Waitai

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Monday 15 October 2018

Time:                                    4:38pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Linda Stewart

 

 

15 October 2018

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Waitai/Coastal-Burwood Community Board

15 October 2018

 

  

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved CBCB/2018/00092

Community Board Decision

That an apology from Glenn Livingstone for absence, be received.

Tim Sintes/Tim Baker                                                                                                                                                 Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2018/00093

Community Board Decision

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 1 October 2018 be confirmed.

That the minutes of the Waitai/Coastal-Burwood Community Board and Waipapa/ Papanui-Innes Community Board joint meeting held on Monday, 3 October 2018 be confirmed.

Linda Stewart/Tim Sintes                                                                                                                                         Carried

 

4.   Public Forum

Part B

There was no public forum held at this meeting.

5.   Deputations by Appointment

Part B

 

5.1

Lake Terrace/Briggs Road Intersection Traffic Lights

Philip Haythornthwaite, resident, spoke on his correspondence in which he requests a right-turn arrow for the Lake Terrace/Briggs Road Traffic Lights. His main concern is that in his view for an efficient public transport system and the successful operation of the route 60 bus, an easy right turn option into Lake Terrace Road is essential.

The Chairperson thanked Philip for his deputation and invited him to stay to hear the decisions made on the correspondence report, item 7 on the agenda.

            

5.2

Thomson Park Renewal

Daphne McCurdy, resident and frequent user of the park, presented on the Thomson Park renewal report at item 9 on the agenda. She expressed views about the playground, its safety and considering a balance between economic and social issues. Daphne raised concerns about the northern entry to the park being a tripping hazard, offered suggestions on seating and also gave her opinion on the toilets and surrounding fencing.

The Chairperson thanked Daphne for her deputation.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

7.   Correspondence

 

Board Comment

In relation to the request from Philip Haythornthwaite (item 5.1 refers), staff tabled advice from the Traffic Engineer indicating reasons why a right-turn arrow at the Lake Terrace/Marshland Road intersection would not be supported. The Board noted that a copy of this advice had been supplied to Mr Haythornthwaite prior to the meeting.

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 15 October 2018

2.         Consider responses to Philip Haythornthwaite and Niki De Pina

 

Community Board Resolved CBCB/2018/00094

Part B

That the Coastal-Burwood Community Board:

1.              Receive the information in the correspondence report dated 15 October 2018

2.              Advise Nikki De Pina that planning work is underway for the mowing of the Marshland Road berms on the eastern side of the northerly approach to the QEII Drive intersection

3.              In relation to the deputation and correspondence from Philip Haythornthwaite requesting a right-turn arrow from the southerly approach on Marshland Road into Lake Terrace Road, that staff be requested to provide advice on:

a.       Inconsistency of this intersection with other similar intersections that use right-turn arrows

b.      Impact on the efficiency of public transport (bus route 60)

c.       Historic and current traffic counts requested for the Lake Terrace intersection

d.      Installation date of current traffic light system at Lake Terrace Road

e.      Historic bus use of the Lake Terrace/Marshland Road intersection compared with now.

    

Kim Money/Tim Sintes                                                                                                                                             Carried

 

9.   Thomson Park Upgrade

 

Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board approve the following recommendations.

1.         Approve the landscape plan for Thomson Park pending Council’s approval of ongoing maintenance costs (Refer attachment A in the agenda)

2.         Approve the removal of the trees at Thomson Park (Refer attachment B in the agenda)

3.         Recommends that Council approves the additional maintenance funding requirement of $9,807.22 for Thomson Park be included in the Annual Plan commencing financial year 2020.

 

Community Board Resolved CBCB/2018/00095

Part C

That the Waitai/Coastal-Burwood Community Board approve the following recommendations.

1.              Approve the landscape plan for Thomson Park pending Council’s approval of ongoing maintenance costs (Refer attachment A in the agenda) subject to:

1.1          Discussions and agreement with the Board on tree and plant species

1.2          within three months following implementation and operation of the                                                        landscape plan, staff provide a recommendation on the feasibility of additional                                               picnic tables and seating being installed

             1.3          The picnic tables in the plan being the style of those made from milled timber                                          similar to those at the South Brighton Domain

2.         Approve the removal of the trees at Thomson Park (Refer attachment B in the agenda)

 

Kim Money/Tim Sintes                                                                                                                                             Carried

 

Community Board Decided CBCB/2018/00096

Part A

That the Waitai/Council recommends that the council approves:

3.         The additional maintenance funding requirement of $9,807.22 for Thomson Park be included in the Annual Plan commencing financial year 2020.

 

Kim Money/Tim Sintes                                                                                                                                             Carried

 

8.   South Brighton Surf Club - Surrender and Granting of Lease and Licence

 

Community Board Resolved CBCB/2018/00097(Original staff recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board, subject to the Council approval in 1. below:

2.         approve a new ground lease over an area of approximately 943 square metres and licence over 950 square metres of car park at 269 Marine Parade being RS 40855 and Part RS 40922 (CB18K/671) as shown in the plan attached to the agenda for this meeting to South Brighton Surf Lifesaving Club Incorporated , for a period of 33 years broken into three terms of 11 years at an annual rent set in accordance with the Council’s Sports Lease Charges Policy, subject to:

a.         Public notification under the Reserves Act 1977 being completed and no sustainable objections being received.

3.         In the event that there are objections that cannot be satisfied, request staff to make arrangements to convene a Hearings Panel to consider any such objections and make a recommendation to the Council for a decision.

4.         In the event that there are no unresolved objections, then:

a.         Authorise the Property Consultancy Manager to administer and conclude the terms and conditions of the lease including, but not limited:

i.          Finalising the Deed of Surrender by South Brighton Surf Lifesaving Club Incorporated;

ii.         Finalising the new Deed of Lease and new Deed of Licence to South Brighton Surf Lifesaving Club Incorporated.

David East/Tim Baker                                                                                                                                                 Carried

 

Community Board Decided CBCB/2018/00098 (Original staff recommendation accepted without change)

Part A

That the Waitai/Council:

1.         Recommend that Council approve a surrender of the lease dated 21 May 1982 having a final expiry of 21 May 2024 to South Brighton Surf Lifesaving Club Incorporated over that part of land located at 269 Marine Parade identified as RS 40855 and Part RS 40922 (CB18K/671)

David East/Tim Baker                                                                                                                                                 Carried

 

 

 

10. Christchurch Wastewater Treatment Plant - Midge Control 2018-19 Season

 

Board Comment

The Manager Operations, Three Waters & Waste spoke to the Board on his report. He informed the Board of the physical method for controlling the midges through the 2018/19 season, the intermediate plan to change the flow of the ponds and the long term plan for protective vegetation. He further advised his team had purchased 10,500 plants for planting in the coming months.

 

 

 

Community Board Resolved CBCB/2018/00099 (Original staff recommendation accepted without change)

Part B

That the Waitai/Coastal-Burwood Community Board:

1.         Receive the report

David East/Tim Sintes                                                                                                                                                Carried

 

 

11. Coastal-Burwood 2018/19 Discretionary Response Fund Sustain South Brighton

 

Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Resolves to approve the making of a grant of $9,600 from its 2018/19 Discretionary Response Fund to Sustain South Brighton towards the Common Ground Project. This includes $5,000 from the Shape Your Place fund.

 

Community Board Resolved CBCB/2018/00100

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Resolves to approve the making of a grant of $7,680 from its 2018/19 Discretionary Response Fund to Sustain South Brighton towards the Common Ground Project.

Linda Stewart/David East                                                                                                                                         Carried

Tim Baker requested that his vote against this motion be recorded.

 

12. Elected Members’ Information Exchange

Part B

12.1        The Board noted recent Council approval to commence the first steps to amend a policy                              in the District Plan to support the Residential Unit Overlay rule and broaden the                                         application of the existing rule which permits replacement of existing houses within the                                       Residential Unit Overlay.

                The Board requested that staff thank those involved in bringing the Residential Unit                              Overlay information required, with haste, to fast track the council decision that was                                 required to assist with resolving this matter.

                The Board noted the successful approval of the draft proposal for changes to the District               Plan and consultation with strategic partners was much welcomed by the Board and                                  those residents who were the most affected.

12.2        The Board requested a seminar to be organised to follow up the Deputation from the                              Dallington Community Trust

12.4        Staff undertook to send a letter of thanks on behalf of the Board to the One school                              network of children who participated in a beach clean-up.

12.5        Staff undertook to send a letter of thanks to Sylvia Smyth on the occasion of her leaving                           her position as Manager of Renew Brighton.

 

 

 

 

 

 

   

Meeting concluded at 7.03pm

 

CONFIRMED THIS 5th DAY OF November

 

Kim Money

Chairperson