Christchurch City Council

Minutes

 

 

Date:                                     Thursday 11 October 2018

Time:                                    9.31am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone (via audioconference)

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

11 October 2018

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

11 October 2018

 

  

The agenda was dealt with in the following order.

1.   Apologies

Council Resolved CNCL/2018/00223

That the apology from the Mayor for temporary absence, the apologies from Councillors Gough and Livingstone for early departure and the apology from Councillor Clearwater for absence  be received.

Councillor Templeton/Councillor Davidson                                                                                                      Carried

 

Councillors Gough and Swiggs joined the meeting at 9.33am.

2.   Declarations of Interest

 

Councillor Davidson declared an interest in items 13 and 14.

Councillor Templeton declared an interest in Item 24

3.   Public Participation

3.1  Public Forum

 

3.1.1   Victoria Neighbourhood Association

Marjorie Manthei on behalf of the Victoria Neighbourhood Association spoke to the Council and presented l a copy of the book:  Our Little Corner of the World:  A photographic history of a Christchurch Central City neighbourhood.

 

3.2  Deputations by Appointment

There were no deputations by appointment.

 

26. Resolution to Include Supplementary Reports

 

Council Resolved CNCL/2018/00224

That the reports be received and considered at the Council meeting on Thursday, 11 October 2018.

Open Item

27.       Chief Executive's Report - September 2018

Public Excluded item

28.       Chief Executive’s Supplementary Report

Mayor/Deputy Mayor                                                                                                                                               Carried

 

 

4.   Presentation of Petitions

There was no presentation of petitions.

10. Audit and Risk Management Committee Minutes - 28 September 2018

 

Council Resolved CNCL/2018/00225

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held 28 September 2018.

 

AND

 

That the Council receives the Minutes from the Civic Awards Committee meeting held 21 September 2018.

 

AND

 

That the Council receives the Minutes from the Health, Safety and Wellbeing Committee meeting held 14 September 2018.

Deputy Mayor/Councillor Chen                                                                                                                            Carried

 

 

11. Civic Awards Committee Minutes - 21 September 2018

 

Council Decision

Refer to item 10.

 

 

12. Health, Safety and Wellbeing Committee Minutes - 14 September 2018

 

Council Decision

Refer to item 10.

 

 

17. Mayor's Monthly Report - September 2018

 

Council Resolved CNCL/2018/00226

That the Council:

1.              Receive the information in this report.

2.              Agree that an extraordinary Council meeting be held on 15 October 2018 at 8am for the purpose of considering an initial draft S71 proposal regarding the Residential Unit Overlay, noting that this replaces the additional Council meeting to be held on 23 October 2018 resolved at the Council meeting on 27 September 2018.

Councillor Swiggs/Councillor Keown                                                                                                                   Carried

 


 

15. Draft Council submission on the Canterbury Earthquakes Tribunal Bill

 

Council Resolved CNCL/2018/00227

That the Council:

1.         Approve the draft submission on the Canterbury Earthquakes Tribunal Bill (Attachment A).

Councillor Livingstone/Councillor Swiggs                                                                                                           Carried

 

Councillor Livingstone left the meeting at 9.57am.

 

Report from Social, Community Development and Housing Committee - 3 October 2018

7.   Covenant Consent Approval for 20 Templar Street, Sutton House

 

Council Resolved CNCL/2018/00228

That the Council:

1.              Approve a covenant consent to undertake maintenance, earthquake repair and upgrade works to 20 Templar Street, the Sutton House.  

Councillor Johanson/Councillor Scandrett                                                                                                        Carried

 


 

Report from Social, Community Development and Housing Committee - 3 October 2018

8.   Property Transfer - 20 Templar Street (Bill Sutton House)

 

Council Resolved CNCL/2018/00229

That the Council:

1.         Resolve to receive the property located at 20 Templar Street, Richmond – being CFR CB159/132, as a gift on the following conditions;

a.    LINZ will facilitate and fund the property refurbishment. The works will include a change of use to provide a publically accessible community facility and be in accordance with consented resource and building applications.

b.    The property will transfer following completion of the works.

c.     Council staff will confirm acceptance of the Trust’s lease terms.

d.    The property will transfer following commencement of the Trust’s lease.

e.    The property will be gifted to Council for a nominal consideration of $1.

2.         Note the presence of a lease over 20 Templar Street to ‘The Sutton Heritage House and Garden Trust’ for a minimum term of 5 years.

3.         Request the Government to transfer ownership of the additional properties to the Council as soon as possible.

4.         Resolve, that in the event 22, 26, 28, 32, 34, 36A-E Harvey Terrace, 18 Templar Street are transferred to Council, under the Ōtākaro Avon River Corridor Regeneration plan. That these properties will be allocated by Council, to support the functions of 20 Templar Street and the Trust, which includes car parking, an ‘artist in residence’ dwelling and an associated park.

5.         Delegate authority to the Manager Property Consultancy, to negotiate and enter into a transfer agreement for the property and related documentation, in keeping with Items 1, 2, 3 and 4.

Councillor Johanson/Councillor Scandrett                                                                                                        Carried

 

Report from Social, Community Development and Housing Committee - 3 October 2018

5.   Approval for a Central City Landmark Heritage Grant for the Former Chief Post Office Building, 31 Cathedral Square

 

Council Resolved CNCL/2018/00230

That the Council:

1.              Approve a Central City Landmark Heritage Grant of $900,000 for the Former Chief Post Office Building, 31 Cathedral Square.

Councillor Keown/Councillor Buck                                                                                                                       Carried

 


 

Report from Social, Community Development and Housing Committee - 3 October 2018

6.   Approval for a Central City Landmark Heritage Grant for the Sargood Son and Ewen Building, 92 Lichfield Street, Christchurch

 

Motion Moved

That the Council:

1.         Approve a Central City Landmark Heritage Grant of $900,000 for the Sargood Son & Ewen Building, 92 Lichfield Street. The grant would come from two financial years, $600,000 from this year and $300,000 from 2019/2020.

Councillor Scandrett/Councillor Swiggs

 

Amendment

That the Council:

1.         Approve a Central City Landmark Heritage Grant of $600,000 for the Sargood Son & Ewen Building, 92 Lichfield Street.

Councillor Gough/Councillor Davidson                                                                                                                               Lost

The division was declared lost by 5 votes to 10 votes the voting being as follows:

For:                 Councillor Davidson, Councillor Gough, Councillor Johanson, Councillor Manji and Councillor Templeton

Against:        Mayor Dalziel, Deputy Mayor Turner, Councillor Buck, Councillor Chen, Councillor Cotter, Councillor East, Councillor Galloway, Councillor Keown, Councillor Scandrett and Councillor Swiggs

 

Council Resolved CNCL/2018/00231

That the Council:

1.         Approve a Central City Landmark Heritage Grant of $900,000 for the Sargood Son & Ewen Building, 92 Lichfield Street. The grant would come from two financial years, $600,000 from this year and $300,000 from 2019/2020.

Councillor Scandrett/Councillor Swiggs                                                                                                              Carried

 


 

Report from Audit and Risk Management Committee - 28 September 2018

9.   Christchurch City Council 2018 Annual Report

 

Council Resolved CNCL/2018/00232

That the Council:

1.         Notes that the Audit and Risk Management Committee:

a.         Has reviewed the (draft) 2018 Annual Report and notes that it will receive a clean audit report.

b.         Has reviewed the Statement of Compliance on page 8 of the 2018 Annual Report.

c.         Has reviewed the Letter of Representation required by Audit New Zealand along with the internal management sign off matrix.

d.         Has reviewed the Summary Annual Report and notes that this will be released after the adoption of the 2018 Annual Report by the Council.

2.         Adopts the 2018 Annual Report.

3.         Receives the Independent Auditor's report for the year ended 30 June 2018.

4.         Adopts the 2018 Annual Report with the inclusion of the Independent Auditor's Report for the year ended 30 June 2018.

5.         Authorises the General Manager Finance and Commercial to make changes as required by Audit New Zealand and/or to correct errors in publishing the 2018 Annual Report.

6.         Authorises the General Manager Finance and Commercial to finalise the Summary Annual Report on the basis of the 2018 Annual Report and to make changes as required for publishing.

7.         Authorises the General Manager Finance and Commercial to produce and publish the 2018 Annual Report and Summary Annual Report within the statutory timeframes.

8.         Authorises the Mayor and Chief Executive to sign the Statement of Compliance on page 8 of the 2018 Annual Report, and to sign the Letter of Representation required by Audit New Zealand.

Councillor Manji/Councillor Davidson                                                                                                                 Carried

 

The meeting started discussion on item 14.

 

The Council began discussion on item 14. Draft Council Submission for the draft Regional Transport Plan and adjourned consideration.

 

The Mayor left the meeting at 11.05am, the Deputy Mayor assumed the Chair at this time.

 

The meeting adjourned at 11.05am and reconvened at 11.15am with the Deputy Mayor in the Chair to continue consideration of item 14.

 

Councillor Gough returned to the meeting at 11.20am during consideration of item 14.


 

14. Draft Council Submission for the draft Regional Public Transport Plan

 

Council Resolved CNCL/2018/00233

That the Council:

1.         Approve the draft submission for the draft Regional Public Transport Plan (Attachment 1) with the minor amendments discussed, and confirmed by Councillors Templeton and Buck. 

2.              Resolve that the Mayor appear at the hearings in support of the Council submission.

3.              Resolve that Community Board submissions provided be attached to the Council submission and that the Community Boards appear at the hearings in support of their submissions if they wish to.

4.              Request that staff present to Community Boards to update them on this process and what now occurs.

5.              Request staff to prepare a prioritised programme of public transport infrastructure, noting that this will follow adoption of the Regional Public Transport Plan.

Councillor Templeton/Councillor Keown                                                                                                           Carried

Councillor Davidson declared an interest and took no part in discussion or consideration of this item.

 

 

13. Chairperson's Report for the Taylors Mistake Baches Working Party to Amend the Membership

 

Council Resolved CNCL/2018/00234

That the Council:

1.         Approves the removal of provision for a representative from the Banks Peninsula Community Board on the Taylors Mistake Baches Working Party.

2.         Approves the replacement on the Taylors Mistake Baches Working Party of Deputy Mayor Andrew Turner by Councillor Anne Galloway.

3.         Approves the updated Terms of Reference for the Taylors Mistake Baches Working Party appended to the report as Attachment A, which incorporate these changes to the membership.

Councillor Templeton/Councillor Cotter                                                                                                            Carried

Councillor Davidson declared an interest and took no part in discussion or consideration of this item.

 

 


 

16. Community Resilience Partnership Fund

 

Council Resolved CNCL/2018/00235

That the Council:

1.         Notes the contents of this report, including the attachments.

2.         Considers the initiatives recommended for funding from the Community Resilience Partnership Fund.

3.         Makes a grant of $55,000 from the Community Resilience Partnership Fund to Burwood Community Church Trust for Year One of the Burwood Support Programme - Recovery and Resilience Project (RRP).

4.         Subject to the return of a satisfactory monitoring report, makes a grant of $55,000 from the Community Resilience Partnership Fund to Burwood Community Church Trust for Year Two of the Burwood Support Programme - Recovery and Resilience Project (RRP).

5.         Makes a grant of $57,020 from the Community Resilience Partnership Fund to Hornby Community Care Trust for Year One of Hornby Community Activator.

6.         Subject to the return of a satisfactory monitoring report, makes a grant of $54,520 from the Community Resilience Partnership Fund to Hornby Community Care Trust for Year Two of Hornby Community Activator.

7.         Makes a grant of $30,000 from the Community Resilience Partnership Fund to Leadership Lab for Year One of Leadership in Communities (LINC) 2019/20 Cultivator.

8.         Subject to the return of a satisfactory monitoring report, makes a grant of $30,000 to Leadership Lab for Year Two of Leadership in Communities (LINC) 2019/20 Cultivator.

9.         Makes a grant of $20,000 from the Community Resilience Partnership Fund to Shakti Ethnic Women's Support Group for Year One of Shakti Youth Network for Change - Christchurch Pilot.

10.       Subject to the return of a satisfactory monitoring report, makes a grant of $20,000 from the Community Resilience Partnership Fund to Shakti Ethnic Women's Support Group Christchurch for Year Two of Shakti Youth Network for Change - Christchurch Pilot.

Councillor Templeton/Councillor Galloway                                                                                                      Carried

 

 

27. Chief Executive's Report - September 2018

 

Council Resolved CNCL/2018/00236

That the Council:

1.         Receive the report.

Deputy Mayor/Councillor Cotter                                                                                                                          Carried

 

 

 

18. Resolution to Exclude the Public

 

Council Resolved CNCL/2018/00237

That at 12.05pm the resolution to exclude the public set out on pages 467 to 469 of the agenda and pages 5 to 6 of the supplementary agenda No.2 be adopted.

Deputy Mayor/Councillor East                                                                                                                                 Carried

Councillor Johanson requested that his vote against items 24. and 25. being considered in public excluded be recorded.

Councillors Buck, Keown and Swiggs requested that their votes against item 24. being considered in public excluded be recorded.

 

The Mayor returned to the meeting and assumed the Chair at 12.07pm.

 

The public were re-admitted to the meeting at 4.17pm.

 

   

Meeting concluded at 4.17pm.

 

CONFIRMED THIS 25TH DAY OF OCTOBER 2018

 

Mayor Lianne Dalziel

Chairperson