Deliberation

 

The Hearings Panel considered the written and heard submissions received and raised several questions with Council Officers.

Councillor Johanson left the meeting at 12.36 pm.

The meeting adjourn 12.44pm and reconvened at 12.59pm.

 

The meeting adjourned at 1.00pm to 9am on Monday 4 February 2019 in Committee Room 1, Level 2, Civic Offices, 53 Hereford Street.

 

 

The meeting reconvened, with all members present on:

Date:                                                    Monday 4 February 2019

Time:                                                   9.04 am

Venue:                                                Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

The meeting adjourned at 10.05am and reconvened at 10.21am.

 

The meeting adjourned at 11.24am and reconvened at 11.27am.

 

The meeting adjourned at 11.31am to 9.30am on Monday 25th February in Committee Room 1, Level 2, Civic Offices, 53 Hereford Street. Due to unforeseen circumstance the meeting was postponed until 9.30am, Monday 4 March 2019.

 

 

The meeting reconvened on:

Date:                                                    Monday 4 March 2019

Time:                                                   9.38am

Venue:                                                Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

Council Officers tabled the questions asked by the Hearings Panel and the Council Officers responses which were previously provided by email.

 

Councillor East arrived to the meeting at 9.40am.

 

The meeting adjourned at 10.45am and reconvened at 10.58am.

 

Councillor East left the meeting at 11.05am and returned at 11.12am.

 

The meeting adjourned at 12.26am to 3pm on Tuesday 12 March 2019, Committee Room 2, Level 2, Civic Offices, 53 Hereford Street.

 

 

The meeting reconvened, with all members present on:

Date:                                                    Tuesday 12 March 2019

Time:                                                   3.05pm

Venue:                                                Committee Room 2, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 


4.   QEll Park Master Plan Staff Report to Hearings Panel

Staff Recommendations

That the Hearings Panel:

1.         Receive the information in the Hearing Panel Report and consider the submissions received during the public consultation process on the Draft QEII Park Master Plan.

2.         Recommend to the Council that it approves the QEII Park Master Plan (Refer to Attachment D) incorporating the amendments a to d below as a result of community feedback (Refer to Attachment A for revised concept plans):

a.         Half basketball court increased to full basketball court (unfunded)

b.         Vegetation cover increased around play space for increased shading cover (funded)

c.         Confirmation of bike stand locations (partially funded)

d.         Direct Council Officers to investigate potential efficiencies in completing earthwork for adventure nature trail, concurrently with earthworks for currently funded activities.

3.         Recommends that Council instructs staff to prepare a delivery programme of works including funding options consistent with the approved QEII Park Master Plan by May 2019 to be incorporated into subsequent Annual Plans or Long Term Plans.

 

 

Hearings Panel recommendation to the Council

 

 Hearings Panel Resolved BLHP/2019/00002

That the Hearings Panel:

1.              Receive the information in the Hearings Panel report and consider the submissions received during the public consultation process on the Draft QEII Park Master Plan.

2.              Recommend to the Council that it approves the QEII Park Master Plan (Refer to Attachment A) incorporating the amendments a to d below as a result of community feedback (Refer to Attachment B, C and D for revised concept plans):

a.              Half basketball court increased to full basketball court.

b.             Vegetation cover increased around play space for increased shading cover.

c.              Confirmation of bike stand locations.

d.             Direct Council Officers to investigate potential efficiencies in completing earthwork for adventure nature trail, concurrently with earthworks for currently funded activities.

Note - These recommendations will be forwarded to the Community Board for their information.

3.              Recommends that the Council approve the transfer of funds for the year 1-3 projects, as set out within the implementation plan of the QEII Park Master Plan with the exception of: a. The changing/toilet facility. The Hearing Panel directs Council Officers to actively seek efficiencies and report back to Council. Notes the Hearing Panel supports making funds available should they be required for the car park close to the CSG building.

4.              Recommends that the Council delegate future decision making for unfunded items within the master plan, to the Coastal/Burwood Community Board, subject to funding becoming available in the 2021 Long Term Plan.

5.              Direct Council Officers to seek opportunities for partnerships and external funders to assist with the implementation of the master plan.

6.              Recommends to the Council that the south west corner of the park as shown in Attachment D is reserved for a two year period following approval of the master plan, for the investigation of commercial opportunities. If no development has been approved within two years the area is to revert back to the concept plan as detailed in Attachment B. Any commercial development will be required to:

a.              Meet all associated costs including but not limited to ground remediation, stormwater drainage, access and parking.

b.             Enhance vegetation cover and biodiversity opportunities

c.              Connect with funded pathways within the master plan

d.             Be in keeping with the aesthetic of the master plan (open green space)

 

Councillor Livingstone/Councillor Galloway                                                                                                      Carried

Councillor Johanson wished his vote against item 4 be recorded.

 

Councillor Johanson left the meeting at 3.44pm.

 

 

Attachments

Attachment A – Draft QEII Park Master Plan  

Attachment B – QEII Park Master Plan - overall concept plan – REVISED  

Attachment C – QEII Park Master Plan - play space plan – REVISED  

Attachment D – QEII Park Master Plan - implementation plan – REVISED   

 

   

Meeting concluded at 3.54pm.