Christchurch City Council

Supplementary Agenda



Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:


Date:                                     Thursday 26 April 2018

Time:                                    9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch





Deputy Chairperson


Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton



24 April 2018




Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554


Jo Daly

Council Secretary

941 8581

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
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26 April 2018




26 April 2018




32.     Resolution to Include Supplementary Reports...................................................................... 4


33.     Mayor's Report: Mayor's External Advisory Group Final Report......................................... 5

22.     Resolution to Exclude the Public............................................................................................. 7


26 April 2018



32 Resolution to Include Supplementary Reports

1.       Background

1.1          Approval is sought to submit the following reports to the Council meeting on 26 April 2018:

33.   Mayor's Report: Mayor's External Advisory Group Final Report

32.   Metropolitan Sports Facility

1.2          The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987, why the reports were not included on the main agenda is that they were not available at the time the agenda was prepared.

1.3          It is appropriate that the Council receive the reports at the current meeting.

2.       Recommendation

2.1          That the reports be received and considered at the Council meeting on 26 April 2018.

33.   Mayor's Report: Mayor's External Advisory Group Final Report

32.   Metropolitan Sports Facility




26 April 2018



33.    Mayor's Report: Mayor's External Advisory Group Final Report




Garry Moore (Chair), Keiran Horne, Chris Mackenzie.



1.   Purpose of Report

1.1       The purpose of this report is for the Council to receive the Final report of the Mayor’s External Advisory Group and to make recommendations to Council that ensure the EAG’s findings are acted on and key recommendations and proposed actions are implemented urgently.

2.   Mayor’s Recommendations

That the Council:

1.         Receive the information in the Mayor’s External Advisory Group (EAG) Final report.

2.         Formulate recommendations in relation to the EAGs Report.

3.         Notes the Chief Executive’s Acknowledgement (Attachment B) and invites the Chief Executive to provide advice on the Council’s recommendations and their implementation by 31 May 2018.

4.         Thanks the members of the EAG for their work and, in particular, thanks the Auckland Council and Development West Coast for supporting Sarah Sinclair and Chris Mackenzie’s participation.

3.   Key Points

3.1       As part of developing the Long Term Plan 2018-2028 (LTP 2018) the Mayor re-established an External Advisory group (EAG) as an ad hoc advisory group. 

3.2       The EAG’s purpose was to provide expert independent advice to assist the Mayor and Councillors in the review, development, prioritisation, and phasing of the delivery of its capital programme and related opex implications.

3.3       The EAG’s Final Report (Attachment A) has focussed on providing strategic advice about how Councillors and the organisations management can best plan for, implement and monitor Council’s circa $500 million annual capital programme in the context of developing a LTP.

3.4       The EAG provided valuable feedback and challenges to staff throughout the 2018-28 LTP process, which assisted in staff landing the current draft Infrastructure Strategy and capital programme.   Their Report focuses on how the Councillors and staff can collectively learn how we might improve on this year’s process in developing the next Annual Plan and LTP.

3.5       The Report is instructive and useful for both Councillors and the Chief Executive, it highlights where there are risks or issues in alignment with strategic priorities, in processes, in reporting/monitoring, and in current capability and makes recommendations as to an appropriate course of action, either for this LTP or the next.

3.6       The EAG Executive Summary makes eight key recommendations for Councillors, grouped across four strategic themes: 

a)         Alignment with the Strategic Framework

b)        Reviewing Levels of Service and Service Plans

c)         Capital Programme prioritisation

d)        Development and delivery.


3.7       The EAG also propose priority actions for Councillors and staff and makes a further 26 other recommendations across a range of areas related to their review of the Infrastructure strategy, Levels of Service and Service Plans, Assets Management, Capital programme delivery and other related matters.

4.   Background

4.1       The members of the EAG were:

-      Garry Moore (Chair) CNZM, FCA.

-      Bob Blyth, FIPENZ, Engineer (retired).

-      Keiran Horne, Independent Director and Chartered Accountant

-      Chris Mackenzie, CE Development West Coast

-      Sarah Sinclair FIPENZ, Chief Engineer, Auckland Council

-      Elena Trout FIPENZ, Independent director and consultant

1.2       Meetings were held between August 2017 and January 2018.  The CEO or representatives of the Executive team were in attendance at the majority of the   EAG meetings.  The meetings were conducted in an interactive manner and provided an opportunity for the EAG to challenge the scenarios presented and suggest alternatives and improvements. These resulted in changes to capital budgets and Long Term Plan documentation.

4.2       The Strategic Capability Committee discussed a draft report with the EAG Chair and members on 21 March 2018 in an informal closed session.  Feedback has been incorporated.

4.3       The Chief Executive provided some comments prior to the Strategic Capability Committee, which have been addressed in the Final report.  She has subsequently provided an acknowledgement as Attachment B to this report.

4.4       The EAG acknowledge the work of the Chief Executive and staff in assisting them in their review.









Mayor's External Advisory Group March 2018 Final Report to Council (Under Separate Cover)



External Advisory Group Report - Chief Executive's Acknowledgement (Under Separate Cover)






Jonathan King - Principal Advisor

Approved By

Ariana Smith - Chief of Staff





26 April 2018



22.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.


I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.


Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)




Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:


“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):


             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”


This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


26 April 2018











Metropolitan Sports Facility


Conduct Negotiations

The report contains commericially sensitive information relating to Council and third parties.

30 June 2018

Council's approval of a 2018/2028 Long Term Plan.  Direct references to third parties will be redacted.