Waikura

Linwood-Central-Heathcote Community Board

Open Minutes

 

 

Date:                                     Monday 29 October 2018

Time:                                    3.00pm

Venue:                                 The Board Room, 180 Smith Street,
Linwood

 

 

Present

Chairperson

Members

Jake McLellan

Alexandra Davids

Yani Johanson

Darrell Latham

Tim Lindley

Brenda Lowe-Johnson

Deon Swiggs

Sara Templeton

 

 

29 October 2018

 

 

 

 

 

Matthew McLintock

Acting Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matthew.mclintock@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Waikura/Linwood-Central-Heathcote Community Board

29 October 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved LCHB/2018/00158

That the apologies received for absence from Sally Buck and for lateness from Brenda Lowe-Johnson be accepted.

Sara Templeton/Alexandra Davids                                                                                                                      Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved LCHB/2018/00159

That the minutes of the Waikura/Linwood-Central-Heathcote Community Board meeting held on Wednesday, 17 October 2018 be confirmed subject to addition of bullet point to clause 14 – Elected Members Exchange as set out below:

14. Elected Member Information Exchange

·         Richmond Hill Road Residents’ Meeting - The Board were advised of a proposed meeting with residents of Richmond Hill Road regarding footpaths, roading, drainage and access concerns.

Sara Templeton/Alexandra Davids                                                                                                                      Carried

4.   Public Forum

Part B

 

4.1       IHI Ōtautahi Creative Spaces

Kim Morton Director for IHI Ōtautahi Creative Spaces and Kerry Gray, artist, addressed and gave a presentation to the Board in relation to the IHI Ōtautahi Creative Spaces recent report outlining the outcome and impacts IHI Ōtautahi Creative Spaces has within the community.

The Chairperson thanked Kim Morton and Kerry Gray for their presentation.

 

5.   Deputations by Appointment

Part B

5.1

Botanic Gardens Tea Kiosk Request for Proposals Results and New Lease (Agenda Item 10 refers)

Part B

1.              Ali Jones Senior Consultant, addressed the Board in support of the Enchanted Garden Exhibit presently residing in the Botanic Gardens Tea Kiosk.

2.              Jenny Gillies founder of The Colourful Company Limited, addressed the Board on why in her opinion the Botanic Gardens Tea Kiosk is the most suitable space for the Enchanted Garden Exhibit.

3.              Alan Jolliffe, President and Ray King, Vice President of the Canterbury Horticultural Society addressed the Board on why in his opinion the Botanic Gardens Tea Kiosk is the most suitable space for the Horticultural Society to meet and have regular displays!

4.              Jeanette Christensen, on behalf of the Friends of the Botanic Gardens addressed the Board in support of the Christchurch Horticultural Society obtaining the lease for the Botanic Gardens Tea Kiosk

Following questions from the members, the Chairperson thanked Ali Jones, Jenny Gillies, Alan Jolliffe, Ray King, and Jeanette Christensen for their presentations.

Item 10 of these minutes refers to the Board’s recommendation to the Council on this matter.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

12  Resolution to Exclude the Public

 

Community Board Resolved LCHB/2018/00160

Part C

That at 4.00pm the resolution to exclude the public set out on pages 47 to 48 of the agenda be adopted.

Yani Johanson/Sara Templeton                                                                                                                               Carried

Deon Swiggs voted against this resolution.

 

The public were re-admitted to the meeting at 4.07pm.

 

10. Botanic Gardens Tea Kiosk - Request for Proposals Results and New Lease

 

Staff in attendance spoke to the accompanying report.

The Board also took into consideration the deputations from Ali Jones, Jenny Gillies, Alan Jolliffe and Ray King, and Jeanette Christensen. (Item 5.1 of these minutes refers).

 

Staff Recommendations 

That the Waikura/Linwood-Central-Heathcote Community Board recommend to Council:

1.         A new lease be granted to the Canterbury Horticultural Society, pursuant to Section 61(2) of the Reserves Act 1977, for a period of five years, over premises located within the Botanic Gardens Tea Kiosk building, being approximately 200 square metres, on terms as consistent with the report.

2.         Note the willingness of the Canterbury Horticultural Society to promote the building as a shared community space, with a portion of the premises able to be utilised by other groups.

3.         Note upon expiry of the five year lease term, the Council will review and determine, in their sole discretion, whether a further extension be granted.

4.         Delegated authority be granted to the Manager Property Consultancy to conclude all necessary lease negotiations and documentation with respect to Recommendation 1.

 

Community Board Resolved LCHB/2018/00161

Part C

That the Waikura/Linwood-Central-Heathcote Community Board requested:

5.         Staff advice to be provided to the Board regarding the future use of the Botanic Gardens Information Centre.

Sara Templeton/Yani Johanson                                                                                                                             Carried

 

Community Board Decided LCHB/2018/00162

Part A

That the Waikura/Linwood-Central-Heathcote Community Board recommend to the Council to:

1.      Approve a new lease be granted to the Canterbury Horticultural Society, pursuant to Section 61(2) of the Reserves Act 1977, for a period of five years, over premises located within the Botanic Gardens Tea Kiosk building, being approximately 200 square metres, on terms as consistent with the report.

2.      Note the willingness of the Canterbury Horticultural Society to promote the building as a shared community space, with a portion of the premises able to be utilised by other groups.

3.      Note upon expiry of the five year lease term, the Council will review and determine, in their sole discretion, whether a further extension be granted.

4.      Delegate authority to the Manager Property Consultancy to conclude all necessary lease negotiations and documentation with respect to Recommendation 1.

 

Sara Templeton/Tim Lindley                                                                                                                                   Carried

Deon Swiggs, Yani Johanson, and Alexandra Davids voted against the recommendation.

 

Brenda Lowe-Johnson arrived at 4.31pm

 

7.   292 Ōpāwa Road, Hillsborough - Proposed No Stopping restrictions

 

This item was withdrawn from this meeting to be considered at a future Board meeting.

 

The meeting adjourned at 4.20pm and reconvened at 4.31pm.

 

8.   Tuam Street at England Street, Phillipstown - Proposed Give Way Control and No Stopping Restrictions

 

Community Board Resolved LCHB/2018/00163 [Original Staff Recommendations accepted without change]

Part C

That the Waikura/Linwood-Central-Heathcote Community Board approve:

1.         That pursuant to section 334 of the Local Government Act 1974 and clauses 2.1 and 10.1 of the Land Transport Rule: Traffic Control Devices 2004, give way control is imposed at all times and road markings and signs erected on England Street, at its intersection with Tuam Street, as indicated in the drawing TG133441 issue 1 dated 28/9/2018 attached to the agenda for the meeting.

2.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles on the part of Tuam Street and England Street as shown by broken yellow lines on the drawing TG133441 issue 1 dated 28/9/18 attached to the agenda for the meeting is prohibited.

3.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1. are revoked.

4.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in 1. are in place.

Deon Swiggs/Tim Lindley                                                                                                                                         Carried

 

9.   352 Barbadoes Street - Proposed Accessible Parking

 

Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board approve:

1.         That the parking of vehicles be reserved for vehicles with an approved disabled person's parking permit, prominently displayed in the vehicle, in accordance with section 6.4.1 of the Land Transport - Road User Rule 2004 on the east side of Barbadoes Street as shown on drawing TG133440 issue 1 dated 8/10/2018.

2.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

3.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

 

Community Board Resolved LCHB/2018/00164

Part C

That the Waikura/Linwood-Central-Heathcote Community Board approve:

1.         That the parking of vehicles be reserved for vehicles with an approved disabled person's parking permit, prominently displayed in the vehicle, in accordance with section 6.4.1 of the Land Transport - Road User Rule 2004 on the east side of Barbadoes Street as shown on the TG133440 issue 1 dated 8/10/2018 attached to the agenda for the meeting.

2.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1. are revoked.

3.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in 1. are in place.

Part B

4.         Request an update on the Resident Permit Parking Review Policy.

Deon Swiggs/Sara Templeton                                                                                                                                Carried

 

11. Elected Members’ Information Exchange

Part B

Elected members shared the following information:

·           Waltham Park – the Board were updated on the Waltham Park projects including a proposed rugby competition for early 2019.  Positive feedback has been received regarding the Christchurch City Council Parks team work that has been done within the park.

·           Port Hills Road, Martindales Road Kerb and Channel Works – the Board were notified of the current kerb and channel works on Port Hills and Martindales Roads and the issues for the residents’ property access and the ability for the less mobile residents to use the footpath and to cross the street.

·           Perth Street Development – the Board discussed the proposed high density living development in Perth Street.

·           Richmond Hill Road – the Board were updated on the meeting that was held with the Richmond Hill Road residents’ and Council staff on the hill footpaths, roading and drainage.

·           Keep New Zealand Beautiful Award – the Board were informed that the Margaret Mahy Playground won the Kiwi’s Choice Best Public Spot of the Keep New Zealand Beautiful 2018 Beautiful Awards.

 

11.1    Car Transporters

The Board discussed the continuing issue of car transporters unloading cars onto car lots blocking traffic within both morning and afternoon rush hour within the city.

Part B

That the Linwood-Central-Heathcote Community Board:

1.         Request staff advice on what are the options available to restrict the inconsiderate parking by car transporters during peak hour traffic.

 

Meeting concluded at 5.02pm.

 

CONFIRMED THIS 14TH DAY OF NOVEMBER 2018

 

 

 

Sally Buck

Chairperson