Christchurch City Council

Minutes

 

 

Date:                                     Thursday 22 March 2018

Time:                                    9.36am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

22 March 2018

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

22 March 2018

 

  

The agenda was dealt with in the following order.

1.   Apologies

 

Council Resolved CNCL/2018/00032

That the apology from Mayor Dalziel and Councillor Scandrett for early departure be accepted.

Deputy Mayor/Councillor Chen                                                                                                                            Carried

2.   Declarations of Interest

Councillor Gough has declared an interest in Items 9 and 28.

Mayor Dalziel, Deputy Mayor Turner and Councillor Buck declared an interest in item 28.

3.   Public Participation

3.1  Public Forum

3.1.1   Showbiz Christchurch

Michael Bayley, General Manager Showbiz Christchurch, presented regarding the future of Showbiz Christchurch.

 

Councillor Buck joined the meeting at 9.37am during item 3.1.1.

 

Councillor Gough left the meeting at 9.50am.

 

3.2  Deputations by Appointment

3.2.1   Dr Alistair Humphrey

Dr Alistair Humphrey, Canterbury Medical Officer of Health spoke on item 9:  Local Alcohol Policy - Options for Consideration.

 

Councillor Manji joined the meeting at 10.03am.

 

3.2.2   Canterbury Branch, Hospitality NZ

Amy McLellan-Minty and Peter Morrison of the Canterbury Branch of Hospitality New Zealand spoke on item 9:  Local Alcohol Policy - Options for Consideration.

  

Councillor Buck left the meeting at 10.13am and returned to the meeting at 10.36am during item 3.2.4.

 

3.2.3   New Zealand Police

Inspector Richard Bruce, Area Prevention Manager Christchurch Metro, New Zealand Police spoke on item 9: Local Alcohol Policy - Options for Consideration.

 

3.2.4   Wayne Hawker

Wayne Hawker spoke on item 9: Local Alcohol Policy – Options for Consideration.

 

3.2.5   Marty Fuller

Marty Fuller, owner of Trevinos, The Craic Irish Bar and City Park Motel spoke on item 9: Local Alcohol Policy - Options for Consideration.

 

Report from Regulatory Performance Committee - 7 March 2018

9.   Local Alcohol Policy - Options for Consideration

 

This matter will be considered at the next Council meeting.

 

Councillor Gough returned to the meeting at 10.50am.

 

3.2  Deputations by Appointment continued

3.2.6   Central City Business Association

Brendan Chase, Chairman of the Central City Business Association spoke on item 26: Update on Central City One-Hour Free Parking.

 

26. Update on Central City One-Hour Free Parking

 

Council Resolved CNCL/2018/00033

That the Council:

1.              Continues the trial initiative for the Art Gallery and Lichfield Street car park buildings to finish on 30 June 2018.

2.              Request staff consult on recommencing the central city one-hour free parking in Council car parking buildings from 1 July 2018.

3.              Form a working party, consisting of Councillors Gough (Chair of Development Forum), Cotter (Chair of Infrastructure and Environment Committee) and Swiggs (Ward Councillor), to work with staff during the consultation period on the report to be presented to the Council before adoption of the Long Term Plan 2018-2028.

Councillor Gough/Councillor Cotter                                                                                                                     Carried

 

4.   Presentation of Petitions

There was no presentation of petitions.


 

5.   Council Long Term Plan 2018 - 2028 Minutes - 21 February 2018

 

Council Resolved CNCL/2018/00034

That the Council confirm the Minutes from the Council Long Term Plan 2018 - 2028 meeting held 21 February 2018.

 

AND

 

That the Council confirm the Minutes from the Council meeting held 22 February 2018.

 

AND

 

That the Council confirm the Minutes from the Council meeting held 8 March 2018.

 

AND

 

That the Council receives the Minutes from the Regulatory Performance Committee meeting held 7 March 2018.

 

AND

 

That the Council receives the Minutes from the Social, Community Development and Housing Committee meeting held 28 February 2018.

 

AND

 

That the Council receives the Minutes from the Finance and Performance Committee meeting held 28 February 2018.

 

AND

 

That the Council receives the Minutes from the Infrastructure, Transport and Environment Committee meeting held 7 March 2018.

Deputy Mayor/Councillor Cotter                                                                                                                          Carried

 

6.   Council Minutes - 22 February 2018

 

Council Decision

Refer to item 5.

 

7.   Council Minutes - 8 March 2018

 

Council Decision

Refer to item 5.

 

 

13. Regulatory Performance Committee Minutes - 7 March 2018

 

Council Decision

Refer to item 5.

 

17. Social, Community Development and Housing Committee Minutes - 28 February 2018

 

Council Decision

Refer to item 5.

 

20. Finance and Performance Committee Minutes - 28 February 2018

 

Council Decision

Refer to item 5.

 

21. Infrastructure, Transport and Environment Committee Minutes - 7 March 2018

 

Council Decision

Refer to item 5.

 

 


 

Report from Halswell-Hornby-Riccarton Community Board - 27 February 2018

8.   Riccarton Road Upgrade - Harakeke Street to Matipo Street

 

Council Resolved CNCL/2018/00035

That the Council resolve:

1.         The combined project approach for the Bus Priority Scheme and the Underground Pipe Upgrade on Riccarton Road continues from Harakeke Street to Matipo Street to the end of construction prescribing either Option 5 or 6, with variations where appropriate, as outlined in clause 4.7 of the staff report.

2.         To note that post the infrastructure repairs, the Riccarton Road Corridor Plan as fully consulted on in 2015, will be implemented.

3.         To request that the infrastructure repairs be carried out as quickly as possible and for ongoing communications to occur between affected residents and businesses; it being noted that the local community is requesting that the works be carried out as much as possible during evening/night time hours.

4.         To request that the Project Team engage with the Riccarton Bush/Kilmarnock Residents’ Association and Central Riccarton Residents’ Association before the works commence and take all practical steps to minimise traffic diverting onto adjoining residential streets.

5.         To request that the Project Team communicate regularly on project progress with the Halswell-Hornby-Riccarton Community Board.

Councillor Buck/Councillor Chen                                                                                                                           Carried

 

The meeting adjourned at 11.27am and reconvened at 11.43am.

 

Councillors Gough and Manji returned to the meeting at 11.45am during consideration of item 10.

 

Report from Regulatory Performance Committee - 7 March 2018

10. Review of the Brothels (Location and Commercial Sexual Services Signage) Bylaw 2013

 

Council Resolved CNCL/2018/00036

That the Council:

1.         Note that the Local Government Act 2002 requires bylaws to be reviewed within certain timeframes, and that the Brothels (Location and Commercial Sexual Services Signage) Bylaw 2013 must be reviewed by 28 March 2018;

2.         Note that in order to undertake a review of a bylaw, the Local Government Act 2002 requires a council to make a determination under section 155; and

3.         Note that a subsequent report discussing possible changes to the bylaw, and public consultation on the bylaw, will be presented to the Regulatory Performance Committee and the Council in July 2018.

4.         Resolves that, in reliance on the information in this report, a bylaw is the most appropriate way of addressing perceived problems relating to brothel location and signage, in accordance with section 155(1) of the Local Government Act 2002.

Councillor East/Councillor Templeton                                                                                                                 Carried

 

Report from Regulatory Performance Committee - 7 March 2018

11. Review of the Public Places Bylaw 2008

 

Council Resolved CNCL/2018/00037

That the Council:

1.         Note that the Local Government Act 2002 requires bylaws to be reviewed within certain timeframes, and that the Public Places Bylaw 2008 must be reviewed by 19 June 2018.

2.         Note that in order to undertake a review of the bylaw, the Local Government Act 2002 requires a council to make a determination under section 155.

3.         Note that a subsequent report discussing proposed changes to the bylaw, and public consultation on the bylaw, will be presented to the Regulatory Performance Committee and the Council in July 2018.

4.         Resolves that a bylaw is the most appropriate way of addressing the perceived problems relating to public places, in accordance with section 155(1) of the Local Government Act 2002, and identified in this report, and that a bylaw is required to provide for reasonable controls to:

a.         Protect health and safety;

b.         Protect the public from nuisance; and

c.         Provide for the regulation of trading in public places.

5.         Agrees that a draft bylaw be prepared for consideration by the Council.

6.         Agrees that the draft bylaw will cover the regulation of:

a.         Commercial activities in public places;

b.         Obstructions in public places; and

c.         Other issues that may arise during further analysis, including street numbering requirements and signage permission.

Councillor East/Councillor Templeton                                                                                                                 Carried

 


 

Report from Regulatory Performance Committee - 7 March 2018

12. Review of the Cemeteries Bylaw 2013

 

Council Resolved CNCL/2018/00038

That the Council:

1.         Note that the Local Government Act 2002 requires bylaws to be reviewed within certain timeframes, and that the Cemeteries Bylaw 2013 must be reviewed by 27 June 2018;

2.         Note that in order to undertake a review of the bylaw, the Local Government Act 2002 requires a council to make a determination under section 155; and

3.         Note that a subsequent report discussing proposed changes to the bylaw, and public consultation on the bylaw changes, will be presented to the Regulatory Performance Committee and the Council in July 2018.

4.         Resolves that a bylaw is the most appropriate way of addressing the perceived problems relating to Council controlled cemeteries in accordance with section 155(1) of the Local Government Act 2002, and identified in this report, and that a bylaw is required to regulate activities and conduct taking place in cemeteries.

5.         Agrees that draft bylaw amendments be prepared for consideration by the Council.

Councillor East/Councillor Templeton                                                                                                                 Carried

 


 

Report from Social, Community Development and Housing Committee - 28 February 2018

16. Heritage Incentive Grants Six Monthly Report February 2018 and Proposed Operational Guidelines following the Heritage Grant Review Workshop held in November 2017

 

That the Council:

1.              Resolve that future Heritage Incentive Grants have a cap of $150,000, and that the Heritage Policy Operational Guidelines for the Heritage Incentive Grant Scheme be amended to reflect this.

Councillor Davidson/Councillor Templeton                                                                                                             Lost

 

 

Council Resolved CNCL/2018/00039

That the Council:

1.         Receive the Heritage Incentive Grant and Conservation Covenant summary report for the period 1 July 2017 to 31 December 2017.

2.         Approve the amended Heritage Policy Operational Guidelines for the Heritage Incentive Grant Scheme (Attachment A), noting further work to be incorporated on Maori heritage and other intangible heritage matters;

3.         Approve that grant applications are considered quarterly commencing from 1 July 2018;

Councillor Clearwater/Councillor Livingstone                                                                                                  Carried

 

 

Council Resolved CNCL/2018/00040

4.              Approve the request to allow unallocated sums from the Heritage Incentive Grant Scheme in any one financial year to be carried over into the next financial year. 

Councillor Clearwater/Councillor Livingstone                                                                                                  Carried

Councillors Davidson, Scandrett and Templeton requested their votes against resolution 4. be recorded.

 

 


 

Report from Social, Community Development and Housing Committee - 28 February 2018

14. Housing First Proposal

 

Council Resolved CNCL/2018/00041

That the Council:

1.            Supports, in principle, a Christchurch Housing First Partnership to end chronic homelessness in Christchurch by 2020, including that:

a.         Council offers to Chair a ‘Champions Group’.

b.         It continues to assist the community sector led development of a Christchurch initiative.

c.         It provides staff support through its community governance and development work.

2.              Note staff have been requested to report to the Social, Community Development and Housing Committee on all Council and external options, to help fund the proposed initiatives.

Councillor Clearwater/Councillor Livingstone                                                                                                  Carried

Deputy Mayor Turner and Councillor Buck declared an interest and took no part in consideration and decision on this item.

 

Councillor Gough left the meeting at 12.30pm and returned to the meeting at 12.40pm during consideration of item 14.

 

24. Draft submission on Environment Canterbury's Long Term Plan 2018-2028

 

Council Resolved CNCL/2018/00042

That the Council:

1.         Approve the circulated updated draft submission, with the additions as requested, in support of the proposed Environment Canterbury Long Term Plan 2018-2028.

Mayor/Deputy Mayor                                                                                                                                               Carried

 

Councillor Scandrett left the meeting at 1.03pm.

 

25. Draft submission on Environment Canterbury's Regional Land Transport Plan

 

Council Resolved CNCL/2018/00043

That the Council:

1.         Approve the attached draft submission on the proposed Environment Canterbury Regional Land Transport Plan.

Councillor Davidson/Councillor Gough                                                                                                               Carried

 

The Mayor left the meeting at 1.17pm and Councillor Livingstone assumed the Chair for items 28 and 29.

 

28. Christchurch City Holdings Ltd - Unaudited Interim Report for the half-year ending 31 December 2017

 

Leah Scales from Christchurch City Holdings Ltd joined the meeting for consideration of this item.

 

 

Council Resolved CNCL/2018/00044

That the Council:

1.         Receives this report and the attached Christchurch City Holdings Ltd unaudited Interim Report for the half-year ending 31 December 2017.

Councillor Manji/Councillor Davidson                                                                                                                      Carried

Deputy Mayor Turner and Buck declared an interest and took no part in consideration or decision on this item.

 

Councillors Buck, Galloway and Gough were absent from the meeting from 1.20pm until the adjournment.

 

29. Resolution to Exclude the Public

 

Council Resolved CNCL/2018/00045

That Leah Scales, Chief Financial Officer, Christchurch City Holdings Limited remains after the public have been excluded for Item 33. Christchurch City Holdings Ltd – Half year performance report to 31 December 2017 of the public excluded agenda as she has knowledge that is relevant to that item and will assist the Council.

AND

That at 1.20pm the resolution to exclude the public set out on pages 349 to 352 of the agenda be adopted.

Councillor Templeton/Councillor Chen                                                                                                                 Carried

 

The meeting adjourned at 1.27pm and reconvened at 2.05pm with Deputy Mayor Turner in the Chair.

Councillors Chen was not present when the meeting reconvened.

 

Report from Finance and Performance Committee - 28 February 2018

19. Development Christchurch Ltd - Status Report December 2017 - February 2018

 

Rob Hall, Steve Clarke and Joel Lieschke from Development Christchurch Ltd joined the meeting for consideration of this item.

 

 

Council Resolved CNCL/2018/00046

That the Council:

1.         Receives Development Christchurch Ltd’s Status Report for the period December 2017 - February 2018.

Deputy Mayor/Councillor East                                                                                                                               Carried

 

Councillor Chen returned to the meeting at 2.07pm during consideration of item 19.

 

Report from Social, Community Development and Housing Committee - 28 February 2018

15. Christchurch Housing Initiative

 

Council Resolved CNCL/2018/00047

That the Council:

1.         Support giving effect to the Christchurch Housing Initiative by:

a.         The utilising of a Council Controlled Organisation to act as a ‘Custodian’ of the Initiative’s funds.

b.         The carrying out of a closed tender process with registered Community Housing Providers operating in Christchurch to identify a ‘Provider’ for the Initiative.

c.         Request staff report to the Housing Subcommittee on these steps by 30 April 2018.

Councillor Templeton/Councillor Davidson                                                                                                      Carried

 


 

Report from Strategic Capability Committee - 22 November 2017

22. Policy Register Review Results

 

Council Resolved CNCL/2018/00048

That the Council:

1.         Notes the review of the Council’s policy register which will result in the updating of the register from 250 documents to 204 documents. 

2.         Approves the revocation of the following policies and their removal from the policy register and the website:

a.         Bus passenger shelters and seats 1993

b.         Bus stop locations 1999

c.         Kerb and channel renewal 2003

d.         Kerbside parking limit lines policy 2010

e.         Notification of information added to LIMs policy 2004

f.          Out of school programmes policy 1999

g.         Partnerships with the private sector 2009

h.         Pensioner housing 2001

i.          Traffic calming policy 1999

j.          Traffic safety works on school grounds 1997

k.         Tree trimming (private planting) 1994

l.          Use of public streets by private businesses 2003

m.       Vehicle entrance feature paving treatment 1990

n.         City scene and rates insert policy 1998

o.         All the policies as set out in attachment B to the report, excluding the Capital Endowment Fund Policy 2001 which is to be retained and the Prohibited Times on Roads Policy which can be removed without revocation.

3.         Approve the policy reclassifications as set out in Attachment C to the report.

4.         Agrees that stage two of the Policy Register review be coordinated with the three year Council Strategy and Policy forward work programme that will be approved by the Council during the development of the 2018-28 Long Term Plan.

5.         Note that a workshop to discuss the proposed consolidations, policy reviews and documents to be retained has been held.

6.         Note that documents removed from the Council website, including revoked policies, will be saved in the Council’s record management system as superseded documents to enable future referencing as required.  This will enable compliance with the Public Records Act 2005 requirements to maintain records.

Councillor East/Councillor Templeton                                                                                                                 Carried

 

 

23. Linwood-Woolston Pool: Community Board Delegations

 

That the Council:

1.         Defer consideration of delegations on the scope and design of the Linwood-Woolston Pool to the Linwood-Central-Heathcote Community Board until after adoption of the Long Term Plan 2018-28.

Councillor Cotter/Councillor Chen                                                                                                                              Lost

 

 

Council Resolved CNCL/2018/00049

That the Council:

1.         Approve delegating to the Linwood-Central-Heathcote Community Board:

a.         The decision on site selection for the new Linwood-Woolston Pool.

b.         The decision on a scope and final Concept Design for the new Linwood-Woolston Pool.

2.         Resolves that both decisions in recommendation 1 must be consistent with Council policy; and capital and operational provision for the Linwood/Woolston Pool within the 2015-2025 Long Term Plan as updated by the 2018-2028 Long Term Plan.

3.         Notes that:

a.         The specific financial delegation relating to executing the main build contract for the Linwood-Woolston Pool project remains with Council.

b.         Should the final preferred site be subject to specific decision making processes that are unknown at this time then a further report will be brought back to Council covering proposed delegations to the Linwood-Central-Heathcote Community Board.

c.         The opening ceremony and welcoming the community to the new facility will be undertaken by the Linwood-Central-Heathcote Community Board.

Councillor Templeton/Councillor Swiggs                                                                                                           Carried

 

 


 

27. Hearings Panel Report on the Proposed Summit Road (Rapaki Road - Gebbies Pass Road) and Worsleys Road (Summit Road - start of the Track) Prohibited Times on Road Restrictions

 

Council Resolved CNCL/2018/00050

That the Council:

1.         Does not approve the installation of a Prohibited Times on Road Restriction on Summit Road (Rapaki Road - Gebbies Pass Road) and Worsleys Road (Summit Road - start of the Track).

2.         Requests that the Port Hills Management Plan be advanced as soon as possible recognising that the outcomes and objectives of that Plan may assist in achieving positive outcomes for the Summit Road and other affected roads in the area covered by that Plan.

3.         Requests that a joint briefing on these matters be provided as soon as possible to the affected Community Boards.

4.         Request a report to enable consideration of lowering of the speed limit on the Summit Road within four months.

5.         Request a report to enable consideration of mechanisms that could potentially identify users of the Summit Road for crime prevention purposes within four months.

6.         Notes that the Police are agreeable to assisting with measures to curb anti-social behaviour on the Summit Road.

Councillor East/Deputy Mayor                                                                                                                               Carried

 

Report from Finance and Performance Committee - 28 February 2018

18. Regenerate Christchurch - Half year performance to 31 December 2017

 

Ivan Iafeta and Jason Rivett joined the meeting for consideration of this item.

 

 

Council Resolved CNCL/2018/00051

That the Council:

1.         Notes Regenerate Christchurch’s performance for the month of December 2017, and year to date to 31 December 2017; and

2.         Notes that Council staff and Regenerate Christchurch are working towards agreeing a process that is clear on engagement requirements between Regenerate Christchurch, staff and shareholders in order to progress the Cathedral Square and Surrounds’ strategy to completion.

Deputy Mayor/Councillor Manji                                                                                                                           Carried

 

Councillor Gough left the meeting at 3.27pm during consideration of item 18.

 

Councillor Galloway left the meeting at 3.31pm during consideration of item 18.

 

 

29  Resolution to Exclude the Public

 

Council Resolved CNCL/2018/00052

That Rob Hall, Steve Clarke and Joel Lieschke from Development Christchurch Ltd remain after the public have been excluded for Item 34. Development Christchurch Ltd – Status Report December 2017 – February 2018 of the public excluded agenda as they have knowledge that is relevant to that item and will assist the Council.

AND

That at 3.36pm the resolution to exclude the public set out on pages 349 to 352 of the agenda be adopted.

Deputy Mayor/Councillor Clearwater                                                                                                                 Carried

 

The meeting adjourned at 3.36pm and reconvened at 3.46pm in public excluded session.

 

Councillor Keown joined the meeting at 3.46 pm for the public excluded session.

 

The public were re-admitted to the meeting at 4.45pm.

 

   

Meeting concluded at 4.45pm.

 

CONFIRMED THIS 26TH DAY OF APRIL 2018

 

Mayor Lianne Dalziel

Chairperson