Regulatory Performance Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Regulatory Performance Committee will be held on:

 

Date:                                     Wednesday 10 October 2018

Time:                                    9am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Acting Chairman

Acting Deputy Chairman

Members

Councillor Jamie Gough

Councillor Sara Templeton

Councillor Jimmy Chen

Councillor David East

Councillor Anne Galloway

Councillor Tim Scandrett

 

 

3 October 2018

 

 

 

Principal Advisor

Leonie Rae

General Manager Consenting & Compliance

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Regulatory Performance Committee

10 October 2018

 


Regulatory Performance Committee - Terms of Reference

 

 

Acting Chair

Councillor Gough

Membership

Councillor Templeton (Acting Deputy Chair), Councillor Chen, Councillor East, Councillor Galloway, Councillor Scandrett

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Monthly

Reports To

Council

 

 

Responsibilities

The focus of the Regulatory Performance Committee is Council’s regulatory and compliance functions. The Committee seeks to foster:

·         active citizenship, community participation and community partnerships

·         innovation and creativity

·         relationship with key partner organisations and agencies

·         engagement with community boards on bylaw development and review

 

 

The Regulatory Performance Committee considers and reports to Council on issues and activites relating to:

·         Council’s regulatory and compliance functions

·         Council’s regulatory and compliance functions under:

Resource Management Act 1991 and related legislation

Building Act 2004 and the New Zealand Building Code

Dog Control Act 1996

Sale and Supply of Alcohol Act 2012

Local Government Act 1974 and Local Government Act 2002

Historic Places Act 1980

District Plan

Bylaws

Other regulatory matters

·         District planning

·         Approval and monitoring of Council’s list of hearings commissioners under the Resource Management Act 1991.

·         relationship with key partner organisations and agencies

·         engagement with community boards on bylaw development and review

 

 


Regulatory Performance Committee

10 October 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 5

B       2.       Declarations of Interest................................................................................................... 5

C       3.       Confirmation of Previous Minutes................................................................................. 5

B       4.       Public Forum.................................................................................................................... 5

B       5.       Deputations by Appointment........................................................................................ 5

B       6.       Presentation of Petitions................................................................................................ 5

Staff Reports

A       7.       Policy and Practices 2017/18 - Section 10A Requirement Dog Control Act 1996.... 11

B       8.       Building Consenting Unit Update - October 2018...................................................... 15

B       9.       Regulatory Performance Committee - Regulatory Compliance Unit Status Report - 10 October 2018.................................................................................................................. 23

B       10.     Resource Consents Monthly Report - August 2018.................................................... 31   

 

 


Regulatory Performance Committee

10 October 2018

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Regulatory Performance Committee meeting held on Friday, 7 September 2018  be confirmed (refer page 6).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

It is intended that the public forum session will be held at approximately 9am.

5.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared.

6.   Petitions

There were no petitions received at the time the agenda was prepared.


Regulatory Performance Committee

10 October 2018

 

 

 

Regulatory Performance Committee

Open Minutes

 

 

Date:                                     Friday 7 September 2018

Time:                                    12.30pm

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Acting Chairman

Members

Councillor Jamie Gough

Councillor Jimmy Chen

Councillor David East

Councillor Anne Galloway

Councillor Tim Scandrett

 

 

6 September 2018

 

 

 

Principal Advisor

John Higgins

Head of Resource Consents

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Committee Resolved RPCM/2018/00043

Committee Decision

That the apology from Councillor Templeton be accepted.

Councillor Gough/Councillor Galloway                                                                                                               Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved RPCM/2018/00044

Committee Decision

That the minutes of the Regulatory Performance Committee meeting held on Wednesday, 8 August 2018 be confirmed.

Councillor Scandrett/Councillor East                                                                                                                   Carried

 

4.   Public Forum

Part B

 

4.1       Dr Thomas Cochrane spoke regarding the classification of the dog breed Rottweiler.  He requested Council consider the classification of the Rottweiler as dangerous.

             The Committee asked staff to provide a memorandum to the Committee, with a copy to Dr Cochrane, about issues he raised on dog classifications.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 


7.   Earthquake-prone Buildings - Priority Thoroughfares and Routes Consultation

 

Committee Comment

1.         Staff spoke to the report and displayed the Priority Thoroughfares and Routes map at the meeting.  The Committee thanked staff for the work carried out on this matter.

 

Committee Decided RPCM/2018/00045

Part A

That the Council:

1.         Receive the information in this report.

2.         Recommend to the Council that it:

a.         approve the draft Earthquake-prone Buildings – Priority thoroughfares and routes map:  ccc.govt.nz/thoroughfareandstrategicroutes;

b.         adopt the Statement of Proposal (Attachment A) and agrees to it being the subject of a special consultative procedure;

c.         agree that a Hearings Panel be convened at the completion of the consultation period to receive and hear submissions on the draft policy, deliberate on those submissions, and to report back recommendations to the Council on the final form of the policy.

Councillor Gough/Councillor Chen                                                                                                                       Carried

 

8.   Building Consenting Unit Update - September 2018

 

Committee Resolved RPCM/2018/00046

Part C

That the Regulatory Performance Committee:

1.         Receive the information in the Building Consenting Unit Update – September 2018 report.

Councillor East/Councillor Scandrett                                                                                                                   Carried

 

 

9.   Resource Consents Monthly Report - July 2018

 

Committee Comment

1.         Councillor East advised that thanks to staff, the community were delighted with the limited notification consent application for the New Brighton hot salt water pools.

 

 

 

Committee Resolved RPCM/2018/00047

Part C

       That Regulatory Performance Committee:

 

1.         Receive the information in the Resource Consents Monthly Report – July 2018.

Councillor East/Councillor Galloway                                                                                                                    Carried

 

 

 

   

Meeting concluded at 1.07pm.

 

CONFIRMED THIS 10TH DAY OF OCTOBER 2018

 

Councillor Jamie Gough

Chairman

 


Regulatory Performance Committee

10 October 2018

 

 

7.        Policy and Practices 2017/18 - Section 10A Requirement Dog Control Act 1996

Reference:

18/962493

Presenter(s):

Mark Vincent – Team Leader Animal Management

 

 

1.   Purpose of Report

1.1       This report is required to be submitted by each Territorial Authority to Local Government annually under Section 10A of the Dog Control Act 1996.  The report covers Policy and Practices delivered for the reporting period year ending 30 June 2018.

2.   Staff Recommendations

That the Regulatory Performance Committee recommends that the Council:

1.         Receive the information in this report.

2.         Adopt the 2017/18 Annual report to Local Government, as set out in Section 10A of the Dog Control Act 1996.

3.   Background

3.1       Section 10A of the Dog Control Act 1996, requires the Territorial authority to report on dog control policy and practices.

1)    A territorial authority must, in respect of each financial year, report on the administration of—

a)    its dog control policy adopted under section 10; and

b)    its dog control practices.

2)    The report must include, in respect of each financial year, information relating to—

a)    the number of registered dogs in the territorial authority district:

b)    the number of probationary owners and disqualified owners in the territorial authority district:

c)    the number of dogs in the territorial authority district classified as dangerous under section 31 and the relevant provision under which the classification is made:

d)    the number of dogs in the territorial authority district classified as menacing under section 33A or section 33C and the relevant provision under which the classification is made:

e)    the number of infringement notices issued by the territorial authority:

f)     the number of dog related complaints received by the territorial authority in the previous year and the nature of those complaints:

g)    the number of prosecutions taken by the territorial authority under this Act.

3)    The territorial authority must give public notice of the report—

a)    by means of a notice published in—

i.      1 or more daily newspapers circulating in the territorial authority district; or

ii.     1 or more other newspapers that have at least an equivalent circulation in that district to the daily newspapers circulating in that district; and

b)    by any means that the territorial authority thinks desirable in the circumstances.

4)    The territorial authority must also, within 1 month after adopting the report, send a copy of it to the Secretary for Local Government.

4.   Christchurch City Council’s Policies (Section 10A (1a))

4.1       The Council adopted the “Control of Dogs” Policy (“the policy”) in September 2016. The Policy has provisions relating to the control of dogs in public places, which are enforceable under the Christchurch City Council Dog Control Bylaw 2016.

4.2       The objectives of the policy are to:

·   set the framework for Dog Registration Fees and Classification of Owners;

·   identify mechanisms for promoting responsible dog ownership and interaction with dogs;

·   set the framework for Issuing of Infringement notices and Impounding of Dogs;

·   specify the requirement for neutering of dogs classified as dangerous or menacing; (sections 32(1) (c) and 33E (b));

·   provide adequate opportunities to fulfil the exercise and recreational needs of dogs and their owners;

·   set the framework for categories of Dog Control;

·   Notify areas where specific dog control status has been designated for reasons such as public health, safety and hygiene and protection of wildlife, animals and stock;

·   Identify the matters to be covered by bylaws.

5.   Christchurch City Council’s Practices (Section 10A (1b))

5.1       To satisfy the requirements of section 10A of the Dog control Act 1996, the following information is provided.

5.2       Dog Registration

5.2.1   The total number of dogs recorded on the Councils dog registration database for the period was 38,500 compared to 37,816 last year. 

5.3       Probationary and Disqualified Owners

5.3.1   The Council recorded 5 owners as probationary and 1 owner as disqualified over the period.

5.4       Dangerous Dog Classifications

5.4.1   The Council classified 15 dogs as dangerous under section 31 of the Dog control Act 1996, adjusting the total number of dogs on the dangerous dog register to 55.

5.5       Menacing Dog Classifications

5.5.1   The Council has two separate menacing dog classifications:

·     Section 33A (1) (b) (i) of the Dog control Act 1996, provides for dogs to be classified   as menacing (based on the dogs aggressive behaviour). For the period 52 new dogs were classified as menacing, adjusting the total number of dogs classified in this category on the Council’s register to 241.

·     Section 33C of the Dog Control Act 1996, provides for dogs to be classified as menacing (based on the dogs breed or breed type). For the period 20 new dogs were classified as menacing, adjusting the total number of dogs classified in this category on the Council’s register to 156.

5.6       Infringement Notices Issued

5.6.1   The Council issued 1,411 infringement notices for breaches against the Dog Control Act 1996.

5.7       Dog related complaints

5.7.1   The Council investigated 726 priority one complaints (dogs attacking persons, stock, poultry, domestic animals and protected wildlife or traffic hazards relating to wandering stock on roads).

5.7.2   The Council received 9,633 complaints relating to dogs barking, wandering, fouling rushing, dog attacks on domestic animals and unregistered dogs.

5.8       Prosecutions

5.8.1   The Council took 3 prosecutions, 1 prosecution resulted in a conviction where the dog owner was disqualified from owning dogs for four years.

5.9       Statistical Summary

Total number of registered dogs

38,500

 

 

Total number of probationary owners

 

5

 

 

Total number of disqualified owners

1

 

 

Total number of dogs classified as dangerous (live records only)

 

S.31 (1)(a) Section 57A conviction

S.31 (1)(b) Sworn evidence

15/55

S.31 (1)(c) Owner admits in writing

 

 

 

Total number of live dogs classified as menacing

S.33A Observed or reported behaviour (deed)

52/241

S.33A Breed characteristics (breed)

20/156

S.33C Dogs listed in schedule four.

 

 

Number of infringement notices issued (not waived or cancelled)

1411

Number of dog related complaints -

 

Dog attacks on people

241

Dog attacks, rushing, intimidating people, stock, poultry, domestic animals, protected animals 

726

Dogs that barked, roamed or fouled (covers self-generated bylaw, roaming dogs and miscellaneous matters)

9,633

Number of prosecutions taken

3

 

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Mark Vincent - Team Leader Animal Management

Approved By

Tracey Weston - Head of Regulatory Compliance

Leonie Rae - General Manager Consenting and Compliance

  


Regulatory Performance Committee

10 October 2018

 

 

8.        Building Consenting Unit Update - October 2018

Reference:

18/996763

Presenter(s):

Robert Wright Head of Building Consenting

 

 

1.   Purpose of Report

1.1       The purpose of this report is to provide an update for the Committee from the Building Consenting Unit.  This update includes information from August 2018.  Attachment A is the performance report and Attachment B is a report showing data trends.

2.   Staff Recommendations

That the Regulatory Performance Committee:

1.         Receive the information in the Building Consenting Unit Update – October 2018 report.

3.   Building Consenting Update

Key Performance Indicators:

 

Grant building consents within 20 working days the minimum is to issue 95% of building consents within 19 working days from the date of acceptance.

19 day target achieved at 95.8%. 

Grant code compliance certificates within 20 working days the minimum is to issue 95% of Code Compliance Certificates within 19 working days from the date of acceptance. .

19 day target achieved at 99.4%.

Carry out building inspections in a timely manner – 98% of inspections are carried out within three working days of customer request. 

Achieved at 100%.

 

3.1       Earthquake Prone Buildings

At the end of August 2018, there were 589 Christchurch buildings on the national earthquake prone building register.  There were nine buildings removed from the register during July due to structural strengthening being completed.  During August, we sent two 133AH notices to owners requesting Detailed Seismic Assessment reports to clarify the earthquake prone building status of their buildings. 

Link to the register:  https://epbr.building.govt.nz/

3.2       Stakeholder Engagement

Building Consenting managers meet and collaborate regularly with a variety of key stakeholders.  During August the Head of Building Consenting attended the Metro Strategic Building Managers Group in Wellington, and Building Consenting staff attended a workshop with Environment Canterbury (Ecan) on their Healthier Homes Canterbury Initiative:

https://www.ecan.govt.nz/your-region/your-environment/air-quality/home-heating/healthier-homes-canterbury-information-for-ratepayers

Building Consenting staff also meet regularly with a number of our customers including Master Builders, Certified Builders, Architects NZ, Housing NZ, and both large and smaller group home builders. 

 

3.3       Pre-Application Meetings

Pre-application meetings are available for projects requiring building consents, resource consents or both.  Discussions with applicants and/or their representatives are held prior to lodgement of the application and can be especially helpful before or at the design stage.  The meeting(s) will involve as many staff as required (e.g. a planner, senior inspector, eco-advisor, case manager) to assist applicants with submitting quality applications. 

             The Building Consenting Unit are required to review pre-application customer satisfaction survey results and review issues quarterly for resolution.  The most recent survey covers February to April 2018.  We are pleased to report that we achieved 89.17% which has risen by 4.3%.  Feedback for this period showed satisfaction with the information provided at meetings, interaction with experts, and administrative follow-up.

3.4       Building Warrants of Fitness

A building warrant of fitness is a statement signed by the building owner (or owners agent), stating that the requirements of the building’s compliance schedule have been fully complied with in the previous 12 months.

Received warrants of fitness are regularly audited for accuracy.  During August the building compliance team completed 33 audits (60 for this 18/19 financial year) and are on track to complete their auditing requirements for the 2018/19 financial year. 

3.5       Case Managed Services

The Partnership Approvals team is a paid service provided by the Council, with the team working closely with owners, agents and/or developers, offering guidance and assistance on our processes.

The reporting target via the long term plan is to conduct a quarterly customer survey.  Many of our case managed customers work with us over long periods of time (some over five years), which can make regular surveying challenging, however the team are currently working on ways to obtain quarterly results and are developing a customised survey which will be sent out as soon as it is ready. 

3.6       Customer Satisfaction

The Building Consenting unit send short surveys to our customers each week as one of our measures to gauge customer satisfaction.  Generally, customers are satisfied or very satisfied with our service.  Respondents comment that our staff are helpful and assist them well throughout the building consenting process.  Any negative comments are focussed on the length of time a building consent can take, and the cost of fees.  Managers and team leaders receive survey results weekly and deal with any issues raised with both the customer and consenting staff if necessary. 

Results and comments are registered so common themes for improvement can be identified and resolved where possible. 

3.7       Eco-Design

The Eco Design Service maintained a steady workload for this month of August with 31 individual consultations for residential building and more than 10 consultations with the building industry.  This month there were 186 introductions over a couple of events organised by the Council and the Super Home Movement.


 

 

3.8       Recent Significant Consents in August 2018:

Address

Value of Building Work

Building Consent Details

17 Broad Street

$13,000,000

Construction of storage and distribution facilities stage 2 of 2 - freezer, plant room, dry store and office. 

193 Travis Road

$7,300,000

Construction of gymnasium stage 2 of 2 – superstructure. 

2 Cathedral Square

$25,300,000

Construction of retail and office building stage 3 of 4 - base-build envelope, secondary structure, services and MCHF.

208 Hereford Street

$5,350,000

Construction of 18 attached buildings within 3 blocks - Blocks D, E and F.

 

 

 

 

Attachments

No.

Title

Page

a

Building Consenting Performance Report August 2018

18

b

Building Consenting 2011-2018 Data Trending Report

21

 

 

Signatories

Author

Robert Wright - Head of Building Consenting

Approved By

Leonie Rae - General Manager Consenting and Compliance

  


Regulatory Performance Committee

10 October 2018

 

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10 October 2018

 

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Regulatory Performance Committee

10 October 2018

 

 

9.        Regulatory Performance Committee - Regulatory Compliance Unit Status Report - 10 October 2018

Reference:

18/970921

Presenter(s):

Jennifer Steel, Team Leader Compliance Support

 

 

1.   Purpose of Report

1.1       The purpose of this report is to provide the Regulatory Performance Committee with an update on the Unit's performance against our Key Performance Indicators across the last two months.

2.   Staff Recommendations

That the Regulatory Performance Committee:

1.         Receive the information in the Regulatory Compliance Unit Status report.

3.   Compliance activities of interest

3.1       This information is provided to the Committee for the purpose of information sharing and as a demonstration of some of the various activities the teams have been involved in over the reporting period.

3.2       Abandoned/Vacant Properties

At the June 2018 meeting of the Regulatory Performance Committee, it was resolved to provide bi-monthly information updates associated with investigations undertaken in relation to Abandoned/Vacant properties.

For this reporting period the Compliance and Investigations and/or the Environmental Health team have received 11 reports of nuisance associated with vacant properties across the City.  A summary of these complaints is provided below.

Flooding:  There is currently an open investigation in relation to flooding caused by a natural spring under a property.  Council have engaged with the absentee owner who has appointed an agent and we are working with them to mitigate the flooding.

Dangerous Building:  One dangerous building complaint was received, a Section 124 under the Building Act has been issued for repair work to be undertaken.  The site is fenced to ensure safety of the public and the Compliance and Investigations team are continuing to work with the property owner to achieve a resolution.

                         Vermin:  Five complaints relating to vermin on vacant properties were received. No rodents were sighted at the time of our site visit and no health nuisances have been detected. Bait stations were left at all properties. Two of these complaints have been resolved, with ongoing monitoring occurring for the remaining three sites. 

Litter: Two complaints were received, both complaints were investigated with no health nuisance concerns or Litter Act breaches.

Mosquitoes:  A report was received that a semi-demolished building had water pooling and there was concern associated with whether mosquitoes were breeding on site.  This was investigated, no health nuisance was evident.  This site will continue to be monitored.

Trespassing:  A report of persons occupying a vacant building was received.  This was referred to the Police for investigation and resolution.

3.3       Metro Centre Site

The initial earthworks have been started at the Metro Centre site. The Resource Consenting monitoring team have been working closely with our colleagues at Environment Canterbury and Otakaro to ensure compliance associated with sediment control measures is maintained.

3.4       Alcohol Licensing Trends

 

Type of Premises licence

Includes:

On

Includes: Café/Restaurants, Tavern, Hotel, Nightclub, Entertainment/Theatres, Sports Centres, Function Centres, Caterers, Winery, Conveyances (e.g. Trams, Launches)

Off

Includes: Bottle Store, Tavern over the bar sales, Supermarkets/Grocery, Winery CellerDoor, MicroBrewery, Remote Sales

Club

Covers Bars in: Sports Clubs, Working Men's Clubs, RSA, other Clubs or Inc Societies

 


 

 

Total Alcohol Licences held in Christchurch

Total CURRENT

as at September 2010*

as at September 2018 *

On

698

628

Off

280

226

Club

140

116

TOTAL

1118

970

 

Alcohol Licences held in Central City area (within the 4 avenues boundary)

 

2011

2015

2016

2017

2018 (as at September)

On

282

104

138

145

164

Off

56

17

19

21

23

Club

12

7

9

8

9

TOTAL

350

128

166

174

194

 

Last quarters concluded District Licensing Committee Hearings matters of note:

 

Application

Hearing dates

Decision date and Outcome

Canterbury Jockey Club – Riccarton Races. Special Licence for Cup Week

26 July 2018

Adjourned part heard with mutually agreed undertakings and conditions.

8 August 2018

Special licence granted with agreed licence conditions.

Issue - Details of conditions on the licence about the management of the member’s area relating to the alcohol management plan and pre-purchase packs.

Opposed by all three reporting agencies. Meetings have been held between the parties, however the application did not fully address the concerns of the agencies.

 

Application

Hearing dates

Decision date and Outcome

Liquorland Ferry Road

(crn Aldwins Road), new bottlestore

DLC: 19-20 March 2018

ARLA (Alcohol Licensing Regulatory Authority): appeal hearing – no hearing date set yet.

DLC decision – declined application 16 May 2018.

Applicant has appealed to ARLA.

Issue – amenity and good order and object of the Act/ Alcohol Related Harm ( vulnerable locality/community)

Opposed by all three reporting agencies and 121 public objections

 

3.5       Responsible Camping funding Grant

In July 2018, Council responded to the invitation from the Chairs of the Responsible Camping Working Group for local authorities to identify local programmes, projects and initiatives to address issues associated with freedom camping for the 2018/19 peak season.

Christchurch City Council sought funding for a range of projects and initiatives including investments in infrastructure at New Brighton, education and information provision, including signage and a monitoring and enforcement regime across the Council’s district.

The Responsible Camping Working Group recognised that, as a significant tourist destination, parts of the Christchurch area have experienced substantial growth of visitors in recent years, many choosing to freedom camp.

Our application was considered and, subject to the initiatives being in place by 1 December 2018, MBIE funding of $415,000 was approved. The breakdown below is how these funds will be utilised for the 2018/19 season.

•    $150,000 for additional toilet facilities at New Brighton Beach

•    $98,000 for the provision of information and education, including signage

•    $167,000 for a consistent monitoring and compliance regime across the City Council area.

4.   Performance against the Unit’s Key Performance Indicators

4.1       The following data provides a summary of how the Unit is tracking against our Key Performance Indicators for the period from 1 July 2018 – 31 August 2018.

4.2       Animal Management

Animal management services prioritise activities that promote and protect community safety

Measure - Percent of priority one complaints (aggressive behaviour by dogs and wandering stock) initiated within 10 minutes

Target 98%

Reporting period commentary:

There were 36 priority one complaints received during this reporting period, 22 in July and 14 in August. All were initiated within 10 minutes giving us a result of 100%.

 


 

 

Animal management services encourage responsible dog ownership through education, registration and enforcement

Measure

Bite prevention programmes delivered to schools annually

Dog wise programmes delivered per annum

Target

50 bite prevention programmes

20 Dog wise programmes

Reporting period commentary:

For July, there were 5 Dog Smart bite prevention programmes delivered in schools with 4 delivered in August.

For July, there was 1 Dog Wise programme delivered to adults and 1 delivered in August.

4.3       Alcohol Licensing

Protect the health and safety of the community by Licensing and monitoring high risk alcohol premises.

Measure Very High/High risk premises are visited at least once per year.

Target – 100%

Reporting period commentary:

Currently there are 128 licenced premises assigned a fees risk classification of a High/Very High.

For the months of July and August, 15 premises have been visited at least once. Year to date 11.7% have received the required monitoring visit.

 

4.4       Compliance and Investigations

Protect community safety through the timely and effective response to complaints about public safety

Measure – Investigations of dangerous building reports are initiated and identified hazards secured within 24 hours, 7 days a week

Target 100%

Reporting period commentary:

A total of 2 Investigations of dangerous buildings were reported and initiated during this reporting period with 1 occurring in July and 1 in August.

Measure – Investigations into reports of incidents covered by the Resource Management Act that meet serious risk to public safety criteria are initiated within 24 hours, 7 days a week

Target 100%

Reporting period commentary:

No reports were received during July or August 2018 for RMA related incidents. 

 

Protect the safety of the community by ensuring swimming pools comply with legislative requirements

Measure – All pools are inspected in accordance with the legislative requirements in Section 162D of the Building Act 2004

Reporting period commentary:

A total of 270 swimming pools were inspected during this period - 134 in July and 136 in August.

 


 

 

Protect the health and safety of the community by ensuring Resource Management Act activities comply with legislative requirements

Measure – High risk Resource Management Act consents and clean fill sites are monitored at least once every 3 months

Target 95%

Reporting period commentary:

High Risk sites and Clean Fill sites are programmed for inspection to achieve this rolling target of monitoring at least once every three months.

There are currently 5 high risk sites, one of which was visited in August, and 21 clean fill sites, 14 of which were inspected in July with the remaining 7 inspected in August.

 

Protect the safety of the community by ensuring Amusement Devices comply with legislative requirements

Measure – Upon request 100% of Amusement Device applications are processed, sites inspected and permits issued.

Target – 100%

Reporting period commentary:

A total of 9 applications were received and processed during this reporting period - 4 in July and 5 in August.

 

4.5       Environmental Health

Protect community safety through the timely and effective response to notifications of public health incidences

Measure Complaints in relation to excessive noise are responded to within one hour

Target 90%

Reporting period commentary:

There were 1305 excessive noise complaints received during this reporting period, 629 in July and 676 in August. We have responded to 1205 within one hour which means our year to date result is 92.4%.

 

Measure Investigations into reports of matters that pose a serious risk to public health are started within 24 hours (for matters such as Asbestos, P- Labs, contaminated land and Hazardous Substances)

Target – 100%

Reporting period commentary:

One incident was reported during the period and was followed up within 24 hours.

4.6       Food Safety

Food premises are safe and healthy for the public

Measure - Scheduled Food Control Plan verification visits are conducted

Target – 98%

Reporting period commentary:

277 Verifications have been completed in July/August. Premises are scheduled for verification as per their individual schedules, based on the results of their last check.

Measure - Premises issued with corrective actions are visited within 5 working days of the time specified for compliance

Target – 98%

Reporting period commentary:

79 Corrective actions were followed up in July / August 2018 with 100% compliance achieved.

These have been checks to ensure that the operators have improved their practices in areas such as staff training, cleaning and being able to prove refrigeration storage temperatures are regularly checked to prevent food safety problems developing.

 

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Jennifer Steel - Team Leader Compliance Support

Approved By

Tracey Weston - Head of Regulatory Compliance

Leonie Rae - General Manager Consenting and Compliance

  


Regulatory Performance Committee

10 October 2018

 

 

10     Resource Consents Monthly Report - August 2018

Reference:

18/998511

Contact:

John Higgins

john.higgins@ccc.govt.nz

941 8224

 

 

1.   Purpose and Origin of Report

1.1       The purpose of this report is to provide a monthly update to the Regulatory Performance Committee with respect to the delivery of resource consent functions. This report covers activity for the month of August 2018.

1.2       Attachment A provides graphical information relating to application numbers and performance. Key aspects of that graphical information are also discussed below.

1.3       Attachment B provides a table of key applications.  

1.4       The author will be present at the Committee meeting to highlight key areas of the report and answer any questions.

 

2.    Recommendation

       That Regulatory Performance Committee:

 

1.         Receive the information in the Resource Consents Monthly Report – August 2018.

 

3.   Application Numbers

3.1       Applications received increased from 272 in July to 319 in August.

3.2       No temporary accommodation applications were received in August.  26 District Plan certificates were issued in August.

3.3       195 applications and certificates were issued in August.  A breakdown of processing type is shown in the table below.


 

 

3.4       Of those applications issued in 3.3 above, the decision outcomes are reported in the table below.

 

3.5       Note that the numbers differ as the process type only refers to applications “Granted” and not other types nor applications that were not granted.

 

4.   Performance

4.1       99% of applications in August were processed within the statutory timeframe.  This meets the target of 99% which is a good result.

 

5.   List of Significant Applications

5.1       A list of significant applications received and issued is included at Attachment B.

 

 

 

Attachments

No.

Title

Page

a

Attachment A - Key Statistics - August 2018

34

b

Attachment B - List Of Key Applications - August 2018

43

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

John Higgins - Head of Resource Consents

Approved By

Leonie Rae - General Manager Consenting and Compliance

  


Regulatory Performance Committee

10 October 2018

 

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10 October 2018

 

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