Christchurch City Council

Minutes

 

 

Date:                                     Thursday 12 April 2018

Time:                                    9.32am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

12 April 2018

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

12 April 2018

 

  

The agenda was dealt with in the following order.

1.   Apologies

 

Council Resolved CNCL/2018/00053

That the apologies from Councillor Chen, Councillor Keown and Councillor Swiggs for lateness be accepted.

Councillor Livingstone/Councillor Scandrett                                                                                                     Carried

 

2.   Declarations of Interest

The Mayor, Deputy Mayor, Councillors Buck and Gough declared an interest in public excluded item 19. 

Councillor Scandrett declared an interest in public excluded items 21. and 22.

The Deputy Mayor declared an interest in public excluded items 21. and 22.

 

3.   Public Participation

3.1  Public Forum

3.1.1   Aotearoa Water Action Inc

Peter Richardson and Genevieve Robinson of Aotearoa Water Action Inc presented to the meeting.

 

3.2  Deputations by Appointment

There were no deputations by appointment.

 

4.   Presentation of Petitions

There was no presentation of petitions.

 

Report from Social, Community Development and Housing Committee - 4 April 2018

5.   Approval of a Conservation Covenant Consent for the Property at 14 Wise Street, Addington, Christchurch

 

Council Resolved CNCL/2018/00054

That the Council:

1.1          Approve a Conservation Covenant Consent for the subdivision of the property at 14 Wise Street, Christchurch as covered by RMA/2018/90 and RMA/2018/95.

1.2          Request staff to report on whether the delegation for conservation covenants can sit with the Committee.

Councillor Clearwater/Councillor Livingstone                                                                                                  Carried

 

Councillor Manji joined the meeting at 9.41am during consideration on item 5.

9.   Finance and Performance Committee Minutes - 4 April 2018

 

Council Resolved CNCL/2018/00055

That the Council receives the Minutes from the Finance and Performance Committee meeting held 4 April 2018.

 

AND

 

That the Council receives the Minutes from the Health and Safety Committee meeting held 9 March 2018.

 

AND

 

That the Council receives the Minutes from the Te Hononga Council – Papatipu Rūnanga Committee meeting held 21 March 2018.

 

AND

 

That the Council receives the Minutes from the Innovation and Sustainable Development Committee meeting held 21 March 2018.

Deputy Mayor/Councillor Davidson                                                                                                                    Carried

 

10. Health and Safety Committee Minutes - 9 March 2018

 

Council Decision

Refer to item 9.

 

12. Te Hononga Council – Papatipu Rūnanga Committee Minutes - 21 March 2018

 

Council Decision

Refer to item 9.

 

13. Innovation and Sustainable Development Committee Minutes - 21 March 2018

 

Council Decision

Refer to item 9.

 

 

 

 

 

Report from Finance and Performance Committee - 4 April 2018

6.   Capital Endowment Fund 2 (Endeavour I-Cap Investment)

 

Council Resolved CNCL/2018/00056

That the Council:

1.         Agrees that the CEF-2 fund be merged into the main Capital Endowment Fund.

Councillor Manji/Councillor Davidson                                                                                                                 Carried

 

Report from Finance and Performance Committee - 4 April 2018

7.   Capital Endowment Fund - Process for Distribution of Funds

 

Council Resolved CNCL/2018/00057

That the Council:

1.         Resolves that the Capital Endowment fund continues to be managed as a separate ‘ring fenced’ fund that is available to fund projects that are not otherwise provided for through rates revenue or other funding sources available to Council.

2.         Agrees that the earnings from the fund be split 40% to civic and community, and 60% to innovation, economic development and environment.

3.         Resolves that proposals requesting financial support from the fund are considered by the Council as part of the annual plan process and after six months if there are unallocated funds available in the current financial year.

4.         Requests annual and six monthly reports on the:

a.         current balance of available funding;

b.         future commitments; and details of expended funds for the current financial year; and

c.         anticipated demand for funding during the next six months.

5.         Resolves that:

a.         The assessment criteria for proposals in the category of innovation, economic development and environment projects or activities are as follows:

i.          Evidence of the innovation, economic or environmental benefits that will be provided;

ii.         Evidence that the benefits will be for the people of Christchurch; and

iii.        Evidence that the benefits will be experienced now and in the future.

b.         The assessment criteria for proposals in the category of Civic and community projects and activities are as follows:

i.       Evidence that the proposal is for a specific project or activity projects;

ii.      Evidence that the project demonstrates a benefit for the City of Christchurch, or its citizens, or for a community of people living in Christchurch; and

iii.     Evidence that the benefits will be experienced now and in the future.

6.         Resolves that all reports proposing project or activities to be funded by the Capital Endowment fund must include:

a.         An assessment of the proposal against the agreed assessment criteria for the category of funding to be drawn from, as set out in clause 4. of this recommendation; and

b.         A clear statement about the effect of the proposed funding on the balance of funds for the category to be drawn from for the period funded.

7.         Resolves that a decision to use principal from the fund, including the inflation adjusted component, requires the support of 80% of the Council members present when the vote is taken.

8.         Requests advice to be provided to the Council on releasing the inflation adjusted component for the next three years, and advice on the previous allocations following the earthquake, by the end of May 2018.

Councillor Manji/Councillor Gough                                                                                                                      Carried

 

Report from Finance and Performance Committee - 4 April 2018

8.   Performance Reporting for February 2018

 

Council Resolved CNCL/2018/00058

That the Council:

1.         Receives the information in the report.

2.         Reviews the Levels of Service prior to the adoption of the Long Term Plan.

Councillor Manji/Councillor East                                                                                                                           Carried

 

Report from Health and Safety Committee - 9 March 2018

11. Quarterly Health, Safety and Wellbeing Update

 

Council Resolved CNCL/2018/00059

That the Council:

1.         Receive the information in this report.

2.         Approve the Committee’s name changing to become the Health, Safety and Wellbeing Committee.

Councillor Gough/Councillor East                                                                                                                         Carried

 

 


 

14. Community Organisation Loan Scheme

 

Council Resolved CNCL/2018/00060

That the Council:

1.         Receive the information in this report and the attached Community Loans Scheme decision matrix.

2.         Approve a loan of $65,000 at the rate of 4.5% interest per annum, over a ten year repayment term to Cashmere Tennis Club Inc, to renovate their male and female changing rooms and install accessible toilet facilities.

3.         Delegate authority to the Team Leader Community Funding to require security from Cashmere Tennis Club Inc for repayment of the loan, and implement such security arrangements on behalf of the Council.

Councillor Scandrett/Councillor Clearwater                                                                                                     Carried

 

15. Draft Submission on the Land Transport Management (Regional Fuel Tax) Amendment Bill

 

Council Resolved CNCL/2018/00061

That the Council:

1.         Receive the information in this report.

2.         Approve the circulated draft submission.

3.         Delegate authority to the Mayor to review and approve any changes or amendments before sending to the Select Committee by 20 April 2018.

Councillor Buck/Councillor Cotter                                                                                                                         Carried

Councillors East and Gough requested their votes against the resolution be recorded.

 


 

16. Local Government New Zealand 2018 Conference and Awards

 

Council Resolved CNCL/2018/00062

That the Council:

1.         Agree that the Mayor, Councillors Chen, Clearwater, Cotter, Galloway, Livingstone and Turner attend the Local Government New Zealand 2018 Conference and Awards in Christchurch from 15 July to 17 July 2018.

2.         Appoint the Mayor as the presiding voting delegate and delegate to the Mayor to appoint the alternate delegate and other delegates to attend the Annual General Meeting on 15 July 2018.

3.         Authorise Melanie Coker, the Zone 5 Community Board representative on the Community Board Executive Committee to attend the Local Government New Zealand 2018 conference and that the Council pay her conference registration.

4.         Authorise Alexandra Davids, the Zone 5 Young Elected Member representative to attend the Local Government New Zealand 2018 conference and that the Council pay her conference registration.

Councillor Buck/Councillor Scandrett                                                                                                                  Carried

 


 

 

17. Local Government New Zealand 2018 Remits

 

Council Resolved CNCL/2018/00063

That the Council:

1.         Confirms that it wishes to submit remits to the Local Government New Zealand Annual General Meeting on 15 July 2018 on:

a.         Reviewing local authority funding models

b.         Establishing a range of climate change adaptation funding mechanisms

c.         Ensuring the all of Government procurement process for electricity, prioritises renewable electricity generation sources

d.         Supporting the production and procurement of biofuels, including reintroduction of subsidy schemes where appropriate

e.         Reducing Eliminating the use of single-use plastic bags and plastic straws (amended at the Council meeting 26 April 2018)

f.          Adopting a New Zealand-wide approach to processing recyclable materials within New Zealand

g.         Establishing a mandatory register and inspection regime for industrial cooling towers, to mitigate the risk of legionellosis outbreaks

h.         Amending the Sale and Supply of Alcohol Act 2012 to ensure that community views are reflected in local decision making and to review policy levers to reduce alcohol-related harm.

2.         Notes that the proposed remit on improving water quality by banning copper brake pads has not been prepared as Environment Canterbury is planning on making a remit on this topic, and that Christchurch City Council will offer to second it.

3.         Delegates to the Mayor the decisions about the finalisation and submission of the proposed remits to LGNZ. 

Councillor Templeton/Councillor Davidson                                                                                                      Carried

 

18. Resolution to Exclude the Public

 

Council Resolved CNCL/2018/00064

That Paul Munro, Chief Executive and Leah Scales, Chief Financial Officer of Christchurch City Holdings Limited remain after the public have been excluded for Item 19. Draft Statements of Intent for 2018/19 for Christchurch City Holdings Ltd and its subsidiaries and item 20. Christchurch City Holdings Ltd – Recommended appointment of Chair-elect to the board of Lyttelton Port Company Ltd as they have knowledge that is relevant to those items and will assist the Council.

AND

That at 10.21am the resolution to exclude the public set out on pages 124 to 126 of the agenda be adopted.

Mayor/Deputy Mayor                                                                                                                                                 Carried

 

 

The public were re-admitted to the meeting at 10.58am.

 

   

Meeting concluded at 10.58am.

 

CONFIRMED THIS 26TH DAY OF APRIL 2018

 

Mayor Lianne Dalziel

Chairperson