Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 15 October 2018

Time:                                    10am

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Present

Chairperson

Deputy Chairperson

Members

Pam Richardson

Jed O'Donoghue

Felix Dawson

Tyrone Fields

Janis Haley

John McLister

Tori Peden

Andrew Turner

 

 

15 October 2018

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: John McLister 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Decision

There were no apologies received for this meeting.

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2018/00106

Community Board Decision

That the minutes of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board meeting held on Monday, 24 September 2018 be confirmed.

Janis Haley/Jed O'Donoghue                                                                                                                                  Carried

 

4.   Public Forum

Part B

4.1

Diana Harrison - Reserve Maintenance

Diana Harrison spoke regarding the lack of consistent maintenance of reserves around the Lyttelton and Corsair Bay area, and her frustration at the lack of improvement in maintenance after years of complaints from residents.

 

Board Comment

Board members expressed their frustration that there appeared to be an ongoing issue with lack of maintenance on reserves and parks, which resulted in people continually coming to the Board with complaints about the same issues.

Part B

The Board agreed to refer the issues raised by Ms Harrison to staff for investigation and report back to the Board, focusing on four main questions:

·         Is the Level of Service set by the Council, for parks maintenance in the area, appropriate?

·         Is the Level of Service reflected in the maintenance contract?

·         Is the contract being carried out as specified?

·         Is the contract work being monitored?

The Board thanked Ms Harrison for her public forum presentation.

 

4.2       Genevieve Robinson - The Impact of Piling Work in Lyttelton Harbour on Hectors Dolphins

             Genevieve Robinson spoke regarding the impact of previous, current and future piling work in Lyttelton Harbour on the resident Hectors Dolphin population.

             She said that the Lyttelton Port Company had agreed to provide information on the noise levels in the water during pile driving, and to provide a revised mammal management plan, but had not done so.

Part B

The Board agreed to ask the Lyttelton Port Company (LPC) the following questions on behalf of the community and request that LPC make this information available as soon as possible.

1)   The revised Marine Mammal Monitoring Programme

 

2)   The completed Marine Mammal Piling Plan

 

3)   The measurements of SPLp-p and SEL of the current “land-based” piling.

 

4)   The C-POD and sound recording data. 

 

5)   The detail around the decision not to use screw piles.

 

6)   The list of the marine mammal observers, the amount of marine mammal observers, and the training they have received. (A manual of the training received).

 

The Board thanked Ms Robinson for her public forum presentation.

 

4.3       Ian Moore - Retaining Wall - Coleridge Terrace

             Mr Ian Moore spoke on behalf of the Lyttelton Top Club regarding the partial collapse, during the earthquakes, of a retaining wall in Coleridge Terrace.  The collapsed wall has had an impact on the Top Club’s parking.  Mr Moore explained that the parking for the Top Club was crucial to its growth and sustainability, and he asked that the repair of the wall be treated as a priority by the Council.

Part B

The Board agreed to ask staff about the collapsed retaining wall in Coleridge Terrace when it was briefed on the Retaining Wall Repair Programme later in the meeting.

The Board thanked Mr Moore for his public forum presentation.

 

5.   Deputations by Appointment

Part B

5.1

Governors Bay – Allandale Foreshore Road

Helen Chambers, David Bundy and Jane Robertson, residents of Governors Bay, spoke to their correspondence at Item 7, regarding the Governors Bay – Allandale Foreshore Road.

The Board noted that there is a willingness and some capacity for the community to partner with the Council on this project.

Community Board Resolved BKCB/2018/00107

Part B

That the Banks Peninsula Community Board:

1.         Refers the issues raised regarding the Governors Bay-Allandale Foreshore Road to staff for investigation and report to back to the Board including the following:

·         What would be the cost of a management plan for the road?

·         Who would be responsible for producing a management plan?

·         Is there any funding and capacity to produce a management plan?

2.         Thanks Mr Bundy, Ms Chambers and Ms Robertson for their deputation.

Andrew Turner/Tyrone Fields                                                                                                                               Carried

 

 

5.2       Godley Quay - Traffic Safety Issues

             Vanessa Hansen, a local resident whose elderly father lives on Godley Quay, spoke to the Board regarding the proposal to install no stopping lines along Godley Quay. (Refer Item 12)  She outlined concerns about the volume and speed of traffic travelling on Godley Quay and said that noise, congestion and safety issues were of concern to local residents.  She was particularly concerned at the impact the no stopping restrictions would have on access to her family property.

             Ms Hansen also reported that Godley Quay had become narrower over recent years, making parking on the side of the road very difficult.

Part B

That the Banks Peninsula Community Board:

1.         Thank Ms Hansen for her deputation.

 

 

12. Pedestrian Improvements - Godley Quay/Voelas Road, Lyttelton

 

Board Comment
Board members had a number of questions about the proposals in this report, and were concerned about access for residents and the safety of people crossing the road.

The Board noted that it was important to ensure that traffic operations on and around Godley Quay were appropriate, particularly because of the development occurring in the area.

The Board was also informed that there had been a legal challenge to the proposals, which had been received after the agenda was finalised.

 

Staff Recommendations 

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approve that all existing parking and stopping restrictions on the north east side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 25 metres be revoked.

2.         Approve that all existing parking and stopping restrictions on the south west side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 15 metres be revoked.

3.         Approve that all existing parking and stopping restrictions on the north west side of Godley Quay, between its intersections with Voelas Road and Simeon Quay be revoked. 

4.         Approve that all existing parking and stopping restrictions on the north west side of Godley Quay, commencing at intersection with Voelas Road and extending in a south westerly direction for a distance of 420 metres be revoked.

5.         Approve that all existing parking and stopping restrictions on the south east side of Godley Quay, between its intersections with Simeon Quay and Cyrus Williams Quay be revoked.

6.         Approve that all existing parking and stopping restrictions on the north side of Cyrus Williams Quay, commencing at intersection with Godley Quay and extending in an easterly direction for a distance of 20 metres be revoked.

7.         Approve that the stopping of vehicles be prohibited on the north east side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 25 metres.

8.         Approve that the stopping of vehicles be prohibited on the south west side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 15 metres.

9.         Approve that the stopping of vehicles be prohibited on the north west side of Godley Quay, commencing at intersection with Simeon Quay and extending in a south westerly direction for a distance of 40 metres.

10.       Approve that the stopping of vehicles be prohibited on the north west side of Godley Quay, commencing at intersection with Voelas Road and extending in a north easterly direction for a distance of 13 metres.

11.       Approve that the stopping of vehicles be prohibited on the north west side of Godley Quay, commencing at intersection with Voelas Road and extending in a south westerly direction for a distance of 420 metres.

12.       Approve that the stopping of vehicles be prohibited on the south east side of Godley Quay, commencing at intersection with Simeon Quay and extending in a south westerly direction for a distance of 370 metres.

13.       Approve that the stopping of vehicles be prohibited on the south east side of Godley Quay, commencing at intersection with Cyrus Williams Quay and extending in a northerly direction for a distance of 65 metres.

14.       Approve that the stopping of vehicles be prohibited on the south east side of Godley Quay, commencing at point 99 metres north of its intersection with Cyrus Williams Quay and extending in a northerly direction for a distance of 65 metres.

15.       Approve that the stopping of vehicles be prohibited on the north side of Cyrus Williams Quay, commencing at intersection with Godley Quay and extending in an easterly direction for a distance of 20 metres.

16.       Approve the lane marking changes, kerb alignment changes, traffic island and road surface changes at the intersection of Godley Quay with Voelas Road as detailed in Attachment A.

17.       Approve that resolutions 1-16 take effect when the traffic control devices that evidence the restrictions described in the staff report are in place, including any revocations.

 

Community Board Resolved BKCB/2018/00108

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

          1.         Resolve that the report be left to lie on the table and staff be asked to provide further information on:

·         Questions supplied by Board members

·         A copy of the un-redacted submissions

·         Advice from Council staff on the legal challenge received

·         Advice on when the ongoing pipeline work on Godley Quay would be completed

Andrew Turner/Tyrone Fields                                                                                                                               Carried

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Correspondence - Governors Bay-Allandale Foreshore Road

 

Community Board Resolved BKCB/2018/00109

[Original Staff Recommendation accepted without change.]

Part B

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 15 October 2018

Tori Peden/Janis Haley                                                                                                                                             Carried

 

 

8.   Reserve Management Committee Meeting Minutes

 

Community Board Resolved BKCB/2018/00110

[Original Staff Recommendation accepted without change.]

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee Meetings:

·     Stanley Park Reserve Management Committee – 6 September 2018

Janis Haley/Jed O'Donoghue                                                                                                                                  Carried

 

 

9.   Akaroa Issues Working Party - 17 August 2018

 

Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Receive the information in the Akaroa Issues Working Party minutes of 17 August 2018.

2.         Consider the following recommendations from the Working Party:

a.      Request that the Community Board ask Property Leasing staff to require improvements to the standard of the temporary I-site building which is erected by the Akaroa Wharf each cruise season.

b.     Request that the Community Board again raise the issue of a beach shower in Akaroa, now that the water quantity issue has been addressed.

c.      Request that the Community Board ask for a liaison person to work with the Working Party to coordinate actions that arise.

 

Community Board Resolved BKCB/2018/00111

Part B

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Receive the information in the Akaroa Issues Working Party minutes of 17 August 2018.

2.         Request that Property Leasing staff require improvements to the standard of the external appearance of the temporary I-site building which is erected by the Akaroa Wharf each cruise season.

3.         Request that staff re-investigate the issue of a beach shower in Akaroa, now that the water quantity issue has been addressed and report back to the Board as soon as possible. The Board suggests this could be a partnership project with the Akaroa and Bays Lions Club.

4.         Note that the Community Governance team will work with the Working Party to coordinate actions that arise from Akaroa Issues Working Party meetings.

5.       Note that the Community Board is to receive an update on the temporary toilet issue on cruise ship days as the matter still requires resolution.

6.         Requests that staff provide advice on whether the government funding for freedom camping enforcement could include installation of a CCTV camera.

7.         Requests an urgent update to the Board on how the ongoing issue of the exposed plastic grass matting, the mowing and the drinking fountain at the Akaroa Beach can be resolved by 1 December 2018.

8.         Note that at the Working Party meeting on Friday 12 October, confirmation was provided by staff that the limestone chip in the area of Beach Road from Rue Jolie to the Akaroa Wharf will be replenished by 1 December 2018.

Andrew Turner/Janis Haley                                                                                                                                    Carried

 

10. Briefing - Retaining Walls Update

 

The Board received a briefing on the Retaining Walls Repair Programme.  Board members asked staff to consider re-prioritising the rebuild of the collapsed retaining wall in Coleridge Terrace, which was blocking parking for the Lyttelton Top Club.

 

 

Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Notes the information supplied during the Briefing.

 

Community Board Decisions under Delegation

Part B

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Notes the information supplied during the Briefing.

2.         Requests a list of priority works for the repair of retaining walls.

 

 

11. Consultation on draft Misty Peaks Reserve and Te Oka Reserve Management Plans

 

Community Board Resolved BKCB/2018/00112

[Original Staff Recommendation accepted without change.]

Part C

That the Banks Peninsula Community Board:

1.         Exercising its delegated power under Section 41(6) of the Reserves Act 1977, approves:

a.         The release of the Draft Misty Peaks Reserve Management Plan 2018 attached as Attachment A to the staff report from which this resolution emanates and Draft Te Oka Reserve Management Plan 2018 attached as Attachment B to the staff report from which this resolution emanates, for public consultation;

b.         That this public notice be for a period of not less than two calendar months commencing on or as soon as possible after Wednesday 17 October 2018.

Jed O'Donoghue/Tyrone Fields                                                                                                                             Carried

 

 

 

13. Reserve Terrace Proposed No Stopping Restrictions

 

Community Board Resolved BKCB/2018/00113

[Original Staff Recommendation accepted without change.]

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board approve:

1.         That under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Reserve Terrace at its intersection with Stevensons Steep, as indicated in the drawing TG133075 Issue 1 dated 18/9/2018.

2.         That the drawing TG133075 Issue 1, dated 18/9/2018, attached to the agenda for this meeting, forms part of these resolutions.

3.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

4.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

Jed O'Donoghue/Tori Peden                                                                                                                                  Carried

 

 

 

14. Bruce Slipway Proposed No Stopping Restrictions

 

Community Board Resolved BKCB/2018/00114

[Original Staff Recommendation accepted without change.]

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board resolve that:

1.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be prohibited at all times on the part of Beach Road and foreshore land at the Bruce Slipway, as indicated by “Proposed No Stopping Restrictions” on the attached drawing TG133096 Issue 1, dated 14/8/2018.

2.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

3.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in this report are in place.

Janis Haley/Jed O'Donoghue                                                                                                                                  Carried

 

 

 

15. Banks Peninsula Community Board 2018-19 Discretionary Response Fund applications - Diamond Harbour Community Association 'Live at the Point 2019', Little River Community Centre Inc. 'Little River Community Dance'.

 

Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approves a grant of $2,500 from its 2018-19 Discretionary Response Fund to Diamond Harbour Community Association Inc. towards the musicians' fees for Live at the Point 2019.

2.         Approves a grant of $350 from its 2018-19 Discretionary Response Fund to Little River Community Centre Inc. towards band and entertainment costs for the Little River Community Dance.

 

Community Board Resolved BKCB/2018/00115

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approves a grant of $1,500 from its 2018-19 Discretionary Response Fund to Diamond Harbour Community Association Inc. towards the event costs for Live at the Point 2019.

2.         Approves a grant of $350 from its 2018-19 Discretionary Response Fund to Little River Community Centre Inc. towards band and entertainment costs for the Little River Community Dance.

Tyrone Fields/John McLister                                                                                                                                  Carried

 

16. Banks Peninsula Neighbourhood Week 2018 - Funding Applications

 

Community Board Resolved BKCB/2018/00116

[Original Staff Recommendation accepted without change.]

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board resolve to:

1.         Consider and make decisions on the applications received totalling $3,000 for Neighbourhood Week/Summer with your Neighbours 2018 funding, as set out in Attachment A, as attached to the agenda for this meeting.

John McLister/Tyrone Fields                                                                                                                                  Carried

 

 

17. Reserve Management Committee funding from the Banks Peninsula Community Board Discretionary Response Fund

 

Community Board Resolved BKCB/2018/00117

[Original Staff Recommendation accepted without change.]

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approves the following criteria for the Reserve Management Committee Board Project funding: the costs associated with (1) Reserve Management Committees’ formal meetings, informal gatherings of members and volunteers and (2) purchase of tools, small items and refreshments (excluding alcohol) required for these activities.

2.         Approves the process for distribution of its Board Project funding for Reserve Management Committees which includes a request and approval process delegated to local community governance staff, and payment on receipt of invoices.

3.         Approves a grant or grants for the first year of income from the Allandale Truck Yard lease totalling $14,500 (excluding GST) per annum to be processed by staff, under delegation, on a request basis detailing the purpose of the funds, through its Discretionary Response Fund to the Allandale Reserve Management Committee.

Jed O'Donoghue/John McLister                                                                                                                            Carried

 

 

18. Grant of Licence to Canterbury Regional Council for the Installation of an AIS Communications Tower on Park Terrace Reserve, Lyttelton

 

Community Board Resolved BKCB/2018/00118

[Original Staff Recommendation accepted without change.]

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Grant a Licence to Occupy approximately 12m2 of Park Terrace Reserve described as RS 41394 for a total lease term of 20 years including renewals to Canterbury Regional Council (Harbourmasters Office) for the installation of an Automatic Identification System (AIS) Communications Tower.

2.         In its capacity of holding the Minister of Conservation's Delegation, recommend the Chief Executive gives consent to the licence in accordance with 48A(1) of the Reserves Act 1977.

3.         Grant delegated authority to the Manager Property Consultancy to conclude and administer all necessary licence negotiations and documentation.

Jed O'Donoghue/Tyrone Fields                                                                                                                             Carried

 

 

Adjournment of Meeting

 

Community Board Resolved BKCB/2018/00119

It was resolved on the motion of Deputy Chairperson Jed O'Donoghue, seconded by Member John McLister that the meeting be adjourned until 4.30pm on this day at the same venue.

Jed O'Donoghue/John McLister                                                                                                                            Carried

 

The meeting adjourned at 1.06pm and reconvened at 4.30pm.

 

Tyrone Fields and Andrew Turner were not in attendance from 4.30pm.

 

19. Banks Peninsula Community Board Area Report - October 2018

 

Community Board Resolved BKCB/2018/00120

[Original Staff Recommendation accepted without change.]

Part B

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Receive the Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report for October 2018.

Tori Peden/Jed O'Donoghue                                                                                                                                  Carried

 

 

20. Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of interest.

 

  Tori Peden left the meeting at 4:37 p.m.

 

Karakia Whakamutunga: John McLister 

 

Meeting concluded at 4.43pm.

 

CONFIRMED THIS 29TH DAY OF OCTOBER 2018.

 

Pam Richardson

Chairperson