Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board will be held on:

 

Date:                                     Monday 15 October 2018

Time:                                    10am

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Pam Richardson

Jed O'Donoghue

Felix Dawson

Tyrone Fields

Janis Haley

John McLister

Tori Peden

Andrew Turner

 

 

10 October 2018

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Mihi/Karakia Timatanga.................................................................................................................... 5 

C       1.       Apologies.......................................................................................................................... 5

B       2.       Declarations of Interest................................................................................................... 5

C       3.       Confirmation of Previous Minutes................................................................................. 5

B       4.       Public Forum.................................................................................................................... 5

B       5.       Deputations by Appointment........................................................................................ 5

B       6.       Presentation of Petitions................................................................................................ 5

B       7.       Correspondence - Governors Bay-Allandale Foreshore Road................................... 15

B       8.       Reserve Management Committee Meeting Minutes................................................. 19

B       9.       Akaroa Issues Working Party - 17 August 2018.......................................................... 23

C       10.     Briefing - Retaining Walls Update................................................................................ 31

Staff Reports

C       11.     Consultation on draft Misty Peaks Reserve and Te Oka Reserve Management Plans 33

C       12.     Pedestrian Improvements - Godley Quay/Voelas Road, Lyttelton......................... 121

C       13.     Reserve Terrace Proposed No Stopping Restrictions............................................... 141

C       14.     Bruce Slipway Proposed No Stopping Restrictions.................................................. 147

C       15.     Banks Peninsula Community Board 2018-19 Discretionary Response Fund applications - Diamond Harbour Community Association 'Live at the Point 2019', Little River Community Centre Inc. 'Little River Community Dance'......................................... 153

C       16.     Banks Peninsula Neighbourhood Week 2018 - Funding Applications.................... 157

C       17.     Reserve Management Committee funding from the Banks Peninsula Community Board Discretionary Response Fund..................................................................................... 163

C       18.     Grant of Licence to Canterbury Regional Council for the Installation of an AIS Communications Tower on Park Terrace Reserve, Lyttelton.................................. 167

C       19.     Banks Peninsula Community Board Area Report - October 2018........................... 177

 

B       20.     Elected Members’ Information Exchange.................................................................. 185

Karakia Whakamutunga

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

Mihi/Karakia Timatanga 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Te Pātaka o Rākaihautū/Banks Peninsula Community Board meeting held on Monday, 24 September 2018  be confirmed (refer page 6).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at <Approximate Time>

 

4.1

Reserve Maintenance

Diana Harrison will speak regarding the state of reserves, and the lack of improvement in maintaining them.

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

5.1

Governors Bay – Allandale Foreshore Road

Helen Chambers, David Bundy and Jane Robertson will speak to their correspondence at Item 7, regarding the Governors Bay – Allandale Foreshore Road.

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

 

Te Pātaka o Rākaihautū

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 24 September 2018

Time:                                    10am

Venue:                                 Akaroa Board Room
78 Rue Lavaud
Akaroa

 

 

Present

Chairperson

Deputy Chairperson

Members

Pam Richardson

Jed O'Donoghue

Tyrone Fields

Janis Haley

John McLister

Andrew Turner

 

 

24 September 2018

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: John McLister 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved BKCB/2018/00095

Community Board Decision

Apologies were received and accepted from Felix Dawson and Tori Peden for absence, and Andrew Turner for lateness.

John McLister/Jed O'Donoghue                                                                                                                            Carried

 

2.   Declarations of Interest

Part B

Pam Richardson declared an interest in Item 8 and took no part in the discussion or voting thereon.

John McLister declared an interest in Item 11 and took no part in the discussion or voting thereon.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2018/00096

Community Board Decision

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 10 September 2018 be confirmed, subject to the following amendment:

Item 4.1: Insert ‘Reverend’ as John McLister’s title.          

Janis Haley/Tyrone Fields                                                                                                                                        Carried

 

4.   Public Forum

Part B

 

4.1

Fireworks during Prohibited Fire Season

Anne Bowden spoke regarding the risk caused by fireworks during the fire season when a permit is required on Banks Peninsula.  Mrs Bowden asked the Board to advocate for fireworks to be banned during the fire permit season to reduce the risk of them accidentally starting fires.

Part B

That the Banks Peninsula Community Board:

1.         Agrees to refer the issues raised during the presentation to the appropriate staff for investigation and report back to the Board.

2.         Thank Mrs Bowden for her presentation.

 

 

4.4       Akaroa Croquet Club
Philip Narbey spoke on behalf of the Akaroa Croquet Club, reporting that croquet has become increasingly popular and the Club would like to acquire some of the grounds between its current lawns and the mini-golf course to create another lawn, to accommodate the growing numbers of croquet players. The Club is also interested in leasing the whole clubhouse/pavilion building if the tenants who currently share it with the Club ever vacate their portion.

Part B

That the Banks Peninsula Community Board:

1.         Agrees to refer the issue raised during the forum regarding additional lawn area to Parks staff for investigation and comment back to the Board.

2.         Agrees to refer the issue raised during the forum regarding the pavilion lease to Property staff for investigation and comment back to the Board.

3.         Thank Mr Narbey for his presentation.

 

5.   Deputations by Appointment

Part B

 

5.1       Deputation - Parking on Rue Balguerie

             Reverend Michael Baker spoke on behalf of the combined Anglican-Presbyterian Parish regarding parking outside St Peters church on Rue Balguerie.  He reported that there is very limited parking available for elderly parishioners close to the church, and he had concerns there would be less parking available if the Board approved the report under Item 11 of the agenda.

Part B

That the Banks Peninsula Community Board thank Reverend Baker for his deputation.

 

 

11. Rue Balguerie - Proposed No Stopping Restrictions

 

Board Comment
Board members were concerned that the proposed No Stopping restrictions would adversely affect elderly people trying to access the church on Rue Balguerie, but generally agreed that the situation could be monitored to see if the new restrictions had any negative impacts.

 

 

Community Board Resolved BKCB/2018/00097

Part C

(Original Staff Recommendation accepted without change)

That the Banks Peninsula Community Board:

1.         Approve that all existing stopping, standing and parking restrictions on the north east side of Rue Balguerie commencing at a point 71 metres south east of its intersection with Rue Lavaud and extending in a south easterly direction for a distance of 22 metres be revoked.

2.         Approve that the stopping, standing and parking of vehicles be prohibited at any time on the north east side of Rue Balguerie commencing at a point 71 metres south east of its intersection with Rue Lavaud and extending in a south easterly direction for a distance of 22 metres.

Janis Haley/Jed O'Donoghue                                                                                                                                  Carried

 

John McLister declared an interest in Item 11 and took no part in the discussion or voting thereon.

Tyrone Field asked that his vote against the resolution be recorded, as he believed the restrictions would negatively impact elderly churchgoers.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Reserve Management Committee Meeting Minutes

 

Community Board Resolved BKCB/2018/00098

(Original Staff Recommendation accepted without change)

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee Meetings:

·   Diamond Harbour Reserve Management Committee Minutes – 28 August 2018

·   Robinsons Bay Reserve Management Committee Minutes – 3 September 2018

·   Lyttelton Recreation Ground Reserve Management Committee Minutes – 27 August 2018

John McLister/Janis Haley                                                                                                                                       Carried

 

8.   Correspondence - Akaroa Community Health Trust

 

Community Board Resolved BKCB/2018/00099

(Original Staff Recommendation accepted without change)

Part B

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 24 September 2018

2.         Refer the correspondence to staff who are preparing a report to the Council on this issue.

Janis Haley/John McLister                                                                                                                                       Carried

 

         Pam Richardson declared an interest in Item 8 and took no part in the discussion or voting thereon.

         Jed O’Donoghue assumed the Chair during the consideration of this item.

 

9.   Head to Head Walkway Working Party Minutes - 3 September 2018

 

Community Board Resolved BKCB/2018/00100

(Original Staff Recommendation accepted without change)

Part B

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board receives the notes from the Head to Head Walkway Working Party meeting held on 3 September 2018.

 

Jed O'Donoghue/John McLister                                                                                                                            Carried

 

12. Selwyn Avenue Proposed Parking Restrictions

 

Board Comment
Board members asked staff to check that there was suitable access to the footpath close to the disabled carpark in this area. 

 

Community Board Resolved BKCB/2018/00101

(Original Staff Recommendation accepted without change)

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the part of Selwyn Avenue outside 117 Rue Jolie, as indicated in the attached drawing TG133054 Issue 1, dated 10/9/2018, is reserved as a parking place for any vehicles, subject to the following restriction: 90 degree angle parking, the maximum time for parking of any vehicle is 120 minutes between the hours of 8.00am and 6.00pm Monday to Sunday.

2.         Under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the part of Selwyn Avenue outside 117 Rue Jolie, as indicated in the attached drawing TG133054 Issue 1, dated 10/9/2018, is reserved as a parking place for motorcycles subject to the following restriction: 90 degree angle parking.

3.         Under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the part of Selwyn Avenue outside 13 Bruce Terrace (Akaroa Library), as indicated in the attached drawing TG133054 Issue 1, dated 10/9/2018, is reserved as a parking place for any vehicles, subject to the following restriction: be reserved for vehicles with an approved mobility person’s parking permit, prominently displayed in the vehicles, in accordance with section 6.4.1 of the Land Transport- Road User Rule 2004.

4.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

5.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

Janis Haley/Tyrone Fields                                                                                                                                        Carried

 

 

13. Banks Peninsula 2018-19 Youth Development Applications - Angus Latham

 

Community Board Resolved BKCB/2018/00102

(Original Staff Recommendation accepted without change.)

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board resolves to:

1.         Approve a grant of $300 from its 2018-19 Youth Development Fund to Angus Latham towards the World Challenge Expedition to Nepal.

Jed O'Donoghue/Tyrone Fields                                                                                                                             Carried

 

 

10. Road Stopping - 215 Okuti Valley Road

 

Community Board Decided BKCB/2018/00103

(Original Staff Recommendation accepted without change)

Part A

That the Te Pātaka o Rākaihautū/Council recommends that the Council passes the following resolutions:

1.         Pursuant to Part 8 of the Public Works Act 1981, to stop that part of the unformed legal road situated adjacent to the property at 215 Okuti Valley Road containing approximately 1033m2 as is approximately shown as Sec 1 and Sec 2 on the plan attached to this report ("the Legal Road");

2.         To depart from the Road Stopping Policy 2009 to authorise the stopping of the Legal Road by using the process contained in Part 8 of the Public Works Act 1981, noting as follows:

a.         This decision is inconsistent with the Road Stopping Policy 2009;

b.         The reason for the inconsistency is that the Road Stopping Policy 2009 requires that the Legal Road be stopped using the Local Government Act 2002 road stopping process;

c.         There is no intention to amend the Road Stopping Policy 2009 to accommodate this decision as this decision involves unique "one-off" circumstances which are unlikely to be repeated.

3.         Subject to the road stopping in respect of the Legal Road being successfully completed, and pursuant to section 24(1)(b) of the Reserves Act 1977, to revoke the reserve status of the resulting local purpose (esplanade) reserve being the land shown as Area A on the plan attached to this report ("Area A") and to apply to the Minister of Conservation for his or her approval to revoke the reservation of Area A.

4.         Subject to the above road stopping and reserve revocation procedures being successfully completed, to sell Area A to the owners of 215 Okuti Valley Road for the sum of $12,000 inclusive of GST (if any) on the basis that:

a.         There is situated on Area A a residential dwelling and associated improvements owned by the owners of 215 Okuti Valley Road, and

b.         All other owners adjoining the Legal Road have consented to the stopping of the Legal Road;

5.         To depart from the policy to "publicly tender properties for sale unless there is a clear reason for doing otherwise" to authorise the sale of Area A to the owners of 215 Okuti Valley Road, noting as follows:

a.         This decision is inconsistent with the policy to "publicly tender properties for sale unless there is a clear reason for doing otherwise";

b.         The reason for the inconsistency is that the policy requires the Council to "publicly tender properties for sale unless there is a clear reason for doing otherwise";

c.         There is no intention to amend the policy to accommodate this decision as this decision involves unique "one-off" circumstances which are unlikely to be repeated.

6.         To retain the balance of the Legal Road so stopped and not sold as authorised above.

7.         To delegate to the Property Consultancy Manager the authority to take all necessary steps and to enter into all necessary documents on behalf of the Council as he shall consider necessary or desirable to give effect to the above resolutions.

 

Jed O'Donoghue/Tyrone Fields                                                                                                                             Carried

 

Andrew Turner abstained from voting on this item as he entered the meeting partway through its consideration.

Andrew Turner joined the meeting at 11am.

 

 

4.2

Akaroa Issues

Victoria Andrews spoke regarding the Traffic Management Plan for cruise ship days and reducing the impact of cruise ships visits on Akaroa, the removal of non-consented items from the Akaroa Wharf and the effectiveness of the Akaroa Issues Working Party.

Part B

That the Banks Peninsula Community Board:

1.         Thank Ms Andrews for her presentation, noting the following responses to the issues she raised:

             Ÿ   Traffic Management Plan – the Board would be looking at this as part of a cruise ship planning session,

Ÿ Removal of non-consented ramps and signage on Akaroa Wharf – this issue was addressed under the following Item 4.3,

Ÿ Reducing the impact of cruise ship visits – the Board is initiating the preparation of a Visitor Plan for Banks Peninsula,

Ÿ Akaroa Issues Working Party – suggested that the Working Party has a discussion regarding its future, at its next meeting.

 

4.3       Akaroa Fishermen’s Association – Akaroa Wharf

             John Wright spoke on behalf of the Akaroa Fishermen’s Association regarding the lack of progress with the removal of unlicensed structures on Akaroa Wharf.

Part B

That the Banks Peninsula Community Board:

1.         Note its original resolution (25 June 2018) for the removal of unlicensed structures on the Akaroa Wharf and, in the absence of further advice from staff, the Board’s expectation that this would have occurred by 25 September.

 

2.         Express its extreme disappointment that this work has not occurred and asks staff for an immediate confirmation from Black Cat of when this work will now occur. 

3.         Asks staff for information on what actions can be taken if the structures are not removed. 

4.         Thank Mr Wright for his presentation.

 

15. Resolution to Include Supplementary Reports

 

Community Board Resolved BKCB/2018/00104

That the following report be received and considered at the Te Pātaka o Rākaihautū/Banks Peninsula Community Board meeting on Monday, 24 September 2018.

Open Items

16.       Banks Peninsula Road Maintenance Working Party

Jed O'Donoghue/Tyrone Fields                                                                                                                             Carried

 

16. Banks Peninsula Road Maintenance Working Party

 

Board Comment
The Board noted the need for a geographical spread for the community appointees to the proposed Working Party.

 

Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approve the Terms of Reference for the Banks Peninsula Road Maintenance Working Party as attached to this report, dated 24 September 2018.

2.         Appoint two Community Board members to the Working Party.

3.         Request that staff initiate a process for the appointment of three community members to the Working Party and report back to the Board for its decision on those appointments.

 

Community Board Resolved BKCB/2018/00105

Part C

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approve the Terms of Reference for the Banks Peninsula Road Maintenance Working Party as attached to this report, dated 24 September 2018.

2.         Appoint Pam Richardson and Tori Peden as the two Community Board members to the Working Party.

3.         Delegates authority to the Board Chairperson and Deputy Chairperson to appoint the three community members to the working party, to be reported back to the 15 October meeting of the Board.

Jed O'Donoghue/Janis Haley                                                                                                                                  Carried

 

 

14. Elected Members’ Information Exchange

Part B

 

14.1    The Gaiety

The Board requested information regarding the repair and maintenance works at The Gaiety, and suggested that staff issue a press release to inform the public of the impact of these, in addition to informing people who have had bookings affected.

 

14.2    Akaroa Visitor Plan

The Board requested that parking enforcement and people’s expectations around parking be included as part of any visitor planning for Akaroa.

 

14.3    Akaroa Public Toilets

The Board requested information on where and how the $120,000 of government funding towards toilets for Akaroa will be utilised, and what terms are in place for the grant.

 

 

 

Karakia Whakamutunga: John McLister 

 

Meeting concluded at 12.18pm.

 

CONFIRMED THIS 15th DAY OF OCTOBER 2018

 

Pam Richardson

Chairperson

   


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

7.        Correspondence - Governors Bay-Allandale Foreshore Road

Reference:

18/707641

Presenter(s):

Liz Carter

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Helen Chambers, David Bundy, Jane Robertson

Governors Bay-Allandale Foreshore Road

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 15 October 2018

 

 

Attachments

No.

Title

Page

a

Correspondence - Governors Bay - Allandale Foreshore Road

16

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

8.        Reserve Management Committee Meeting Minutes

Reference:

18/980084

Presenter(s):

Liz Carter

 

 

1.   Purpose of Report

Correspondence has been received from:

Committee

Meeting Date

Stanley Park Reserve Management Committee

6 September 2018

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee Meetings:

·     Stanley Park Reserve Management Committee – 6 September 2018

 

 

 

Attachments

No.

Title

Page

a

Stanley Park Reserve Management Committee Meeting Minutes 6 September 2018

20

 

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

9.        Akaroa Issues Working Party - 17 August 2018

Reference:

18/1026638

Presenter(s):

Liz Carter – Community Board Advisor

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to receive the minutes from the Akaroa Issues Working Party meeting held on 17 August 2018 and to consider recommendations from the Working Party.

 

2.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Receive the information in the Akaroa Issues Working Party minutes of 17 August 2018.

2.         Consider the following recommendations from the Working Party:

a.      Request that the Community Board ask Property Leasing staff to require improvements to the standard of the temporary I-site building which is erected by the Akaroa Wharf each cruise season.

b.     Request that the Community Board again raise the issue of a beach shower in Akaroa, now that the water quantity issue has been addressed.

c.      Request that the Community Board ask for a liaison person to work with the Working Party to coordinate actions that arise.

 

 

 

 

Attachments

No.

Title

Page

a

Akaroa Issues Working Party 17 August 2018 Minutes

24

 

 

Signatories

Author

Liz Carter - Community Board Advisor

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

10.    Briefing - Retaining Walls Update

Reference:

18/1061772

Presenter(s):

Mike Jacobson – Team Leader Transport Asset Management

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Retaining Wall Renewals Programme

Mike Jacobson

Team Leader Transport Asset Management

 

2.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Notes the information supplied during the Briefing.

 

 

Attachments

There are no attachments to this report.

 

 

 

an update on the retaining wall renewals programme.

The last time we presented this sort of information to the board was about 18 months ago, and ideally we would like to give them a yearly update.

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

11.    Consultation on draft Misty Peaks Reserve and Te Oka Reserve Management Plans

Reference:

18/7082

Contact:

Derek Roozen

derek.roozen@ccc.govt.nz

(03) 941 8798

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to request the Banks Peninsula Community Board to approve the public notification of the draft reserve management plans for Misty Peaks Reserve and Te Oka Reserve.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decisions in this report are of medium to high significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the primary decision-making function - that is, the decision to release for public consultation the draft reserve management plans for Misty Peaks Reserve and Te Oka Reserve - against ten criteria for assessment. As the draft plans cover valuable regional park resources the level of significance came out as medium to high.

2.1.2   The community engagement and consultation outlined in this report reflects this assessment.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Exercising its delegated power under Section 41(6) of the Reserves Act 1977, approves:

a.         The release of the Draft Misty Peaks Reserve Management Plan 2018 attached as Attachment A to the staff report from which this resolution emanates and Draft Te Oka Reserve Management Plan 2018 attached as Attachment B to the staff report from which this resolution emanates for public consultation;

b.         That this public notice be for a period of not less than two calendar months commencing on or as soon as possible after Wednesday 17 October 2018.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Regional Parks

·     Level of Service: 6.3.5 Provide, develop and maintain facilities to the satisfaction of park users

4.2       The following feasible option has been considered:

·     Option - Approve public notification of the draft reserve management plans

4.3       Option Summary - Advantages and Disadvantages

4.3.1   The advantages of this option include:

·     The statutory (Reserves Act 1977) process of publicly consulting on the draft reserve management plans can commence.

4.3.2   The disadvantages of this option include:

·     There is no disadvantage as this is a required step under Section 41(6) of the Reserves Act 1977.

 

5.   Context/Background

Planning Process to Date

5.1       On 8 May 2017 the Banks Peninsula Community Board approved the public notification of the intention of Christchurch City Council to prepare a draft reserve management plan (”draft plans”) for each of Misty Peaks Reserve and Te Oka Reserve on Banks Peninsula.

5.2       Public comments and suggestions were invited and received over a period from 21 June 2017 to 24 July 2017.  Thirteen written comments and suggestions were received for Misty Peaks Reserve and thirty seven for Te Oka Reserve.

5.3       Input to the plans’ preparation, in addition to that from Council officers, was also received from the two involved rūnanga, Ōnuku and Wairewa, by way of respective Cultural Values Reports, facilitated by Mahaanui Kurataiao Limited.

Public consultation - Draft Reserve Management Plans

5.4       The draft plan for each of Misty Peaks Reserve (refer Attachment A) and Te Oka Reserve (refer Attachment B) is a statutory plan subject to the Reserves Act 1977.  The process for the public notification of these draft plans is prescribed by Section 41(6) of the Reserves Act.  This requires that written submissions or objections are to be received for a period of not less than two calendar months.  Submitters and objectors will then have the opportunity to be heard at a public hearing in support of their submission or objection.

5.5       It is intended that separate hearings are convened for each of the two draft plans at appropriate venues, likely to be in Akaroa for Misty Peaks Reserve and Little River for Te Oka Reserve.

5.6       The draft reserve management plans provide the following elements:

·   Information about the park

·   Vision, management objectives and policy

·   Identification of issues

·   Background information

·   Aerial maps and views

5.7       The Banks Peninsula Community Board has the delegated power to approve the public release of the draft reserve management plans.  It also has the power to decide if the draft plans become the operative plans following the hearings of submissions and objections.  The hearings will be convened by the Council’s Reserve Hearings Panel, which will determine and make recommendations on changes to the draft plans, as necessary, to the community board.  The community board is then able to resolve to accept the draft plans, incorporating the proposed changes, as the operative plans.

Public Consultation Process

5.8       As described in the sections above, the draft reserve management plans need to be publicly consulted on, and public submissions considered, in compliance with the prescribed Reserves Act processes.

5.9       Consultation facilitation mechanisms, in addition to public notices in The Press on one or two separate occasions, and in the Akaroa Mail and the Bay Harbour News on one occasion each, may include (but are not limited to):

·   Information in public information centres / libraries in Akaroa and Little River

·   Correspondence to identified stakeholders and interested parties.

·   Use of the Council’s Have Your Say internet consultation page.

·   Public information drop-in meetings – at least one in each of Akaroa and Little River (or other suitable places).

Planning Timeframe

5.10    Council staff indicate the approximate planning milestones for the Management Plan process:

Community Board approval for public release of the draft plans and start                                                       of public consultation on the draft plans -                                                                            15 October 2018

Public notification (to request written submissions) -                                                      17 October 2018

Close of receipt of written submissions (over two calendar months                                      duration) -            18 December 2018

Hearings -                                                                                                                       In February or March 2019

Community Board can decide if the draft plans are to be the operative plans -                                 In March or April 2019

6.   Option - Approve public consultation on the draft Reserve Management Plans

Option Description

6.1       The Banks Peninsula Community Board approves the public release of the draft reserve management plans (“draft plans”), one for each of Misty Peaks Reserve and Te Oka Reserve.

Significance

6.2       The level of significance of this option is medium to high, consistent with Section 2 of this report.

6.3       Engagement requirements for this level of significance are, statutorily, public notice as specified in Section 41(6) of the Reserves Act 1977.  Written submissions or objections on the draft plans will be accepted for a period of not less than two calendar months and full consideration will be given to any such submissions or objections received via hearings processes.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.  However, the two local rūnanga, through Mahaanui Kurataiao Ltd, have provided a Cultural Values Report for each of the two parks and this has been referred to in the development of the draft plans.  It is also agreed with Mahaanui Kurataiao Ltd that copies of the draft plans are provided at the time of commencement of public consultation.

Community Views and Preferences

6.5       A number of parties, groups and individuals have been identified as being specifically affected by this option, because they (1) made written comments and suggestions during the consultation around the notice of intent to prepare the draft plans, in which they indicated a range of detailed viewpoints, and/or (2) were listed on a prior stakeholder/interested party list.   They will be advised directly of the release of the draft plans.  This public release of the draft plan will be the first time they, as well as all other members of the interested public, have the opportunity to inspect and comment on the draft plans.  This will likely generate a response from those who responded to the first consultation.  It is to be noted, though, that all due consideration of the comments and suggestions received during the first consultation was made during the preparation of the draft plans.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation - usual cost of publicly releasing draft plans, including public notices and meetings, and processing of written submissions.

6.8       Maintenance / Ongoing Costs – publication of the approved operative plans.

6.9       Funding source – existing Parks Unit budget.

Legal Implications

6.10    None, other than the requirement to implement in accordance with Section 41 of the Reserves Act 1977.

Risks and Mitigations

6.11    There is no fundamental risk associated with this option as the public release of the draft plans is the necessary next step for putting in place a required reserve management plan for each of the parks in question, and is an action consistent with the governing legislation (Reserves Act 1977).

6.12    However, there is a risk potentially of some unrealistic expectations/proposals by members of the public caused by conflicting individual viewpoints/desires expressed in the written submissions or objections received.  Not everyone may be happy with the content of the draft plans.

6.12.1    Treatment: objective analysis of all written submissions received and effective hearings panel determinations; communication back to the submitters.

6.12.2    Residual risk rating: the rating of the risk is Low to Medium because, although the submission consideration process will be fair and robust it is not possible to please everyone all of the time, especially when there are different priorities for allocation of fixed resources across the Regional Parks portfolio.

Implementation

6.13    Implementation dependencies - none

6.14    Implementation timeframe - public notice of the release of the draft plans can be made as soon as possible after approval to proceed by the community board.  It is proposed to do this on Wednesday 17 October 2018 and Saturday 20 October 2018 as a minimum.  There is a statutorily required period for the receipt of written suggestions or objections upon this notification, which is for not less than two calendar months.  There is also the requirement for a hearing or hearings to be convened.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Necessary public engagement and input on the draft plans can formally proceed.

6.16    The disadvantages of this option include:

·   None.

 

Attachments

No.

Title

Page

a

ATTACHMENT A - DRAFT Misty Peaks Reserve Management Plan 2018

38

b

ATTACHMENT B - DRAFT Te Oka Reserve Management Plan 2018

79

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Derek Roozen - Senior Network Planner Parks

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizen and Community

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

12.    Pedestrian Improvements - Godley Quay/Voelas Road, Lyttelton

Reference:

18/752699

Presenter(s):

Andy Cameron and Andrew Hensley

 

 

1.  Purpose and Origin of Report

Purpose of Report

·                1.1          The purpose of this report is to advise the Te Pātaka o Rākaihautū/Banks Peninsula Community Board on the outcome of community consultation and ask that they approve the proposed pedestrian improvements at the intersection of Godley Quay and Voelas Road, and safety improvements on Godley Quay.

Origin of Report

1.2  This report is staff generated following community consultation. 

1.3  The pedestrian improvements at the intersection of Godley Quay and Voelas Road were initiated to satisfy the requirements of Section 5.3 of the Lyttelton Port Recovery Plan. To provide safe convenient public access to Dampier Bay.  Details were presented to the Board on 25th June 2018 prior to consultation. 

1.4  The changes to road markings on Godley Quay were initiated in response to known safety concerns, and were also presented to the Board on 25th June 2018.

2.  Significance

·                2.1          The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

§     2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in Council's Significance and Engagement Policy.  The low significance reflects the low numbers of people affected and the level of impact caused to those people.

§     2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.  Staff Recommendations 

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approve that all existing parking and stopping restrictions on the north east side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 25 metres be revoked.

2.         Approve that all existing parking and stopping restrictions on the south west side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 15 metres be revoked.

3.         Approve that all existing parking and stopping restrictions on the north west side of Godley Quay, between its intersections with Voelas Road and Simeon Quay be revoked. 

4.         Approve that all existing parking and stopping restrictions on the north west side of Godley Quay, commencing at intersection with Voelas Road and extending in a south westerly direction for a distance of 420 metres be revoked.

5.         Approve that all existing parking and stopping restrictions on the south east side of Godley Quay, between its intersections with Simeon Quay and Cyrus Williams Quay be revoked.

6.         Approve that all existing parking and stopping restrictions on the north side of Cyrus Williams Quay, commencing at intersection with Godley Quay and extending in an easterly direction for a distance of 20 metres be revoked.

7.         Approve that the stopping of vehicles be prohibited on the north east side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 25 metres.

8.         Approve that the stopping of vehicles be prohibited on the south west side of Voelas Road, commencing at intersection with Godley Quay and extending in a north westerly direction for a distance of 15 metres.

9.         Approve that the stopping of vehicles be prohibited on the north west side of Godley Quay, commencing at intersection with Simeon Quay and extending in a south westerly direction for a distance of 40 metres.

10.       Approve that the stopping of vehicles be prohibited on the north west side of Godley Quay, commencing at intersection with Voelas Road and extending in a north easterly direction for a distance of 13 metres.

11.       Approve that the stopping of vehicles be prohibited on the north west side of Godley Quay, commencing at intersection with Voelas Road and extending in a south westerly direction for a distance of 420 metres.

12.       Approve that the stopping of vehicles be prohibited on the south east side of Godley Quay, commencing at intersection with Simeon Quay and extending in a south westerly direction for a distance of 370 metres.

13.       Approve that the stopping of vehicles be prohibited on the south east side of Godley Quay, commencing at intersection with Cyrus Williams Quay and extending in a northerly direction for a distance of 65 metres.

14.       Approve that the stopping of vehicles be prohibited on the south east side of Godley Quay, commencing at point 99 metres north of its intersection with Cyrus Williams Quay and extending in a northerly direction for a distance of 65 metres.

15.       Approve that the stopping of vehicles be prohibited on the north side of Cyrus Williams Quay, commencing at intersection with Godley Quay and extending in an easterly direction for a distance of 20 metres.

16.       Approve the lane marking changes, kerb alignment changes, traffic island and road surface changes at the intersection of Godley Quay with Voelas Road as detailed in Attachment A.

17.       Approve that resolutions 1-16 take effect when the traffic control devices that evidence the restrictions described in the staff report are in place, including any revocations.

 

4.  Key Points

·           4.1 This report supports the Council's Long Term Plan (2018 - 2028):

·  Activity: Active Travel

·                Level of Service: 10.5.1.0 Reduce the number of  reported cycling and pedestrian crashes on the network - Less than 45

·  4.2 The following feasible options have been considered:

·    Option 1 – Provide a safe pedestrian crossing at the intersection of Godley Quay and Voelas Road and improvements to Godley Quay line marking including ‘No Stopping‘ (preferred option)

·    Option 2 – Provide a safe pedestrian crossing at the intersection of Godley Quay and Voelas Road

·  4.3 Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1      The advantages of this option include:

·    Provides a safe crossing option on Godley Quay and Voelas Road at the pedestrian access point to the marina development.

·    Provides clear delineation between pedestrians and motor vehicles on Godley Quay.

·    Clearly defines where vehicles can safely park on Godley Quay.

·    Reduces the likelihood of crashes on Godley Quay.

·    Provides an improved environment to accommodate the expected growth in traffic and pedestrian volumes.

·    Council meets its implementation obligations of the Lyttelton Port Recovery Plan

§    4.3.2 The disadvantages of this option include:

·    The loss of 14 potential parking spaces to provide pedestrian improvements at Godley Quay / Voelas Quay intersection.

·    The perception of the loss of parking spaces along Godley Quay. Some of this parking is currently on the footpath or causes a hazard in the road way.

 

5.  Context/Background

Back Ground

·  5.1       Pedestrian improvements at the intersection of Godley Quay and Voelas Road

·                The Lyttelton Port Recovery Plan was approved in November 2015 and includes design guidelines for Dampier Bay which detail the requirement to provide pedestrian access onto Godley Quay at the intersection of Voelas Road.  The Lyttelton Port Company as part of the marina development at Dampier Bay has provided new steps to link to this location.  Council has agreed through the Lyttelton Port Recovery Plan to provide for safe pedestrian crossing facilities at Godley Quay.  The steps have been installed by the Lyttelton Port Company as part of the marina development. They are currently behind security fencing until a safe crossing facility is constructed.  The replacement twin pressure sewer main connecting Naval Point to Norwich Quay is now being constructed along this section of Godley Quay.  The completion of these works is required prior to the construction of this project and completion is currently anticipated by the end of September.

·  5.2       Godley Quay line marking and ‘No Stopping ‘

·                                             Discussions with user groups in the area have raised safety concerns regarding access to Navel Point and the playing fields and the large vehicles mainly from oil companies operating out of the Port. 

·                This part of the project looks to address the following issues on Godley Quay:

·   This section of road has poorly defined edges with sharp changes in vertical and horizontal alignment.

·   The road caters for a high percentage of heavy vehicles and towing vehicles.

·   A small number of vehicles are regularly illegally parked on the pavement resulting in pedestrians having to use the road space at a place where there is poor visibility along the road and also resulting in vehicles needing to cross the centreline when forward visibility is poor. This is particularly an issue with the high number of heavy vehicles.

·   The space available for pedestrians to walk when there is no formal path clearly defined.

·   Safe parking opportunities are not clearly defined.

The initiation of this part of the project was designed to coincide with the change in road alignment that would occur as a result of the pedestrian upgrade at the intersection of Godley Quay and Voelas Road, and provide for future increases to pedestrian and vehicular traffic volumes.

   Community Feedback

·                Community engagement and consultation for this project was undertaken from 10 July 2018 to 30 July 2018.  Affected property owners and residents were advised of the recommended option by a leaflet drop. The consultation leaflets were hand delivered to 25 properties. The leaflet was also sent to 13 absentee landowners, and key stakeholders.

·                During the course of the engagement, the Council received 17 submissions (feedback is attached as Appendix C).

·                Godley Quay/Voelas Road pedestrian improvements:

·                Three submissions were in support, six were not in support, and eight were in support but had some concerns.

· 

·  Of the six submissions that did not support three were due to the restricted access into Voelas Road for large vehicles.  Subsequently the project team has worked with the oil companies to provide a design that accommodates access from Godley Quay in to Voelas Road should Godley Quay become closed. The remaining three “do not support” submitters were generally opposed to the location of the pedestrian improvements. This is covered in more detail in Section 6.6.1 of this report.

·   

·   


 

·  Godley Quay line marking changes:

·  Six were in support, four were not in support, six were in support but had some concerns and one did not specify. Concerns raised were mainly around parking and is covered in detail in Section 6.6.2 of this report.

· 

·                A letter has been sent to all submitters advising of the outcome of the consultation, including details of the Community Board meeting, and how they can speak to their submission if they wish.  Also included in this letter is a link to the feedback received and the Community Board report (when published).

 

6.  Option 1 – Provide a safe pedestrian crossing at the intersection of Godley Quay and Voelas Road and improvements to Godley Quay line marking including ‘No Stopping’ (preferred)

Option Description

6.1.  Install a landing, buildout, and traffic island at the intersection of Godley Quay and Voelas Road with associated ‘No stopping’.  On Godley Quay provide edge lines, ‘No Stopping’ and changes to centre line, as detailed in Appendix A and B. 

Significance

6.2.  The level of significance of this option is low consistent with Section 2 of this report.

6.3.  Engagement requirements for this level of significance are consistent with those carried out by the project which included consultation with those immediately affected and key stakeholders.

Impact on Mana Whenua

6.4.  This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5.  The following are directly affected by this option:

·    Local residents.

·    Lyttelton Port Company.

·    Local businesses including fuel companies.

·    Those utilising all day parking in the area.

6.6.  Team responses to the common themes raised through consultation are as follows:

6.6.1. Pedestrian improvements at the intersection Godley Quay and Voelas Road

·       Voelas Road will become inaccessible to large vehicles in emergencies if Godley Quay becomes blocked.

o     Project Team response – After discussions with the fuel company’s representative it has been agreed to lower the pedestrian refuge island to allow large vehicles to drive over it in emergency scenarios once signs have been removed.

·       Location of crossing unsafe for pedestrians.

o    Project team response – This location provides the greatest sight line distances for pedestrians crossing Godley Quay in this vicinity and meets current design guidelines. Pedestrians currently transiting along Godley Quay crossing Voelas Road are exposed to turning vehicles.  The construction of a pedestrian refuge island and a raised apron to slow turning vehicles will allow for adequate sight lines for pedestrians.  This location is one of the pedestrian connection points to the Dampier Bay development which has been designed in line with the Lyttelton Port Recovery Plan.

·       Voelas Road / Simeon Quay intersection and Godley Quay / Simeon Quay intersection need improvements.

o     Project team response – This feedback has been noted, however changes beyond the project area are outside of scope.

·    There is no forward notification to traffic of pedestrians crossing.

o     Project team response – Pedestrians crossing signs will be installed as part of the project.

·    Right turning out of Voelas should be stopped as it is dangerous.

Project team response – Enforcing the banning of a right turn through the introduction of a physical barrier is not an option due to constraints imposed by the layout of the intersection.

6.6.2. Godley Quay line marking and ‘No Stopping ‘

·    Parking will be removed from 32 & 22 Godley Quay adversely affecting the resident’s life.

Project team response – Parking is currently occurring on the footpath in this location which is prohibited. This presents a significant risk to both motorists; including large fuel trucks; and pedestrians. Council has an obligation to address safety concerns on the road network. Property No. 32 has a garage and property 22 has parking options within 40m.

·           • Area for parking proposed between 1 and 18 Godley Quay may be too small (one submitter).

Project team response – 11 on street parking spaces will remain between No.1 and No.18 Godley Quay, with a further 23 spaces available in Voelas Road. The current observed daytime demand for these parking spaces is low.

·    Will resident permits be issued to people on Voelas Road?

Project team response – No. The criteria for resident’s permits are not met in this location. For details of criteria see Attachment D.

·    The restriction of car parking through narrow sections of Godley Quay will minimise the need for Fuel tankers to cross the centreline.

Project team response – Agree.

·                

Alignment with Council Plans and Policies

6.7.  This option is consistent with Council’s Plans and Policies as it addresses known safety concerns, reducing the likelihood of pedestrian and vehicle accidents.

Financial Implications

6.8.  Cost of Implementation –

·                6.8.1      Pedestrian improvements at the intersection of Godley Quay and Voelas Road has an expected cost of $60,000.

·  6.8.2   Godley Quay line marking and ‘No Stopping‘ has an expected cost of $2,000.

6.9.  Maintenance / Ongoing Costs - This is covered under the area maintenance contract and has been accounted for in forward planning.

6.10.        Funding source – 2018-28 Long Term Plan, Godley Quay/Voelas Road pedestrian improvements (ID# 50181).

Legal Implications

6.11.        There is not a legal context relevant to this decision

Risks and Mitigations

6.12.        Not Applicable

Implementation

6.13.        Implementation dependencies – Completion of the pressure sewer project.

6.14.        Implementation timeframe - Construction to be completed within this financial year

Option Summary - Advantages and Disadvantages

 

6.15.        The advantages of this option include:

·    Provides a safe crossing option on Godley Quay and Voelas Road at the pedestrian access point to the marina development.

·    Provides clear delineation between pedestrians and motor vehicles on Godley Quay.

·    Clearly defines where vehicles can safely park on Godley Quay.

·    Reduces the likelihood of crashes on Godley Quay.

·    Provides an improved environment to accommodate the expected growth in traffic and pedestrian volumes.

·    Council meets its implementation obligations of the Lyttelton Port Recovery Plan

6.16.        The disadvantages of this option include:

·    The loss of 14 potential parking spaces to provide pedestrian improvements at Godley Quay / Voelas Quay intersection.

·    The perception of the loss of parking spaces along Godley Quay. Some of this parking is currently on the footpath or causes a hazard in the road way.

Note: The current Road User Rules bring many of these spaces in to question due to the road environment. For related road user rules see Attachment D

7.  Option 2 - Provide a safe pedestrian crossing at the intersection of Godley Quay and Voelas Road

Option Description

7.1.    Install a landing, buildout, and traffic island at the intersection of Godley Quay and Voelas Road with associated ‘No stopping’.

Significance

7.2.  The level of significance of this option is low consistent with Section 2 of this report.

7.3.  Engagement requirements for this level of significance are consistent with those carried out by the project which included consultation with those immediately affected and key stakeholders.

Impact on Mana Whenua

7.4.  This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5.  This is detailed in 6.5 and 6.6.1.

Alignment with Council Plans and Policies

7.6.  This option is inconsistent with Council’s Plans and Policies

7.7.  Inconsistency – It does not address known safety concerns raised by the public.

Financial Implications

7.8.  Cost of Implementation - This project is being carried out as part of the inner harbour improvements programme and has estimated construction costs of $60,000

7.9.    Maintenance / Ongoing Costs - This is covered under the area maintenance contract and has been accounted for in forward planning.

7.10.        Funding source – 2019 CAPEX Inner Harbour Road Improvement (ID#50181)

Legal Implications

7.11.        There is not a legal context, issue or implication relevant to this decision.

Risks and Mitigations

7.12.        Known safety concerns are not being addressed.

Implementation

7.13.        Implementation dependencies - Completion of the pressure sewer replacement.

7.14.        Implementation timeframe – To be constructed this financial year.

Option Summary - Advantages and Disadvantages

7.15.        The advantages of this option include:

·    Provides a safe crossing option on Godley Quay and Voelas Road at the pedestrian access point to the marina development.

·    Provides an improved environment to accommodate expected growth in pedestrian volumes.

·    Council meets its implementation obligations for the Lyttelton Port Recovery Plan.

7.16.        The disadvantages of this option include:

·    Availability of safe parking options will not be clearly defined along Godley Quay.

·    Clear delineation for pedestrians and vehicles will not be achieved along Godley Quay.

·    The loss of 14 potential parking spaces to provide pedestrian improvements at Godley Quay / Voelas Quay intersection.

 

 

Attachments

No.

Title

Page

a

Plan - Godley Quay/Voelas Road Pedestrian Improvements

131

b

Plan - Godley Quay Line Marking

132

c

Godley Quay consultation feedback

133

d

Road User Rules

139

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Andy Cameron - Junior Project Manager

Andrew Hensley - Traffic Engineer

William Homewood - Traffic Engineer - Investigation & Design

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Richard Osborne - Head of Transport

Peter Langbein - Finance Business Partner

David Adamson - General Manager City Services

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

13.    Reserve Terrace Proposed No Stopping Restrictions

Reference:

18/976484

Presenter(s):

Andrew Hensley, Traffic Engineer

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to approve the installation of 'No Stopping' restrictions on Reserve Terrace at the intersection with Stevensons Steep, in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to requests from the community to improve the accessibility and safety at the intersection.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Council’s Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

3.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board approve:

1.         That under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles be prohibited at any time on the parts of Reserve Terrace at its intersection with Stevensons Steep, as indicated in the attached drawing TG133075 Issue 1, dated 18/9/2018.

2.         That the attached drawing TG133075 Issue 1, dated 18/9/2018, forms part of these resolutions.

3.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

4.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

 

4.   Key Points

4.1       The recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028)

4.2       The following feasible options have been considered:

·     Option 1 - Install No Stopping Restrictions (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Improves access, safety and visibility at the intersection for vehicles and pedestrians.

·     Vehicles are able to stay as far to the left hand side of the road as possible.

·     Reinforces existing law regarding not parking within 6 metres of an intersection, and clarifies where parking is considered inconsiderate.

4.3.2   The disadvantages of this option include:

·     None identified as the parking of vehicles in these locations is considered to be either illegal or inconsiderate at present.

 

5.   Context/Background

5.1       There have been several concerns raised by members of the community regarding the parking of vehicles on Reserve Terrace at its intersection with Stevensons Steep.  Primarily this has involved the parking of a single vehicle, sometimes facing the wrong direction, outside 65 Reserve Terrace between the existing Stop control text markings and the Stop control limit line, but also the parking of a vehicle opposite within the intersection itself, at the top of Stevensons Steep.

5.2       The intersection has an irregular layout, is narrow and steep, which results in limited accessibility, in particular to large vehicles. The illegal and/or inconsiderate parking of vehicles further exacerbates this situation and forces vehicles further away from the left hand side of the road. Pedestrians are also hindered walking to and from the marked footpath on the southwestern side of Stevensons Steep.

 

 


 

6.   Option 1 - Install No Stopping Restriction (preferred)

Option Description

6.1       Install a short section of no stopping restriction outside the frontage of 65 Reserve Terrace, and also opposite within the intersection.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.  Engagement requirements for this level of significance includes the consultation with the owner and occupier of any property likely to be injuriously affected by the option.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       The affected property owner and resident were advised of the recommended option. The owner of 65 Reserve Terrace is agreeable to the proposal. The tenant of 65 Reserve Terrace is not agreeable to the proposal due to the loss of the ability to park directly outside the property.

6.5       The Team Leader Parking Compliance supports this option.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation - $100 for the installation of the no stopping lines, plus $350 for consultation and the preparation of this report

6.8       Funding source - Traffic Operations Budget.

6.9       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

Legal Implications

6.10    Part 1, clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

6.11    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.13    Not applicable.

Implementation

6.14    Implementation dependencies - Community Board approval.

6.15    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Improves access, safety and visibility at the intersection for vehicles and pedestrians.

·   Vehicles are able to stay as far to the left hand side of the road as possible.

·   Reinforces existing law regarding not parking within 6 metres of an intersection, and clarifies where parking is considered inconsiderate.

6.17    The disadvantages of this option include:

·   None identified as the parking of vehicles in these locations is considered to be either illegal or inconsiderate at present.

7.   Option 2 - Do Nothing

Option Description

7.1       Do not install additional no stopping restrictions.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with community requests for improvements to the intersection.

Alignment with Council Plans and Policies

7.5       This option is option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - $350 for consultation and the preparation of this report

7.7       Maintenance / Ongoing Costs - $0

7.8       Funding source – Existing staff budgets.

Legal Implications

7.9       There is not a legal context, issue or implication relevant to this option.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   None identified.

7.14    The disadvantages of this option include:

·   It does not address the concerns raised by members of the community.

 

 

 

Attachments

No.

Title

Page

a

Reserve Terrace Proposed No Stopping Restrictions

146

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Andrew Hensley - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

PDF Creator


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

14.    Bruce Slipway Proposed No Stopping Restrictions

Reference:

18/950221

Presenter(s):

Andrew Hensley, Traffic Engineer

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to approve the installation of 'No Stopping' restrictions on Beach Road at the Bruce Slipway, in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to a community request from the Akaroa Issues Working Party to assist with the operation of the Slipway.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Council’s Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

3.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board resolve that:

1.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the parking of vehicles be prohibited at all times on the part of Beach Road and foreshore land at the Bruce Slipway, as indicated by “Proposed No Stopping Restrictions” on the attached drawing TG133096 Issue 1, dated 14/8/2018.

2.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

3.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in this report are in place.

 

4.   Key Points

4.1       The recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028)

4.2       The following feasible options have been considered:

·     Option 1 - Install No Stopping Restrictions (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Reinforces the existing signage on site

·     Supports the efficient operation of the slipway

·     Enables enforcement if necessary

4.3.2   The disadvantages of this option include:

·     None identified

 

5.   Context/Background

5.1       The Bruce Slipway in Beach Road, Akaroa, provides access to launch and retrieve trailer boats, and access to moored vessels. It is understood that at times it can become congested if vehicles are parked around the perimeter.

5.2       There is an existing Christchurch City Council Parks Unit sign which states pick up and drop off only, and no parking. No stopping lines are proposed to be installed to further support the existing sign, and enable enforcement if necessary.

5.3       This matter was raised and discussed at meetings of the Akaroa Issues Working Party.

5.4       The installation of no stopping lines does not preclude the future use of the area through a temporary traffic management plan if it is needed to support the cruise ship traffic management.

 


 

6.   Option 1 - Install No Stopping Restriction (preferred)

Option Description

6.1       Install No Stopping Lines

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.  Engagement requirements for this level of significance includes the consultation with the owner and occupier of any property likely to be injuriously affected by the option.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       No consultation has been undertaken except for discussions with the Akaroa Issues Working Party which raised the issue.

6.5       The Team Leader Parking Compliance supports this option.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation $200 for the installation of traffic controls, plus $200 for consultation and the preparation of this report.

6.8       Funding source - Traffic Operations Budget.

6.9       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

Legal Implications

6.10    Part 1, clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

6.11    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.13    Not applicable.

Implementation

6.14    Implementation dependencies - Community Board approval.

6.15    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Reinforces the existing signage on site

·   Supports the efficient operation of the slipway

·   Enable enforcement if necessary

6.17    The disadvantages of this option include:

·   No identified

7.   Option 2 - Do Nothing

Option Description

7.1       Do not install no stopping restrictions.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with the request raised and discussed at the Akaroa Issues Working Party.

Alignment with Council Plans and Policies

7.5       This option is option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - $200 for the preparation of this report.

7.7       Maintenance / Ongoing Costs - $0

7.8       Funding source – Existing staff budgets.

Legal Implications

7.9       There is not a legal context, issue or implication relevant to this option.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   None identified.

7.14    The disadvantages of this option include:

·   Does not support the existing signage and improve the situation.

 

 

 

Attachments

No.

Title

Page

a

Bruce Slipway Proposed No Stopping Restrictions

152

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Andrew Hensley - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

PDF Creator


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

15.    Banks Peninsula Community Board 2018-19 Discretionary Response Fund applications - Diamond Harbour Community Association 'Live at the Point 2019', Little River Community Centre Inc. 'Little River Community Dance'.

Reference:

18/927376

Presenter(s):

Philipa Hay, Helen Hayes (Community Development Advisers)

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to consider two applications for funding from its 2018-19 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

58467

Diamond Harbour Community Association

Live at the Point 2019

$3,000

$2,500

58608

Little River Community  Centre Inc.

Little River Community Dance

$700

$350

 

1.2       There is currently a balance of $34,468 remaining in the fund

Origin of Report

1.3       This report is staff generated as a result of two applications being received.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approves a grant of $2,500 from its 2018-19 Discretionary Response Fund to Diamond Harbour Community Association Inc. towards the musicians' fees for Live at the Point 2019.

2.         Approves a grant of $350 from its 2018-19 Discretionary Response Fund to Little River Community Centre Inc. towards band and entertainment costs for the Little River Community Dance.

 

4.   Key Points

4.1       At the time of writing, the balance of the 2018-19 Discretionary Response Fund is as below.

Total Budget 2018/19

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$69,913

$35,745

$34,168

$31,318

 

4.2       Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

4.3       The attached Decision Matrices provide detailed information for the applications.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Diamond Harbour Community Association - Live at the Point Matrix

155

b

Little River Community Centre Inc. - Little River Community Dance Matrix

156

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Philipa Hay - Community Development Advisor

Andrea Wild - Community Development Advisor

Helen Hayes - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

PDF Creator


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

PDF Creator


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

16.    Banks Peninsula Neighbourhood Week 2018 - Funding Applications

Reference:

18/936976

Contact:

Adrianna Hess

adrianna.hess@ccc.govt.nz

941 5640

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to consider applications for the allocation of its 2018 Neighbourhood Week funding.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.2       Due to the assessment of low significance, no further community engagement or consultation is   required.

3.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board resolve to:

1.         Consider and make decisions on the applications received totalling $3,000 for Neighbourhood Week/Summer with your Neighbours 2018 funding, as set out in Attachment A.

 

 

 

4.   Key Points

4.1       This year, Neighbourhood Week has been extended to the whole summer. This change has come about from applicant feedback, where events were unable to take place during one specific week due to the weather and/or conflicting personal schedules. To reflect this change, the initiative has been rebranded as Neighbourhood Week/Summer with your Neighbours, which is to be held from 27 October 2018 to 31 March 2019.  Applications for funding closed on 7 September 2018.

4.2       At its meeting on 9 July 2018, the Board allocated $3,000 for Neighbourhood Week/Summer with your Neighbours 2018/19. This amount is less than the total amount requested in the 19 applications from the Banks Peninsula Community Board area, which was $7,140. Last year, there were 24 Neighbourhood Week applications requesting $5,826, of which $2,789.50 was approved.

4.3       Local community groups and previous applicants have been sent invitations to apply for Neighbourhood Week/Summer with your Neighbours funding. Advertisements were placed around Lyttelton including the Library, the School, and in the Recreation Centre.

4.4       The applications were assessed to ensure that they meet Neighbourhood Week Guidelines, and staff are recommending an amount for allocation to each application. In making these recommendations, staff have endeavoured to maintain consistency over recommendations according to the amounts requested and the number of people estimated to be in attendance.

4.5       Where events will take place within an alcohol ban area, staff will notify organisers of the ban requirements.

4.6       The Neighbourhood Week/Summer with your Neighbours 2018 Guidelines are included (refer Attachment B).

 

Attachments

No.

Title

Page

a

Banks Peninsula Community Board - Neighbourhood Week Applications Matrix 2018

159

b

Neighbourhood Week Guidelines

161

 

 

Signatories

Author

Adrianna Hess - Support Officer

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

PDF Creator


 

PDF Creator


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

PDF Creator


 

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Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

17.    Reserve Management Committee funding from the Banks Peninsula Community Board Discretionary Response Fund

Reference:

18/952451

Presenter(s):

Philipa Hay (Community Development Adviser)

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.1.1   To approve criteria and a process for distributing its Board Project funding for Reserve Management Committees; and

1.1.2   To approve the process for the Allandale Truck Yard lease funding to go to the Allandale Reserve Management Committee.

Origin of Report

1.2       This report is staff generated as a result of the need to have criteria and a process to distribute the Te Pātaka o Rākaihautū/Banks Peninsula Community Board's project funds for Reserve Management Committee Activities; and

1.3       The need to have a process for the Allandale Truck Yard lease funding to go to the Allandale Reserve Management Committee.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Approves the following criteria for the Reserve Management Committee Board Project funding: the costs associated with (1) Reserve Management Committees’ formal meetings, informal gatherings of members and volunteers and (2) purchase of tools, small items and refreshments (excluding alcohol) required for these activities.

2.         Approves the process for distribution of its Board Project funding for Reserve Management Committees which includes a request and approval process delegated to local community governance staff, and payment on receipt of invoices.

3.         Approves a grant or grants for the first year of income from the Allandale Truck Yard lease totalling $14,500 (excluding GST) per annum to be processed through its Discretionary Response Fund to the Allandale Reserve Management Committee.

4.   Key Points for the Banks Peninsula Board Project Funding

4.1       There are 15 Reserve Management Committees (RMCs) across Banks Peninsula.  This is the only ward with such committees.  These committees are formally constituted subcommittees of the Board, are required to make decisions at advertised public meetings and provide minutes of those meetings to the Board which are publicly available through the Board's agendas.

4.2       No funding has been allocated in the Christchurch City Council's Annual or Long Term Plans for the groups' general co-ordination, administration costs or purchase of small items. 

4.3       Funds of $3,000 have been assigned from the Board's Discretionary Response Fund to support the Board's RMCs. 

4.4       In order for the funds to be distributed there is a need for clarification regarding the scope of use of these funds and agreement on a process for distribution to the RMCs.

4.5       It is deemed desirable that there is a simple process for the funds to be distributed to encourage uptake and to minimise transaction costs, as the total for allocation amounts to an average of only $200 per group.

4.6       To date no funds have been distributed to the committees.

5.   Context/Background for the Banks Peninsula Board Project Funding

Regarding Criteria

5.1       The Board has assigned $3,000 in total over two years for supporting Banks Peninsula Reserve Management Committees.

·   All committee members are volunteers.  Membership is determined soon after each triennium.  These members are passionate about the reserves they are associated with and work in a variety of ways for the benefit of the reserves.

·   Advertising for the formal meetings is undertaken by staff and these costs are covered by Council.  Other costs incurred such as paper, toner etc. are usually met by the committee members. 

·   Parks staff provide tools etc. for working bees for which staff are present.  All other costs for informal meetings (e.g. working bees, training, speakers), such as advertising/flyers, hall hire, recognition - such as refreshments (excluding alcohol), small items and tools for use when staff are not present are not funded. (Some funding in the past has been provided on formal application through the Board's Discretionary Response Fund.) 

·   It is recommended that criteria for allocation of these funds include costs associated with formal meetings and informal gatherings of the committees, their volunteers, as well as purchase of tools and refreshments (excluding alcohol) required for these activities.

Proposed Process

5.2       The Board has resolved a funding allocation of $3,000 for Reserve Management Committee activities which averages out at $200 per committee, if all were to request an equal share.

·   In the first instance, RMCs would be informed that funds are available from the Board Project Fund for RMCs. RMCs would be provided with the scope of criteria for which this funding can be used and would be reminded that the request would need to be approved at a meeting of the RMC (and minuted). 

·   RMCs make a request for funding for specified items and the purpose for funding is approved.

·   Where goods can be sourced free of charge by staff, the RMC will be notified and delivery made. 

·   Local suppliers are to be used where appropriate and available. 

·   On receipt of invoices (up to a maximum of $200 by any one RMC initially), RMCs can purchase items and payment will be initiated by governance staff.

·   Staff will keep a tally of the available balance for each RMC.

5.3       Towards the end of the financial year, governance staff will contact RMCs if the fund is not completely spent.  Further requests for funds can then be made with priority for those who have not already received funds.

6.   Key Points for the Allandale Truck Yard Funding

6.1       The tenant of the Allandale Truck Yard has a signed agreement with the Council which commenced 1 February 2018 and concludes 30 June 2020.

6.2       The tenant pays a yearly rent of $14,500 (excluding GST) which will be transferred to the Board's Discretionary Response Fund via monthly transfer for the duration of the lease.

6.3       The Board in turn is to allocate this funding to the Allandale Reserve Management Committee for it to spend on the Allandale Reserve.

6.4       Staff request the Board allocates a grant (or grants) for the first year of the rent totalling $14,500 (excluding GST) to the Allandale Reserve Management Committee.

 

7.   Context/Background for the Allandale Truck Yard Funding

7.1       The Allandale Truck Yard is located on the Allandale Reserve in the Lyttelton Harbour Basin.

7.2       The tenant of the Allandale Truck Yard (Fulton Hogan) has a lease agreement with the Council and pays rent for the use of the yard.

7.3       The Allandale Reserve Management Committee is a subcommittee of the Banks Peninsula Community Board. 

7.4       Funds from the lease are to be allocated to the Allandale Reserve Management Committee for use on the Allandale Reserve.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Philipa Hay - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

18.    Grant of Licence to Canterbury Regional Council for the Installation of an AIS Communications Tower on Park Terrace Reserve, Lyttelton

Reference:

18/965293

Presenter(s):

Mike Pursey

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Te Pātaka o Rākaihautū/Banks Peninsula Community Board to grant a Licence to Canterbury Regional Council (Harbourmasters Office) over part of Park Terrace Reserve, Lyttelton, for the installation of an Automatic Identification System (AIS) Communications Tower.

Origin of Report

1.2       This report is staff generated to seek the required approvals for the installation of this AIS Communications Tower.

2.   Significance

2.1       The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the low number of people interested or directly affected, specifically the neighbouring residents overlooking the reserve; low impact on the environment;  and low risk to Council.

2.1.2   The proposal to install this AIS Communications Tower was advertised publicly as required under section 48a(4) of the Reserves Act 1977. No objections were received.

2.1.3   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Grant a Licence to Occupy approximately 12m2 of Park Terrace Reserve described as RS 41394 for a total lease term of 20 years including renewals to Canterbury Regional Council (Harbourmasters Office) for the installation of an Automatic Identification System (AIS) Communications Tower.

2.         In its capacity of holding the Minister of Conservation's Delegation, recommend the Chief Executive gives consent to the licence in accordance with 48A(1) of the Reserves Act 1977.

3.         Grant delegated authority to the Manager Property Consultancy to conclude and administer all necessary licence negotiations and documentation.

 

4.   Key Points

4.1       This report does not support the Council's Long Term Plan (2018 - 2028).

4.2       The following feasible options have been considered:

·     Option 1 - Grant a Licence to Canterbury Regional Council (Harbourmasters Office) (preferred option).

·     Option 2 – Decline a Licence to Canterbury Regional Council (Harbourmasters Office).

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·   Supporting recreational users and the maritime industry by:

·     Having an increased real time shipping tracking / management and communication system.

·     Increasing hazard identification for shipping and recreational boaters.

·     Having better access to emergency channels for shipping and recreational boaters.

·   The tower will not interfere with any residents views from their homes in this location.

4.4       The disadvantages of this option include:

·   The tower and equipment cabinet will be close to the walking track at Park Terrace Reserve which will alter the visual aesthetics of that part of the reserve.

 

5.   Context/Background

The Land

5.1       Park Terrace Reserve is situated above Naval Point and Magazine Bay in Lyttelton and has a total area of 3.010 hectares comprised in two parcels of land described as RS 41394 and Reserve 5025.

5.2       Access is through the White Gates at Park Terrace or through the Magazine Bay walking track access.

5.3       The proposed licence area (as per the plans attached to this report), is approximately 12 square metres of land within that part of Park Terrace Reserve being part of RS 41394  held as ‘Recreation Reserve’ pursuant to the Reserves Act 1977.

AIS Communications Tower

5.4       The purpose of this AIS Communications Tower is to provide upper harbour and central basin maritime communications support, whilst also allowing recreational boaters in the upper reaches of the harbour better access to the emergency channels and real time virtual shipping guidance.

5.5       The new generation of maritime shipping and recreational boating communications devices can display range, exact location, course and direction down to about three metres accuracy over long sea distances but needs infill towers such as this one where the natural geography can get in the way.

5.6       The proposed tower would be installed about 50 metres down the walking track to Magazine Bay from the Park Terrace road frontage to the west side of the track  as per the attached plans.

5.7       Its services will need to connect up to the Orion and Chorus utilities at the road frontage of the reserve.

5.8       In terms of justification and need, the following statement has been provided by GHD, who will be constructing the tower for Canterbury Regional Council:

5.8.1   “The small tower provides an IL4 (post disaster) seismic and safe from tsunami type communications platform and comes with battery and portable plug in generation capability that allows the harbour approaches and Basin to be managed from the main shipping channel right up to the Governors Bay wharf area. The tower interacts with a long range tower on the high ground above Adderley Head and thus provides as part of the overall coastal safety solution a contiguous from berth (or anchorage) to approximately 90km offshore with tracking and vessel management solutions.”

5.8.2   Clause A3 of the Building Code defines the significance of a building by its importance level (IL), which is related to the consequences of failure. There are five levels of importance, considered by the importance of the building to society, specifically: 

·     IL4: Buildings that must be operational immediately after an earthquake or other disastrous event, such as emergency shelters and hospital operating theatres, triage centres and other critical post-disaster infrastructure.

5.9       This system also interacts with Lyttelton Port of Christchurch port operations.  It allows the tugs and Pilotage Captain’s and navigation personnel reliable communications for buoys, channel information and safety / hazard warning data.

5.10    This later information is communicated directly to all commercial ship navigation systems and thus allows for a far greater level of safety and a far less risk of collision, accidents, or groundings to occur.

5.11    This same information is gaining use with privately owned recreational water users  and one of the drivers for this tower’s location is its ability to assist users in the mooring areas and around Quail Island with data type shipping and harbour information broadcasts to small chart plotters used frequently on vessels down to 5 -7m in length.”  

5.12    The lifespan of the tower is greater than 50 years.

Proposed Location within Park Terrace Reserve

5.13    Section 48A(2)b of the Reserves Act 1977 references that no licence shall be granted unless the administering body is satisfied; “that they cannot readily be provided outside the reserve.”

5.14    The proposed location within Park Terrace Reserve has been selected to meet the needs of the radio propagation solution. This chosen location allows for unique radio visibility, both into the navigable portion of the upper harbour, the main shipping basin and further down the harbour whilst ensuring the Quail Island ferry is also visible to the signal point chosen.

5.15    There are no other sites in the area that have this key ‘single tower multiple visibility’ aspect and no other cell or radio interference issues. All other positions considered would also have impacted the views of local residents from their homes.

5.16    Sites within Lyttelton Port of Christchurch were also investigated but discounted due to not being considered ‘resilient positions’ due to the level of threat in the case of a severe earthquake and/or Tsunami.

Licence Terms

5.17    The proposed Licence to Canterbury Regional Council would include an initial term of five years plus three rights of renewal for five years each (being 20 years in total).

5.18    The Licence Fee proposed is $1,200.00 per annum which is consistent with other similar licences of this nature.

5.19    The Licence Fee would be reviewed every two years from the lease commencement date by way of CPI adjustment.

Public Advertising

5.20    There is no approved Management Plan for Park Terrace Reserve. Due to this it is required under section 48a(4) of the Reserves Act 1977 (the “Act”) to give ‘Public Notice’ of the proposal to grant this licence.

5.21    This intent was advertised in The Press as a ‘Public Notice’ and was open for one month as required under The Act.  There were no submissions or feedback received against the installation of this AIS Tower.

Current Easement through Park Terrace Reserve

5.22    There is an existing easement through Park Terrace Reserve for a gas line. Although the proposed AIS Tower would be well clear of this gas line / easement zone, a cable to power the AIS Tower will need to run from the power box on Park Terrace down the Reserve to the AIS Tower. This cabling work will cross the gas line / easement zone so consent is required from the easement holder for this work to continue.

5.23    Liquigas who are the easement holders have consented to this work and the required permits from Liquigas are now in place.

 

Delegation

5.24    Community Boards have the delegated authority for the granting of licences on reserves pursuant to section 48A of the Reserves Act 1977 but require consent from the Minister of Conservation.

Minister of Conservation Consent

5.25    The consent of the Minister of Conservation is required for this transaction. On 12 June 2013, the Minister of Conservation delegated to all territorial authorities powers, functions and duties where the territorial authority is the administering body of the relevant reserve. Council has sub-delegated the delegated Reserves Act ministerial powers to the Chief Executive Officer.

5.26    In exercising the Minister’s delegation, the delegate must give consideration to those matters previously applied by the Minister, for example ensuring that:

·   The land has been correctly identified;

·   The necessary statutory processes have been followed;

·   The functions and purposes of the Reserves Act have been taken into account in respect to the classification and purpose of the reserve as required under section 40 of the Act;

·   The administering body has considered submissions and objections from affected parties and that, on the basis of the evidence, the decision is a reasonable one;

·   Pursuant to the requirements of section 4 of the Conservation Act 1987, the administering body has consulted with and considered the views of tangata whenua or has in some other way been able to make an informed decision.

5.27    Council officers have publically notified that the Banks Peninsula Community Board, under delegation from the Christchurch City Council is proposing to grant a licence to Canterbury Regional Council (Harbourmasters Office) for the installation of an Automatic Identification System (AIS) Communications Tower at the Park Terrace Reserve in Lyttelton.

5.28    Council officers are satisfied that the proposed licence complies with the Minister’s requirements.

6.   Option 1 - Grant a Licence to Canterbury Regional Council (Harbourmasters Office)  (preferred)

Option Description

6.1       Grant a Licence for a term of 20 years to Canterbury Regional Council (Harbourmasters Office) for the installation of an Automatic Identification System (AIS) Communications Tower on part of Park Terrace Reserve.

Significance

6.2       The level of significance was determined by the low number of people interested or directly affected, specifically the neighbouring residents and the low impact on the environment and low risk to Council.

6.3       The proposal to install this AIS Communications Tower was advertised publicly as required under section 48a(4) of the Reserves Act 1977. No objections were received.

6.4       The community engagement and consultation outlined in this report reflect the assessment.

Impact on Mana Whenua

6.5       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.6       The proposal to install this AIS Communications Tower was advertised publicly as required under section 48a(4) of the Reserves Act 1977. No objections were received.

6.7       The specific organisations and individuals that benefit from the installation of the tower would be supportive of this proposal.

Alignment with Council Plans and Policies

6.8       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.9       Cost of Implementation – Preparation of Licence document $250 plus GST

6.10    Maintenance / Ongoing Costs – no cost to Council

6.11    Funding source – not applicable

Legal Implications

6.12    There is a legal context, issue or implication relevant to this decision

6.13    This report has not been reviewed and approved by the Legal Services Unit

6.14    The legal consideration is the Reserves Act 1977 and the Council’s Leasing Council Property Policy.  The preparation of a licence is a routine matter on which the legal situation is well known and settled.

Risks and Mitigations  

6.15    There is a risk that citizens that may not have seen this advertised during the one month public notice period may later lodge some objection to this tower being in the reserve.

6.15.1 Residual risk rating: The residual rating of the risk will be low as all legal requirements have been met and GHD (the contractors constructing the tower), spoke to residents in the immediate vicinity when looking at this location and note they had no objections.

6.15.2 Public notice was given for a period of one month and no objections were received.

Implementation

6.16    Implementation dependencies - Subject to final licence negotiation and documentation.

6.17    Implementation timeframe – Two weeks from the date of the Community Board meeting.

Option Summary - Advantages and Disadvantages

6.18    The advantages of this option include:

·   Supporting recreational users and the maritime industry by:

·     Having an increased real time shipping tracking / management and communication system.

·     Increasing hazard identification for shipping and recreational boaters.

·     Having better access to emergency channels for shipping and recreational boaters.

·   The tower will not interfere with any residents views from their homes in this location.

6.19    The disadvantages of this option include:

·   The tower and equipment cabinet will be close to the walking track at Park Terrace Reserve which will alter the visual aesthetics of that part of the reserve.

7.   Option 2 - Decline a Licence to Canterbury Regional Council (Harbourmasters Office).

Option Description

7.1       Decline a licence to Canterbury Regional Council (Harbourmasters Office) for the installation of an Automatic Identification System (AIS) Communications Tower on part of Park Terrace Reserve.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       The community engagement and consultation outlined in this report reflect the assessment.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       The specific organisations and individuals that benefit from the installation of the tower would not be supportive of this proposal as it would impact their day to day operational needs and recreational enjoyment.

Alignment with Council Plans and Policies

7.6       This option is consistent with Council’s Plans and Policies

Financial Implications

7.7       Cost of Implementation - Nil

7.8       Maintenance / Ongoing Costs - Nil

7.9       Funding source – Not applicable

Legal Implications

7.10    There is not a legal context, issue or implication relevant to this decision.

7.11    This report has not been reviewed and approved by the Legal Services Unit.

Risks and Mitigations  

7.12    There is a risk that it may take a significant amount of time to find another suitable location, if there is one at all due to the local geography.  This may cause negative publicity to the Council.

7.12.1 Residual risk rating: The residual rating of the risk after the below treatment is implemented will be medium and significant for Canterbury Regional Council as further time and resources will be required in finding another location that works.

7.12.2 Council officers can work with Canterbury Regional Council and its contractors as appropriate to assist in finding another suitable location for the tower.

Implementation

7.13    Implementation dependencies  - Not applicable

7.14    Implementation timeframe – Not applicable

Option Summary - Advantages and Disadvantages

7.15    The advantages of this option include:

·   There will be no tower installed on part of Park Terrace Reserve which would alter the visual aesthetics of that part of the reserve.

7.16    The disadvantages of this option include:

·   Real time shipping tracking / management and communications will not be increased or improved.

·   Hazard identification for shipping, and recreational boaters will not be improved.

·   Access to emergency channels for shipping and recreational boaters will not be improved.

·   Another location will need to be found. Extensive work was carried out to find the best location to increase this network. There may not be any other location as good as this Park Terrace Reserve due to the local geography.

·   Contractor availability will be affected if another location needs to be found.

 

 

Attachments

No.

Title

Page

a

AIS Communications Tower - Plans

175

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Mike Pursey - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property & Planning

Grant MacLeod - Manager Parks Planning & Asset Management

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizen and Community

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

19.    Banks Peninsula Community Board Area Report - October 2018

Reference:

18/633566

Presenter(s):

Joan Blatchford – Community Governance Manager, Lyttelton/Mt Herbert
Penelope Goldstone – Community Governance Manager, Akaroa/Wairewa

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations

That the Te Pātaka o Rākaihautū/Banks Peninsula Community Board:

1.         Receive the Te Pātaka o Rākaihautū/Banks Peninsula Community Board Area Report for October 2018.

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Canterbury Street Cemetery – at its meeting on 30 October 2017, the Board requested that staff urgently investigate access to the new area in the Canterbury Street Cemetery after hearing that people have been slipping over because there were no steps.

Staff report that the Parks Rangers have been on-site and have rectified the situation.  See attached photograph – Attachment A

3.1.2   TS Steadfast site at 64 Governors Bay Road, Cass Bay – at its meeting on 27 August 2018, the Board requested information on any future plans for the TS Steadfast site at 64 Governors Bay Road, Cass Bay.

             Staff have replied - Future plans have not yet been determined for Steadfast, and no capital development funds have been allocated.  Maintenance work may be required on the buildings currently used by Sea Cadets.  Steadfast will be included in the Port Hills planning project.  Planning is expected to start next year, with external stakeholder interaction programmed for late 2019.  This planning will enable consultation to progress deciding on how the Council will manage this site, including buildings and recreational use.

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   No Stopping Restrictions and New One Way System, Rāpaki – open for consultation 9 October to 30 October.  A proposal to install parking restrictions and a one way system in Rāpaki.

3.2.2   Proposed Parking Changes at Sign of the Kiwi – open for consultation 5 October to 25 October.  In response to a high demand for short stay parking in the carpark beside the Sign of the Kiwi.

3.2.3   Speed Limit Review, Banks Peninsula – open for consultation 11 October to 6 November.  To improve safety and provide consistency across the roading network on Banks Peninsula, it is proposed that speed limits change on a number of roads.

3.3       Annual Plan and Long Term Plan matters

Nothing to report.

3.4       Board Reporting

Board members are asked to highlight topics for inclusion in Newsline, the Board Newsletter and/or the Report to Council.

4.   Community Board Plan – Update against Outcomes

The Board received an update on the Community Board Plan in the September Area Report. 

A workshop is planned for Board members to identify priorities for the next six months.

5.   Significant Council Projects in the Board Area

5.1       Strengthening Community Fund Projects

5.1.1   All groups have been notified of the decisions made by the Board in August.  Some groups are still to return their agreements in order for payments to be released.

5.2       Other partnerships with the community and organisations

5.2.1   Tourism Infrastructure Funding

Akaroa has been awarded $120,000 from the Tourism Infrastructure Fund towards building new toilet facilities.  The Ministry of Business, Innovation and Employment-controlled fund provides up to $25 million annually for the development of tourism-related infrastructure such as car parks, freedom camping facilities, sewerage and water works and transport projects

The fund aims to address capacity constraints, and support regions in realising their tourism potential.  Council Head of Parks Andrew Rutledge reports that the funding for new amenities will help lift the pressure of cruise ship visitors, day trippers and campers on the town’s facilities. “The funding approval has come at the perfect time as Akaroa works to deal with the growing popularity of the region and the multiple demands of domestic and international visitors,”

There will be community engagement and consultation to get resident feedback on toilets.

5.3       Community Facilities (updates and future plans)

Kaituna Hall Upgrade
STAGE 1
Stage 1 of the Kaituna Upgrade project is complete.  Drainage work has been completed and the new roof is up.   Stage 1 included the filling in of the existing septic tank and its replacement with a larger water tank as well as a stormwater and sewer drain system.  The roof, spouting and downpipes have been replaced.

STAGE 2:

Stage 2 includes a kitchen remodel as well as extensive work on the bathrooms.  The plumbing is being overhauled and a 30,000l water supply tank with pressure pump is being installed.

The electrics work includes replacement of the non-compliant meter box, distribution board and wiring throughout as well as LED lighting, sockets and emergency lighting

The Hall is being insulated and two heat pumps are to be installed.  Both the exterior and interior have been painted, and the beautiful timber floors are being restored and protected with polyurethane.

Staff have been working with the Team Leader Facilities Management and City Care staff to ensure the Reserve Management Committee via David Kearns (Chairperson) and Karen de Pass (Treasurer/Secretary) are involved and kept informed of progress.

They were updated this week that all internal carpentry is now completed, interior paint is 95% done, and exterior paint is completed.
The timber floor in the Men’s bathroom has been replaced.  Vinyl is being laid this week in the kitchen and men’s bathroom.  The heatpumps and electrical fit out will be completed by Tuesday 25 September.  The Plumbing work and water tank installation and bathrooms fit out will be completed by Wednesday 26 September.

Kitchen cabinetry installation will be completed by Friday 28 September.  The plumbing and kitchen fit out will take place at the beginning of 1 October.  Floor sanding and finishing starts late September and will be finished by Thursday 4 October with final clean up  on the Friday.

    

DRAINAGE
Septic tank has been filled and new holding tank, storm water and sewer drain system installed.

   

                      ROOF:   Roof, spouting and downpipes have all been replaced.

                      PAINTING        Exterior painting is 100% complete. Interior 95% complete.

 

 

5.1       Infrastructure projects underway

             Nothing to report.

6.   Significant Community Issues, Events and Projects in the Board Area

6.1       Graffiti Incidents

The reported graffiti incident count for August 2018 is attached – Attachment B.

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Marine Structures

7.1.1   There has been progress on the Naval Point Development Plan.

7.1.2   Maintenance work on multiple wharves is ongoing.

7.1.3   The Robinsons Bay volunteer jetty project is due to start at the end of October.

7.2       Regional Parks Update

7.2.1   Te Oka and Misty Peaks Management Plan drafts are nearing completion.

7.2.2   Plant and animal pest control around CCC Regional Parks on Banks Peninsula is ongoing.

7.2.3   The Predator Free Banks Peninsula MOU has been signed by agencies and CCC.

7.2.4   Okuti Esplanade Reserve community planting initiative project is underway.

7.2.5   Community planting initiative for Yellow Eyed Penguin habitat in Flea Bay is complete.

7.2.6   Participation in goat eradication of Little Akaloa is complete.

7.2.7   The Urumau Reserve Development Plan was adopted by the Community Board.

7.3       Local Parks Update

An update will be provided in the 12 November Area Report.

7.4       Capital Works Projects

7.4.1   Head to Head Walkway is improving, and now has a Memorandum of Understanding with the Diamond Harbour Reserve Management Committee for works on tracks.

8.   Community Board Funding Update

8.1       At the time of writing, 10 applications had been made to the Board’s 2018-19 Discretionary Response Fund (three of these were Board Projects, one has been withdrawn).  Two applications are yet to be considered – one at this meeting, and another is currently being assessed.  The Banks Peninsula Discretionary Response fund 2018/19 allocations are included (Attachment C).

8.2       A report to determine scope and payment process for the Board Project – Reserve Management Committee Activities will come before the Board for a decision at this meeting.

 

 

 

 

Attachments

No.

Title

Page

a

Steps - Canterbury Street Cemetery

182

b

Reported Graffiti Incidents - August 2018

183

c

Banks Peninsula Discretionary Response Fund 2018/19

184

 

 

Signatories

Authors

Liz Carter - Community Board Advisor

Helen Hayes - Community Development Advisor

Philipa Hay - Community Development Advisor

Adrianna Hess - Support Officer

Fiona Smith - Support Officer

Andrea Wild - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

John Filsell - Head of Community Support, Governance and Partnerships

  


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

PDF Creator


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

PDF Creator


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

PDF Creator 


Te Pātaka o Rākaihautū/Banks Peninsula Community Board

15 October 2018

 

 

20.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.