Waitai

Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waitai/Coastal-Burwood Community Board will be held on:

 

Date:                                     Monday 15 October 2018

Time:                                    4:30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

10 October 2018

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waitai/Coastal-Burwood Community Board

15 October 2018

 

 


Waitai/Coastal-Burwood Community Board

15 October 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4

C       7.       Correspondence............................................................................................................. 23

Staff Reports

CA     8.       South Brighton Surf Club - Surrender and Granting of Lease and Licence.............. 29

CA     9.       Thomson Park Upgrade................................................................................................. 43

C       10.     Christchurch Wastewater Treatment Plant - Midge Control 2018-19 Season......... 71

C       11.     Coastal-Burwood 2018/19 Discretionary Response Fund Sustain South Brighton. 75

 

B       12.     Elected Members’ Information Exchange.................................................................... 78 

 

 


Waitai/Coastal-Burwood Community Board

15 October 2018

 

 

1.   Apologies

An apology for leave of absence was received from Glenn Livingstone.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 1 October 2018  be confirmed (refer page 5).

3.1  Confirmation of Joint Community Board minutes

That the minutes of the Waitai/Coastal-Burwood Community Board and Waipapa/ Papanui-Innes Community Board Joint meeting held on Monday, 3 October 2018  be confirmed (refer page 19)

4.   Public Forum

There will be no public forum at this meeting

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

5.1

Lake Terrace/Briggs Road Intersection Traffic Lights

Philip Haythornthwaite will speak on behalf of correspondence regarding Lake Terrace Traffic Lights

5.2

Thomson Park Renewal

Daphne McCurdy will speak on the Thomson Park renewal report at item 9

 

  

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


 

 

Waitai

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Monday 1 October 2018

Time:                                    4:30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Deputy Chairperson

Members

Tim Sintes

Tim Baker

David East

Linda Stewart

 

 

1 October 2018

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


  

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved CBCB/2018/00082

Community Board Decision

That an apology from Glenn Livingstone and Kim Money for leave of absence, be received.

Linda Stewart/Tim Baker                                                                                                                                          Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2018/00083

Community Board Decision

That the minutes of the Waitai/Coastal-Burwood Community Board meeting held on Monday, 17 September 2018 be confirmed.

Tim Baker/David East                                                                                                                                                 Carried

 

4.   Public Forum

Part B

4.1       QE2 Swim Club

Sian Ruth, President and Sophie Pascoe of the QEII Swim Club presented to the Board on their Club which moved to Taiora QEII pool in June this year. The Club is currently running eight pool sessions a week. They advised that their pool hire costs have increased 40% with the move. They are launching a membership drive, continuing a grant funding programme and increasing fundraising activity. Their long term project is to obtain a major sponsor and increase members.

The Board was requested to support a request for discounted pool hire rates for a six month period, suggest any other funding avenues available to the Club, support a request that club members pay a discounted pool entry fee and suggest any local businesses which would be interested in sponsoring the Club.

The Board encouraged the Club to seek support from Swimming Canterbury/West Coast and to discuss funding opportunities with Council staff.

The Chairperson thanked Sian Ruth and Sophie Pascoe for their presentation.

 

 

4.2       Dallington Community Trust

David Collins, Treasurer - Dallington Community Trust, informed the Board of the recent projects in the area such as Neighbourhood Week, Movies in their Park and a Christmas Get together at the shop. Noting that the Trust is committed to reflecting the views of its community. 

The Trust requested that the Board assist with the engagement of a Disaster Psychologist to tailor a wellness programme for its community. 

The Chairperson thanked David Collins for his presentation.

 

4.3       Palmers Road (Bowhill-New Brighton) Renewal

The following residents spoke on the Palmers Road (Bowhill-New Brighton) Renewal report at Item 9 on the agenda.

Sue Quinn – concern at the narrowness of Palmers Road at the bend north of the Bowhill Road and the restriction this placed on parking intersection.

Dennis Ison – disagreed with the planting and narrowing proposed for the Caithness Street/Palmers Road intersection

Corinne Bolstad – sought the rationale for taking out the chicanes that had been initially proposed

Gordon Macadam – could foresee issues arising from the narrowing proposed for the Caithness Street/Palmers Road intersection

The Chairperson thanked all presenters for sharing their views, advising that staff would be asked to make comment on them when the report was presented. Presenters were invited to stay for that report.

 

5.   Deputations by Appointment

Part B

5.1

Palmers Road (Bowhill-New Brighton) renewal

Ted Woodward, resident of Palmers Road, spoke regarding the Palmers Road (Bowhill-New Brighton) renewal report at item 9 on the agenda.

Mr Woodward shared his concerns that the proposal may not address the issues of location of drains, storm water and services.

The Chairperson thanked Mr Woodward for his deputation and invited him to stay to hear the decision made on the report.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

7.   Correspondence

 

Community Board Resolved CBCB/2018/00084(Original staff recommendation accepted without change)

Part B

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 01 October 2018

2.         Request staff to respond to Isobelle Doig about the Anzac Bridge Fronds with the information in the Coastal-Burwood community Board area report item 3.1.2 on the agenda.

Tim Baker/David East                                                                                                                                                 Carried

 

8.   Briefings

Part B

 

8.1       Sustain South Brighton

Jane Harrison, Sustain South Brighton presented to the Board on all the projects the group has got going on in its community, such as Plastic Free July, World Clean-up Day, community fruit and vegetable stand.  Their new project is a Common Ground community space.  Common Ground is going to be a collaboration of partnerships together in one common ground providing a space where locals can purchase food and children can play safely along with an area for entertainment.

Sustain South Brighton has obtained a lease on the vacant land at 91 Estuary Road.

The Chairperson thanked Jane Harrison for her presentation.

 

 

 

9.   Palmers Road (Bowhill-New Brighton) Renewal

 

Board Comment

At the request of the Board, staff presenting the report commented on the matters raised during the public forum and deputation sections of the meeting, explaining the rationale of the design.

The Board formed the opinion that two aspects of the proposal required adjustment.  Firstly, that the intersection of  New Brighton/Palmers Roads, including the traffic island, remain as is.  Secondly, the proposal to narrow the Palmers/Bowhill Road intersection be amended so that the width of the Bowhill Road approach is 10 metres wide.

Staff supplied revised wording, as shown in points ee) and gg) in the Board’s decision.

 

Staff Recommendations 

That the Coastal-Burwood Community Board:

1.         Approve the general layout of Palmers Road (Bowhill-New Brighton) renewal as detailed in Attachment D of this report, including new Kerb alignments, landscaping, surface treatments, parking restrictions and line markings.

2.         For the purposes of the following resolutions: (1) an intersection is defined by the position of kerbs on each intersecting roadway; and (2) The resolution is to take effect from the commencement of physical road works associated with the project as detailed in this report; and (3) if the resolution states "Note 1 applies", any distance specified in the resolution relates the kerb line location referenced as exists on the road immediately prior to the Community Board meeting of the 4th December 2017; and (4) If the resolution states "Note 2 Applies", any distance specified in the resolution relates the approved kerb line location on the road resulting from the resolution as approved.

a)    Revoke all traffic controls on New Brighton Road, commencing at its intersection with Palmers Road and continuing in a westerly direction for a distance of 12 metres. Note 1 applies.

b)    Revoke all traffic controls on New Brighton Road, commencing at its intersection with Palmers Road and continuing in an easterly direction for a distance of 11 metres. Note 1 applies

c)    Revoke all traffic controls on Palmers Road, between its intersection with New Brighton Road and its intersection with Bowhill Road. Note 1 applies.

d)    Revoke all traffic controls on Palmers Road, commencing at its intersection with Bowhill Road and continuing in a northerly direction for a distance of 15 metres. Note 1 applies.

e)    Revoke all traffic controls at the intersection of Palmers Road with Caithness Street. Note 1 applies.

f)     Revoke all traffic controls at the intersection of Palmers Road with Bowhill Road. Note 1 applies.

g)    Revoke all existing parking and stopping restrictions on the north side of New Brighton Road, commencing at its intersection with Palmers Road and continuing in a westerly direction for a distance of 12 metres. Note 1 Applies

h)    Revoke all existing parking and stopping restrictions on the north side of New Brighton Road, commencing at its intersection with Palmers Road and continuing in an easterly direction for a distance of 11 metres. Note 1 Applies

i)     Revoke all existing parking and stopping restrictions on the west side of Palmers Road, between its intersection with New Brighton Road and its intersection with Caithness Street. Note 1 applies.

j)     Revoke all existing parking and stopping restrictions on the west side of Palmers Road, commencing at its intersection with Caithness Street and continuing in a northerly direction for a distance of 600 metres. Note 1 applies.

k)    Revoke all existing parking and stopping restrictions on the east side of Palmers Road, between its intersection with New Brighton Road and its intersection with Bowhill Road. Note 1 applies.

l)     Revoke all existing parking and stopping restrictions on the west side of Palmers Road, commencing at its intersection with Bowhill Road and continuing in a northerly direction for a distance of 15 metres. Note 1 applies.

m)  Revoke all existing parking and stopping restrictions on the north side of Caithness Street, commencing at its intersection with Palmers Road and continuing in a westerly direction for a distance of 15 metres. Note 1 Applies

n)    Revoke all existing parking and stopping restrictions on the south side of Caithness Street, commencing at its intersection with Palmers Road and continuing in a westerly direction for a distance of 15 metres. Note 1 Applies

o)    Revoke all existing parking and stopping restrictions on the north side of Bowhill Road, commencing at its intersection with Palmers Road and continuing in an easterly direction for a distance of 12 metres. Note 1 Applies

p)    Revoke all existing parking and stopping restrictions on the south side of Bowhill Road, commencing at its intersection with Palmers Road and continuing in an easterly direction for a distance of 11 metres. Note 1 Applies

q)    Approve that the stopping of vehicles be prohibited at any time on the north side of New Brighton Road, commencing at its intersection with Palmers Road and extending in a westerly direction for a distance of 12 metres. Note 2 Applies.

r)     Approve that the stopping of vehicles be prohibited at any time on the north side of New Brighton Road, commencing at its intersection with Palmers Road and extending in an easterly direction for a distance of 11 metres. Note 2 Applies.

s)    Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at its intersection with New Brighton Road and extending in a northerly direction for a distance of 34 metres. Note 2 Applies.

t)     Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at its intersection with New Brighton Road and extending in a northerly direction for a distance of 38 metres. Note 2 Applies.

u)    Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at a point 60 metre north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 34 metres. Note 2 Applies.

v)    Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at a point 63 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 34 metres. Note 2 Applies.

w)   Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at its intersection with Caithness Street and extending in a southerly direction for a distance of 18 metres. Note 2 Applies.

x)    Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at its intersection with Caithness Street and extending in a northerly direction for a distance of 16 metres. Note 2 Applies.

y)    Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at a point 243 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 38 metres. Note 2 Applies.

z)    Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at a point 134 metres north of its intersection with Caithness Street and extending in a northerly direction for a distance of 33 metres. Note 2 Applies.

aa)  Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at a point 401 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 35 metres. Note 2 Applies.

bb) Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at a point 285 metres north of its intersection with Caithness Street and extending in a northerly direction for a distance of 30 metres. Note 2 Applies.

cc)  Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at a point 546 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 38 metres. Note 2 Applies.

dd) Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at a point 453 north of its intersection with Caithness Street and extending in a northerly direction for a distance of 22 metres. Note 2 Applies.

ee) Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at a point 715 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 32 metres. Note 2 Applies.

ff)   Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at a point 564 metres north of its intersection with Caithness Street and extending in a northerly direction for a distance of 36 metres. Note 2 Applies.

gg)  Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at its intersection with Bowhill Road and extending in a southerly direction for a distance of 13 metres. Note 2 Applies.

hh) Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at its intersection with Bowhill Road and extending in a northerly direction for a distance of 15 metres. Note 2 Applies.

ii)    Approve that the stopping of vehicles be prohibited at any time on the north side of Caithness Street, commencing at its intersection with Palmers Road and extending in a westerly direction for a distance of 15 metres. Note 2 Applies.

jj)    Approve that the stopping of vehicles be prohibited at any time on the south side of Caithness Street, commencing at its intersection with Palmers Road and extending in a westerly direction for a distance of 15 metres. Note 2 Applies.

kk)  Approve that the stopping of vehicles be prohibited at any time on the north side of Bowhill Road, commencing at its intersection with Palmers Road and extending in an easterly direction for a distance of 12 metres. Note 2 Applies.

ll)    Approve that the stopping of vehicles be prohibited at any time on the south side of Bowhill Road, commencing at its intersection with Palmers Road and extending in an easterly direction for a distance of 11 metres. Note 2 Applies.

mm)      Approve the lane marking changes, kerb alignment changes and road surface changes on Palmers Road, between its intersection with New Brighton and a point 15 metres north of its intersection with Bowhill Road, as detailed in Attachment D. Note 2 Applies.

nn) Approve the lane marking changes, kerb alignment changes and road surface changes on New Brighton Road, at its intersection with Palmers Road, as detailed in Attachment D. Note 2 Applies.

oo) Approve the lane marking changes, kerb alignment changes and road surface changes on Caithness Street, at its intersection with Palmers Road, as detailed in Attachment D. Note 2 Applies.

pp) Approve the lane marking changes, kerb alignment changes and road surface changes on Bowhill Road, at its intersection with Palmers Road, as detailed in Attachment D. Note 2 Applies.

 

Community Board Resolved CBCB/2018/00085

That the Coastal-Burwood Community Board:

1.         Approve the general layout of Palmers Road (Bowhill-New Brighton) renewal as detailed in Attachment D of this report, including new Kerb alignments, landscaping, surface treatments, parking restrictions and line markings, subject to the changes made in ee) and gg) below.

For the purposes of the following resolutions: (1) an intersection is defined by the position of kerbs on each intersecting roadway; and (2) The resolution is to take effect from the commencement of physical road works associated with the project as detailed in this report; and (3) if the resolution states "Note 1 applies", any distance specified in the resolution relates the kerb line location referenced as exists on the road immediately prior to the Community Board meeting of the 4th December 2017; and (4) If the resolution states "Note 2 Applies", any distance specified in the resolution relates the approved kerb line location on the road resulting from the resolution as approved.

 

a)    Revoke all traffic controls on New Brighton Road, commencing at its intersection with Palmers Road and continuing in a westerly direction for a distance of 12 metres. Note 1 applies.

b)    Revoke all traffic controls on New Brighton Road, commencing at its intersection with Palmers Road and continuing in an easterly direction for a distance of 11 metres. Note 1 applies

c)    Revoke all traffic controls on Palmers Road, between its intersection with New Brighton Road and its intersection with Bowhill Road. Note 1 applies.

d)    Revoke all traffic controls on Palmers Road, commencing at its intersection with Bowhill Road and continuing in a northerly direction for a distance of 15 metres. Note 1 applies.

e)    Revoke all traffic controls at the intersection of Palmers Road with Caithness Street. Note 1 applies.

f)     Revoke all traffic controls at the intersection of Palmers Road with Bowhill Road. Note 1 applies.

g)    Revoke all existing parking and stopping restrictions on the north side of New Brighton Road, commencing at its intersection with Palmers Road and continuing in a westerly direction for a distance of 12 metres. Note 1 Applies

h)    Revoke all existing parking and stopping restrictions on the north side of New Brighton Road, commencing at its intersection with Palmers Road and continuing in an easterly direction for a distance of 11 metres. Note 1 Applies

i)     Revoke all existing parking and stopping restrictions on the west side of Palmers Road, between its intersection with New Brighton Road and its intersection with Caithness Street. Note 1 applies.

j)     Revoke all existing parking and stopping restrictions on the west side of Palmers Road, commencing at its intersection with Caithness Street and continuing in a northerly direction for a distance of 600 metres. Note 1 applies.

k)    Revoke all existing parking and stopping restrictions on the east side of Palmers Road, between its intersection with New Brighton Road and its intersection with Bowhill Road. Note 1 applies.

l)     Revoke all existing parking and stopping restrictions on the east side of Palmers Road, commencing at its intersection with Bowhill Road and continuing in a northerly direction for a distance of 15 metres. Note 1 applies.

m)  Revoke all existing parking and stopping restrictions on the north side of Caithness Street, commencing at its intersection with Palmers Road and continuing in a westerly direction for a distance of 15 metres. Note 1 Applies

n)    Revoke all existing parking and stopping restrictions on the south side of Caithness Street, commencing at its intersection with Palmers Road and continuing in a westerly direction for a distance of 15 metres. Note 1 Applies

o)    Revoke all existing parking and stopping restrictions on the north side of Bowhill Road, commencing at its intersection with Palmers Road and continuing in an easterly direction for a distance of 12 metres. Note 1 Applies

p)    Revoke all existing parking and stopping restrictions on the south side of Bowhill Road, commencing at its intersection with Palmers Road and continuing in an easterly direction for a distance of 11 metres. Note 1 Applies

q)    Approve that the stopping of vehicles be prohibited at any time on the north side of New Brighton Road, commencing at its intersection with Palmers Road and extending in a westerly direction for a distance of 12 metres. Note 2 Applies.

r)     Approve that the stopping of vehicles be prohibited at any time on the north side of New Brighton Road, commencing at its intersection with Palmers Road and extending in an easterly direction for a distance of 11 metres. Note 2 Applies.

s)    Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at its intersection with New Brighton Road and extending in a northerly direction for a distance of 34 metres. Note 2 Applies.

t)     Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at its intersection with New Brighton Road and extending in a northerly direction for a distance of 38 metres. Note 2 Applies.

u)    Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at its intersection with Caithness Street and extending in a southerly direction for a distance of 18 metres. Note 2 Applies.

v)    Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at its intersection with Caithness Street and extending in a northerly direction for a distance of 16 metres. Note 2 Applies.

w)   Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at a point 243 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 38 metres. Note 2 Applies.

x)    Approve that the stopping of vehicles be prohibited at any time on the west side of Palmers Road, commencing at a point 564 metres north of its intersection with Caithness Street and extending in a northerly direction for a distance of 36 metres. Note 2 Applies.

y)    Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at its intersection with Bowhill Road and extending in a southerly direction for a distance of 13 metres. Note 2 Applies.

z)    Approve that the stopping of vehicles be prohibited at any time on the east side of Palmers Road, commencing at its intersection with Bowhill Road and extending in a northerly direction for a distance of 15 metres. Note 2 Applies.

aa)  Approve that the stopping of vehicles be prohibited at any time on the north side of Caithness Street, commencing at its intersection with Palmers Road and extending in a westerly direction for a distance of 15 metres. Note 2 Applies.

bb) Approve that the stopping of vehicles be prohibited at any time on the south side of Caithness Street, commencing at its intersection with Palmers Road and extending in a westerly direction for a distance of 15 metres. Note 2 Applies.

cc)  Approve that the stopping of vehicles be prohibited at any time on the north side of Bowhill Road, commencing at its intersection with Palmers Road and extending in an easterly direction for a distance of 12 metres. Note 2 Applies.

dd) Approve that the stopping of vehicles be prohibited at any time on the south side of Bowhill Road, commencing at its intersection with Palmers Road and extending in an easterly direction for a distance of 11 metres. Note 2 Applies.

ee)  That the current intersection layout at New Brighton Road and Palmers Road intersection including the traffic island, remain as it is.

ff)   Approve the lane marking changes, kerb alignment changes and road surface changes on Caithness Street, at its intersection with Palmers Road, as detailed in Attachment D. Note 2 Applies.

gg)  Approve the lane marking changes, kerb alignment changes and road surface changes on Bowhill Road, at its intersection with Palmers Road, subject to the width of the Bowhill road approach being 10 metres wide. Note 2 Applies

 

David East/Tim Sintes                                                                                                                                                Carried

Tim Baker requested that his vote against the above decision be recorded.

 

 

10. Coastal-Burwood Neighbourhood Week 2018 - Consideration of Applications to the Fund.

 

Community Board Resolved CBCB/2018/00086(Original Staff Recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board resolves to:

1.         Make grants on the applications to the 2018/19 Neighbourhood Week fund as set out below:

 

Applicant

Activity

No. Attending

Recommendation

1

Betty Chapman – Bottle Lake Residents Association

BBQ

35

$100

2

Doug Boniface – Iti Place Neighbourhood Watch Group

BBQ

43

$100

3

Cheryl Nuthall

Street BBQ

40

$140

4

Fran Raine

Street BBQ

50

$170

5

Elissa Smith

Neighbourhood BBQ

40

$100

6

Briar Thompson

Street/Block Dinner Party

20

$70

7

Koral Fitzgerald – Beach Road Neighbourhood Support Group

Pop-Up Shop/ BBQ

25

$85

8

Sarah Vickers

Christmas Shindig

45

$150

9

Amy Ridpath

Block Neighbourhood Party

32

$120

10

Nicola Ellis

Pot Luck

30

$100

11

Gillian Kney – Sea Eagles/Manly Place Neighbourhood Support Group

Christmas Party/BBQ

50

$100

12

Kyrstyna Kavanagh

Street BBQ

60

$206

13

Alicia Fitzpatrick

Pre-Christmas Block Party

100

$300

14

Linda Burdekin – Southshore Residents Association

Afternoon Tea

80

$175

15

New Brighton and Districts Historical Society and Museum Incorporated

Armistice Day 100th Anniversary

30

$70

16

New Brighton Community Gardens

Annual Community Open Day

300

$355

17

Salvation Army Aranui

Carols on the park and BBQ

100

$160

18

Aranui Community Trust (ACTIS)

Community BBQ

250

$375

19

Te Wero Gymnastics Club

Annual Community Open Day

100

$150

20

New Brighton Union Parish

Summer Neighbourhood Lunch

40

$80

21

New Brighton Catholic School

Community Gathering

30

$70

22

Dallington Community Cottage Trust

"LOVE lock and LANDY" event

200

$54

23

North New Brighton Kindergarten

Late Lunch/Afternoon Tea

180

$270

 

Note: The staff recommendations total $3,500

2.         Return any funding that is no longer required by successful applicants, for the 2018 Neighbourhood Week fund, to the Coastal-Burwood 2018/19 Discretionary Response Fund.

David East/Tim Baker                                                                                                                                                   Carried

 

 

11. Coastal-Burwood Discretionary Response Fund 2018/19 Spencerville Play Centre Roof Repair, North New Brighton Indoor Bowls Club Equipment

 

Community Board Resolved CBCB/2018/00087(Original Staff Recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Resolve to approve the making of a grant of $1,600 from its 2018/19 Discretionary Response Fund to Spencerville Playcentre towards the roof repair.

2.         Resolve to approve the making of a grant of $800 from its 2018/19 Discretionary Response Fund to North New Brighton Indoor Bowls Club towards equipment (one set of coloured bowling balls).

Tim Baker/Tim Sintes                                                                                                                                                 Carried

 

12. Coastal-Burwood 2018/19 Youth Development Fund Report - Thomas Robertson

 

Community Board Resolved CBCB/2018/00088(Original Staff Recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board resolve to:

1.         Approve the making of a grant of $250 from its 2018/19 Youth Development Fund to Thomas Robertson towards his costs for attending the National Primary Schools Surfing Championships from 6 to 7 October 2018 in Gisborne. Noting that the funds are not to be used for any supervisory staff, coaching, tuition or management costs.

David East/Tim Sintes                                                                                                                                                Carried

 

13. Coastal-Burwood Community Board 2018/19 Discretionary Response Fund Southshore Residents Association Penguin Nesting Boxes

 

Community Board Resolved CBCB/2018/00089(Original Staff Recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board:

1.         Resolve to approve the making of a grant of $1,000 from its 2018/19 Discretionary Response Fund to Southshore Residents Association towards the Penguin Nesting Boxes Project.

Linda Stewart/Tim Baker                                                                                                                                          Carried

 

14. Coastal-Burwood 2018/19 Youth Development Fund Report - Karamea Phoenix Te Whaiti

 

Community Board Resolved CBCB/2018/00090(Original Staff Recommendation accepted without change)

Part C

That the Waitai/Coastal-Burwood Community Board resolve to:

1.         Approve the making of a grant of $500 from its 2018/19 Youth Development Fund to Karamea Te Whaiti towards the cost of attending a Japanese language trip from 30 September 2018 to 13 October 2018. Noting that the funds are not to be used for any supervisory staff, coaching, tuition or management costs.

Tim Baker/Linda Stewart                                                                                                                                          Carried

 

15. Waitai/Coastal-Burwood Community Board Area Report - October 2018

Board Comment

In discussion the item on the Anzac Bridge Fronds, the Board considered that the methodology proposed for the anchoring of the godwits statue poles at Bridge Street, could be used for the Anzac Bridge Fronds when they are eventually replaced.

 

 

Community Board Resolved CBCB/2018/00091(Original Staff Recommendation accepted without change)

Part B

That the Waitai/Coastal-Burwood Community Board:

1.         Receive the Waitai/Coastal-Burwood Community Board Area Report for October 2018.

2.         Inform the Burwood East Residents Association of the use of the pond swales located at the northern end of Donnell Park

Tim Baker/David East                                                                                                                                                 Carried

 

 

16. Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of interest including:

16.1    Staff undertook to obtain information on Taiora QEII lane hire cost and bookings for groups such as the QEII Swim Club.

16.2    Staff undertook to look at options on the Dallington Community Trust’s request for funding for engagement of a disaster psychologist to run a programme for Dallington residents. Noting the Board holds funding in the Community Resilience Support fund.

 

 

  

Meeting concluded at 6.38pm.

 

CONFIRMED THIS 15th DAY OF October

 

Tim sintes

deputy Chairperson

   


 


 

 

 

Waiti/Coastal-Burwood Community Board

and

Waipapa/ Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Wednesday 3 October 2018

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Coastal-Burwood Community Board

Chairperson                       Tim Sintes

Members                            Tim Baker

David East

Linda Stewart

Papanui-Innes

Community Board

Ali Jones

Emma Norrish

Jo Byrne

Mike Davidson

John Stringer

 

 

2 October 2018

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Waitai/Coastal-Burwood Community Board

15 October 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Joint Community Boards’ Resolved JCPB/2018/00001

Committee Decision

Apologies were received for Glenn Livingstone, Kim Money and Pauline Cotter

Member Byrne/Member Davidson                                                                                                                     Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Deputations by Appointment

Part B

3.1

Trevor Lightfoot – Prestons subdivision speed limit

Mr Lightfoot spoke to the joint boards regarding the Prestons Subdivision Speed Limit Change from 50 kilometers per hour to 40 kilometers per hour. Mr Lightfoot expressed his concerns of dropping the speed limit in what he saw as such a low traffic density area, advising that the subdivision is full to capacity almost and there is no expectation for the traffic volume to rise. He asked the meeting to reconsider the recommendation to the Council.

 

 

 

4.   Prestons Subdivision 40 km/h Speed Limit

 

Staff Recommendations

That the Coastal-Burwood Community Board and Papanui-Innes Community Board recommend that Council:

1.         Approve, pursuant to Part 4 Section 27 of the Christchurch City Council Traffic and Parking Bylaw 2017 and Land Transport Rule: Setting of Speed Limits 2017, that speed limits within the Prestons subdivision be revoked and set as identified on Attachment A and listed below in Clauses 1a-1c including resultant changes made to the Christchurch City Council Register of Speed Limits and associated Speed Limit Maps;

a.         Revoke the existing permanent speed limit of 50 kilometres per hour on Te Korari Street, Te Rito Street, Te Kereme Street, Te Aika Street, Whitau Place, Korowai Street, Raranga Street, Taiore Crescent, Karere Avenue, Kawharu Street, Ruapani Street, Te Aue Street, Metehau Street, David Palmer Street, Te Whenu Crescent, Urihia Street, Hineaari Street, Te Rau A Kaka Street, Polish Settlers Place, Weruweru Street, Makawe Roa Street, Te Whariki Street, Dunlops Road and Kohunga Crescent.

b.         Revoke the existing variable speed limit (school speed zone) of 40 kilometres per hour on Te Korari Street commencing at a point 85 metres north of its intersection with Prestons Road and extending in a northerly direction for a distance of 310 metres.

c.         Approve that the permanent speed limit on Te Korari Street, Te Rito Street, Te Kereme Street, Te Aika Street, Whitau Place, Korowai Street, Raranga Street, Taiore Crescent, Karere Avenue, Kawharu Street, Ruapani Street, Te Aue Street, Metehau Street, David Palmer Street, Te Whenu Crescent, Urihia Street, Hineaari Street, Te Rau A Kaka Street, Polish Settlers Place, Weruweru Street, Makawe Roa Street, Te Whariki Street, Dunlops Road and Kohunga Crescent be set to 40 kilometres per hour.

2.         Approve that the speed limit changes listed above in Clauses 1a-1c come into force following the date of Council approval and installation of all required infrastructure (signage and/or markings) and removal of obsolete infrastructure as indicated on Attachment A.

 

 

Joint Community Boards’ Comment

The joint boards noted advice from staff on the Land Transport Rule around the setting of speed limits in suburban residential areas.

Comments from members included that the two collector Roads (Te Korari and Te Rito Street) are often used as a bypass to the Marshland Road/Lower Styx Road intersection and the Prestons Road traffic lights

 

Joint Community Boards’ Decision

It was moved by Mike Davidson and seconded by Tim Baker:

That the Coastal-Burwood Community Board and Papanui-Innes Community Board recommend that Council:

1.         Approve, pursuant to Part 4 Section 27 of the Christchurch City Council Traffic and Parking Bylaw 2017 and Land Transport Rule: Setting of Speed Limits 2017, that speed limits within the Prestons subdivision be revoked and set as identified on Attachment A and listed below in Clauses 1a-1c including resultant changes made to the Christchurch City Council Register of Speed Limits and associated Speed Limit Maps;

a.         Revoke the existing permanent speed limit of 50 kilometres per hour on Te Korari Street, Te Rito Street, Te Kereme Street, Te Aika Street, Whitau Place, Korowai Street, Raranga Street, Taiore Crescent, Karere Avenue, Kawharu Street, Ruapani Street, Te Aue Street, Metehau Street, David Palmer Street, Te Whenu Crescent, Urihia Street, Hineaari Street, Te Rau A Kaka Street, Polish Settlers Place, Weruweru Street, Makawe Roa Street, Te Whariki Street, Dunlops Road and Kohunga Crescent.

b.         Revoke the existing variable speed limit (school speed zone) of 40 kilometres per hour on Te Korari Street commencing at a point 85 metres north of its intersection with Prestons Road and extending in a northerly direction for a distance of 310 metres.

c.         Approve that the permanent speed limit on Te Korari Street, Te Rito Street, Te Kereme Street, Te Aika Street, Whitau Place, Korowai Street, Raranga Street, Taiore Crescent, Karere Avenue, Kawharu Street, Ruapani Street, Te Aue Street, Metehau Street, David Palmer Street, Te Whenu Crescent, Urihia Street, Hineaari Street, Te Rau A Kaka Street, Polish Settlers Place, Weruweru Street, Makawe Roa Street, Te Whariki Street, Dunlops Road and Kohunga Crescent be set to 40 kilometres per hour.

2.         Approve that the speed limit changes listed above in Clauses 1a-1c come into force following the date of Council approval and installation of all required infrastructure (signage and/or markings) and removal of obsolete infrastructure as indicated on Attachment A of the report.

The motion, when put to the meeting, was declared lost.

 

 

Joint Community boards’ Recommendation to Council/Committee

Part A

That the Council: Notes that the motion, when put to the meeting, was declared lost.

 

 

 

 

   

Meeting concluded at 5.28pm

 

CONFIRMED THIS 15th DAY OF OCTOBER

 

Tim sintes

deputy Chairperson

Coastal-Burwood

 

 

 

 

 

 

 

Ali Jones

chairperson

Papanui-innes


Waitai/Coastal-Burwood Community Board

15 October 2018

 

 

7.        Correspondence

Reference:

18/1007598

Presenter(s):

Peter Croucher, Community Board Advisor

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Philip Haythornthwaite

Submission to the Christchurch City Council Lake Terrace Road Traffic Lights

Niki De Pina

Berms on Marshland Road

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 15 October 2018

2.         Consider responses to Philip Haythornthwaite and Niki De Pina

 

 

 

Attachments

No.

Title

Page

a

Coastal-Burwood Community Board 15 October - Inwards Correspondence - Submission to the Christchurch City Council Lake Terrace Road Traffic Lights

24

b

Coastal-Burwood Community Board 15 October - Inwards Correspondence – Berms on Marshland road

26

 

 


Waitai/Coastal-Burwood Community Board

15 October 2018

 

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Waitai/Coastal-Burwood Community Board

15 October 2018

 

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Waitai/Coastal-Burwood Community Board

15 October 2018

 

 

8.        South Brighton Surf Club - Surrender and Granting of Lease and Licence

Reference:

18/821613

Presenter(s):

Lisa Barwood Leasing Consultant

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider a request from South Brighton Surf Lifesaving Club Incorporated (the “Club”) to surrender their current lease at 269 Marine Parade and enter into a new lease and licence that would allow the Club to rebuild their earthquake damaged building and locate it in a more accessible position for the Club and emergency services.

The request will require that the Waitai/Coastal-Burwood Community Board make a recommendation to the Council to surrender the current lease prior to Waitai/Coastal-Burwood Community Board approving a new lease and licence.

Origin of Report

1.2       This report is staff generated at the request of the Club.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by officers completing an assessment of significance of a number of factors:

·     Number of people of affected is relatively low.

·     Level of Impact – no disruption or reduction of service and gives better accessibility to the beach.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board:

1.         Recommend that Council approve a surrender of the lease dated 21 May 1982 having a final expiry of 21 May 2024 to South Brighton Surf Lifesaving Club Incorporated over that part of land located at 269 Marine Parade identified as RS 40855 and Part RS 40922 (CB18K/671)

And subject to Number 1 above:

2.         That the Waitai/Coastal-Burwood Community Board approve a new ground lease and licence to South Brighton Surf Lifesaving Club Incorporated over an area of approximately 943 square meters of leased area and 950 square meters of licence car park at 269 Marine Parade being RS 40855 and Part RS 40922 (CB18K/671) as shown in the attached plan to this report, for a period of 33 years broken into three terms of 11 years at an annual rent set in accordance with the Council’s Sports Lease Charges Policy, subject to:

a.         Public notification under the Reserves Act 1977 being completed and no sustainable objections being received.

3.         In the event that there are objections that cannot be satisfied, request staff to make arrangements to convene a Hearings Panel to consider any such objections and make a recommendation back to the Council for a decision.

4.         In the event that there are no unresolved objections, then:

a.         Authorise the Property Consultancy Manager to administer and conclude the terms and conditions of the lease including, but not limited:

i.          Finalising the Deed of Surrender to South Brighton Surf Lifesaving Club Incorporated;

ii.         Finalising the new Deed of Lease and new Deed of Licence to South Brighton Surf Lifesaving Club Incorporated.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2018 - 2028):

4.1.1   Activity: Parks & Foreshore

·     Level of Service: 6.8.5.0 Satisfaction with the range and quality of recreation opportunities within parks - Resident satisfaction with range and quality of recreation facilities within Parks: = 85%.

4.2       The following feasible options have been considered:

·     Option 1 – Approve a surrender of the current lease for South Brighton Surf Lifesaving Club and to grant a new lease to allow the Club to rebuild their earthquake damaged building and approve a licence for the car park. (preferred option)

·     Option 2 – not approve and once the lease has expired request the Club to remove and make good the land.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Fit for purpose facilities for the Club to continue to provide their services and grow the sport of surf lifesaving.

·     Giving the Club certainty prior to undertaking the cost of a new building.

4.3.2   The disadvantages of this option include:

·     Having an area of reserve exclusively occupied by one club

 

5.   Context/Background

The Land

5.1       The land subject to this lease and licence is Recreation Reserve and described as:

·   RS 40855 NZ Gazette 1982 p 1453 Recreation Reserve

·   Pt RS 40922 CFR CB188K/671 held for Recreation Reserve purposes.

5.2       The lease and licence areas are shown in Attachment A to this report:

·   Building, overhang – area A being 521 m2 - Lease

·   Outdoor service area – area B being 422 m2 - Lease

·   Carpark – area C being 950 m2 – Licence

Club Background

5.3       South Brighton Surf Lifesaving Club was established in 1929 to patrol South Brighton Beach. The Club currently have over 200 members. It is a strong Club that has won over 300 national surf lifesaving titles and the award for the top New Zealand surf lifesaving club numerous times.

5.4       South Brighton Surf Lifesaving Club also run active programmes of surf safety for children and young adults. The Club members maintain voluntary patrols at the beach throughout the summer season and a new building with storage facilities is a vital component of providing that safety service for the public.

Request for New Lease and Licence

5.5       The current clubroom and facilities suffered extensive damage due to the earthquake events of 2010 and 2011. 

5.6       South Brighton Surf Lifesaving Club approached Council staff and requested they surrender their current lease and be granted a new lease so they can secure funding for rebuilding their clubrooms.

5.7       Officers determined that the best approach would be a lease for their building and a licence to occupy for the car park as the carpark was used by members of the public as well.

5.8       The Club is now in a position where they wish to rebuild their premises.  A copy of the building elevations is found in Attachment B.

5.9       The Club applied for building and resource consents prior to obtaining approval from the Community Board to grant a new lease.

5.10    Resource Consent RMA 2017/970 has been approved and includes provisions for the Club to make the space available for community hire for activities for private functions and corporate events not associated with the Club.  The number of private functions and corporate events must not exceed two within the same calendar week and hours of operation are limited to 8am to 10am Sunday to Thursday and 8:00am to 12:00am Friday and Saturday.

5.11    Building Consent application (2018/7184) is in progress.

 

Delegations

5.12    The decision in this report and the respective delegations to make those decisions are as follows:

5.12.1 The lease surrender – The Waitai/Coastal-Burwood Community Board does not have the delegated authority to accept the surrender the lease. This decision therefore needs to be made by the full Council with a recommendation from the Community Board.

5.12.2 The Council has delegated to Community Boards the authority to grant new leases and licences on reserves pursuant to section 54 of the Reserves Act 1977. The proposed lease will be granted under section 54(1)(b)(c) of that Act.

Public Advertising

5.13    The land is held as Recreation Reserve, and Sections 119 and 120 of the Reserves Act 1977 apply. The Christchurch City Council as administering authority must publicly advertise the proposal and consider any objections received in writing before making the decision to accept the surrender and grant a new lease and licence over the area the Lessee is presently occupying.

5.14    The Council has publicly advertised the proposal to surrender the current lease and grant a new lease and licence. Submissions close on 24th September 2018 and the author will update the Community Board after the submissions close when the report is presented.

Minister of Conservation Consent

5.15    On 12 June 2013, the Minister of Conservation delegated to all territorial authorities his powers, functions and duties where the territorial authority is the administering body of the relevant reserve.  These delegations cannot be sub-delegated to a Community Board level.

5.16    In exercising the Minister’s delegation, the administering body (i.e. Council) must give consideration to those matters previously applied by the Minister, for example ensuring that:

·   The land has been correctly identified;

·   The necessary statutory processes have been followed;

·   The functions and purposes of the Reserves Act have been taken into account in respect to the classification and purpose of the reserve as required under section 40 of the Act;

·   The administering body has considered submissions and objections from affected parties and that, on the basis of the evidence, the decision is a reasonable one;

·   Pursuant to the requirements of section 4 of the Conservation Act 1987, the administering body has consulted with and considered the views of tangata whenua or has in some other way been able to make an informed decision.

·     Mahaanui Iwi Management Plan 2013 does not reference Nga Take - Issues of Significance - Chapter 6.5 Ihutai for this recreation reserve.

·     Ngai Tuahuriri Runanga have been consulted via email on 18 September 2018 as well as having input into the Resource Consent whereby they approved the plans.  Officers will update the Community Board with their response at the time of the meeting to consider this report.

 

5.17    Council officers have publically notified the Council’s intentions to consider granting a lease for 33 years.

5.18    Council officers are satisfied that the proposed lease complies with the Minister’s requirements.

6.   Option 1 – Approve a Surrender of Current Lease and Grant New Lease and Licence to Allow Rebuilding (preferred)

Option Description

6.1       Approve a surrender of the current lease for South Brighton Surf Lifesaving Club and to grant a new lease to allow the Club to rebuild their earthquake damaged building and approve a licence for the car park

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

6.5       Staff have provided full information on the proposal to Mahaanui Kurataiao Ltd (MKT) at the time the resource consent was processed in 2017.  MKT had no issues with the rebuild of the clubrooms. The author has contacted the MKT advisor on 18 September 2018 to confirm there were no issues with granting a lease and licence with initial feedback being favourable.  Further feedback from MKT may be forthcoming and will conveyed at the time of the meeting.

Community Views and Preferences

6.6       Members of South Brighton Surf Lifesaving Club are specifically affected by this option due to the need for a surf club and facilities to operate out of. Members of the public are also affected by this option as there is a need for life guards patrolling the beach. Their views support this request.

Alignment with Council Plans and Policies

6.7       This option is consistent with Council’s Plans and Policies

Financial Implications

6.8       Cost of Implementation – There are no costs to the Council other than staff time which is budgeted for; advertising costs and preparation of the lease and licence will be recovered from the Club.

6.9       Maintenance / Ongoing Costs – not applicable

6.10    Funding source – not applicable. An annual rent of $624.50 including GST will be charged in accordance with Council’s charging policy for sports club ground leases.

Legal Implications

6.11    There is a legal context, issue or implication relevant to this decision

6.12    This report has not been reviewed and approved by the Legal Services Unit

6.13    The legal consideration is the Reserves Act 1977. The preparation of the Deed of Surrender, Deed of Lease and Deed of Licence is a routine matter on which the legal situation is well known and settled.

Risks and Mitigations  

6.14    There is a risk that the Club ceases to operate caused by lack of members. This may result in the Club abandoning the improvements thereby causing Council to have to remove Clubrooms and remediate the building and land. This will result in extra costs to the Council.

6.14.1 Residual risk rating: The residual rating of the risk is low.

6.14.2 Treatment: the leases have provisions to cover this by stating that Clubs must remove all improvements and make good the land.

Implementation

6.15    Implementation dependencies  - Approval by Council to surrender the current lease and the Community Board approve a new lease and licence

6.16    Implementation timeframe – Completion following Council resolution – one month

Option Summary - Advantages and Disadvantages

6.17    The advantages of this option include:

·   The Club has certainty prior to undertaking the costs of rebuilding their clubrooms.

·   Fit for purpose facilities for the Club to continue to provide their services and grow their members for surf lifesaving.

6.18    The disadvantages of this option include:

·   Having an area of reserve occupied exclusively by a local club.

7.   Option 2 – Not Approve

Option Description

7.1       Not approve and once the lease has expired request the Club to remove and make good the land.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report

7.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       The Club and their members are specifically affected by this option due to the need to provide clubrooms and equipment to be able to patrol the beach and keep members of the public safe.  Their views would not support this option.

Alignment with Council Plans and Policies

7.6       This option is inconsistent with Council’s Plans and Policies

7.6.1   Inconsistency – does not support Council’s Long Term Plan (2018 – 2028)

7.6.2   Reason for inconsistency – the LTP provides a level of service to deliver overall customer satisfaction with range and quality of recreation activities on parks.

7.6.3   Amendment necessary – changes to the LTP that would not support overall customer satisfaction with recreational activities on parks.

Financial Implications

7.7       Cost of Implementation – no cost to Council

7.8       Maintenance / Ongoing Costs – not applicable

7.9       Funding source – not applicable

Legal Implications

7.10    There is not a legal context, issue or implication relevant to this decision

7.11    This report has not been reviewed and approved by the Legal Services Unit.

Risks and Mitigations  

7.12    There is a risk by not approving the surrender and new lease and licence to Community Board and Council from not achieving levels of service set out by Council.

7.13    Risk reputational/image caused by Community Board and Council not approving a surrender and new lease and licence. This may result in minor negative short term coverage to the Community Board and Council.

7.13.1 Residual risk rating: The residual rating of the risk is medium

7.13.2 Treatment: The Community Board and Council would be required to tolerate the risk and impact to the Club in not approving the surrender and new lease and licence.

Implementation

7.14    Implementation dependencies  - Council resolution

7.15    Implementation timeframe – not applicable as status quo.

Option Summary - Advantages and Disadvantages

7.16    The advantages of this option include:

·   There are no discernible advantages to this option.

7.17    The disadvantages of this option include:

·   The Club cannot go ahead with rebuilding their earthquake damaged building thereby disadvantaging their members and the public by having the Club removed at the end of their lease in 2024

 

Attachments

No.

Title

Page

a

Lease Plan

36

b

South Brighton Surf Club Building Elevations

37

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Lisa Barwood - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property & Planning

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizen and Community

  


Waitai/Coastal-Burwood Community Board

15 October 2018

 

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Waitai/Coastal-Burwood Community Board

15 October 2018

 

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Waitai/Coastal-Burwood Community Board

15 October 2018

 

 

9.        Thomson Park Upgrade

Reference:

18/934314

Presenter(s):

Tara King – Senior Engagement Advisor, Jacqui Miller – Community Recreation Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to approve the Thomson Park car park and landscape plan (Refer Attachment A), and to recommend to Council the additional operational costs.

Origin of Report

1.2       This report is staff generated in order to fulfil a request from the Waitai/Coastal-Burwood Community Board to consult with the community on a landscape plan to improve this area due to the sand and dust issues.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by using the engagement and significance matrix.  Staff have considered the significance of the decision to be made by the Community Board.  Their assessment is that the matter is of low significance for the following reasons:

2.1.2   The park is within a small suburb, within a small community.

2.1.3   Reversal or full restoration of the park is possible and not expected to be difficult to action.

2.1.4   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Waitai/Coastal-Burwood Community Board approve the following recommendations.

1.         Approve the landscape plan for Thomson Park pending councils approval of ongoing maintenance costs (Refer attachment A)

2.         Approve the removal of the trees at Thomson Park (Refer attachment B)

3.         Recommends that Council approves the additional maintenance funding requirement of $9,807.22 for Thomson Park be included in the Annual Plan commencing financial year 2020.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2018 - 2028):

4.1.1   Activity: Parks & Foreshore

·     Level of Service: 6.0.3.0 Overall customer satisfaction with the presentation of the City’s Parks - Community Parks presentation: resident satisfaction =70 %

4.2       The following feasible options have been considered:

·     Option 1 – Approve the landscape plan for Thomson Park (preferred option).

·     Option 2 – Do not approve landscape plan at Thomson Park

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Improved safety within the park using the CPTED (Crime Prevention Through Environmental Design) principles.

·     Reduces the current dust issues with the new formalised car park.

·     The toilet is located in a more accessible and safer position within the park.

·     It meets the community demand for a full size basketball court.

4.3.2   The disadvantages of this option include:

·     There is reduced space for the picnic and BBQ area indicated in 2007 landscape plan

·     The capital cost to implement.

 

5.   Context/Background

Project Background

5.1       In principal, this project was initiated by the Community Board responding to the need to improve the access, aesthetic, flow and functionality of this area of Thomson Park, including a designated car parking area, provision of additional recreation spaces, and address safety concerns.

5.2       Two seminars were held with the Community Board prior to the draft landscape plan being released for public comment. 

Community Consultation

5.3       Consultation on the Thomson Park car park enhancement and landscape plan was undertaken from 6 August 2018 until 27 August 2018.

5.4       The submission form for the landscape plan for Thomson Park asked submitters to indicate whether Yes – I/we support the plan, No – I/we do not support the plan or Yes – I/we generally support the plan but have some concerns.  Space was also available on the feedback form for any further comments on the landscape plan.

5.5       Approximately 800 consultation leaflets (Refer Attachments C and D) were hand delivered to properties surrounding Thomson Park, posted to 186 absentee land owners and were also emailed to 140 key stakeholders. 

5.6       The project was posted on the Council’s ‘Have Your say’ website https://cccgovtnz.cwp.govt.nz/the-council/consultations-and-submissions/haveyoursay/show/158 and posted on the Council Facebook and Twitter pages.  Comments from the Facebook page related to ensuring the flying fox and climbing trees remain and providing information to the project team on wooden playgrounds.  The playground is outside the scope of this project and not up for renewal at this stage.  The post was also shared five times.

5.7       A Newsline story was published on 6 August 2018 that included information on the project, how to make a submission and details on the community drop in session https://ccc.govt.nz/news-and-events/newsline/show/2848

5.8       Temporary signage was also installed at Thomson Park with information on the project and how submissions could be made.  Electronic signage advertising the project was also on display at the New Brighton Library.

5.9       The project team were available to discuss this project and answer any questions at the New Brighton Library on Monday 13 August between 4 pm and 6 pm.  The team spoke with approximately 10 people at this session.  Generally people were supportive of the project and there was also some interest from a group of skateboarders who were interested in the skate park having lighting installed.  The skate facility is outside the scope of this project and there is no intention to light the skate park, as we do not want to encourage night time use at this park, for safety reasons.

5.10    At the close of consultation 53 submissions were received with 31 submitters supporting the plan, 19 who supported the plan but with some concerns and 3 submitters who did not support the plan.

Yes – support the landscape plan

Yes – support the landscape plan but with concerns

No – do not support the landscape plan

Total

31 (58%)

19 (36%)

3 (6%)

53 (100%)

 

 

 

 

5.11    In relation to the location of submissions (for those who provided a suburb), these can be summarised as:

Location submission came from

No. of submissions from this location

Percentage

New Brighton

18

39%

North Brighton

17

37%

Shirley

2

4%

Bexley

1

2%

Bishopdale

1

2%

Halswell

1

2%

Kaiapoi

1

2%

Merivale

1

2%

North Beach

1

2%

Northcote

1

2%

Southshore

1

2%

Waimairi Beach

1

2%

Woolston

1

2%

 

 

 

Total

47

100%

 

5.12    The majority of submissions have been received from New Brighton (39%) and North New Brighton (37%).

5.13    All submissions with names and addresses have been provided to the Coastal-Burwood Community Board members.  All submissions with names and without address and contact details are available publicly online at https://cccgovtnz.cwp.govt.nz/the-council/consultations-and-submissions/haveyoursay/show/158

5.14    All submitters from this consultation (who provided contact details) have been advised of the results of the community feedback, the staff recommendation, the Community Board meeting details and how they can request to speak at the meeting if they wish to do so.  They were also provided with the updated landscape plan for Thomson Park.

 

 


 

6.   Option 1 – Approve the Thomson Park car park enhancement and landscape plan (including the removal of three trees and the installation of the Exeloo toilet), preferred option.

Option Description

6.1       The landscape plan includes the construction of a formalised asphalt car park for 20 vehicles including two disabled parks.

6.2       The landscape plan includes the construction of a 32m long x 19m wide full basketball court

6.3       The landscape plan includes the removal of two pine trees and one macrocarpa tree that are in poor condition. 

6.4       The landscape plan includes the planting six new trees.

6.5       The landscape plan includes the construction of an Exeloo toilet close to the existing playground.  Funding for this has become available via a Ministry of Building Innovation and Enterprise (MBIE) grant, for improving tourist facilities.

6.6       The landscape plan includes the construction of a new grit path from Marine Parade into the new car park

6.7       The landscape plan includes the installation of six new bike stands

6.8       The landscape plan includes one picnic table and two new seats at the basketball court.

6.9       The landscape plan includes the installation of new barrier arm gates ad post and cable fencing

6.10    The landscape plan includes the installation of 3 additional rubbish bins

6.11    The landscape plan includes the removal of the park entrance on Marine Parade to further up Marine Parade approximately 20 m (towards Bowhill Road).  It also includes new signage at the new vehicle entrance to the park.

6.12    The landscape plan includes the removal of the existing lighting pole, located next to the skate bowl.

Significance

6.13    The level of significance of this option is low and is consistent with section 2 of this report

6.14    Engagement requirements for this level of significance are minimal for this level of significance, however we did provide a community drop in session as well as making the consultation material available.

Impact on Mana Whenua

6.15    This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

6.16    Mahaanui Kurataiao Limited (MKT) have been provided with all the information on this project, so have had an opportunity to provide feedback if they wish to do so, the project team had not received specific information from MKT at the time of writing this report.

Community Views and Preferences

6.17    Park users are specifically affected by this option due to the disruption the physical works are expected to have when the works take place.  Their views are included in the sections below.

6.18    For those who indicated that yes they support the landscape plan, the most common comments were about:

Type of comment

Number of comments

Submitter ID #

Toilet block

6

17591, 17555, 17546, 17535, 17526, 17525

Basketball court

4

17555, 17549, 17526, 17513

Requests for more items

2

17526, 17518

Rubbish

3

17526, 17518, 17513

 

Themes from those who support the landscape plan

6.19    The common themes around supporting the landscape plan at Thomson Park relate to the toilet block, the basketball court, requests for more items and rubbish.  The project team comments in relation to these are as follows (where relevant).

6.20    Toilet block

There were 6 comments relating to the toilet block.  These comments included requests for the toilet lock to become a priority for this project and having it constructed sooner.

“…I strongly feel that there needs to be a new toilet block with nappy changing space near carpark/playground as the existing one is isolated and doesn’t feel safe as well as often dirty.  One by the proposed car park would be in a busier area and therefore feel safer as well as make it easier for last minute toilet/changing children’s clothes before getting into car.  Esp if have been to beach too”.  Submitter ID #17525.

Project team response - The new toilet includes a nappy changing facility, and the Christchurch City Council project team have addressed the safety concerns by incorporating CPTED (Crime Prevention Through Environmental Design) in our design principals.

6.21    Basketball court

There were 4 comments relating to the basketball court.  These comments included support for the basketball court (2 comments) and making the court larger and installing lights (1 comment) and a request for a basketball pump for use at the park (1 comment).

“With a son who will be growing old enough to use basketball courts, skate ramps etc. before I know it, it’s great to have good facilities in the area”.  Submitter ID #17555.

Project team response - The basketball court size has been amended on the plan and is now full sized.  There is no intention to light the basketball court as we do not want to encourage night time use at this park, for safety reasons. We would prefer to encourage park users to bring their own basketball pumps to the park, or ensure they are ready for use before they arrive at the park instead.  It would add additional cost to the project budget to add a pump.

 

6.22    Requests for more items

There were 3 comments requesting more items to be included in the plan.  These requests included a sensory garden, outdoor fitness equipment and the installation of CCTV cameras in the park.

“Could you please, please, please include an exercise equipment circuit, including things for all ages and abilities”. Submitter ID #17555.

Project team response - A sensory garden and outdoor exercise equipment is outside the scope of this project.  But have been passed onto the parks team for consideration.

Installation of a CCTV camera as part of this project is not being proposed, we are instead proposing other CPTED (Crime Prevention Through Environmental Design) principals to improve safety in the park.

6.23    Rubbish

There were 3 comments relating to rubbish in Thomson Park and the lack of rubbish bins in the park and the need for better rubbish bins.

“Ensuring there are sufficient rubbish bins, perhaps adding more than you have in your proposal.  Would be great to have the same kind as at the whale park”.  Submitter ID #17513.

Project team response - The installation of a big belly monitored rubbish bin is outside the project budget and would then require removal of all the existing rubbish bins.  Instead three additional rubbish bin have been added to the landscape plan.

6.24    For those who indicated that yes they support the landscape plan, but have concerns the most common comments were about:

Type of comment

Number of comments

Submitter ID #

Requests for new items

9

18370, 18294, 18219, 18212, 17544, 17730, 17532, 17521, 17515

Toilets

7

18220, 18212, 17622, 17544, 17533, 17532, 17517

Planting

7

18294, 18220, 18219, 18212, 17642, 17532, 17516

Basketball court

6

18370, 18219, 17730, 17533, 17517, 17988

 

Themes from those who support the landscape plan, but have concerns

6.25    The common themes around supporting the landscape plan but with some concerns relate to requests for new items, toilets, planting and the basketball court.  The project team comments in relation to these are as follows (where relevant).

6.26    Requests for new items

There were 9 comments relating to new items which included better water drainage in the park and in the skate bowl (1 comment), a bigger car park (5 comments), car parking not a priority (1 comment) better public transport required (1 comment), installation of security cameras (1 comment) and installation of lighting (1 comment).

“I don’t think there is enough parking, when the rugby season is on the carpark is full of people interested in the rugby”.  Submitter ID #18370.

Project team response - The existing skate park and playground is outside the scope of this project.  However your concerns about the issues with the skate park have been passed onto the parks team for further investigation.

There is not enough space to enlarge the car park further and we need to balance the youth needs in the community with parking requirements and available greenspace.

Any public transport concerns will need to be addressed with Environment Canterbury, who are responsible for the bus routes and frequency.

Please refer to section 6.2.1 of the report in relation to the installation of security cameras.

There is no intention to light the park as we do not wish to encourage night time use at this park, for safety reasons.  The lighting would need to reduce any concealment spots or dark areas within the park.  Therefore it is safer for the park to be used during daytime hours when there is good visibility throughout the park.  So at night we do not want to encourage people to use the park in the dark, which is why we are proposing to lock it at night.

6.27    Toilets

There were 7 comments relating to toilets at Thomson Park.  These included support for the toilet improvements (1 comment), keeping the existing toilet and refurbishing it (1 comment), the unsafe nature of the existing toilet (3 comments) and a new toilet block being important (2 comments).

“The toilet block needs moving urgently, not purely from a convenience perspective but also for safety.  I do not let my children go to the existing block unsupervised as it is so far from the playground I cannot see them.  Prioritising this over other aspects of the plan, such as the basketball court, would be a necessity from my point of view”.  Submitter ID # 17517.

Refer to section 6.19 for the project team response in relation to the toilet facilities within Thomson Park.

6.28    Planting

There were 7 comments relating to planting in Thomson Park.  These comments include a request for any trees planted to be used as shelter (3 comments), a request for trees to be thinned out (1 comment), not wanting the tree beside the band rotunda to be removed (1 comment), requests for more native tree planting (1 comment) and a request for any other older trees to be removed (1 comment).

“I would like the new trees to be suitable for a coastal windy area.  The trees should provide plenty of shelter with some branches underneath”.  Submitter ID # 18294.

Project team response - In order to meet CPTED (Crime Prevention though Environmental Designs) guidelines in relation to good visibility into the park, we need to keep clear sightlines.  So providing shelter will create an issue with this.  We have however moved some of the new seating around to try to place it in more sheltered areas to address the issues with the wind. 

Some of the existing trees are intended to be thinned to create better sightlines into the park and coastal natives are intended to be included in the replanting.

There is no intention to remove any further trees other than the two pine trees and the one macrocarpa tree. The majority of the trees in Thomson Park are in good condition and add landscape character to the park.

6.29    Basketball court

There were 5 comments relating to the basketball court.  These comments included concerns that the basketball court will be skate able and dangerous (1 comment), the basketball court should be reduced (1 comment), the basketball court should be full sized FIBA dimensions (2 comments), basketball not required as other courts in the area (1 comment) and a comment that the toilet is more important than basketball (1 comment).

“I disagree with plans for a basketball court.  The court at South New Brighton is deserted whenever we visit there.  There is the facility down by the library and the community is welcome to use basketball courts at Rawhiti School two blocks away outside of school hours.  I also believe the constant bouncing of basketballs will be annoying and distressing particularly to adults sitting supervising children.  They’re a lot noisier than many people realise”.  Submitter ID #17533.

Project team response - If the basketball court isn’t in use then there is no issue with it being used by park users with skateboards or scooters.  If this is the case then we would expect younger users to be under caregiver/parent supervision to prevent the car park being used in the same way and it becoming a danger.

The basketball court size has increased to comply with the FIBA regulation for competition grade use.

A local youth focussed group suggested Thomson Park would be an ideal location for a full basketball court and we have had a number of submitters through this consultation supporting this as a location.  We are not expecting noise to be an issue as it is separated from the playground and the closest houses are approximately 170 metres from the basketball court.

6.30    For those who indicated that no they do not support the landscape plan the comments were about:

Type of comment

Number of comments

Submitter ID #

Don’t agree with locking gates

1

17600

Park too focussed on much older children

1

17596

Keep the area natural and peaceful

1

17537

 

Themes from those who do not support the landscape plan

6.31    Comments from those who do not support the landscape plan relate to locking the gates, park focussed on older children and a desire to keep the area more natural and peaceful.  The project team comments in relation to these are as follows (where relevant).

6.32    Locking the gates

The comment relating to the gates (1 comment) was about not supporting the locking of the gates to the park.

“….also don’t agree with locking public out at night.  I think priorities are wrong for this site”.  Submitter ID #17600.

Project team response - Thomson Park is not designed to be used after dark.  In order to meet the CPTED (Crime Prevention Through Environmental Design) principles in regard to lighting it would need to be of a quality to make the park highly visible and with increased informal surveillance.  The lighting would need to reduce any concealment spots or dark areas within the park.  Therefore it is safer for the park to be used during daytime hours when there is good visibility throughout the park.  So at night we do not want to encourage people to use the park in the dark, which is why we are proposing to lock it at night.

6.33    Park focussed on older children

The comment relating to older children (1 comment) had concerns that the younger children weren’t being catered for.

“From the car parks, the basketball court, the reduced playground for little children, it appears that Thomson Park will be targeted much more at older adolescents than at little school-children”.  Submitter ID #17596.

Project team response - Thomson Park caters for a range of ages, as the playground includes preschool equipment and equipment for school aged children.  Basketball is also for people of all ages.

The works within the landscape plan do not reduce the playground area and there is sufficient space to upgrade or add equipment in the future if required. The reduction in play area indicated on the plan is only a small area of timber edging and bark removed to make way for the path. There will still be adequate room for the slide runout area.

6.34    Keep the area natural and peaceful

The comment relating to keeping the park natural and peaceful (1 comment), was about concerns about noise, tree removals and how the park looks.

“I have always enjoyed the peace and tranquillity of this area.  Please don’t remove trees to make room for sealed car parks and noisy basketball courts.  Keep this beautiful area natural”.  Submitter ID #17537.

Project team response - The trees being removed are in poor condition, so require removal regardless of whether this project proceeds.

We are not expecting noise to be an issue as the basketball court is separated from the playground and the closest houses are approximately 170 metres from the basketball court.

Summary of the feedback received

6.35    The most common themes from those who supported the plans or supported the plans with concerns related to the toilet block (13 comments), requests for more items (11 comments) and the basketball court (10 comments).

6.36    In summary feedback relating specifically to providing better toilets and increasing the size of the basketball court to a full basketball court were the most common requests.

 

Changes made following consultation

6.37    The following changes have been made to the landscape plan following consultation, as a result of community feedback.

·    The installation of the toilet block with nappy changing facility.

·    The increase to the size of the basketball court to full size to meet FIBA regulations.

·    The installation of 3 new rubbish bins

Alignment with Council Plans and Policies

6.38    This option is consistent with Council’s Plans and Policies such as the IDS, District Plan and CPTED

7.   Financial Implications

7.1       The cost of implementing the Thomson Park car park and landscape plan is approximately $816,000 (refer to section 7.3 Funding Source)

7.2       Maintenance / Ongoing Costs – Additional Operational funding is required to maintain and service additional assets. Total annual cost to maintain additional assets is $9,802.77 per annum. These costs have not been included within the Long Term Plan, and consequently they will have a minor additional rates impact (c. 0.002%). Break down of new asset maintenance costs are listed below:

Exceloo(toilet)

Cost (per annum)

Servicing

 $               5,000.00

Reactive repairs

 $               2,000.00

 

 

Bins

 

Servicing

 $                     22.77

Reactive maintenance

 $                   100.00

 

 

Hard services

 

Reactive maintenance

 $               1,000.00

 

 

Trees

 

Formative maintenance

 $               1,650.00

Ongoing maintenance

 $                     30.00

 

 

Total

 $               9,802.77

 

7.3       Funding source –

Community Board Capital Project - $105,000

Ministry of Building Innovation and Employment (MBIE) grant for the Toilet (subject to toilet installation being operational by 10 December 2018) - $150,000

Council Approved Long Term Plan (LTP) Funding - $561,000

Legal Implications

7.4       An Archaeological Authority has been granted for this project.

7.5       Soil testing is required to test the area for contamination.

7.6       A Resource Consent is required to undertake the earthworks for the construction of the carpark and basketball court.

 

Risks and Mitigations  

7.7       There is a risk a risk that the tender / construction prices may be higher than the current “estimated project costs” until the tender process has been completed.  This may result in a possible reduction is “Scope” or a “Change Request” to request / support the current scope.

7.7.1   Residual risk rating: The residual rating of the risk after the below treatment(s) is implemented will be Low.

7.7.2   Current treatment includes the construction estimated costs being developed through the design process using “current” rates from recent tender prices /rates for similar Council Parks and Transport projects.

Implementation

7.8       Implementation dependencies - Community Board approval to proceed with the project.

7.9       Implementation timeframe:

New Toilet Completed– December 2018.

Landscaping / Carpark / basketball court commencing – Feb 2019, completed by May 2019.

Option Summary - Advantages and Disadvantages

7.10    The advantages of this option include:

·   Refer to section 4.3 of this report.

7.11    The disadvantages of this option include:

·   Loss of funding already spent

·   A disappointed community.

 

8.   Option 2 – Do Not Approve the Thomson Park car park enhancement and landscape plan (including the removal of three trees and the installation of the Exeloo toilet).

Option Description

8.1       Do not approve the plan therefore no development will occur and funds can be re-allocated.

Significance

8.2       The level of significance of this option is Low.

8.3       Engagement requirements for this level of significance are Low.

Impact on Mana Whenua

8.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.5       Park users are specifically affected by this option and the desire to improve this park will not be met. Their views are recorded in section 5.9 of this report.

8.6       At the close of consultation 53 submissions were received with 31 submitters supporting the plan, 19 who supported the plan but with some concerns and 3 submitters who did not support the plan.

8.7       There is community support for this plan, so not approving this plan is not addressing this.

Alignment with Council Plans and Policies

8.8       This option is inconsistent with Council’s Plans and Policies such as the IDS, CPTED and the District Plan.

8.8.1   Inconsistency - Inconsistent in that the development has been funded through the LTP and the Community Board, but the community expectations have not been met. 

Financial Implications

8.9       Cost of Implementation –Money spent to date is not recoverable. Remaining funding can be reallocated.

 

Legal Implications

8.10    There is not a legal context, issue or implication relevant to this decision

8.11    This report has not been reviewed and approved by the Legal Services Unit

8.12    The legal consideration is not required.

Risks and Mitigations  

8.13    There is a risk that not completing the project will have a negative impact on Council as there has been prior consultation with the Community Board, community feedback supports the project.

8.14    An Archaeological Authority, Soil Testing and project costs of $71,000 have been committed to the project to date.

Implementation

8.15    Implementation dependencies  - None

8.16    Implementation timeframe – None.

Option Summary - Advantages and Disadvantages

8.17    The advantages of this option include:

·   The funds committed to this project through the LTP can be brought back into the Parks Capital Program.

8.18    The disadvantages of this option include:

·   Disappointed outcome for the Community.

·   Loss of funds spent on the project to date.

 

Attachments

No.

Title

Page

a

Thomson Park car park enhancement and landscape plan for Board Approval

57

b

Tree report for Thomson Park

58

c

Thomson Park consultation leaflet

66

d

Thomson Park feedback form

69

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Ian Davidson - Project Manager

Jacqui Miller - Community Recreation Advisor

Tara King - Senior Engagement Advisor

Jennifer Dray - Senior Landscape Architect

Approved By

Mary Richardson - General Manager Citizen and Community

Bridie Gibbings - Team Leader Parks Sector North

Al Hardy - Manager Community Parks

Andrew Rutledge - Head of Parks

Michael Down - Finance Business Partner

  


Waitai/Coastal-Burwood Community Board

15 October 2018

 

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Waitai/Coastal-Burwood Community Board

15 October 2018

 

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Waitai/Coastal-Burwood Community Board

15 October 2018

 

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Waitai/Coastal-Burwood Community Board

15 October 2018

 

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Waitai/Coastal-Burwood Community Board

15 October 2018

 

 

10.    Christchurch Wastewater Treatment Plant - Midge Control 2018-19 Season

Reference:

18/999717

Presenter(s):

Adam Twose – Manager Operations Water & Wastewater

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to be informed on the Midge Control Programme at the Christchurch Wastewater Treatment Plant for the 2018-19 season.

Origin of Report

1.2       This report is staff generated for the purpose of informing the Waitai/Coastal-Burwood Community Board on the Midge Control Programme for the 2018-19 season.

2.   Significance

2.1       The information in this report is of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the (potential) level of media interest and the impact this programme has on the adjacent residential areas.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Receive the report

 

 

4.   Key Points

4.1       Council has assigned $300,000 of capital funding for 2018/19 in the 2018-2028 Long Term Plan for “Pond Midge Control”. This funding is being split evenly across three approaches;

4.1.1   the equipment necessary to undertake mechanical disturbance – a physical method for controlling the midges through the 2018/19 season by frequently disturbing the sediment in which the midge larvae develop.

4.1.2   infrastructure improvements, which will allow increase flexibility and control of the water flow through the oxidation ponds.

4.1.3   the planting of a native vegetation barrier between the oxidation ponds and the nearby residential area of Aranui.

 

 

5.   Context/Background

Christchurch Wastewater Treatment Plant Oxidation Ponds

5.1       The Christchurch Wastewater Treatment Ponds perform the last and vital treatment stage of the city’s wastewater before it is discharged out into Pegasus Bay. The ponds unfortunately provide an ideal breeding ground for the native midge (Chironomus zealandicus). During the warmer period of the year (October to April), they emerge from the ponds and become a nuisance in the adjacent residential areas.

2017/18 Midge Control Season

5.2       In 2017/18, two main techniques were undertaken to try and control the midge numbers, this included;

·    Sun Baking – Emptying the ponds and drying the base of the ponds to interrupt the midge life cycle.

·    Increased Chemical Control – Approximately double the amount of Methoprene pellets were applied to the water compared to previous years. In tandem with this, contact insecticide was applied to the adjacent vegetation.

In addition to the two main midge control techniques, an objective data collection method (using light traps and floating traps) was established to collect data to monitor the performance of the midge control measures.

The results from the objective monitoring suggested that the sun baking and chemical control had limited effects. Based on these results, staff decided that a different approach was required for the 2018/19 season.

 

2018/19 Midge Control Season

5.3       The 2018-2028 Long Term Plan has allocated approximately $3,000,000 of funding for the purpose of midge control on the oxidation ponds, split evenly over each of the 10 years, (beginning with $300,000 in Year One). This funding was requested to support short-, medium- and long-term measures to reduce the nuisance caused by the midges.

5.4       Three methods, each funded up to approximately $100,000, are proposed for the 2018-19 financial year to try and reduce the nuisance caused by the midges;

5.4.1   Short-term; Mechanical Disturbance – Results from mechanical disturbance trials at the Mangere Wastewater Treatment Plant in Auckland (which suffers from similar midge nuisance issues) strongly suggest that physically disturbing the pond bases has a significant effect on reducing the number of midges that emerge from the water compared with Methoprene dosing. Over the past two months, a dredge has been designed, built and trialled by in-house staff. This is then towed across the pond. This method is proposed to be the main form of midge control for this season and will be undertaken at regular intervals between October and April.

5.4.2   Medium-term; Pond Infrastructure Improvements – This will allow increased flexibility in future years to manage the flow path between the oxidation ponds.

5.4.3   Long-term; Native Vegetation Barrier – Available external research has shown that midges are not good flyers and tend to be carried by the prevailing wind. Research also shows that midges are attracted to light. The native vegetation barrier, which will start to be planted between the oxidation ponds and the nearby residential area, should both restrict/slow the passage to the midges to the adjacent residential area, and also screen the lighting which attracts them.

Photograph 1. Showing the mechanical disturbance dredge during its construction phase

 

Photograph 2. Showing the mechanical disturbance dredge during one of its first trials.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Adam Twose - Manager Operations

Approved By

John Mackie - Head of Three Waters and Waste

Peter Langbein - Finance Business Partner

David Adamson - General Manager City Services

  


Waitai/Coastal-Burwood Community Board

15 October 2018

 

 

11.    Coastal-Burwood 2018/19 Discretionary Response Fund Sustain South Brighton 

Reference:

18/1046783

Presenter(s):

Heather Davies Community Development Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waitai/Coastal-Burwood Community Board to consider an application for funding from its 2018/19 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

58637

Sustain South Brighton

Common Ground

$9,600

$9,600

 

1.2       There is currently a balance of $41,986 remaining in the fund

Origin of Report

1.3       This report is staff generated as a result of an application being received.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Waitai/Coastal-Burwood Community Board:

1.         Resolves to approve the making of a grant of $9,600 from its 2018/19 Discretionary Response Fund to Sustain South Brighton towards the Common Ground Project. This includes $5,000 from the Shape Your Place fund.

4.   Key Points

4.1       At the time of writing, the balance of the 2018/19 Discretionary Response Fund is as below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$80,642

$38,656

$41, 986

$32,386

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Sustain South BrightonCommon Ground Decision matrix

77

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Heather Davies - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Waitai/Coastal-Burwood Community Board

15 October 2018

 

PDF Creator 


Waitai/Coastal-Burwood Community Board

15 October 2018

 

 

12.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.