Hearings Panel

Agenda

 

 

Notice of Meeting:

A Hearings Panel meeting will be held on:

 

Date:                                     Monday 21 January 2019

Time:                                    10am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Panel

Members

Councillor David East

Councillor Anne Galloway

Councillor Yani Johanson

Councillor Glenn Livingstone

 

 

14 January 2019

 

 

 

 

 

Elizabeth Hovell

Community Board Advisor

941 8637

elizabeth.hovell@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Hearings Panel

21 January 2019

 

 


Hearings Panel

21 January 2019

 

TABLE OF CONTENTS

 

1.       Apologies................................................................................................................................... 4  

2.       Election of a Chairperson......................................................................................................... 4

3.       Declarations of Interest............................................................................................................ 4  

Staff Reports

4.       QEll Park Master Plan Staff Report to Hearings Panel.......................................................... 5

5.       Volume of Submissions QEII Park Master Plan..................................................................... 61   

6.       Hearing of Submissions......................................................................................................... 488

7.       Hearing Panel Consideration and Deliberation.................................................................. 488 

 

 

 


Hearings Panel

21 January 2019

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Election of Chairperson

         At the start of the meeting a Chairperson will be elected.

3.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

  


Hearings Panel

21 January 2019

 

 

4.        QEll Park Master Plan Staff Report to Hearings Panel

Reference:

18/1330762

Presenter(s):

Lizzy Farthing, Recreation and Sports Planner
Tessa Zant, Senior Engagement Advisor

 

 

1.   Purpose of Report

Purpose of Report

1.1       The purpose of this report is for the Hearings Panel to consider the consultation feedback and views on the draft QEII Park Master Plan, to consider the staff recommendation, and to make a recommendation to Council.

Origin of Report

1.2       This report is staff generated and fulfils Council resolution CNCL/2018/002192. Agree that a Hearings Panel be convened at the completion of the consultation period to receive and hear submissions on the Draft QEII Park Master Plan, deliberate on those submissions, and report back recommendations to the Council.

1.3       The development of a master plan for QEII Park was identified in 2016, when the Council resolved to sell a portion of QEII Park (approximately 11.5 hectares) to the Ministry of Education for the development of Avonside Girls’ High School and Shirley Boys’ High School. Council resolved CNCL/2016/002953. The Council allocates the proceeds from the sale of the land towards the development and implementation of a master plan (and/or regeneration plan) for the rest of QEII Park.

2.   Staff Recommendations

That the Hearings Panel:

1.         Receive the information in the Hearing Panel Report and consider the submissions received during the public consultation process on the Draft QEII Park Master Plan.

2.         Recommend to the Council that it approves the QEII Park Master Plan (Refer to Attachment D) incorporating the amendments a to d below as a result of community feedback (Refer to Attachment A for revised concept plans):

a.         Half basketball court increased to full basketball court (unfunded)

b.         Vegetation cover increased around play space for increased shading cover (funded)

c.         Confirmation of bike stand locations (partially funded)

d.         Direct Council Officers to investigate potential efficiencies in completing earthwork for adventure nature trail, concurrently with earthworks for currently funded activities.

3.         Recommends that Council instructs staff to prepare a delivery programme of works including funding options consistent with the approved QEII Park Master Plan by May 2019 to be incorporated into subsequent Annual Plans or Long Term Plans.

3.   Background

3.1       Te Ngāi Tūāhuriri Rūnanga holds mana whenua and are kaitiaki of the takiwā where Queen Elizabeth II Park is located. Areas of significance to Ngāi Tūāhuriri in the vicinity to the park include Ōruapaeroa, Ōtākaro, Te Ihutai, Waitākiri and Waikākāriki.

3.2       QEII Park, was purchased by Christchurch City Council in 1963 and named Queen Elizabeth II Park, following the royal visit later that year.

3.3       In 1974, QEII Park became the main venue for the 10th British Commonwealth Games - the first of many big events to be hosted by the city at QEII Park. When facilities opened prior to the 1974 Commonwealth Games, QEII Park became a world-class sporting venue and the first in the world to bring athletic and aquatic facilities into a single complex. 

3.4       In 2010 and 2011 the park and its facilities were damaged beyond repair in the Canterbury earthquakes. Major facilities at QEII Park have since been demolished and rebuilt in other locations throughout Christchurch, shifting QEII Park from being a metropolitan facility to a park focused on local and regional needs.

3.5       In 2016 Christchurch City Council resolved to sell a portion of QEII Park (approximately 11.5 hectares) to the Ministry of Education for the development of the new Avonside Girls’ High School and Shirley Boys’ High School. QEII Park is now 36.63 hectares in size.

3.6       $3.4 million remains available from the sale of land for the implementation of the QEII Park Master Plan.

4.   The Draft QEII Park Master Plan

4.1       Development of the Draft QEII Park Master Plan was completed following community engagement including a community open day, held on 25 March 2018 and attended by approximately 400 people, providing 383 items of feedback.

4.2       Key research and analysis of the site was completed by staff and presented at the community open day and online following the event. This included detail of the physical environment, land condition, existing facilities and sport and play networks within the wider Christchurch area.

4.3       The vision QEII Park: where together we learn, get active and have fun was developed with the Coastal-Burwood Community Board following analysis of community feedback.

4.4       Values of recreation, landscape, culture, heritage and ecology were expressed by the community and are deemed to all have a place within QEII Park.

4.5       The Draft QEII Park Master Plan is available in Attachment D.

5.   Public consultation

5.1       Public consultation on the Draft QEII Park Master Plan was recommended for approval by the Coastal-Burwood Community Board on 3 September 2018 and approved by the Council on 4 October 2018.

5.2       Public consultation commenced 12 October 2018 running for two months closing 13 December 2018. 

5.3       A printed public information leaflet (Refer to Attachment C) was delivered to approximately 950 residents and land owners (including 100 absentee owners).

5.4       The Draft QEII Park Master Plan document (Refer to Attachment D) in addition to the public information leaflet was available at local libraries, service centres and at Taiora: QEII Recreation and Sport Centre.

5.5       Consultation information and submission form, including an optional children’s survey was available online.

5.6       Three public drop in sessions were held by staff at Taiora: QEII Recreation and Sport Centre. The three drop in sessions included an option for guided walks around the site.

5.7       A total of 67 formal submissions were received by the closing date of 13th December 2018 (Refer to Attachment B)

5.8       11 submitters indicated they wish to be heard by the Hearing Panel.

6.   Summary of submissions

6.1       Submitters were asked a range of yes/no questions and for their comments on three topics.

6.2       Of the 67 formal submissions received there was a range of views. Feedback frequently included requests that were out of scope or supported items that were already proposed within the draft plan.

6.3       Submissions were generally in support of the proposal, with 87% indicating that overall they felt the draft master plan meets the needs of the local community.

6.4       Improvements to the natural environment received the most positive feedback (94%).

6.5       The mix of facilities provided in the draft master plan received the least positive feedback (75%).

·        Those who responded negatively (16) most commonly asked for improvements to the local play space (5) and Taiora: QEII Recreation and Sport Centre (5).

6.6       A full analysis of the submissions is available in Attachment E.

7.   Issues and staff responses

7.1       Various submissions provided additional comments supporting aspects of the master plan, including:

·        The aim of increasing biodiversity through the planting of native species and general development of the western side of the park.

·        The diversity of play opportunities within the adventure nature trail area.

·        Appreciation of community voice being heard and put into the plan providing a great facility to engage the community.

·        Maintaining investment in recreation and sport across many areas.

·        Improving access into and activities within the park for the community.

·        Inclusion of disc golf within the open space area.

7.2       Seven submitters suggested that expansion to the aquatic facilities on QEII Park be included within the master plan. Space has been allocated for future expansion of Taiora: QEII Recreation and Sport Centre within the master plan. Expansion to Taiora: QEII Recreation and Sport Centre is not currently identified within the Aquatics Network Plan and is not funded within the LTP.

7.3       16 submitters suggested the adventure nature trail be completed sooner, with a number of submitters further expressing that track work and planting be supported by the community. Staff recommend investigating the potential to include earthworks within the adventure nature trail, this preparing the area and enabling opportunities for community led planting and track work to progress (refer to 2d of staff recommendations).

7.4       Three submitters suggested that the play space be made larger in line with Margaret Mahy. Another eight submitters have raised concerns around specific detail within the play space including, location, seating, shade and maintenance and safety.

7.5       The play space for QEII Park is designed to meet local community needs. It is inherent that the play space meets safety requirements and this will be addressed through detailed design. Staff recommend that the basketball court be amended to a full size court and that additional trees are planted around the play space to provide additional shade (refer to 2a and 2b of staff recommendations).

7.6       A number of submitters indicated support for commercial activities to be located on QEII Park. Suggestions include, a multi-sport training and entertainment complex, paid sport, active recreation and play opportunities, golf, ice rink and curling area and a family fun recreation complex.

7.7       During initial community engagement there was significant community support to maintain free access to the park and not create new commercial areas.

7.8       One submission, proposing a new commercial activity in the south west corner of the park was presented with a 2938 signature petition and 24 letters of support.

7.9       Staff advice is that the south west corner of the site remains as an informal recreation and amenity area including a stormwater basin. This works with natural processes and increases vegetation cover and biodiversity opportunities.

7.10    The western section of QEII Park was historically part of the extensive wetland, Ōruapaeroa (Travis Wetland) ‘Site ID 50 – Oruapaeroa’ and included in the Nga Turanga schedule 9.5.6.3 of the district plan. The western section is deemed low lying and is located within the high flood hazard management area.

 

 

Attachments

No.

Title

Page

a

QEII Park Master Plan Revised Concept Plans

9

b

QEII Park Master Plan Submissions for Report (staff comments)

12

c

QEII Park Master Plan Consultation Document

27

d

Draft Queen Elizabeth II Park Master Plan 2018

37

e

QEII Park Master Plan Submissions Analysis

56

 

 

Signatories

Authors

Lizzie Farthing - Recreation & Sports Planner

Tessa Zant - Senior Engagement Advisor

Approved By

Patricia Christie - Head of Business Partnership

Nigel Cox - Acting Head of Recreation & Sports

Mary Richardson - General Manager Citizen and Community

  


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5.        Volume of Submissions QEII Park Master Plan

Reference:

19/17128

Presenter(s):

Elizabeth Hovell – Community Board Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is to collate, for the consideration of the Hearings Panel, the submissions received in response to the consultation on the QEII Park Master Plan.

1.2       A volume of submissions received from submitters who have subsequently asked to be heard in person by the Hearings Panel and are scheduled to be heard at the meeting is appended as Attachment A.

1.3       A volume of submissions received from submitters who have not asked to be heard in person is appended as Attachment C.

1.4       At the close of the Agenda the following submitters advised that they were not available to speak to their submission, or, that they no longer wished to be heard (see Attachment B):

1.4.1   Daphne McCurdy - #66

1.4.2   Stuart Payne - #47

1.5       Note, that the Local Government Act 2002 requires, as one of the principles of consultation, that “the views presented to the local authority should be received by the local authority with an open mind and should be given by the local authority, in making a decision, due consideration” (section 82(1)(e)).

2.   Staff Recommendations

That the Hearings Panel:

1.         Accept the written submissions (including any late submissions) received on the review of the QEII Park Master Plan consultation.

 

 

 

Attachments

No.

Title

Page

a

Attachment A - Heard Submissions

62

b

Attachment B - No Longer Wish to be Heard Submissions

349

c

Attachment C - Not Heard Submissions

355

 

 

Signatories

Author

Elizabeth Hovell - Community Board Advisor

Approved By

Elizabeth Hovell - Community Board Advisor

 


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Hearings Panel

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6.    Hearing of Submissions

 

Submitters who indicated that they wished to be heard in person will present to the Hearings Panel.  A schedule of presenters can be found at the beginning of the volume of “Heard Submissions”.

 

 

 

7.    Hearings Panel Consideration and Deliberation