Waikura

Linwood-Central-Heathcote Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Waikura/Linwood-Central-Heathcote Community Board will be held on:

 

Date:                                     Wednesday 19 September 2018

Time:                                    10.00am

Venue:                                 Ngā Hae e Whā Natiae e Whā Natioonal Marae,

                                               250 Pages Road, Aranui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Sally Buck

Jake McLellan

Alexandra Davids

Yani Johanson

Darrell Latham

Tim Lindley

Brenda Lowe-Johnson

Deon Swiggs

Sara Templeton

 

 

14 September 2018

 

 

 

 

 

Shupayi Mpunga

Manager Community Governance, Linwood-Central-Heathcote

941 6605

shupayi.mpunga@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

 

 


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4

C       7.       Correspondence............................................................................................................. 15

Staff Reports

C       8.       Cave Terrace, Redcliffs - Proposed No Stopping Restrictions................................... 19

C       9.       Barbadoes Street at Purchas Street, Edgeware - Proposed No Stopping Restrictions 29

C       10.     91 Kingsley Street, Sydenham - Proposed P30 Restrictions...................................... 35

C       11.     Resident's Permit Spaces at various locations - Proposed Removal......................... 43

CA     12.     Chester Street West - Kea Crossing and Parking Changes. Kilmore Street- Parking Changes.......................................................................................................................... 47

C       13.     Nurses Memorial Chapel - Agreement With The Nurses Memorial Chapel Trust... 65

C       14.     Application to 2018/19 Youth Development Fund - Various.................................... 77

C       15.     Applications to Linwood-Central-Heathcote 2018/19 Discretionary Response Fund - Holy Trinity Avonside Anglican and Friends of Edmonds Factory Garden............... 81

C       16.     Waikura/Linwood-Central-Heathcote Community Board Area Report - September 2018................................................................................................................................. 85

 

B       17.     Elected Members’ Information Exchange.................................................................. 148 

 

 


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Linwood-Central-Heathcote Community Board meeting held on Monday, 3 September 2018  be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at 10.15am.

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

5.1

Chester Street West – Kea Crossing and Parking Changes Kilmore Street (Refer to Agenda Item 12).

Scott Thelning, Principal will speak on behalf of Cathedral Grammar School regarding Chester Street West – Kea Crossing and Parking Changes in Kilmore Street.

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

 

 

Waikura

Linwood-Central-Heathcote Community Board

Open Minutes

 

 

Date:                                     Monday 3 September 2018

Time:                                    3.00pm

Venue:                                 The Board Room, 180 Smith Street,
Linwood

 

 

Present

Chairperson

Members

Jake McLellan

Alexandra Davids

Yani Johanson

Darrell Latham

Tim Lindley

Brenda Lowe-Johnson

Deon Swiggs

Sara Templeton

 

 

3 September 2018

 

 

 

 

 

Shupayi Mpunga

Manager Community Governance, Linwood-Central-Heathcote

941 6605

shupayi.mpunga@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved LCHB/2018/00138

Community Board Decision

That an apologies from Sally Buck for absence, and from Sara Templeton, who will be leaving and returning during the meeting, were received and accepted.

Alexandra Davids/Yani Johanson                                                                                                                          Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved LCHB/2018/00139

Community Board Decision

That the minutes of the Linwood-Central-Heathcote Community Board meeting held on Wednesday, 15 August 2018 be confirmed.

Tim Lindley/Darrell Latham                                                                                                                                     Carried

4.   Public Forum

Part B

 

4.1       Biketober

Part B

Meg Christie and Robert Fleming spoke to the Board regarding Biketober.

 

After questions from the members, the Chairperson thanked Ms Christie and Mr Fleming for their deputation.

 

4.2       Organics Processing Plant

Part B

Geoffrey King, resident, spoke to the Board regarding the ongoing odour issues associated with the Council’s Bromley Organics Processing Plant.  Mr King questioned the Board on what is being done about the odour.

 

The Chairperson thanked Mr King for his presentation.

 

             The Board requested staff to provide Mr. King an update on work being done, and to provide              the same information to the Board.

 

Sara Templeton left the meeting at 3.15pm.

5.   Deputations by Appointment

Part B

5.1

Cave Terrace, Redcliffs – Proposed No Stopping Restrictions (Agenda Item 8 refers).

 

Brent Rawstron, property owner representative, and  Michelle Cummins, resident spoke to the Board regarding Cave Terrace - Proposed No Stopping Restrictions.

After questions from the members, the Chairperson thanked Mr Rawstron and Ms  Cummins for their deputations.

 

7.   Correspondence

 

Staff Recommendations

That the Linwood-Central-Heathcote Community Board:

1.         Receive the information in the correspondence report dated 03 September 2018.

2.         Support staff to resolve the implementation issues with the Residential Unit Overlay in the Christchurch District Plan, including the potential use of section 71 powers under the Greater Christchurch Regeneration Act 2016.   Any resolution of the issue should include solutions to achieve implementation of the Residential Unit Overlay as intended by Decision 53 of the Independent Hearings Panel.

 

Community Board Resolved LCHB/2018/00140

Part B

That the Linwood-Central-Heathcote Community Board:

1.         Receive the information in the correspondence report dated 03 September 2018

2.         That the Linwood-Central-Heathcote Community Board resolve to write to Members of Parliament Ruth Dyson and Poto Williams to progress updating the Christchurch District Plan using section 71 powers under the Greater Christchurch Regeneration Act 2016 to reinstate the Residential Unit Overlay Clause 5.2.2.1(a) as presented to the Independent Hearings Panel in original evidence by the Council.

Darrell Latham/Tim Lindley                                                                                                                                     Carried

 

8.   Cave Terrace, Redcliffs - Proposed No Stopping Restrictions

 

Board Comment

Staff in attendance spoke to the accompanying report and answered questions from members.

 

In its deliberations, the Board also took account of the deputations from Mr Rawstron and Ms  Cummins (Item 5.1 these minutes refer) and correspondence received from Ms T Carey (Item 7 these minutes refer).

 

Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board approve:

1.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles on the part of Cave Terrace as shown by broken yellow lines on the attached drawing TG133073 issue 1 dated 9/7/2018, is prohibited.

2.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

3.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

 

Community Board Resolved LCHB/2018/00141

Part C

That the Waikura/Linwood-Central-Heathcote Community Board  approve:

1.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles on the part of Cave Terrace as shown by broken yellow lines on the drawing TG133073 issue 1 dated 9/7/2018, attached to the agenda for the meeting, is prohibited.

2.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1.are revoked.

3.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in 1. are in place.

Alexandra Davids/Darrell Latham                                                                                                                                Lost

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

9.   Hassals Lane at Bond Street, Waltham - Proposed No Stopping Restrictions

 

Community Board Resolved LCHB/2018/00142 (Staff recommendations accepted without change)

Part C

That the Waikura/Linwood-Central-Heathcote Community Board approve:

1.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles on the part of Hassals Lane and Bond Street as shown by broken yellow lines on drawing TG133071 issue 1 dated 5/7/2018, attached to the agenda for the meeting is prohibited.

2.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1.are revoked.

3.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in 1. are in place.

Alexandra Davids/Deon Swiggs                                                                                                                             Carried

 

 

 

10. 238 Bridle Path Road, Ferrymead - Proposed No Stopping Restrictions

 

Community Board Resolved LCHB/2018/00143 (Staff recommendations accepted without change)

Part C

That the Waikura/Linwood-Central-Heathcote Community Board approve:

1.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles on the part of Bridle Path Road as shown by broken yellow lines on drawing TG133084 issue 1 dated 6/8/2018, attached to the agenda for the meeting is prohibited.

2.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1.are revoked.

3.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in 1. are in place.

Alexandra Davids/Deon Swiggs                                                                                                                             Carried

 

 

11. Woodham Road near Ngarimu Street, Linwood - Proposed P3, No Stopping and Bus Stop Restrictions

 

Community Board Resolved LCHB/2018/00144 (Original staff recommendations accepted without change)

Part C

That the Waikura/Linwood-Central-Heathcote Community Board approve:

1.         That pursuant to section 591 of the Local Government Act 1974 and Part 1 section 8 of the Christchurch City Council Traffic and Parking Bylaw, approve that the part of Woodham Road, as indicated in drawing TG133061 Issue 1, dated 28/6/2018, attached to the agenda for the meeting is specified as a parking place for any vehicles and be restricted to maximum period of three minutes (8.30-9.00am and 3-3.30pm on school days).

2.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles on the part of Woodham Road and Ngarimu Street as shown by broken yellow lines on drawing TG133061 issue 1 dated 28/6/2018, attached to the agenda for the meeting is prohibited.

3.         Under clause 8 of the Christchurch City Council Traffic and Parking Bylaw 2017, that a marked bus stop, for the purposes of picking up and dropping off passengers only, be installed on the part of Woodham Road as shown on drawing TG133061 Issue 1 dated 28/6/2018 attached to the agenda for the meeting .

4.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1, 2, or 3 are revoked.

5.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the 1, 2,or 3 are in place.

Alexandra Davids/Deon Swiggs                                                                                                                             Carried

 

 

12. 104 Byron Sreet, Sydenham - Proposed Revisions to Loading Zone and new P60 Restrictions

 

Community Board Resolved LCHB/2018/00145 (Original staff recommendations accepted without change)

Part C

That the Waikura/Linwood-Central-Heathcote Community Board approve:

1.         That pursuant to section 591 of the Local Government Act 1974 and Part 1 section 8 of the Christchurch City Council Traffic and Parking Bylaw, approve that the part of Byron Street, as indicated in drawing TG133072 Issue 1, dated 6/7/2018, attached to the agenda for the meeting is specified as a parking place for any vehicles and be restricted to maximum period of five minutes.

2.         That pursuant to section 591 of the Local Government Act 1974 and Part 1 section 8 of the Christchurch City Council Traffic and Parking Bylaw, approve that the part of Byron Street, as indicated in drawing TG133072 Issue 1, dated 6/7/2018, attached to the agenda for the meeting is specified as a parking place for any vehicles and be restricted to maximum period of 60 minutes.

3.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in 1 or 2 are revoked.

4.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in 1 or 2 are in place.

Alexandra Davids/Deon Swiggs                                                                                                                             Carried

 

Sara Templeton returned to the meeting at 4.00pm.

Brenda Lowe-Johnson arrived at the meeting at 4.02pm.

13. Linwood-Eastgate Area Integrated Transport Study

 

Board Comment

The Board support the concept of an integrated transport hub at Eastgate.  However, the Board wishes to understand Environment Canterbury’s amendments to local bus routes once a decision has been made, the Regional Public Transport Plan and the use of the recently announced New Zealand Transport Authority’s funding for public transport.  The Board requests a Council/Community Board joint seminar with Environment Canterbury on the city’s public transport prior to March 2019 to inform future funding options.

 

Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board recommends that:

1.         The Council notes the Linwood-Eastgate Hub Integrated Transport Study outcomes and recommendations to shape the future Long Term Plan transport programmes for this key suburban centre.

2.         The Council endorses the staff initiative to use the balance of funds from the recently completed Aldwins/Buckleys/Linwood Intersection Safety project for the Buckleys Road bus passenger facilities upgrade, i.e. the preferred option from the 2017 Community Board and Council reports.

 

The meeting adjourned at 4.14pm and reconvened at 4.25pm

 

 

Community Board Recommendations LCHB/2018/00146

Part A

That the Council:

1.         Notes the Linwood-Eastgate Hub Integrated Transport Study outcomes and recommendations to shape the future Long Term Plan transport programmes for this key suburban centre and request that funding be allocated through the 2019 Council Annual Plan process.

2.         Endorses the use of the balance of funds from the recently completed Aldwins/Buckleys/Linwood Intersection Safety project for the Buckleys Road bus passenger facilities upgrade, i.e. the preferred option from the 2017 Community Board and Council reports.

3.         Request a Council/Linwood-Central-Heathcote Community Board joint seminar with ECan to be held prior to March 2019 on public transport in the Community Board Area to inform future funding options.

Sara Templeton/Alexandra Davids                                                                                                                      Carried

 

Yani Johanson requested that his vote against the recommendations be recorded.

 

14. Ōpāwaho/Heathcote River Bank Stabilisation - Stage 2 Landscape Plan

 

Community Board Resolved LCHB/2018/00147 (Original staff recommendation accepted without change)

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.         Approves the Stage 2 Landscape Plan for the Ōpāwaho/Heathcote River Bank Stabilisation project, comprising riparian planting and 20 new trees.

Tim Lindley/Darrell Latham                                                                                                                                     Carried

 

 

 

8.   Cave Terrace, Redcliffs - Proposed No Stopping Restrictions

 

Community Board Resolved LCHB/2018/00148

That the Waikura/Linwood-Central-Heathcote Community Board

1.    Pursuant to Standing Order 19.5 the Board revoke resolution LCHB/2018/00149 made under Item 8 of these minutes owing to receiving new information concerning the proposed no stopping restrictions from staff.

Alexandra Davids/Darrell Latham                                                                                                                         Carried

 

 

Community Board Resolved LCHB/2018/00150

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.         Let the report on Cave Terrace, Redcliffs - Proposed No Stopping Restrictions lay on the table to allow staff to present an amended proposal for no stopping restrictions on Cave Terrace, Redcliffs.

Tim Lindley/Darrell Latham                                                                                                                                     Carried

 

 

 

15. Applications to Linwood-Central-Heathcote Youth Development Fund - Various

 

Community Board Resolved LCHB/2018/00151 (Original staff recommendations accepted without change)

Part C

That the Waikura/Linwood-Central-Heathcote Community Board resolve to:

1.         Approve a grant of $500 from its 2018/19 Youth Development Fund to Sam Richardson towards competing in the House of Champs Hip Hop dance competition in Brisbane, Australia from 26 to 29 October 2018.

2.         Approve a grant of $500 from its 2018/19 Youth Development Fund to Milly Mussett towards attending the International Guide Jamboree in Sydney, Australia from 30 September to 6 October 2018.

3.         Approve a grant of $500 from its 2018/19 Youth Development Fund to  Joshua Wilson towards competing in the Arizona Fall Classic Showcase  from 8 to 21 October 2018 in Arizona, United States of America.

4.         Approve a grant of $500 from its 2018/19 Youth Development Fund to  Thomas Georg Pirker to participate in the Shirley Boys’ High School Rarotonga trip - ‘Retracing the Migration of our Tūpuna’ from 29 September to 6 October 2018.

Alexandra Davids/Brenda Lowe-Johnson                                                                                                         Carried

 

16. 2018 Young Elected Members Hui - Board Members' Attendance

 

Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board:

1.         Receive the information in the report.

2.         Approve the attendance of interested Board members at the 2018 Young Elected Members’ Hui being held at the Devon Hotel in New Plymouth from 15-17 November 2018.

 

Community Board Resolved LCHB/2018/00152

Part C

That the Waikura/Linwood-Central-Heathcote Community Board:

1.         Receive the information in the report.

2.         Approve the attendance of Alexandra Davids and Jake McLellan at the 2018 Young Elected Members’ Hui being held at the Devon Hotel in New Plymouth from 15-17 November 2018.

Brenda Lowe-Johnson/Sara Templeton                                                                                                            Carried

 

 

17. Elected Members’ Information Exchange

Part B

 

The following information was exchanged at this meeting:

·    Dunoon Place – Residents are continuing to have issues with groundwater flooding around their residences.

·    Homeless Collective – continues to work with Housing First to successfully house homeless people.

·    Bus Passenger Services in Linwood-Central-Heathcote - the Board were advised that a petition is currently being circulated petitioning Environment Canterbury not to reduce bus passenger services within the Board area.

 

 

 

   

Meeting concluded at 5.05pm.

 

CONFIRMED THIS 19th DAY OF SEPTEMBER 2018.

 

Sally Buck

Chairperson

   


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

 

7.        Correspondence

Reference:

18/950644

Presenter(s):

Liz Beaven , Community Board Adviser

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Ruth Dyson (Member of Parliament)

Culter Park

 

2.   Staff Recommendations

That the Linwood-Central-Heathcote Community Board:

1.         Receive the information in the correspondence report dated 19 September 2018.

 

Attachments

No.

Title

Page

a

Correspondence from Ruth Dyson, Member of Parliament relating to Culter Park

16

 

 


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

PDF Creator


 

PDF Creator


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

 

8.        Cave Terrace, Redcliffs - Proposed No Stopping Restrictions

Reference:

18/925213

Presenter(s):

Barry Hayes – Traffic Engineer, Traffic Operations Team

 

 

1.   Secretarial Note

1.1       The Board previously considered this matter at its 3 September 2018 meeting.  The Board resolved:

Let the report on Cave Terrace, Redcliffs - Proposed No Stopping Restrictions lay on the table to allow staff to present an amended proposal for no stopping restrictions on Cave Terrace, Redcliffs.

2.   Purpose and Origin of Report

Purpose of Report

2.1       The purpose of this report is for the Waikura/Linwood-Central-Heathcote Community Board to approve the installation of no stopping restrictions on Cave Terrace in accordance with Attachment A.

2.2       The site is located within the road network as shown in Attachment B. Site photographs are shown in Attachment C.

Origin of Report

2.3       This report was staff generated in response to requests from residents on this street who expressed various concerns relating to inconsiderate parking which sometimes block their property, affecting passing pedestrians and vehicles driving uphill on Cave Terrace.

2.4       These measures have been requested to keep the area fully clear for residents, pedestrians and passing traffic.

3.   Significance

3.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

3.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Council’s Significance and Engagement Policy.

3.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

4.   Staff Recommendations 

That the Waikura/Linwood-Central-Heathcote Community Board approve:

1.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles on the part of Cave Terrace as shown by broken yellow lines on the attached drawing TG133073 issue 2 dated 4/9/2018, is prohibited.

2.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

3.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

 

5.   Key Points

5.1       The recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028) .

5.2       The following feasible options have been considered:

·   Option 1 - Provide No Stopping restrictions (preferred option)

·   Option 2 – Do nothing

5.3       Option Summary - Advantages and Disadvantages (Preferred Option)

5.3.1   The advantages of this option include:

·   Ensures that the access to 1, 1A and the garage for 3 Cave Terrace is kept clear

·   Ensures that the footpath along Cave Terrace is kept clear at all times

·   Ensure space is maintained for uphill vehicles negotiating the bend.

·   Provides space for service vehicles (e.g. couriers, goods deliveries and rubbish collection)

5.3.2   The disadvantages of this option include:

·   Displaces parking to other locations

 

6.   Context/Background

6.1       The resident at 1 Cave Terrace approached staff relating to parked vehicles that often blocked access to their property.

6.2       Staff met the resident, visited the site and investigated the situation.

6.3       The site consists of a surfaced area adjacent to a hairpin bend on Cave Terrace. As can be seen in the site photographs, the road reserve extends off the main route and along the front of driveways to nos 1, 1A and a garage associated with no.3.  Presently there are no restrictions or any markings in this area. In addition, adjacent to the driveway to no.1, there is a stepped path which connects with Barnett Park.

6.4       It is apparent that it is physically impossible to park in this area without blocking either of the two driveways or the garage.

6.5       Adjacent to this area is the Cave Terrace route. This is a steep road with a hairpin bend close to the site, which reduces vehicles to approximately 20 km/h. Some rutting is evident on the inside of the bend as they overrun the edges. Cave Terrace is classified as a local road though medium size trucks were observed to use the road, presumably due to construction activity.  Uphill vehicles often needed to overrun the site by 1-2m, on the outside of the bend to negotiate the manoeuvre safely.

6.6       There is also a footpath on one side of Cave Terrace, which passes across the site via kerb cut downs, as shown in Attachment C.

6.7       The resident of 1 Cave Terrace reported that their driveway was often blocked. She explained that this was a combination of other residents, their visitors, users of the path and random vehicles such as for maintenance activity or construction vehicles, which were parked and left unattended.  In some instances, parked vehicles included trailers which extended close to the main road, causing problems for vehicles driving uphill and requiring space for overrun.

6.8       Furthermore, due to the winding alignment of Cave Terrace, vehicles often parked at a skewed angle which extended across 1 Cave Terrace or affected pedestrians or passing vehicles driving up the hill. 

6.9       Staff investigated the wider area. It was apparent that the two adjacent properties have other parking opportunities both on-site (within the property of 1A and for 3, around the back or on the empty section no.9) and on-street (approximately 50m further uphill which area available).

6.10    Staff conclude that for this location, stopping restrictions are recommended to maintain clear access to the properties and a clear walking path.

7.   Option 1 – Install No Stopping Restrictions (preferred)

Option Description

7.1       Provide no stopping restrictions on Cave Terrace in accordance with Attachment A.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Letters of consultation with a site plan were initially issued to all tenants and property owners at 1-11 Cave Terrace.  The local residents’ association was also consulted.

7.5       Four responses were received of which only one supported the proposal.  The owner of 1A objected and the owner and tenant of 3 objected.

7.6       The owner of 1A requested all of the parking to be available. This property has at least 3 parking spaces on site and a long driveway, though it is evident that construction repairs are ongoing which is known to partially affect space on the property. The owner requested additional space for the sake of convenience.  Whilst staff appreciate construction and delivery vehicles need to be close to the site, it would be expected that these should drive onto the property, along the driveway. In the case of visitors, there are other parking opportunities on-street approximately 50m further away outside 18-22 Cave Terrace.

7.7       The owner of no.3 indicated that this location is the only access for 3 Cave Terrace and that this area is the only place available for guests. Staff disagree with this statement. Investigations revealed that the owner of 3 also owns 5, 7 and 9 Cave Terrace, which are adjacent though accesses separately a short distance away.   As can been seen in photo 4 of Attachment C, nos 5 and 9 are empty sections and multiple vehicles were observed to park on these sections via a surfaced access which also connects with the rear of no.3.  It can therefore be reasonably assumed that the owner would permit guests to park in this area, who would only need to walk a very short distance.  In addition, there are other on-street parking opportunities outside 18-22 Cave Terrace.

7.8       As staff consider that any parking at this location blocks either the driveways, the garage or footpath any permitted parking is, in fact unlawful even if it is by the owners of the property. Since there are also known to be other parking opportunities, the objections are considered to be an unreasonable basis for the status quo and the proposal is justified.

7.9       The Team Leader of Parking Compliance supports this option.

Alignment with Council Plans and Policies

7.10    This option is consistent with Council’s Plans and Policies.

Financial Implications

7.11    Cost of Implementation - $200 to provide road markings plus $750 for the consultation and preparation of this report.

7.12    Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

7.13    Funding source - Traffic Operations Budget.

Legal Implications

7.14    Part 1, clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

7.15    The Waikura/Linwood-Central-Heathcote Community Board has delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Board includes the resolution of stopping restrictions and traffic control devices.

7.16    The installations of any sign and/or road markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

7.17    There is a likely risk of parking being displaced to other streets nearby.  However, there are parking opportunities located a short distance away.

Implementation

7.18    Implementation dependencies - Community Board approval.

7.19    Implementation timeframe - Approximately six weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

7.20    The advantages of this option include:

·   Ensures that the access to 1, 1A and the garage for 3 Cave Terrace is kept clear

·   Ensures that the footpath along Cave Terrace is kept clear at all times

·   Ensure space is maintained for uphill vehicles negotiating the bend

·   Provides space for service vehicles (e.g. couriers, goods deliveries and rubbish collection)

7.21    The disadvantages of this option include:

·   Displaces parking to other locations

8.   Option 2 – Do Nothing

Option Description

8.1       Retain the unrestricted parking.

Significance

8.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

8.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.4       This option is inconsistent with the request to improve road safety at this location.

Alignment with Council Plans and Policies

8.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

8.6       Cost of Implementation - Not applicable.

8.7       Maintenance / Ongoing Costs - Not applicable.

8.8       Funding source - Not applicable.

Legal Implications

8.9       Not applicable.

Risks and Mitigations

8.10    If the restrictions are not installed there could be issues raised with the Council for allowing inconsiderate parking to still occur after appropriate deterrent measures have been recognised.

Implementation

8.11    Implementation dependencies - Not applicable.

8.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

8.13    The advantages of this option include:

·   Retains some unrestricted parking spaces

8.14    The disadvantages of this option include:

·   Does not support the concerns of the resident

 

 

Attachments

No.

Title

Page

a

Cave Terrace site plan

25

b

Cave Terrace location plan

26

c

Cave Terrace site photos

27

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Barry Hayes - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

  


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

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Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

PDF Creator


 

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Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

 

9.        Barbadoes Street at Purchas Street, Edgeware - Proposed No Stopping Restrictions

Reference:

18/870422

Presenter(s):

Barry Hayes – Traffic Engineer, Traffic Operations Team

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waikura/Linwood-Central-Heathcote Community Board to approve the installation of no stopping restrictions on Barbadoes Street in accordance with Attachment A.

Origin of Report

1.2       This report was staff generated in response to a request from a local resident, who expressed concerns relating to parking activity which obstructed their sight lines.

1.3       These measures have been requested to improve safety at this location.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Council’s Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Waikura/Linwood-Central-Heathcote Community Board approve:

1.         Under clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017, that the stopping of vehicles on the part of Barbadoes Street as shown by broken yellow lines on the attached drawing TG133092 issue 1 dated 9/8/2018, is prohibited.

2.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

3.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

 

4.   Key Points

4.1       The recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028) .

4.2       The following feasible options have been considered:

·   Option 1 - Provide No Stopping restrictions (preferred option)

·   Option 2 – Do nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·   Improves the visibility splay from Purchas Street (east approach) towards southbound traffic on Barbadoes Street

·   Improves the sight line for pedestrians crossing Barbadoes Street from the north east corner

·   Improves the sight lines towards northbound traffic, for drivers leaving the car park servicing apartments at 470 Barbadoes Street

4.3.2   The disadvantages of this option include:

·   Displaces parking to other locations

 

5.   Context/Background

5.1       Two residents based at separate locations near the intersection raised safety concerns relating to the east approach of Purchas Street and the difficult sight line towards the north. This was caused by parked cars at this location which often block the view of southbound traffic on Barbadoes Street, as they turn out.

5.2       Staff investigated the site layout. The crash history was checked which showed that 4 crashes had occurred between 2012 and 2017 at this intersection, involving drivers turning out of Purchas Street from the eastern approach, who collided with vehicles on Barbadoes Street.

5.3       Speed data from 2016 shows that the average speeds are close to 50km/h in both directions, close to this location. Barbadoes Street is wide and straight, which is likely to contribute to the average speeds. Consequently, this requires more skill on the part of the driver on Purchas Street to identify a safe gap.

5.4       Staff visited the site on 3 separate occasions during the working day and observed that vehicles often parked on the east side, north of Purchas Street. On each occasion 2 or 3 vehicles parked on this section, though 4 could potentially fit in. It was apparent that on this section of Barbadoes Street there are several other parking opportunities.  The nearby apartments at 470 have substantial off street parking and the property at the corner (468) also has considerable on-site parking, accessed from Purchas Street. Consequently, any parking displacement is not considered to be problematic.

5.5       From the same approach, the sight line towards the south was also checked.  On this side, there is a bus stop for southbound buses, as well as stopping restrictions. Consequently, parking does not affect the sight line towards northbound traffic on Barbadoes Street.

5.6       Consequently, staff have proposed new restrictions on the east side of the road to improve visibility from Purchas Street (east approach) and improve overall safety.

6.   Option 1 – Install No Stopping Restrictions (preferred)

Option Description

6.1       Provide no stopping restrictions on Barbadoes Street in accordance with Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Staff contacted the 10 nearest properties on Barbadoes Street and Purchas Street.  Three responses of support were received and no objections, or requesting amendment.

6.5       The Team Leader of Parking Compliance supports this option.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation - $200 to provide road markings plus $750 for the preparation of this report.

6.8       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.9       Funding source - Traffic Operations Budget.

Legal Implications

6.10    Part 1, clause 7 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

6.11    The Waikura/Linwood-Central-Heathcote Community Board has delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Board includes the resolution of stopping restrictions and traffic control devices.

6.12    The installations of any sign and/or road markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.13    There is a risk of parking being displaced to other locations.  However, staff consider that there are numerous other parking opportunities located a short distance away on Barbadoes Street.

Implementation

6.14    Implementation dependencies - Community Board approval.

6.15    Implementation timeframe - Approximately six weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Improves the visibility splay from Purchas Street (east approach) towards southbound traffic on Barbadoes Street

·   Improves the sight line for pedestrians crossing Barbadoes Street from the north east corner

·   Improves the sight lines towards northbound traffic, for drivers leaving the car park servicing apartments at 470 Barbadoes Street

6.17    The disadvantages of this option include:

·   Displaces parking to other locations

7.   Option 2 – Do Nothing

Option Description

7.1       Retain the unrestricted parking.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with the request to improve road safety at this location.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - Not applicable.

7.7       Maintenance / Ongoing Costs - Not applicable.

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations

7.10    If the restrictions are not installed there could be issues raised with the Council for allowing parking to still occur after appropriate deterrent measures have been recognised.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Retains 3-4 unrestricted parking spaces

7.14    The disadvantages of this option include:

·   Does not support the concerns of local residents

 

 

Attachments

No.

Title

Page

a

Barbadoes St at Purchas St site plan

34

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Barry Hayes - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

  


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

 

10.    91 Kingsley Street, Sydenham - Proposed P30 Restrictions

Reference:

18/929801

Presenter(s):

Barry Hayes – Traffic Engineer, Traffic Operations Team

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waikura/Linwood-Central-Heathcote Community Board to approve the installation of P30 restrictions on Kingsley Street in accordance with Attachment A.

1.2       The site is located within the road network as shown in Attachment B.

Origin of Report

1.3       This report was staff generated in response to a request from a local business who requested more parking opportunities for customers and visitors.

1.4       These measures have been requested to provide more turnover of parking spaces, to meet the requirements of several businesses in the area.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Council’s Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Waikura/Linwood-Central-Heathcote Community Board approve:

1.         That pursuant to section 591 of the Local Government Act 1974 and Part 1 section 8 of the Christchurch City Council Traffic and Parking Bylaw, approve that the part of Kingsley Street, as indicated in the attached drawing TG133098 Issue 1, dated 16/8/2018, forming part of the resolution is specified as a parking place for any vehicles and be restricted to maximum period of 30 minutes.

2.         That any previous resolutions pertaining to traffic controls made pursuant to any bylaw to the extent that they are in conflict with the traffic controls described in this report are revoked.

3.         That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are in place.

 

4.   Key Points

4.1       The recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028) .

4.2       The following feasible options have been considered:

·   Option 1 - Provide P30 restrictions (preferred option)

·   Option 2 – Do nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·   Increases opportunities for short stay parking, for customers, clients and visitors

·   Provides opportunities for deliveries and couriers

·   Improves turnover of parking spaces throughout the day

·   Benefits multiple businesses due to shared use

4.3.2   The disadvantages of this option include:

·   Displaces all day parking to other locations

 

5.   Context/Background

5.1       Council staff met with a local business operator, who referred to the lack of short stay opportunities in the local area and that most parked vehicles occupy spaces for the whole day.

5.2       Staff investigated the local parking activity. Most businesses had 1-5 spaces of parking spaces within their own property, which were observed to be fully used by mainly staff.

5.3       Kingsley Street has a P5 loading zone located approximately mid-block between Brisbane and Gasson Street. Otherwise all on-street parking spaces are unrestricted on both sides. Parking demands were observed to be high for the majority of the day.

5.4       It was apparent that some of the vehicles were associated with 3 car repair businesses, with body damage. Staff spoke with several local businesses in the area. Most commented that the car repair businesses were a main cause of parking difficulties due the customer vehicles occupying much of the street space.

5.5       Whilst one business initiated the request, staff informally asked other businesses about short stay parking preferences. Four businesses indicated a 30-minute restriction being the most suitable for typical requirements for customers and visitors and that opportunities on both sides would be ideal.  Consequently, the proposal was made on this basis.

5.6       In terms of the parked vehicles awaiting repair, staff have formally requested the council’s enforcement team to conduct an investigation to deter this activity and reduce the nuisance parking. However, it is considered that this may only have a temporary effect and that short stay parking opportunities would still be desired by local businesses. Therefore, the proposal is still recommended by staff.

5.7       The proposal is considered to be beneficial to multiple businesses in this area.

6.   Option 1 – Install P30 Restrictions (preferred)

Option Description

6.1       Provide P30 restrictions on Kingsley Street in accordance with Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Letters of consultation with a site plan were issued to all tenants and property owners the nearest 12 properties on Kingsley Street and Brisbane Street.  The Sydenham Business Association were also consulted.

6.5       Ten responses were received of which six fully supported the proposal. Amongst the 4 who objected, one was the property owner of the car repair businesses. The other 3 were all staff based at a single business located at 75 Kingsley Street.  These staff members commented about the general lack of parking opportunities for staff and were critical of the use of the street by the car repair businesses.

6.6       Staff replied to the 3 staff members, to refer to a separate initiative to investigate use of the street for business purposes, which is covered within the Council Bylaw (Part 13). They responded to support this separate investigation to address the problem.

6.7       In summary 6 individual businesses supported the proposal and 2 businesses opposed. It is concluded from this that there is a consensus of support from local businesses.

6.8       The Team Leader of Parking Compliance supports this option.

Alignment with Council Plans and Policies

6.9       This option is consistent with Council’s Plans and Policies.

6.10    Within the Parking Strategy for The Garden City, the kerbspace parking priority for on-street parking in Policy 6G (Business Areas) states that short-stay private vehicle parking for businesses has a priority greater than that of commuter parking. This proposal is consent with this policy.

Financial Implications

6.11    Cost of Implementation - $800 to provide road markings and signs plus $750 for the consultation and preparation of this report.

6.12    Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.13    Funding source - Traffic Operations Budget.

Legal Implications

6.14    Part 1, clauses 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install parking restrictions by resolution.

6.15    The Waikura/Linwood-Central-Heathcote Community Board has delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Board includes the resolution of stopping restrictions and traffic control devices.

6.16    The installations of any sign and/or road markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.17    There is a likely risk of parking being displaced to other streets nearby.  However, the businesses who support the proposal are aware of their own staff being affected and expect them to either park further away or travel by other means. 

6.18    The restrictions are considered to improve or protect business performance which is considered by the businesses as a higher priority compared to staff parking convenience.

Implementation

6.19    Implementation dependencies - Community Board approval.

6.20    Implementation timeframe - Approximately six weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.21    The advantages of this option include:

·   Increases opportunities for short stay parking, for customers, clients and visitors

·   Provides opportunities for deliveries and couriers

·   Improves turnover of parking spaces throughout the day

·   Benefits multiple businesses due to shared use

6.22    The disadvantages of this option include:

·   Displaces all day parking to other locations

7.   Option 2 – Do Nothing

Option Description

7.1       Retain the unrestricted parking.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with the request to increase short stay parking opportunities at this location.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - Not applicable.

7.7       Maintenance / Ongoing Costs - Not applicable.

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations

7.10    If the restrictions are not installed there is a substantial risk that the local businesses will continue to have few opportunities for customers and clients to park, which affect their business performance.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Retains four unrestricted parking spaces

7.14    The disadvantages of this option include:

·   Does not support the concerns of the majority of local businesses

 

 

Attachments

No.

Title

Page

a

Kingsley St site plan

40

b

Kingsley St location plan

41

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Barry Hayes - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

  


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

 

11.    Resident's Permit Spaces at various locations - Proposed Removal

Reference:

18/937216

Presenter(s):

Barry Hayes – Traffic Engineer, Traffic Operations Team

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waikura/Linwood-Central-Heathcote Community Board to approve that Resident Permit spaces at 16 specified locations are removed and revert to unrestricted parking.

Origin of Report

1.2       This report was staff generated in response to a request from staff within the Parking Enforcement team who issue resident’s parking permits.

1.3       These measures have been requested to enable these spaces to be better utilised by the general public.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Council’s Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Waikura/Linwood-Central-Heathcote Community Board approve:

1.         That any previous resolutions pertaining to vehicles displaying residents’ permits only at the 16 following locations are revoked.

Street                                      Addresses (1 space each)

a)         Barbadoes Street                266  and 351

b)        Chester Street East             126 and 128          

c)         Conference Street                        7

d)        Dublin Street                                 1

e)        Madras Street                      336 and 340

f)         Peacock Street                            16 and 18

g)         Peterborough Street          212, 214 and 220 

h)        Salisbury Street                          196

i)          Worcester Street                       229

j)          Hastings Street West                  20

2.            That these resolutions take effect when the traffic control devices that evidence the restrictions described in the staff report are removed.

 

4.   Key Points

4.1       The recommendations in this report are consistent with the anticipated outcomes of the Traffic Safety & Efficiency Service Plan in the Councils Long Term Plan (2018 - 2028) .

4.2       The following feasible options have been considered:

·   Option 1 – Revoke Residents Permit Parking spaces (preferred option)

·   Option 2 – Do nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·   Enables on-street parking spaces to be better utilised

4.3.2   The disadvantages of this option include:

·   None identified

 

5.   Context/Background

5.1       Council staff reviewed the list of parking spaces that are allocated parking permits and identified locations where permits had not been requested for at least 3 years.

5.2       The council process is to contact the property owner of the specified address associated with the designated parking space. It is possible that ownership could have changed over time, though council have not been informed of alternative contact details, nor have been approached by new owners to enable new permits to be issued.

5.3       Consequently, for these locations it is considered that the original circumstances warranting the parking need has since changed and that the reserved spaces have remained unused.

5.4       Staff therefore consider that reasonable efforts have been made to contact property owners and that there are now reasonable grounds to remove the permit spaces and allow them to be available for public use, for the convenience of other drivers at these locations.

6.   Option 1 – Revoke Residents Parking Spaces (preferred)

Option Description

6.1       Remove the residents permit parking spaces and replace with unrestricted parking.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Staff within the Parking Compliance team have written annually for at least the last 2 years to the owners of each of the prescribed addresses, to remind them of the need to renew parking permits.  This is considered to be reasonable consultation with the affected parties.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.6       Cost of Implementation - $500 to remove signs and road markings plus $750 for the preparation of this report.

6.7       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.8       Funding source - Traffic Operations Budget.

Legal Implications

6.9       Part 1, clauses 6, 7 and 8 of the Christchurch City Council Traffic and Parking Bylaw 2017 provides Council with the authority to install or revoke parking restrictions by resolution.

6.10    The Waikura/Linwood-Central-Heathcote Community Board has delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Board includes the resolution of stopping restrictions and traffic control devices.

6.11    The installations of any sign and/or road markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.12    No risks identified.

Implementation

6.13    Implementation dependencies - Community Board approval.

6.14    Implementation timeframe - Approximately six weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Enables on-street parking spaces to be better utilised

6.16    The disadvantages of this option include:

·   None identified

7.   Option 2 – Do Nothing

Option Description

7.1       Retain the residents permit only parking spaces.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Not applicable.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - Not applicable.

7.7       Maintenance / Ongoing Costs - Not applicable.

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations

7.10    No risks identified.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   None identified

7.14    The disadvantages of this option include:

·   Leads to at least 16 parking spaces being unused

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Barry Hayes - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Steffan Thomas - Manager Operations (Transport)

  


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

 

12.    Chester Street West - Kea Crossing and Parking Changes Kilmore Street- Parking Changes

Reference:

18/776278

Presenter(s):

Andy Cameron - Junior Project Manager

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to inform the Waikura/Linwood-Central-Heathcote Community Board of the outcome of community engagement; and request approval for the installation of a Kea crossing on Chester Street West with associated No Stopping; and changes to parking restrictions on Chester Street West, Kilmore Street between Park Terrace and Cranmer Square. As detailed in Attachment A & B. Note: Parking changes are proposed on the west side of Cranmer Square (West) as part of this project which will be considered by the Parking Restrictions Subcommittee on 03 October 2018.

Origin of Report

1.2       This report is staff generated following community consultation, having attended a seminar with   the  Waikura/Linwood-Central-Heathcote Community Board on the 18th June outlining the project and intention to go out for public consultation. This project was initiated by staff following requests from Cathedral Grammar School for a Kea crossing.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in Council's Significance and Engagement Policy. The Main factors contributing to a low significance were as follows

·    Small number of people impacted

·    Minor impact to those affected

·    Community interest is very localised

·    Impact of decision can be easily reversed

2.1.2   The community engagement and consultation outlined in this report reflect this assessment.

 

3.   Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board recommends that Council approves:

1.         In pursuance of the powers vested in it by Section 8.3(1) of the Land Transport Rule- Traffic Control Devices 2004 (Rule 54002), and pursuant to the powers vested in it by the Local Government Act 1974 and 2002, the Christchurch City Council hereby authorises the head teacher of Cathedral Grammar School to appoint appropriately trained persons to act as school patrols at the Chester Street West school crossing point as shown on Attachment B, located at a point more or less 89 metres east of its intersection with Park Terrace.

That the Waikura/Linwood-Central-Heathcote Community Board approves:

2.  That the following resolutions, numbered 3 -22, take effect when all signage and road marking infrastructure relating to the parking & stopping restrictions, is installed.

Chester Street West

3.   That any previous resolutions pertaining to parking or stopping restrictions made on the north side of Chester Street West, from its intersection with Park Terrace to its intersection with Cranmer Square (West) are revoked.

4.    That any previous resolutions pertaining to parking or stopping restrictions made on the south side of Chester Street West, from its intersection with Park Terrace to its intersection with Cranmer Square (West) are revoked.

5.     That the stopping of vehicles be prohibited at any time on the north side of Chester Street West commencing at its intersection with Park Terrace and extending in an easterly direction for a distance of seven metres.

6.    That the parking of vehicles be restricted to a maximum period of 30 minutes on the north side of Chester Street West, commencing at a point seven metres east of its intersection with Park Terrace and extending in an easterly direction for a distance of nine metres. This parking area is further restricted to 90 degree angle parking at all times. The 30 minute time limit restriction is to apply on school days only.

7.    That the stopping of vehicles be prohibited at any time on the north side of Chester Street West commencing at a point 16 metres east of its intersection with Park Terrace and extending in an easterly direction for a distance of 26 metres.

8.    That the parking of vehicles be restricted to a maximum period of 3 minutes on the north side of Chester Street West, commencing at a point 42 metres east of its intersection with Park Terrace and extending in an easterly direction for a distance of 37 metres.  The 3 minute time limit restriction is to apply from 8:00am to 9:30am and from 2:00pm to 4:00pm on school days only.

9.    That the stopping of vehicles be prohibited at any time on the north side of Chester Street West commencing at a point 79 metres east of its intersection with Park Terrace and extending in an easterly direction for a distance of 30 metres.

10.  That the parking of vehicles be restricted to a maximum period of 3 minutes on the north side of Chester Street West, commencing at a point 109 metres east of its intersection with Park Terrace and extending in an easterly direction for a distance of 17 metres.  The 3 minute time limit restriction is to apply from 8:00am to 9:30am and from 2:00pm to 4:00pm on school days only.

11.  That the stopping of vehicles be prohibited at any time on the north side of Chester Street West commencing at a point 126 metres east of its intersection with Park Terrace and extending in an easterly direction to its intersection with Cranmer Square (West).

12.  That the stopping of vehicles be prohibited at any time on the south side of Chester Street West commencing at its intersection with Cranmer Square ( West)  and extending in a westerly direction for a distance of 15 metres.

13.  That the parking of vehicles be restricted to a maximum period of 3 minutes on the south side of Chester Street West, commencing at a point 15 metres west of its intersection with Cranmer Square (West) and extending in a westerly direction for a distance of 17 metres.  The 3 minute time limit restriction is to apply from 8:00am to 9:30am and from 2:00pm to 4:00pm on school days only.

14.  That the stopping of vehicles be prohibited at any time on the south side of Chester Street West commencing at a point 32 metres west of its intersection with Cranmer Square ( West)  and extending in a westerly direction for a distance of 47 metres.

15.  That the parking of vehicles be restricted to a maximum period of 3 minutes on the south side of Chester Street West, commencing at a point 79 metres west of its intersection with Cranmer Square (West) and extending in a westerly direction for a distance of 31 metres.  The 3 minute time limit restriction is to apply from 8:00am to 9:30am and from 2:00pm to 4:00pm on school days only.

16.  That the stopping of vehicles be prohibited at any time on the south side of Chester Street West commencing at a point 110 metres west of its intersection with Cranmer Square ( West)  and extending in a westerly direction for a distance of 27 metres.

17.  That the parking of vehicles be restricted to a maximum period of 30 minutes on the south side of Chester Street West, commencing at a point 137 metres west of its intersection with Cranmer Square (West) and extending in an westerly direction for a distance of 10 metres. The 30 minute time limit restriction is to apply on school days only.

18.  That the stopping of vehicles be prohibited at any time on the south side of Chester Street West commencing at a point 147 metres west of its intersection with Cranmer Square ( West)  and extending in a westerly direction to its intersection with Park Terrace.

Kilmore Street

19.  That any previous resolutions pertaining to parking or stopping restrictions made on the south side of Kilmore Street, from its intersection with Cranmer Square (West) to its intersection with Park Terrace are revoked.

20.  That the stopping of vehicles be prohibited at any time on the south side of Kilmore Street commencing at its intersection with Cranmer Square (West) and extending in a westerly direction for a distance of 16 metres.

21.  That the parking of vehicles be restricted to a maximum period of 120 minutes on the south side of Kilmore Street, commencing at a point 16 metres west of its intersection with Cranmer Square (West) and extending in an westerly direction for a distance of 67 metres. This restriction is to apply on Monday to Friday only.

22.  That the stopping of vehicles be prohibited at any time on the south side of Kilmore Street commencing at a point 83 metres west of its intersection with Cranmer Square (West)  and extending in a westerly direction to its intersection with Park Terrace.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2018 - 2028):

4.1.1   Activity: Traffic Safety and Efficiency

·     Level of Service: 10.0.6.1 Reduce the number of casualties on the road network - =129 (reduce by 5 or more per year)

4.2       The following feasible options have been considered:

·     Option 1 – Install a Kea crossing on Chester Street West; and make changes to the parking restrictions on Chester Street West, Kilmore Street between Park Terrace and Cranmer Square (West), and on Cranmer Square (West). (preferred option)

·     Option 2 - Install a Kea crossing on Chester Street West

·     Option 3 – Do nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The provision of a safe place for children to cross Chester Street West.

·     Reduced congestion on Chester Street West at school drop off and pick up times by providing twenty P120 parking spaces that can be used by parents needing to walk children into school.

·     Residents and those visiting amenities in the area will have greater day time parking opportunities with the addition of twenty P120 parking spaces.

·     Residents and those visiting amenities in the area will have three spaces on Chester Street West that will be unrestricted outside of school drop off and pick up times.

4.3.2   The disadvantages of this option include:

·     There will be 23 less free all day parking spaces available in the area.

 

5.   Background

5.1       Kea Crossing

·   Cathedral Grammar have requested a formalised crossing be implemented to replace an informal crossing that is currently being operated. The Traffic Operations team engaged a consultant in 2015 to undertake an assessment for a pedestrian crossing facility. The school met the requirements for a school patrol (Kea crossing).  The assessment is based on the traffic and pedestrian movements on Chester Street West before and after school.

·   Local police enforcement has been to site to observe the current informal crossing and the proposed location for a Kea crossing. They are in full support of the implementation of a formal Kea crossing including training of the children to operate it.

·   Cathedral Grammar school have agreed to carry out their responsibilities to organise training for children and to operate the Kea crossing.

5.2       Parking

·   Chester Street West is currently being used by a large proportion of parents to drop off and pick up children. It has been observed that many parents are leaving their cars to walk children into the school exceeding the P5 restriction by a considerable length of time. Once all the parking spaces on Chester Street West become occupied, parents are observed double parking to drop their children off.

·   Parents were also observed angle parking over the pavement west of the P5 drop off parking.

·   Currently on street parking options for parents and local residents are very limited in the area due to large numbers of parking spaces being utilised by all day parkers who arrive early in the morning and leave late in the afternoon. This has led the project team to consider time restricted parking in the area as part of the solution.

5.3       Community Feed back

5.4       Community engagement and consultation for this project was undertaken from 9 July 2018 to 6 August 2018. Feedback was requested for the proposed changes set out in the preferred option. To obtain targeted feedback the following three areas were given to feedback on, proposed changes to Chester Street West, Cranmer Square, and Kilmore Street. For a summary of the detailed feedback see Attachment C.

5.5       Directly affected property owners, businesses, the school and residents were advised of the recommended option by face to face conversations. All affected parties including key stake holders received a Public Information Leaflet.

5.6       During the course of the engagement, we received 53 submissions with 43 respondents in general support and 9 not in general support, one person did not specify a preference. Of the 8 local property owners that submitted 6 are in general support.

5.7       A letter has been sent to all submitters advising of the outcome of the consultation, including details of the Community Board meeting, and how they can speak to their submission if they wish.  Also included in this letter was a link to the feedback received and the Community Board report.

6.   Option 1 - Install a Kea crossing on Chester Street West; and make changes to the parking restrictions on Chester Street West, Kilmore Street between Park Terrace and Cranmer Square (West), and on Cranmer Square (West) (preferred).

Option Description

6.1       Install a kea crossing on Chester Street West, and make the following parking restriction changes, as detailed in Attachment A & B

·   Change twelve unrestricted parking spaces on the west side of Cranmer Square (West) to P120, Monday to Friday only.

·   Change eight unrestricted parking spaces on the south side of Kilmore Street to P120 parking, Monday to Friday only.

·   Change existing P5 on Chester Street West to P3 8am – 9:30am & 2pm – 4pm on school days only.

·   Change 3 unrestricted parking spaces on Chester Street West to P3 8am ­– 9:30am & 2pm – 4pm on school days only.

Significance

6.2       The level of significance of this option is low consistent with Section 2 of this report

6.3       Engagement requirements for this level of significance are for all properties directly affected, and key stake holders to be engaged with. Within the list of key stake holders are businesses that are likely to have employees who utilise unrestricted parking in the area.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Local residents, businesses and Cathedral Grammar School are directly affected by this option. All day parkers may be effected due to the reduction of available spaces in this area.  Team responses to the common themes raised through consultation are as follows:

Parking

·   This will significantly improve the safety of students.

·     Project Team Response – Agree

·   Parking changes will better meet needs of parents.

·     Project Team Response – Agree

·   The proposed changes will make it easier for residents to find daytime parking.

·     Project Team Response – Agree

·   Changing three unrestricted spaces to P3 on Chester street West would be detrimental to residents.

·     Project Team Response – Currently all day parkers are utilising the unrestricted parking in this area. The three additional P3 restrictions on Chester Street will free up these spaces between 9:30am & 2pm, end of drop off to start of pick up. The addition of twelve P120 spaces on Cranmer Square would also improve day time parking options for residents of Chester Street West, and unrestricted parking is still available close by.

·   There should be more P120 in the area.

·     Project Team Response – Changes beyond the area recommended are outside of this projects scope.

·   Unrestricted parking in the area should be at metered.

·     Project Team Response – Changes beyond the area recommended are outside of this projects scope.

·   Unrestricted parking should be made available in the area, various reasons given.

·     Project Team Response – There are a large number of unrestricted parking spaces remaining in the immediate area.

·   P3 will not allow time for children to be taken into school.

·     Project Team Response – This behaviour is being discouraged on Chester Street West. The purpose of the P120 parking is to cater for these needs. We will work with the school to educate parents on the best use of available parking in the area.

·   Visiting amenities in the area will be made easier by more P120 parking.

·     Project Team Response – Agree

·   More free unrestricted parking should be made available.

·     Project Team Response – This does not align with Council policy

Kea crossing

·   The introduction of a Kea crossing will greatly improve the safety of school children crossing Chester Street West.

·     Project Team Response – Agree

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies

Financial Implications

6.7       Cost of Implementation - $24,000

6.8       Maintenance / Ongoing Costs – This is covered under the area maintenance contract and has been accounted for in forward planning.

6.9       Funding source – Road Safety at Schools FY18 (ID# 37274)

Legal Implications

6.10    There is not a legal context, issue or implication relevant to this decision

Risks and Mitigations

6.11    Not Applicable

Implementation

6.12    Implementation dependencies - Community Board approval, Council Approval of Kea crossing, and Parking subcommittee approval for Cranmer Square parking changes

6.13    Implementation timeframe – Construction can commence from November onwards at a time to be agreed with Cathedral Grammar School.

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·   The provision of a safe place for children to cross Chester Street West.

·   Reduced congestion on Chester Street West at school drop off and pick up times by providing twenty P120 parking spaces that could be used by parents needing to walk children into school.

·   Residents and those visiting amenities in the area will have greater day time parking opportunities with the addition of twenty P120 parking spaces.

·   Residents and those visiting amenities in the area will have three spaces on Chester Street West that will be unrestricted outside of school drop off and pick up times.

6.15    The disadvantages of this option include:

•    There are 23 less free all day parking spaces available.

7.   Option 2 - Install a Kea crossing on Chester Street West

Option Description

7.1       Install a Kea crossing on Chester Street West as shown in Attachment A

Significance

7.2       The level of significance of this option is low consistent with Section 2 of this report.

7.3       Engagement requirements for this level of significance are to engage with Cathedral Grammar School.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       Cathedral Grammar are specifically affected by this option due to their request for a Kea crossing.  Their views are that they support a Kea crossing however they would prefer to see it combined with the parking restriction changes as this would provide for the highest level of safety for their students, and best serve the parking needs of parents and local resident’s.

7.6       The proposed parking restrictions in the preferred option received six submissions of support from local residents with two opposed.

Alignment with Council Plans and Policies

7.7       This option is consistent with Council’s Plans and Policies

Financial Implications

7.8       Cost of Implementation - $12,000

7.9       Maintenance / Ongoing Costs - This is covered under the area maintenance contract and has been accounted for in forward planning.

7.10    Funding source - Road Safety at Schools FY18 (ID# 37274)

Legal Implications

7.11    There is not a legal context, issue or implication relevant to this decision.

Risks and Mitigations

7.12    Not Applicable

Implementation

7.13    Implementation dependencies - Community Board approval, Council approval of Kea crossing.

7.14    Implementation timeframe – Construction can commence from November onwards at a time to be agreed with Cathedral Grammar School.

Option Summary - Advantages and Disadvantages

7.15    The advantages of this option include:

·   The provision of a safe place for children to cross Chester Street West.

·   •       Parking available to people needing all day parking will remain.

7.16    The disadvantages of this option include:

·   Congestion on Chester Street West at drop off and pick up times will remain.

·   Parking in the area will not best match the needs of the local residents and those visiting local amenities.

8.   Option 3 – Do Nothing

Option Description

8.1       Status Quo maintained on Chester Street West.

Significance

8.2       The level of significance of this option is low consistent with Section 2 of this report.  Cathedral Grammar School would consider it to be of high significance to them specifically.

Impact on Mana Whenua

8.3       Not applicable

Community Views and Preferences

8.4       This option was not consulted on however the following feedback gathered applies:

8.4.1   Cathedral Grammar School are specifically affected by this option due to their concerns over the safety of children operating the existing informal crossing and those children crossing Chester Street West at drop off and pick up times.  Cathedral Grammar have requested a Kea crossing.

8.4.2   The proposed parking restrictions in the preferred option received six submissions of support from local residents with two opposed.

Alignment with Council Plans and Policies

8.5       This option is inconsistent with Council’s Plans and Policies.

8.5.1   Inconsistency – This option does not address known safety issues that have been raised by Cathedral Grammar School concerning the crossing of Chester Street West by their students at drop off and pick up times.

Financial Implications

8.6       Not applicable

Legal Implications

8.7       Not applicable

Risks and Mitigations

8.8       This option potentially leaves Cathedral Grammar students at risk of injury when operating the informal crossing, and when crossing Chester Street West at drop off and pick up times

Implementation

8.9       Not applicable

Option Summary - Advantages and Disadvantages

8.10    The advantages of this option include:

·   Parking available to people needing all day parking will remain

8.11    The disadvantages of this option include:

·   The option does not address known safety issues that have been raised by Cathedral Grammar School concerning the crossing of Chester Street West by their students at drop off and pick up times.

·   Congestion on Chester Street West at drop off and pick up times will remain.

·   Parking in the area will not best match the needs of the local residents and those visiting local amenities.

 

Attachments

No.

Title

Page

a

Plan for approval Chester Street

58

b

Plan for approval all streets

59

c

Consultation Feedback

60

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Andy Cameron - Junior Project Manager

Samantha Sharland - Engagement Advisor

Michael Thomson - Transport Engineer

May Wong - Engineer - Traffic Investigations

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Peter Langbein - Finance Business Partner

Richard Osborne - Head of Transport

David Adamson - General Manager City Services

  


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

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Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

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Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

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Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

 

13.    Nurses Memorial Chapel - Agreement With The Nurses Memorial Chapel Trust

Reference:

18/609589

Presenter(s):

Kathy Jarden, Team Leader Leasing Consultancy

 

 

1.   Purpose and Origin of Report
Purpose of Report

1.1       The purpose of this report is for the Linwood-Central-Heathcote Community Board to grant a lease to The Nurses Memorial Chapel Trust (the “Trust”) for the historic Nurses Memorial Chapel at 2J Riccarton Avenue.

Origin of Report

1.2       This report is staff generated as part of the process in managing utilisation of Council’s heritage assets.  With the completed repairs to the Nurses Memorial Chapel, it is timely that a lease agreement is finalised with The Nurses Memorial Chapel Trust

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of a number of factors:

·     Level of Impact – no disruption or reduction of service and brings increased activity to promote heritage

·     Possible environment, social and cultural impacts – brings a positive impact on heritage preservation and an opportunity for Council to achieve its outcomes.

·     Ownership or function of a strategic asset is affected – in granting a lease there is no transfer of ownership of the asset

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Linwood-Central-Heathcote Community Board:

1.         Approve the granting of a lease to The Nurses Memorial Chapel Trust over that part of Nurses Memorial Reserve at 2J Riccarton Avenue, an area of approximately 1016 square metres with legal description being Section 5 Survey Office Plan Certificate of Title Identifier 657424 held for the purpose of a Historic Reserve subject to the Reserves Act 1977 and shown on the plan in Attachment A to this report for a period of 33 years broken into three terms of 11 years.

2.         Authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the above resolution.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2018 - 2028):

4.1.1   Activity: Heritage Protection

·     Level of Service: 1.4.1 Implement a programme to ensure a consistent and broadened level of historic heritage protection within Banks Peninsula and Christchurch City

4.2       The following feasible options have been considered:

·     Option 1 – Grant a lease to The Nurses Memorial Chapel Trust (preferred option)

·     Option 2 – Run an RFP process to determine the Lessee for the historic reserve.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Enabling active citizenship and connected communities

·     Heritage buildings are promoted through the Trust.

·     The Trust is able to generate income to promote heritage projects on the reserve.

·     Utilisation of the buildings is one of the best ways to protect heritage fabric.

·     The use of the building is consistent with historic use.

·     No alterations are required to enable the use as a public facility.

·     The Trust would have better visibility over the site by its active presence and is in a better position to quickly report any signs of vandalism or damage to the Council. 

·     The Trust can promote open days for heritage events.

·     The current activity is in keeping with the Conservation Plan

·     Complies with the Council’s “Lease Policy for the Creation of New Leases and Extension Requests Prior to Expiry – Property”

4.3.2   The disadvantages of this option include:

·     In granting a lease, the Council relinquishes the day-to-day control of the activities and bookings within the building.

·     Dealing unilaterally with the Trust may be seen as limiting the uses for the property and prevents any other interested parties from having an opportunity to enter into a lease with the Council.

The Nurses Memorial Chapel Trust was established for the sole purpose of promoting and protecting the historic chapel.  The Trustees are a passionate group of individuals with previous experience in leasing the property.  The Trust has had an agreement with the Council since 1994.   Council officers and Trust members have developed a good working relationship and are confident that this arrangement is the best utilisation of the land and built assets.

 

5.   Context/Background

The Land and Buildings

5.1       The Nurses Memorial Chapel (the “Nurses Chapel”) is located at 2J Riccarton Avenue and sited immediately to the front of the Christchurch Public Hospital.

5.2       The Chapel was previously owned by the Canterbury District Health Board.  It was the intentions of the then owner to demolish the building in 1989 to make way for an internal road and car park as part of redevelopment plans.  Notice to demolish was published in April 1989.

5.3       The group “Friends of the Chapel” undertook a campaign to save the Nurses Chapel and the Christchurch City Council resolved in June 1989 to support the retention of the Nurses Memorial Chapel on a site to be vested in Christchurch City Council as a historic reserve.

5.4       The Council resolved to maintain the new historic reserve as part of Hagley Park and made a grant towards the restoration of the front porch of the Chapel.

5.5       In August 1989 the Minister of Conservation issued a Protection Notice ensuring the Nurses Chapel remained a heritage building.

5.6       In 1990 the Council resolved to enter into negotiations with the new Area Health Board with a view to the Council leasing the Chapel site until 1993.

5.7       Canterbury Health Ltd (a predecessor of the Canterbury Health Board) and the Christchurch City Council entered into a Heads of Agreement whereby the Council was to sub-lease the building to the Nurses Memorial Chapel Trust who would be responsible for the administration of the Nurses Memorial.  The “Friends of the Chapel” were to care for the building on a day-to-day basis with the grounds maintenance of the historic reserve to be the responsibility of the Council.

5.8       The agreement expired in November 1993 and became a monthly tenancy until such time as Council secured ownership of the historic reserve in 2014.

5.9       The buildings and their setting are listed as “Highly Significant” in the Christchurch City Council District Plan Schedule of Significant Historic Heritage.  A conservation plan was prepared in 1995 to assist with any conservation, restoration and maintenance work to the buildings and site.

5.10    The Nurses Memorial Chapel is registered under the Heritage New Zealand Pouhere Taonga Act 2014 and has a listing as Historic Place Category 1.  Built in 1927, the Nurses Memorial Chapel is a purpose-built hospital chapel that commemorates nurses who died in World War I.

5.11    In the aftermath of the earthquake events of 2010/2011, a programme of repair was undertaken to repair and restore the Nurses Chapel. 

5.12    The Nurses Chapel is due to be reopened in October 2018. 

Nurses Memorial Chapel Trust and Friends of the Chapel

5.13    “Friends of the Chapel” was formed in 1989 for the purpose of managing the maintenance of the chapel through the Nurses Memorial Chapel Trust.

5.14    The Nurses Memorial Chapel Trust is funded from public support and grants in order to do its work.

Proposed Agreement

5.15    A formal lease agreement will be prepared between The Council and The Nurses Memorial Chapel Trust for a period of 33 years broken into 11 year terms under the provisions of the Reserves Act 1977.

5.16    The annual rental will be a nominal $1 per annum with rent review provisions three-yearly in accordance with any policy that the Council, as landlord, sets for the lease of heritage buildings to community organisations.

5.17    The lease agreement will set out the responsibilities of the Trust and the Council and bring into place current legislation including health and safety requirements.

5.18    The Trust will be responsible for promoting the use of the Nurses Chapel, take bookings for events and functions, encourage and promote programmes and activities for use of the chapel, and collecting any hire fees for use of the same.  “Friends of the Chapel” manage the day to day bookings under the guidance of the Trust.

5.19    The Trust will be responsible for expenses such as electricity, promotional costs, collection fees, security, interior maintenance, rubbish removal, minor maintenance not affecting the heritage fabric of the building, public liability insurance and contents insurance for the Trust’s chattels.

5.20    The Council will be responsible for carrying out scheduled maintenance work through its scheduled maintenance plan (SMP) contracts in place, including but not limited to annual inspections of heritage fabric and building wash downs, spouting and gutter cleaning, maintenance of the historic reserve.

5.21    The Council will pay any building insurances, rates or levies payable, fire service charges and maintenance of fire detecting and firefighting equipment, costs incurred in supplying a building warrant of fitness, and those obligations to keep the property in good order and repair.

Community Board Delegations

5.22    Section 58A of the Reserves Act 1977 makes provision for the administering body to grant leases to any voluntary organisation for the carrying on of any activity that supports the purpose of the Historic Reserve with the prior consent of the Minister of Conservation. 

5.23    The Council has granted Community Boards the delegated authority to grant leases on Historic Reserves in accordance with section 58A of the Reserves Act 1977.

Parks Management Plan

5.24    The Nurses Memorial Chapel historic reserve is listed in the Hagley Park Management Plan 2007 (the “Plan”).

5.25    The Plan directs the best and appropriate management of Hagley Park.

5.26    One of the strategic objectives of the Plan is to review occupations on the Park and formalise these with leases as appropriate.

5.27    The granting of a lease fits with Objective 25 of the Plan – to preserve the Nurses Memorial Hospital Chapel and surrounding grounds and promote public uses compatible with the Chapel.

Public Advertising

5.28    There is no requirement to publically advertise the granting of a new lease in accordance with the Reserves Act 1977 as the activity is in conformity with and contemplated by the approved management plan for the historic reserve.

Minister of Conservation Delegation

5.29    On 12 June 2013, the Minster of Conservation delegated to all territorial authorities powers, functions and duties where the territorial authority is the administering body of the relevant reserve.  The Council has sub-delegated that power to the Chief Executive.

5.30    The consent of the Minister of Conservation shall not be required before the administering body grants a lease where:

a)    The administering body of the historic reserve is a territorial authority or a regional council;

b)    The reserve is vested in the territorial authority;

c)    A management plan for the reserve has been approved in accordance with section 41 of the Reserves Act; and

d)    The lease is in conformity with and contemplated by the management plan.

5.31    Council officers are satisfied that the proposed lease complies with the Minister’s requirements.

Legal Considerations - Dealing Unilaterally

5.32    There are a number of matters that need to be considered when contemplating a unilateral dealing.

5.33    The Council must consider and meet the requirements of section 14 of the Local Government Act 2002 (LGA) in particular:

·   (1)(a) Conduct its business in an open, transparent, and democratically accountable manner,

·   (1)(f) Undertake any commercial transactions in accordance with sound business practices.

·   (1)(g) Ensure prudent stewardship and the efficient and effective use of its resources in the interests of its district or region, including planning effectively for the future management of its assets.

5.34    The relevant Council policy as recorded in the Council’s Policy Register as Property – Leasing Council Property is "where the Council recognises there is only one logical lessee for a public property, the Council will unilaterally deal with that lessee.”  This includes facilities linked to contracts including but not limited to buildings on parks and reserves and not for profit organisations. 

5.35    In addition it is useful and supportive to consider the Ministry of Business, Innovation and Employment 'Unsolicited Unique Proposals - How to deal with uninvited bids’; guidance for government entities dated May 2013 that recommends when evaluating an unsolicited proposal it needs to be ensured that there is a sound business case to support the decision to accept the unique unsolicited proposal. 

5.36    The purpose of the MBIE Guidance on Unsolicited Proposals is to provide a methodology for considering unsolicited proposals in a way that:

·   is transparent and fair to everyone;

·   encourages the supplier community to put forward good ideas;

·   promotes objectivity; and

·   supports decisions based on sound fact and evidence.

5.37    Having given consideration to the above factors, it is the felt that this is not an unsolicited proposal but rather a continuation of services offered by a Trust established for that purpose.  It supports effective and efficient use of resources and the prudent management of the Council’s assets.

Recent Heritage Project Initiative

5.38    The Nurses Memorial Chapel was excluded from the scope of the recent heritage buildings project.  

Legal Considerations – Accepting the Proposal and Granting a Lease

5.39    Aside from the impact of the above mentioned heritage asset portfolio review project there are a number of relevant legal considerations when making a decision about the proposal received and the future use of the property:

5.40    Decision Making sections 76 – 82 LGA

·   Section 76 provides that “Every decision made by a local authority must be made in accordance with such of the provisions of sections 7778, 8081 and 82 as are applicable”.  In summary those sections provide:

·   Section 77 a local authority must, in the course of the decision-making process, seek to identify all reasonably practicable options for the achievement of the objective of a decision and in doing so assess the options in terms of their advantages and disadvantages.

·   Section 78 the views and preferences of persons likely to be affected by, or to have an interest in, the matter must be considered.

·   Section 79 provides that in considering how to achieve compliance with sections 77 and 78 they must consider the significance of the matter in accordance with its Significance and Engagement Policy.

·   Section 80 sets out the matters that need to be clearly identified when making a decision that is inconsistent i.e. the inconsistency, reason for it and any intention of the local authority to amend the policy or plan to accommodate the decision.

·   Section 81 provides contributions to decision making by Maori.

·   Section 82 sets out the principles of consultation.

Section 78 does not require the Council to undertake a consultation process of itself but the Council must have some way of identifying the views and preferences of interested and affected persons.

5.41    Importantly and specific to this property is Section 97 LGA which provides that if the Council is proposing to transfer the control of a “strategic asset” to or from the Council, the Council must not make that decision, unless:

·   The decision is explicitly provided for in its LTP; and

·   The proposal to provide for the decision was included in a consultation documents in accordance with section 93E.

5.42    The Significance and Engagement Policy sets out the list of “strategic assets”.  In particular, the Policy lists as “strategic assets”, community facilities as follows:

Community Facilities

(i) Christchurch Town Hall;

(j) Christchurch Art Gallery and its permanent collection;

(k) all land and buildings comprising the Council's social housing portfolio;

(l) all public library facilities;

(m) all parks and reserves owned by or administered by the Council;

(n) all public swimming pools;

(o) all waterfront land and facilities owned or operated by the Council, including wharves, jetties, slipways, breakwaters and seawalls;

(p) cemeteries and listed heritage buildings and structures.

 

“All” or “its” means the asset as a whole.

 

5.43    Where a “strategic asset” is a network or has many components, decisions may be made in respect of individual components within the network without those components being regarded as strategic, unless such decisions are considered to significantly alter the level of service provided by the Council.

5.44    Paragraph 5.39 (p) does not use the word “all”, and it suggests that cemeteries and listed heritage buildings and structures are not treated as a group but separately.  In the opinion of Council’s Legal Services, it would be difficult to argue that listed cemeteries and listed heritage buildings and structures are part of a network or have many components. 

5.45    Therefore it is considered that section 97 applies; this means that the Council can progress the proposal (where it transfers the control of an asset by way of lease) as the LTP stipulates that Christchurch’s culture and heritage are valued, the city’s heritage is conserved for future generations and the public has access to places of scenic, natural, heritage, culture and educational interest.

5.46    The Service Plan for Heritage is to be considered in conjunction with relevant Conservation Plans and the LTP includes levels of service supporting the proposed activity:

·   The City’s heritage and cultural items are maintained and conserved to acceptable standards for current and future generations.

·   Appropriate use of built facilities and are under constant review to protect and enhance, and provide appropriate business use.

·   Buildings are administered by Trusts to promote the building and provide a range of events and displays to inform, and provide enjoyment to residents and visitors is undertaken.

Through the Service Plan for Heritage, services are in place to provide and manage heritage buildings and structures.  This includes leasing areas to community organisations.

5.47    The Council’s “Leasing Council Property” policy adopted 10 December 2015 was developed to ensure that the Council was “consistent with the principles of legislation and the behaviours expected to prudently manage public property”.

5.48    Where there is only one logical lessee for a property, the Council may deal unilaterally with that Lessee.  This includes facilities linked to leases to not for profit organisations, community buildings and buildings on parks and reserves.

6.   Option 1 – Grant a Lease to The Nurses Memorial Chapel Trust (preferred)

Option Description

6.1       Grant a lease to The Nurses Memorial Chapel Trust to allow the Trust to continue to promote the Nurses Memorial Chapel on behalf of the Christchurch City Council.

Significance

6.2       The level of significance of this option is low, consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are not required for this specific decision.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       The Nurses Memorial Chapel Trust and the Friends of the Chapel are specifically affected by this option due to the significance of the building.  Their views are supportive of the intention to grant a lease.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation – Preparation of lease documents to be covered through operational budgets.

6.8       Maintenance / Ongoing Costs – minor maintenance is the responsibility of the Trust.    Capital costs for renewals and replacements are covered by the Council’s annual budgets for heritage buildings.

6.9       Funding source – Maintenance and ongoing costs not the responsibility of the Trust are provided for in the annual plan for Parks Heritage assets. 

Legal Implications

6.10    There is a legal context, issue or implication relevant to this decision.

6.11    This report has not been reviewed and approved by the Legal Services Unit.

6.12    The legal consideration is the Reserves Act 1977 and the Council’s Leasing Council Property policy.  The preparation of the Deed of Lease is a routine matter on which the legal situation is well known and settled.

Risks and Mitigations  

6.13    There is an environmental risk that there may be damage to the heritage fabric of the buildings when undertaking any repairs.

6.13.1 Residual risk rating: The residual rating of the risk after the below treatment(s) is implemented will be low.

6.13.2 Planned or current treatment(s) include consultation with the Asset Engineer for Heritage & Buildings prior to carrying out any repairs in consultation with the conservation plan for the built structures.

Implementation

6.14    Implementation dependencies – Community Board resolution

6.15    Implementation timeframe – 1 month

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Enabling active citizenship and connected communities

·   Heritage buildings are promoted through the Trust.

·   The Trust is able to generate income to promote heritage projects on the reserve.

·   Utilisation of the buildings is one of the best ways to protect heritage fabric.

·   The use of the building is consistent with historic use.

·   No alterations are required to enable the use as a public facility.

·   The Trust would have better visibility over the site by its active presence and is in a better position to quickly report any signs of vandalism or damage to the Council. 

·   The Trust can promote open days for heritage events.

·   The current activity is in keeping with the Conservation Plan

·   Complies with the Council’s “Lease Policy for the Creation of New Leases and Extension Requests Prior to Expiry – Property”

6.17    The disadvantages of this option include:

·   In granting a lease, the Council relinquishes the day-to-day control of the activities and bookings within the building.

·   Dealing unilaterally with the Trust may be seen as limiting the uses for the property and prevents any other interested parties from having an opportunity to enter into a lease with the Council.

7.   Option 2 – Run a RFP process to appoint determine the Lessee of the historic reserve.

Option Description

7.1       Council officers would be required to carry out a Request for Proposals (RFP) process to determine future use of the building through an open tender process.

7.2       Current bookings and events are managed by The Nurses Memorial Rose Chapel Trust until the appointment of a new Lessee is made through the RFP process was completed.  The Trust would be eligible to make a submission for evaluation.

Significance

7.3       The level of significance of this option is low, consistent with section 2 of this report.

7.4       Engagement requirements for this level of significance are not required for this specific decision.

Impact on Mana Whenua

7.5       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.6       The Nurses Memorial Chapel Trust and the Friends of the Chapel are specifically affected by this option.  Their views would be determined through the response to an RFP process.

Alignment with Council Plans and Policies

7.7       This option is inconsistent with Council’s Plans and Policies.

Financial Implications

7.8       Cost of Implementation – staff time and advertising to run RFP process.  Advertising costs of approximately $700, lease preparation costs $250.

7.9       Maintenance / Ongoing Costs – annual operating costs and capital costs for renewals and replacements are covered by the Council’s annual budgets for heritage buildings.

7.10    Funding source – Maintenance and ongoing costs are provided for in the annual plan for Parks Heritage assets.  Any revenue returns would offset maintenance and ongoing costs. 

Legal Implications

7.11    There is a legal context, issue or implication relevant to this decision.

7.12    This report has not been reviewed and approved by the Legal Services Unit.

7.13    The legal consideration is the Reserves Act 1977 and the Council’s Leasing Council Property policy and procurement guidelines.  The preparation of the Deed of Lease is a routine matter on which the legal situation is well known and settled.

Risks and Mitigations  

7.14    There is a risk of some reputational damage or negative impact on Council’s image in not granting a lease to a group whose work is well known in the community.    This may result in a minor disengagement with the community.

7.14.1 Residual risk rating: The residual rating of the risk after the below treatment(s) is implemented will be low.

7.14.2 Planned treatment(s) include a positive media campaign to counter potential negative press.

Implementation

7.15    Implementation dependencies – successful RFP process, report to Community Board, possible Reserves Hearing Panel and Council decision

7.16    Implementation timeframe – 6-9 months.

Option Summary - Advantages and Disadvantages

7.17    The advantages of this option include:

·   Complies with lease policy – where there is a broader market and public interest the Council would seek tenants through an open transparent and public process.

7.18    The disadvantages of this option include:

·   The Nurses Memorial Chapel Trust may become disengaged and end their relationship with the Council and community.

·   The Chapel is not utilised until such time as a use is determined; bookings may be cancelled due to uncertainty.

·   Risk to heritage fabric of building due to inactivity.

·   Requirement for resource consent if any activity does not meet current use of the buildings.

·   Building consent requirements resulting in any change of use may require material alterations to the buildings, e.g. accessibility ramps, toilet facilities.

 

 

Attachments

No.

Title

Page

a

Nurses Chapel Lease Plan

75

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Kathy Jarden - Team Leader Leasing Consultancy

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property & Planning

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizen and Community

  


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

PDF Creator


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

 

14.    Application to 2018/19 Youth Development Fund - Various

Reference:

18/926596

Presenter(s):

Diana Saxton, Community Recreation Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waikura/Linwood-Central-Heathcote Community Board to consider an application(s) received for funding from its 2018/19 Youth Development Fund.

1.2       There is currently a balance of $6,300 remaining in this fund.

Origin of Report

1.3       This report is to assist the Board to consider an application(s) of funding from the Ferrymead Bays 15th Grade South Island Tournament Team and Ferrymead Bays 11th Grade Team.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board resolve to:

1.         Approve a grant of $400 from its 2018/19 Youth Development Fund to Ferrymead Bays Football Club towards the Ferrymead Bays Torpedoes 11th Grade Team competing in the 2018 South Island Football Tournament.

2.         Approve a grant of $300 from its 2018/19 Youth Development Fund to Ferrymead Bays Football Club towards the Ferrymead Bays 15th Grade Team competing in the 2018 South Island Football Championships.

3.         Approve a grant of $500 for Eli Thomas Pohio to participate in the Shirley Boys’ High School Rarotonga trip - ‘Retracing the Migration of our Tūpuna’ from 29 September to 6 October 2018.

 

4.   Applicant 1 – Ferrymead Bays Torpedoes 11th Grade Team

4.1       The Ferrymead Bays 11th Grade Team have been invited to compete in the 11th Grade South Island Tournament, known as the Jack McKnight Tournament, held in Nelson from 30 October to 2 November.

4.2       Eight of the 13 strong team reside in Linwood-Central-Heathcote. The other five players reside in Spreydon-Cashmere (2), Fendalton-Waimairi-Harewood (1) and Papanui-Innes (2). 

4.3       The eight players from this area are Alex Gittins, an 11 year old of Sumner attending Sumner School, Ben Brokenshire, an 11 year old from Heathcote attending Heathcote Valley School, Billy Johnston, an 12 year old from Opawa attending Opawa School, Cooper Millwood, an 11 year old from Opawa attending Opawa School, Dion McCrostie, a 12 year old from Redcliffs attending Sumner School, Ethan Nicholson, a 12 year old from Redcliffs attending Redcliffs School, Leo Sharpe, an 11 year old from Heathcote attending Heathcote Valley School, and Levin Koburg, an 11 year old from Sumner attending Sumner School.

4.4       In May 2018 about 20 junior footballers were nominated by their coaches to trial for the Ferrymead Bays Football Club’s 11th Grade representative team. During the trial, 13 players were selected for the team based on attitude, strength and development potential. The team was limited to 13 players to ensure all participate.

4.5       The tournament will provide players with the opportunity to develop football and teamwork skills and have a positive life experience.

4.6       The team have fundraised with a movie night and a car wash.

4.7       The following table provides a breakdown of the costs for the whole group and two managers to attend the Jack McKnight Tournament in Nelson from 30 October to 2 November. Cost per player is $278.23:

EXPENSES

Cost ($)

Accommodation/Food (Nelson College for Girls)

2,884

Entry Fee

415

Volunteer Expenses (Team Managers)

$318

                                                                                                 Total

3,617

 

5.   Applicant 2 – Ferrymead Bays U15 South Island Tournament Team

5.1       The Ferrymead Bays 15th Grade South Island Tournament Team have been invited to compete in the South Island Tournament being held in Dunedin from 4 to 6 October.

5.2       Six players of the 14 strong team reside in Linwood-Central-Heathcote. The other eight players reside in Selwyn District (2), Halswell-Hornby-Riccarton (2), Fendalton-Waimairi-Harewood (1) and Spreydon-Cashmere (3).  The six players from this area are 15 year old Caleb Ben Palmer of Central City, attending Christs College, Ethan Jack Hawkins a 15 year old of Waltham attending Cashmere High School, Joe Walker a 15 year old of Sumner attending Christchurch Boys High, John Louis Edward Doudney a 15 year old of Mt Pleasant attending Burnside High, Per Tonascia a 15 year old of Sumner attending Hagley Community College, and William John Pierce a 15 year old of Mt Pleasant attending Christchurch Boys High.

5.3       The tournament will provide players with more experience and the opportunity to be selected for the national age competition to be held in December.

5.4       All players have played football for many years and it is very competitive to be selected to play for the 15th grade Ferrymead Bays A team. Many of the players also participate in the Mainland Football Programme which involves two trainings per week and intensive holiday programmes where fitness, agility and speed testing are undertaken.

5.5       The boys also play futsal and have made up a couple of teams. This form of the game is very good for footwork, speed and fitness.

5.6       The team have been fundraising with sausage sizzles and a raffle. The registration fee has been paid by the club.

5.7       The following table provides a breakdown of the costs for the whole group and two managers to attend the South Island Football Championships in Dunedin from 4 to 6 October. Cost per player is $333.44:

EXPENSES

Cost ($)

Transport – Cross Country Rentals

995

Accommodation/food - Otago Boys High

4,340.10

Otago Football Registration

520

                                                                                                 Total

$5,335

 

5.8       This is the first time the applicant has applied for funding.

6.   Applicant 3 – Eli Thomas Pohio

6.1       Eli is a 16 year old resident of St Albans and a year 12 student of Shirley Boys High School (SBHS). He has been selected to be part of the SBHS Retracing the Migration of our Tupuna trip to Rarotonga.  The trip is designed for students studying Te Reo Māori at a senior level, or who are involved in kaupapa Māori activities.  The trip will take place from 29 September to 6 October 2018.

6.2       Eli has been involved in Te Reo Māori for four years and has passed NCEA Level 2 in Te Reo. He is also involved in kapa haka and whaikaro. Eli also plays Basketball for SBHS and is a member of the SBHS Rangatahi Student Executive Council.

6.3       The trip will broaden participants’ knowledge of other cultures as well as their own.  They will retrace some of the foundations of Te Reo Māori, Māori history and traditions, increase their understanding of environmental challenges including the role of kaitiakitanga and make connections with Tagata Pasifika.

6.4       Eli’s educational goal is to attend Te Ara and study Te Reo Māori and business.

6.5       Eli is undertaking a number of fundraising activities including sausage sizzles, raffles, hangi sales and work on a renovation site to the amount to date of $673.00.

6.6       The following table provides a breakdown of the costs for Eli Pohio to participate in the SBHS Retracing the migration of our Tupuna trip to Rarotonga  from 28 September 2018-6 October 2018 :

EXPENSES

Cost ($)

Return airfare

900

Accommodation

100

Activities

300

Food

200

Teacher cost

120

Travel insurance

35

Total

$1,835

 

6.7       This is the first time the applicant has applied for funding.

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Amy Hart - Community Development Advisor

Diana Saxton - Community Recreation Advisor

Approved By

Shupayi Mpunga - Manager Community Governance, Linwood-Central-Heathcote

  


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

 

15.    Applications to Linwood-Central-Heathcote 2018/19 Discretionary Response Fund - Holy Trinity Avonside Anglican and Friends of Edmonds Factory Garden

Reference:

18/928364

Presenter(s):

Bruce Coleman, Community Development Advisor
Diana Saxton, Community Recreation Advisor

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Waikura/Linwood-Central-Heathcote Community Board to consider an application for funding from its <enter year> Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Amount Recommended

58373

Holy Trinity Avonside Anglican

Cemetery Maintenance

$19,000

$3,000

58498

Friends of Edmonds Factory Garden

Music at Edmonds

$750.00

$750.00

 

1.2       There is currently a balance of $109,236 remaining in the fund

Origin of Report

1.3       This report is staff generated as a result of an application being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

3.   Staff Recommendations

That the Waikura/Linwood-Central-Heathcote Community Board:

1.         Approves a grant of $3,000 from its 2018/19 Discretionary Response Fund to Holy Trinity Avonside towards research into and the erection of historical interpretation signs at the Church graveyard.

2.         Approves a grant of $750 from its 2018/19 Discretionary Response Fund to Friends of Edmonds Garden Factory Inc. towards the Music at Edmonds community event.

 

4.   Key Points

4.1       At the time of writing, the balance of the 208/19 Discretionary Response Fund is as below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$144,836

$35,600

$109,236

$105,486

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

 

Attachments

No.

Title

Page

a

Decision Matrix - Holy Trinity Avonside Anglican

83

b

Decision Matrix - Friends of Edmonds Factory Garden

84

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Bruce Coleman - Community Development Advisor

Approved By

Shupayi Mpunga - Manager Community Governance, Linwood-Central-Heathcote

  


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

PDF Creator


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

PDF Creator


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

 

16.    Waikura/Linwood-Central-Heathcote Community Board Area Report - September 2018

Reference:

18/822013

Presenter(s):

Shupayi Mpunga, Community Governance Manager

 

 

1.   Purpose of Report

This report provides information on initiatives and issues current within the Community Board area, to provide the Board with a strategic overview and inform sound decision making.

2.   Staff Recommendations 

That the Waikura/Linwood-Central-Heathcote Community Board:

1.         Receive the Waikura/Linwood-Central-Heathcote Community Board Area Report for September 2018.

2.         Retrospectively approve the Board’s submissions on the Council’s 2018 Bylaws Review for

·   Alcohol Restrictions in Public Places Bylaw 2009;

·   Brothels (Location and Commercial Sexual Services Signage) Bylaw 2013;

·   Cemeteries Bylaw 2013;

·   Freedom Camping Bylaw 2015; and

·   Public Places Bylaw 2008;

which were lodged on 31 August 2018.

3.         That the Board nominate Deon Swiggs and Jake McLellan as the Community Board representatives on the Inner City East Revitalisation Plan Reference Group.

4.         Consider items for inclusion on Newsline, Board Newsletter and the Board Report to the Council’s 4 October 2018 meeting.

3.   Community Board Activities and Forward Planning

3.1       Memos/Information/Advice to the Board

3.1.1   Council Rubbish Bin Barcoding - At Board’s 12 February 2018 seminar the Board:

Requested for staff to investigate and advise the Board if parks bins could have a bar code/QR code attached and the community could take a photo of the code and send to a specific number to advise that the bin was fill and needed emptying.

Staff Advice:

The Council are releasing a new system called ‘My Council’ which makes interactions between citizens and the Council simple and easy.  This includes improvements to the Council Service Request (CSR) system that provides the customer with greater visibility of tickets/jobs and to received status updates in the way they choose.  The Council has a smartphone application (app) called ‘Snap, Send, Solve’.  This app works by identifying the location where a photo has been taken by using the mobile phone’s GPS data. It sends an email to the Council including the photo and incident type and the user’s contact details. My Council will handle these requests and managed feedback in one system. A resident can use the ‘snap, send, solve’ app to report a bin is fill or they can contact the Council Call Centre.

 

3.1.2   Drinking Fountains – at the Board’s 18 April 2018 meeting the Board:

Requested staff to provide quotes for water fountains in Bromley Park, Cuthberts Green, Waltham Park, Christchurch Coast Pathway (in the vicinity of Beachville Road, Redcliffs), and the summit of the Bridle Path.

Staff Advice is attached. (Attachment A)

 

3.1.3   Sumner Crime Cameras – at the Board’s 18 April 2018 meeting the Board:

Agreed that a letter of support be sent to the New Zealand Police supporting the proposed installation of a police cameras in Sumner.

A letter of reply has been received from the New Zealand Police. (Attachment B).

Council Staff and the New Zealand Police held a site visit on Tuesday 11 September looking at two sites for the possible location of crime cameras.  Further engineering investigations are required.

3.1.4   Major Hornbrook Road Footpath -  At the Board’s 28 May 2018 meeting the Board:

Requested information on current Major Hornbrook footpath renewal and why the renewal is being done prior to other footpaths in the area that appear to be in worse condition.

Staff Advice:

Major Hornbrook Road footpath was determined to be in a very poor condition via condition rating survey, as well as serving as an important route for people living in the area.

This was visually verified by Council staff and on this basis it was appropriate to renew it late last financial year.

 

With regard to other footpaths in the area Council has a three year programme that has been informed by condition inspections, and is prioritised by criticality and risk.  The budget currently allows for approximately 20-30km of footpath to be resurfaced per year.

3.1.5   Te Oranga Waikura  - At the Board’s 18 April 2018 meeting the Board:

Requested staff advice on how community concerns are being mitigated regarding design and landscaping defects and updating the neighbours of Te Oranga Waikura on the proposed works.

Staff advice:

Following up from the residents’ concerns last year the design and landscaping defects have been remedied as weather and ground conditions have allowed. This has included:

·    Backfilling completed against two property boundaries where there was concern that the ground level had dropped.

·    Closing the park to allow for raising the path, re-seeding, replacement planting and tree stump removals. These works have been undertaken in two stages, the first stage was completed before the park became too wet. The second stage will be completed in September once the weather dries the park surface enough to allow the grass to be tidied up. Noticeboards have been placed around the park advising the community of this.

Staff have had no further negative feedback regarding Te Oranga Waikura recently. Staff have however received a lovely letter and poem from someone who visited the park (Attachment C) which has been made into a video that has been published on Youtube and the Council’s Facebook page on 15 August. https://www.facebook.com/ChristchurchCityCouncil/videos/203093233898014/.  The children from Te Waka Unua are going to adopt a section of the park to weed and maintain. Staff have been in discussions with Linwood College about potentially doing some planting/weeding in the park.

3.1.6   Commercial Centre Factsheets - The Commercial Centre Factsheets gather together a range of information resources into a single summary, giving a snapshot view of the health of each of our commercial centres.  The series extends to 46 factsheets including the District, Large Format Retail and Neighbourhood Centres defined in the Christchurch District Plan. 

Each factsheet presents specific information in an approachable fashion, and includes a written narrative that draws out key findings as well as issues relevant to each place.  The factsheets are the third in a periodic series completed previously in 2004 and 2010 (just prior to the September 2010 earthquake) and so are also able to draw comparisons of change in each place over time.  Their content has been reviewed by respective Community Governance teams and were presented for review by the Community Boards over recent months. This is the first time this type of material has been published, part of a move towards providing more open data sources. 

The Factsheets can be found at,

https://ccc.govt.nz/culture-and-community/christchurch/statistics-and-facts/facts-stats-and-figures/economic-activity-and-business-confidence/  under the Commercial Centre Factsheets dropdown. 

3.1.7   Graffiti Statistics – Attached is the bi-monthly report on the suburban statistics of the graffiti in the Christchurch City area. (Attachment D)

3.1.8   Board Priorities Action Updates – at the Board’s 2 October 2017 meeting the Board requested staff to list on each Area Report progress on specific Board Projects and Action Requests.  (Attachment E).

3.2       Board area Consultations/Engagement/Submission opportunities

3.2.1   The following consultations are open to the community within the Community Board Area:

Dangerous and Insanitary Buildings Policy Review

3 September – 5 October 2018

Proposal to grow Social Housing through a $30million load

31 August – 1 October 2018

 

3.2.2   2018 Bylaw Review – The Board formulated submissions to the 2018 Bylaw Review at a workshop on 27 August 2018.  The Board’s submissions are attached (Attachment F).  The submissions were submitted on Friday 31 August 2018.

The Board is asked to retrospectively approve to the Board’s submissions on the 2018 Bylaws Review.

3.3       Annual Plan and Long Term Plan matters

3.3.1   There was no update at time of writing this report.

3.4       Board Reporting

3.4.1   Members are invited to suggest items for inclusion in Newsline, Newsletter and the Board Report to the Council.

4.   Significant Council Projects in the Board Area

4.1       Strengthening Community Fund Projects

4.1.1   There was no update at time of writing this report.

4.2       Inner City East Revitalisation Project

4.2.1   Tidiness and Appearance.  The Working Group continues to work through plans to progress the issues identified by the community in consultations to date. The first focus has been on tidiness and rubbish, improving the appearance of the area and building pride in the community. 

The prevalence of large inorganic rubbish such as mattresses and furniture items being left on the side of the road was identified as a particular issue.  Factors leading to this happening in the community include the dominance of rental properties in the area, low incomes, and very few households being able to afford a car or trailer.  Over a number of weeks group members established a base line of information of what was being dumped, where.  This was supplemented with information from the Council about what Customer Service Requests (CSR’s) were being received in the area.   


The Whare Roimata Labour Pool has since done a pick-up of large inorganic rubbish in the area and taken it to the dump. The Working Group is planning once a month large inorganic waste pickups from October 2018 to May 2019.  For the first four months there

 

will be a soft launch with no formal public announcement to avoid householders and landlords seeing it as a service that can be relied on. The service will take place on the last Monday of the month to coincide with Council rubbish day. 

4.2.2   Community Clean Up Day. The Working Group is working alongside Keep Christchurch Beautiful to organise a community clean-up day on Saturday 15 September with the tag line: Don’t Rubbish Linwood, Pick it up. Community members will have an opportunity to dump their rubbish at a provided skip, clean up the Linwood Village area and share their ideas about how the area can continue to be beatified and improved.

The third community newsletter is attached for information (Attachment G).

4.2.3   Reference Group. A Reference Group has now been established to support and work with the Working Group in developing a Revitalisation Plan for the inner city east. Members of the group have been chosen as people with a special interest in the area, being able to advocate and provide advice to advance the interests of the area and participate in discussions to develop and implement the revitalisation plan.

The initial members of the reference group are:

·     Carolyn Ingles, Head of Urban Design, Regeneration and Heritage, City Council.

·     Ray Tye, Stakeholder Relations Manager, Housing New Zealand Corporation.

·     Kaharoa Manihera, Senior Advisor Ngai Tāhu and Māori Relations, City Council.

·     Leairne Dow, NZ Police Area Prevention Manager.

·     Duncan Webb, MP, Christchurch Central.

·     Lucy D’aeth, Public Health Specialist, Community Public Health.

·     Lauren Ball, Senior Advisor, Community Engagement and Reintegration, Department of Corrections.

·     Matthew Mark, Christchurch City Missioner.

Deon Swiggs and Jake McLellan had been invited onto the Reference Group as individuals with helpful knowledge of the community and area.  The Working Group would like to request that the Board consider Deon and Jake as their official representatives on this group.

The Reference Group had its first meeting on 21 August 2018.

4.2.4   “Good Sort” project -The Working Group has been considering positive ways of responding   to the safety issues expressed by members of the community especially, in the Linwood Village area.  A young man has been employed on a trial basis as a “good sort” to respond to community safety concerns, break down barriers between the street people and community members, develop positive relations that are respectful of diversity and provide support for people on the street.  He will be employed two days a week for four hours for a period of three months, after which the pilot will be evaluated.

4.3       Community Facilities (updates and future plans)

4.3.1   Ōpāwa Volunteer Library Rebuild - In August 2018 the Ōpāwa Volunteer Library Rebuild Working Group agreed on the final design brief for the Library rebuild. The Library will be a key facility in Ōpāwa village where people can come together to connect and socialise while the building itself will contribute to neighbourhood character and a sense of place. The primary purpose of the building will be an adult and children’s library, and it will also have a small meeting room available for community use. The building will be leased by the Ōpāwa Volunteer Library Committee, which will also manage meeting room bookings.

Please refer to the timeline below:

8 August

The Request for Proposal package was issued to the construction market as a Design and Build method of contract delivery.

3 October

Proposals will be due from contractors.

October (date TBC)

A Staff Evaluation Panel will score proposals.

October (date TBC)

The Working Group will make a recommendation on which proposal to accept.

29 October

The Community Board will consider the proposals and the Working Group’s recommendation, and decide which to accept.

2 November

The contract will be awarded.

The Working Group and Community Board will continue to be updated on a monthly basis throughout the construction phase.

4.3.2   Sydenham Community Centre - The Sydenham Community Centre Committee would like to establish the Community Centre as a community hub in emergencies. The Committee is currently working on establishing a Sub-Committee to develop a plan for setting up and running a community emergency hub.

4.4       Infrastructure projects underway

4.4.1   There was no update at time of writing this report.

5.   Significant Community Issues, Events and Projects in the Board Area

5.1       Woolston Community Library - The Woolston Community Library began providing services the day after the August opening event for the new building.

Their opening hours are Monday to Friday 11am to 3pm, and Saturday 10am to noon. 

In the first two weeks of operation, they have had 44 people use the Library. These people represent largely those who are retired or at home during the day, due to opening hours. The Saturday morning opening time is popular. The Library’s membership fee is $2, and it costs $1 to hire each book for three weeks.  

The Library committee has received very positive feedback about their new premises.

5.2       Woolston Community Library Building - The Woolston Community Library Building opened on 14 August. Media coverage related to the opening has been positive. Media comments included that the library and facility will bring pride to the heart of the community, and signals a milestone in the area’s rebuild.  

The facility has a small hall available for meetings, functions, exercise classes, and educational activities. In addition there is a small meeting room available for hire. The hall has a capacity of 90 people (standing), and the meeting room holds four people.

The facility is booked by phoning or emailing the Council’s call centre. Terms and conditions, fees, and details about the building, are available on the Council’s website.

Work is underway to produce a brochure about the facility, including hire details; and for signage to be installed about how to hire the facility. 

5.3       Woolston Community Centre - The Woolston Community Centre Committee is currently working on a three year strategic plan. As part of this process the Centre is updating its vision and mission, and refreshing its goals. This will include a strengthening of the Centre’s structure and policies. When the strategic planning exercise is complete, the Woolston Community Centre would like to present its plan to the Community Board.

5.4       Woolston Preschool - The Woolston Preschool has 39 children on its roll and aims to reflect the diversity of the Woolston community, and provide an environment where families feel comfortable and welcome.

At its June AGM a new committee was appointed. A current focus of the Preschool is to strengthen its governance structure.

Bromley Community Centre - Bromley Community Centre continues to function as a busy community centre with a wide range of weekly activities and programmes available. Weekly activities include: afterschool children’s recreation, line dancing, women’s craft group, playgroup, affordable fruit and vege coop., Katang exercise, computer tuition, Zuu fitness, scrapbooking, yoga, and a social art group. Regular community events are organised, for example: Matariki celebrations, dance workshop, and a market day.

The Bromley Community Centre reports that August has been the busiest month this year in terms of usage of the Centre. The total hours the Centre was used (excluding when employees are working) was 259 hours. This number includes all the advertised groups, activities, regular hires, casual hires (weekend events), community meetings, and events. There are only three Saturdays and three Sundays available for hire for the remainder of the year. 

5.5       Te Whare Taonga o Nga Iwi Katoa Linwood Community Resource Centre - The Linwood Resource Centre has appointed a new community development worker, Rae Svarnas. Rae also manages the day to day running of the Centre’s operations. The Centre’s meeting room has been repainted, and new curtains and furniture sourced. The Centre continues to provide courses, resources, a community garden, and a community / men’s shed. 

5.6       Sumner Theatre Group - The Community Board recently awarded the Sumner Theatre Group funding towards the purchase and installation of stage curtains. The Theatre Group’s Sumner Cabaret season has now begun at Matuku Takotako: Sumner Centre. The ticket sales for many of the cabaret nights are managed by organisations such as community groups, sports clubs and schools, to enable them to fundraise while having an enjoyable social night.

5.7       Community Maintenance of Roadside Vegetation in Redcliffs - The Redcliffs Residents Association would like to be involved in planting and maintenance of roadside vegetation in the village centre to tidy the area and contribute to a sense of pride in the community. The Association is currently working with the Council to develop a Health and Safety Plan and select appropriate plant types. The Association plans to hold regular working bees and a community day to socialise and thank volunteers.

5.8       Aspirations of Mt Pleasant Residents - The Mt Pleasant Community Centre and Residents’ Association is currently developing a needs assessment to identify any activities, events and services that residents would like in the area and any residents who would like to be involved with planning and delivery. While there is not capacity to act on all identified needs, the findings will inform new activities, events and services delivered by the Association or community partners.

The Association has worked with key organisations and agencies in the area to develop the assessment questions. Interviews will be conducted by door knocking at all residences and visiting Mt Pleasant Primary School in September-October 2018.

5.9       Children and Youth in Waltham

Background - Waltham is a diverse, changing and predominantly low income community with the highest proportion of single parent households in Christchurch. To gain an understanding of the needs and aspirations of children and youth, build on identified strengths and identify any gaps, community members initiated a needs assessment and a revitalisation of Waltham Park.

In August 2018 a meeting was held with residents, local community organisations and elected members to present a report on the needs and aspirations of children and youth (Attachment H) and a Crime Prevention through Environmental Design (CPTED) assessment of Waltham Park (Attachment I).

Findings - A key finding from the former report is that more supervised, free (or low cost), culturally appropriate activities and programmes for children and youth need to be held locally with concurrent sessions for siblings. In particular children would like to participate in more physical activities. The CPTED assessment identified a range of recommendations to make Waltham Park a safer and more attractive place to play, hang out and visit.

The meeting participants had a productive and positive discussion around next steps, and identified the following initiatives as priorities. The group will meet again in October 2018 to review progress.

Initiatives that the community is investigating include:

·    Organise more free activities for children and youth in Waltham, for example a community touch tournament followed by a barbeque;

·    Establish a programme similar to the Shiloh Programme, which was an after-school programme for 10-12 year old girls to reinforce life skills and encourage wise choices;

·    Encourage multiple residents to apply to the Board’s Neighbourhood Week Fund to pool funding and hold a community event at Waltham Park;

·    Coordinate a mural on the exterior wall of Waltham Lido Pool, with involvement from Waltham Primary School and pool users.

Initiatives at Waltham Park that the Council is investigating include:

·    Prune vegetation to improve sightlines;

·    Ensure the skate bowl’s drain is regularly checked and cleared of debris to prevent rain water accumulation;

·    In Winter/Spring 2019 plant native vegetation with volunteer support;

·    At the start of FY2019/20, investigate whether funding is available for some of the initiatives below and work with the community to identify priorities:

·    Install fencing around the park’s perimeter near the playground to prevent toddlers and children from running onto busy roads;

·    Install a picnic table;

·    Construct a path from the Wilsons Road frontage, along the pool wall facing the park, to link with the skate bowl and playground area to help activate this part of the park.

·    From FY2023/24-FY24/25, when funding is allocated in the Long Term Plan, renew the playground with an inclusive, accessible design with play equipment for a range of age groups;

·    Investigate a Long Term Plan bid to coincide with the playground renewal to build a full-sized basketball court (there is currently a half-court) and conduct further consultation on the appropriateness of the skate bowl.

5.10    Roimata Food Commons - The Roimata Food Commons project is a community-led initiative to develop parts of Radley Park as a community orchard and vegetable garden. Project goals include building food resilience by providing fruit and vegetables to the local community, environmental education programmes for children and youth and regular community working bees to grow environmental awareness, community ownership and connection.

In August 2018 the Board approved a lease to Roimata Food Commons Trust (Roimata) over part of Radley Park. At this meeting the Board will consider a landscape plan for Radley Park, which was developed by the Council in collaboration with Roimata.  Roimata is currently developing a business plan to confirm and clarify its vision, mission and goals and how it plans to achieve these. After the landscape plan is approved, Roimata will develop a Health and Safety Plan and a Memorandum of Understanding with the Council outlining maintenance roles and responsibilities. Roimata plans to hold community working bees to build and plant a vegetable garden before Summer 2018.

6.11    The Breeze Walking Festival - Spring is here and so is The Breeze Walking Festival from 29 September to Sunday 14 October. The festival is now in its seventh year, and offers 50 free walks with a range of easy, medium and challenging routes.  Many of the walks combine the chance to learn more about nature, culture, history and new developments around our city and region. Booklets are available from Libraries, Service Centres, or Recreation and Sport Centre and also online. The feature event for the opening weekend is ‘Dogs Day Out’ to be held at Ferrymead Park and Ferrymead Heritage Park on Sunday 30 September from 10.30am to 2.30pm.

Walking Festival tile 780x336-

5.11    Linwood Avenue School Pool will not be opened this summer for the community to use due to building work being done at Linwood Avenue school.

5.12    LYFE (Linwood Youth Festival Experience) and Poly Fest 2019.  Planning is underway for LYFE with the recruitment of crew aged 12 – 18 years and a LYFE Advisory Group made up of local youth focused organisations.  LYFE will be held on 9 March and Polyfest will be held on the 16 March.  These two events are highlights for the local community as both involve many young people and their whanau.

5.13    Linwood Keas had a nail biting, double victory for the season at the historic Rugby League Park – formerly Addington Showgrounds for the last time at the venue.  They won both the women’s premiership grand final 38-33 against Papanui Tigers and the men’s grand final 20 -16 against Hornby Panthers.  Both teams created club history with the Women's team gaining their first ever title and the Men's team winning their third consecutive title.

6.   Parks, Sports and Recreation Update (bi-monthly)

6.1       The next update will be in October 2018.

7.   Community Board Funding Update

As at 30 August 2018:

7.1       Total of unallocated funding for 2018/19 is $58,352.01 Funding table is J.

7.2       Discretionary Response Fund unallocated funding for 2018/19 is $109,236.00

7.3       Youth Development Fund unallocated funding for 2018/19 is $4,300.00

7.4       Light Bulb Moments Fund unallocated funding for 2018/19 is $3770.00.

 

 

 

 

Attachments

No.

Title

Page

a

Drinking Fountains - Linwood-Central-Heathcote 19 September 2018

95

b

NZ Police Letter of Reply to the Board Support Letter for the installation of a Crime Camera in Sumner

98

c

Te Oranga Waikura Poem by Alan Hurst

99

d

City Wide Graffiti Statistics - Suburb Street Report - July 2018

100

e

Linwood-Central-Heathcote Community Board Priorities Actions Updates - September 2018

101

f

Submissions to the Council's Bylaws Review 2018

105

g

Inner City East Revitalisation Newsletter No.3

110

h

Aspirations of Children and Youth in Waltham

114

i

Crime Prevention Through Environmental Design Assessment of Waltham Park

127

j

Linwood-Central-Heathcote Discretionary Response Fund 2018-2019

147

 

 

Signatories

Authors

Liz Beaven - Community Board Advisor

Amy Hart - Community Development Advisor

Trevor Cattermole - Community Development Advisor

Bruce Coleman - Community Development Advisor

Rosie Carroll - Support Officer

Meg Logan - Community Support Officer

Gail Payne - Community Development Advisor

Diana Saxton - Community Recreation Advisor

Approved By

Shupayi Mpunga - Manager Community Governance, Linwood-Central-Heathcote

John Filsell - Head of Community Support, Governance and Partnerships

  


Waikura/Linwood-Central-Heathcote Community Board

19 September 2018

 

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17.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.