Multicultural Subcommittee

Open Minutes



Date:                                     Monday 29 October 2018

Time:                                    9.04am

Venue:                                 Committee Room 2, Level 2, Civic Offices,
53 Hereford Street, Christchurch






Councillor Jimmy Chen

Councillor Anne Galloway

Councillor Glenn Livingstone



26 October 2018




Claire Phillips

Principal Advisor

Tel: 941 5408


Liz Ryley

Committee Advisor

941 8153

To view copies of Agendas and Minutes, visit:


Multicultural Subcommittee

29 October 2018


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation




The agenda was dealt with in the following order.

1.   Apologies

Part C

Committee Resolved MCSC/2018/00014

That the apology from Councillor Davidson be accepted.

Councillor Chen/Councillor Galloway                                                                                                                  Carried


2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Committee Recommendation

That the minutes of the Multicultural Subcommittee meeting held on Monday, 20 August 2018 be confirmed.

Councillor Galloway/Councillor Livingstone                                                                                           Carried/Lost


4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.


6.   Updates from Mandated Groups

Part B


Update from Family Harm Support Groups

The following groups provided the Multicultural Subcommittee with information on the support services they provide to the multicultural communities in the Canterbury region, in relation to family harm, and responded to questions from the Subcommittee: 



·    Li’Ying Cai, New Zealand Police – provided statistics from Christchurch: Integrated Safety Response on family harm episodes.


·    Shirley Wright, Christchurch Resettlement Services – provided information including on services for refugee and migrant background people, CRS support to CALD communities, health promotion, social work and barriers to accessing support


·    Harpinder Kaur Johal and Harshmeet Virdi, Shakti: Empowering Women – provided information relating to Shakti, its mission and vision, and including on abuse in ethnic communities, traditions and marriage, ethnic women’s concerns, and safety programmes for Asian, African and Middle Eastern migrant and refugee communities in New Zealand

Committee Resolved MCSC/2018/00015

Part B

That the Multicultural Subcommittee:

1.              Thank Li’Ying Cai, NZ Police, Shirley Wright, Christchurch Resettlement Services, and Harpinder Kaur Johal and Harshmeet Virdi, Shakti, for their presentations on the support services they provide to the multicultural communities in the Canterbury region, in relation to family harm.


2.              Request staff to continue to work with family harm related partner agencies to address issues of family harm within a multicultural context through the Safer Christchurch Governance Group and the Multicultural Strategy Implementation Plan, and report progress to the Multicultural Subcommittee within six months.

Councillor Galloway/Councillor Livingstone                                                                                                      Carried


7.   Update on Christchurch City Council Aquatic Facilities


Nigel Cox, Head of Recreation, Sports and Events provided an update on plans for the provision of aquatic facilities that will allow the community to participate in an environment that maintains a need for privacy, whilst still allows all health and safety obligations to be delivered.



Committee Resolved MCSC/2018/00016

Part B

That the Multicultural Subcommittee:

1.         Receive the oral report by Nigel Cox on plans for the provision of aquatic facilities that enable the community the ability to participate in an environment that satisfies a need for privacy and modesty, whilst still allowing all health and safety obligations to be delivered.


Councillor Galloway/Councillor Livingstone                                                                                                      Carried




8.   Multicultural Report


1.              Due to time constraints, the Subcommittee members asked the Principal Advisor to provide her update on multicultural activities to them via memorandum. 

2.              The memorandum below was made available following the meeting.




Community Planning and Partnerships

Citizens and Community Group


To:          Multicultural Subcommittee

From:     Claire Phillips - Principal Adviser Community Planning and Partnerships

Date:      29 October 2018

Subject: Staff update to the Multicultural Subcommittee




The purpose of this memorandum is to brief the Multicultural Subcommittee on actions and outcomes related to the implementation of Council’s Multicultural Strategy since the last verbal staff update in August 2018.



The verbal staff update to the Multicultural Subcommittee meeting of 29 October 2019 was unable to be heard due to time restraints. It was agreed that a memorandum, to accompany the minutes, be prepared instead. 

The verbal staff report was to:

1.       Provide an update on the implementation of the Multicultural Strategy

2.       Provide an update on the INFORM network

3.       Update members on refugee resettlement planned for 2019

4.       Update members of the Migrant and Newcomers guide refresh

Staff update

1.       Multicultural Strategy implementation

The following table highlights the Strategy’s goals and objectives, providing an overall framework for delivery, monitoring and reporting.



Goal 1- Christchurch is an inclusive and diverse organisation

-        Workforce development and recruitment

-        Cultural and Linguistic competence

-        Staff development and support

-        Harnessing knowledge and sharing expertise

-        Planning and performance

Goal 2 - All communities have equitable access to Council services and resources

-        Responsive and accessible services and information

-        Targeted assistance and services

-        Strategic use of funding

Goal 3 - All residents are able to participate in Council decision-making

-        Equipping people to engage

-        Navigating the civic space

Goal 4 - Christchurch is a city of cultural vibrancy, diversity, inclusion and connection

-        Celebrating cultures

-        Supporting settlement and integration

-        Encouraging Intercultural Dialogue


Work is currently under-way updating the implementation plan (an internal document) and finalising priorities for 2019 and 2020. This will be presented to the Subcommittee at the next meeting.

Progress has been made on a range of strategy goals including:

Goal 1: Ethnicity statistics – staff are working with the Monitoring and Research Team to ensure the consistent capture of ethnicity data across Council. The capture of this data is inconsistent or not used at all in some instances which makes it difficult to gauge access to services and citizen participation.

Goal 2:  Diversity and Inclusion Report. Work has begun developing a framework for this annual report. Key measurements will be presented to the subcommittee at the next meeting.

Goal 3: Preliminary discussions have been held with the Office for Ethnic Communities and Council about active citizenship. There is potential for a local/central got partnership aimed at increasing all forms of civic participation. This work utilised the lessons learned from ethnic communities, particularly post-earthquake.

A council representative for the Engagement Team has recently joined the CLING network to ensure better linkages between communities and Council.

Goal 4: A wide range of activities and events are planned across the city that celebration and highlight ethnic diversity in the city.


$162,000 of 2018/19 Strengthening Communities Funding was allocated to the Multicultural Sector.

Canterbury Japanese Drumming Group, Takumi


Hagley Community College


Canterbury Refugee Resettlement and Resource Centre


Christchurch Resettlement Services Inc.


Nga Maata Waka Enterprises Limited


Rewi Alley Chinese School Trust


Philippine Culture and Migrants Services


Korean Society of Christchurch Inc


Te Whatu Manawa Maoritanga o Rehua Trust





2.       INFORM Network update

The INFORM network is an open forum of agencies (local, and central government, the third sector and individuals) interested in issues related to refugee and migrant settlement, multicultural affairs.


INFORM meet every six weeks and the network has recently incorporated quarterly night meetings into their annual calendar to ensure active participation by people who may not otherwise be able to attend day time meetings.

This first night meeting, held in August was well attended by people from ethnic communities and focussed on the implementation of the Multicultural Strategy. The main theme of the meeting was creating a whole of community response the strategy and the role of Council in reporting and monitoring progress. There is great interest in how the implementation of the strategy is tracking.


Council staff will be ensuring that the annual diversity and Inclusion report provides this. Regular progress updates are also required. Staff to work on how best to do this throughout the year.


Note: The last INFORM meeting for the year will be held on 29 November 10am -12pm at the Oxford Terrace Baptist Church. A meeting schedule for 2019 is attached.


3.       Refugee Resettlement for 2019

Council staff have facilitate a sector agency forum with Immigration NZ in preparation for the new refugee arrivals in 2019. A second mapping exercise is planned for the end of November where the agencies will work together to agree on roles and responsibilities going forward.

An official welcome for the new intake will be organised for March/April 2019.


4.       Migrant and Newcomers Welcome to Christchurch guide refresh

Work is underway to better understand how the Migrant and Newcomer Guide has been used/downloaded. Data analytics suggest the guide is not well utilised.


The online guide is out of date and has been taken off-line pending a review on its future. Staff will engage with newcomers and migrants to ascertain their settlement information needs before proceeding further.







Meeting concluded at 12.03pm.




Councillor Jimmy Chen