Agenda of Coastal-Burwood Community Board

Coastal-Burwood Community Board

05 February 2018

Coastal-Burwood Community Board

Open Minutes

Date: Monday 4 December 2017

Time: 4.30pm

Venue: Boardroom, Corner Beresford and Union Streets,
New Brighton

Present

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

4 December 2017

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

The agenda was dealt with in the following order.

1. Apologies

Part C

There were no apologies.

2. Declarations of Interest

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2017/00185

That the minutes of the Coastal-Burwood Community Board meeting held on Monday, 20 November 2017 be confirmed.

Glenn Livingstone/Tim Sintes Carried

4. Public Forum

4.1 Kate Taylor - Muka Park

Kate Taylor, local resident, addressed the Board in relation to a proposal to fundraise to purchase surplus play equipment from St Andrews College and have it installed at Muka Park.

After questions from members, the Chairperson thanked Kate for her presentation.

The Board decided to refer this issue to staff for consideration and response.

5. Deputations by Appointment

Part B

5.1 Rockabilly Show N Shine for 2017

Robbie Baigent, member of Rockabilly Show and Shine Ltd, addressed the Board regarding the Rockabilly Show N Shine event and its preference to hold the event at Rawhiti Domain for the next 5 years on the dates provided.

After questions from members, the Chairperson thanked Robbie Baigent for his presentation.

Item18 of these minutes, refers to the Board’s decision on this matter.

5.2 Michael Madden - Palmers Road

Michael Madden, local resident, addressed the Board regarding the proposed Palmers Road (Bowhill-New Brighton) Renewal. He expressed his support for repairing the road but felt that the narrowing of the road, as proposed, could create accidents.

After questions from members, the Chairperson thanked Michael Madden for his deputation.

Item 8 of these minutes, refers to the Board’s decision on this matter.

5.3 Lorraine Kerry - Palmers Road

Lorraine Kerry, local resident, addressed the Board regarding the proposed Palmers Road (Bowhill-New Brighton) Renewal. She expressed her support for repairing the road but felt that the proposed narrowing the Road near Lindis Lane would create issues with visibility when turning onto Palmers Road.

After questions from members, the Chairperson thanked Lorraine Kerry for her deputation.

Item 8 of these minutes, refers to the Board’s decision on this matter.

5.4 Alex Fedoruk - Palmers Road

Alex Fedoruk, local resident, addressed the Board regarding the proposed Palmers Road (Bowhill-New Brighton) Renewal. He expressed his support for repairing the road but felt that the proposed narrowing will create issues. He has concerns about the loss of parking if the road was narrowed.

After questions from members, the Chairperson thanked Alex Fedoruk for his deputation.

Item 8 of these minutes, refers to the Board’s decision on this matter.

6. Presentation of Petitions

Part B

There was no presentation of petitions.

7. Correspondence Report

Staff Recommendations

That the Coastal-Burwood Community Board:

1. Receive the information in the correspondence report dated 04 December 2017

Community Board Resolved CBCB/2017/00186

Part B

That the Coastal-Burwood Community Board:

1. Receive the information in the correspondence report dated 04 December 2017, and the late correspondence from Eastern Community Sport and Recreation Inc.

Tim Baker/Glenn Livingstone Carried

8. Palmers Road (Bowhill-New Brighton) renewal

Community Board Resolved CBCB/2017/00187

Noting that there will be no impact on construction start date, the Board has decided to lay the Palmers Road (Bowhill-New Brighton) Renewal report on the table to enable a seminar between the Board and the project team to take place.

Kim Money/David East Carried

9. Proposed No Stopping Restrictions - Heron Street, Southshore

Community Board Resolved CBCB/2017/00188 (Original Staff Recommendation accepted without change)

Part C

That the Coastal-Burwood Community Board resolved to:

1. Approve that all current parking and stopping restrictions across the eastern end of the Heron Street formed roadway, commencing from a point on the northern kerb approximately 58 metres east of its intersection with Rockinghorse Road and extending in a southerly direction across the roadway for a distance of approximately 8.6 metres be revoked.

2. Approve that the stopping of vehicles be prohibited at any time across the eastern end of the Heron Street formed roadway, commencing from a point on the northern kerb approximately 58 metres east of its intersection with Rockinghorse Road and extending in a southerly direction across the roadway for a distance of approximately 8.6 metres.

Tim Baker/Tim Sintes Carried

10. Coastal-Burwood Community Board Youth Development Fund 2017/18 - STT Stowers-Smith, TTM Stowers-Smith, and KPP Stowers-Smith

Community Board Resolved CBCB/2017/00189 (Original Staff Recommendation accepted without change)

Part C

That the Coastal-Burwood Community Board resolved to:

1. Transfer $4,000 from the 2017/18 Discretionary Response Fund to the 2017/18 Youth Development Fund for applications for the remainder of the 2017/18 financial year.

2. Approve a grant of $250 from its 2017/2018 Youth Development Fund to Sienna Stowers-Smith towards representing Canterbury U14 in touch rugby at a tournament in Oamaru 2-3 December and the Inter-Provincial Series in Christchurch 16-17 December 2017.

3. Approve a grant of $250 from its 2017/2018 Youth Development Fund to Tanner Stowers-Smith towards representing Canterbury U14 in touch rugby at a tournament in Oamaru 2-3 December and the Inter-Provincial Series in Christchurch 16-17 December 2017.

4. Approves a grant of $250 from its 2017/2018 Youth Development Fund to Kynan Stowers-Smith towards representing Canterbury U18 in touch rugby at the Inter-Provincial Series in Christchurch 17-18 December 2017, and Junior Nationals in Auckland 9-11 February, 2018.

Kim Money/Tim Baker Carried

11. Coastal-Burwood Discretionary Response Fund 2017/18 - Garden Pride Awards

Community Board Resolved CBCB/2017/00190 (Original Staff Recommendation accepted without change)

Part C

That the Coastal-Burwood Community Board resolved to:

1. Approve a grant of $3,000 from its 2017/18 Discretionary Response Fund to the Coastal-Burwood Community Board towards the 2018 Garden Pride Awards.

David East/Tim Baker Carried

12. Coastal-Burwood Community Board 2017/18 Discretionary Response Fund Application - Te Whare Whanau

Community Board Resolved CBCB/2017/00191 (Original Staff Recommendation accepted without change)

Part C

That the Coastal-Burwood Community Board resolved to:

1. Approve a grant of $1,714 to City East Charitable Trust towards their Te Whare Whanau project.

Glenn Livingstone/Linda Stewart Carried

13. Coastal-Burwood Community Board 2017/18 Discretionary Response Fund Application - New Brighton Project

Community Board Resolved CBCB/2017/00192 (Original Staff Recommendation accepted without change)

Part C

That the Coastal-Burwood Community Board resolved to:

1. Approve a grant of $1,615 to the New Brighton Project towards the New Brighton Christmas Parade. $977 for the traffic management plan and $638 for St Johns cover.

Kim Money/Linda Stewart Carried

14. Coastal-Burwood Community Board 2017/18 Discretionary Response Fund Application - Coastal-Burwood Community Board South Brighton and Southshore Event

Community Board Resolved CBCB/2017/00193 (Original Staff Recommendation accepted without change)

Part C

That the Coastal-Burwood Community Board resolved to:

1. Approve a grant of $700 to the Coastal-Burwood Community Board towards the South Brighton and Southshore event in 2018.

Linda Stewart/Tim Sintes Carried

15. Coastal-Burwood Community Board Community Facilities Needs Assessment- Research Report October 2017

Staff Recommendations

That the Coastal-Burwood Community Board:

1. Receive the "Research Report: Coastal-Burwood Community Facility Needs Assessment" prepared by Sarah Wylie, Independent Social Researcher in September 2017.

Community Board Resolved CBCB/2017/00194

Part C

That the Coastal-Burwood Community Board resolved to:

1. Receive the "Research Report: Coastal-Burwood Community Facility Needs Assessment" prepared by Sarah Wylie, Independent Social Researcher in September 2017.

2. Support the provision for an Avondale-Burwood-Dallington Community Facility.

3. Send the Facilities Needs Assessment report to Regenerate Christchurch and the Ministry of Education.

Linda Stewart/Kim Money Carried

16. Coastal-Burwood Community Board Meeting Schedule 2018

Community Board Resolved CBCB/2017/00195 (Original Staff Recommendation accepted without change)

Part C

That the Coastal-Burwood Community Board resolved to:

1. Adopt the following meeting schedule from 5 February to 3 December 2018:

Monday 5 February 4.30pm New Brighton Boardroom

Monday 19 February         4.30pm          New Brighton Boardroom
Monday 5 March                4.30pm          New Brighton Boardroom
Monday 19 March              4.30pm          New Brighton Boardroom
Tuesday 3 April                    4.30pm          New Brighton Boardroom           Easter is on Monday
Monday 16 April                  4.30pm          New Brighton Boardroom
Monday 7 May                    4.30pm          New Brighton Boardroom
Monday 21 May                  4.30pm          New Brighton Boardroom
Tuesday 5 June                    4.30pm          New Brighton Boardroom           Monday Queens Birthday
Monday 18 June                 4.30pm          New Brighton Boardroom
Monday 2 July                      4.30pm          New Brighton Boardroom
Monday 16 July                   4.30pm          New Brighton Boardroom
Monday 6 August               4.30pm          New Brighton Boardroom
Monday 20 August                         4.30pm          New Brighton Boardroom
Monday 3 September      4.30pm          New Brighton Boardroom
Monday 17 September    4.30pm          New Brighton Boardroom
Monday 1 October                         4.30pm          New Brighton Boardroom
Monday 15 October          4.30pm          New Brighton Boardroom
Monday 5 November       4.30pm          New Brighton Boardroom
Monday 19 November     4.30pm          New Brighton Boardroom
Monday 3 December        4.30am           New Brighton Boardroom

2. Agree that the first meetings of the month will host Public Forums.

3. Agrees on Board Meeting day to allocate from 3pm to 4:15pm for seminars/workshops if required

Tim Baker/Kim Money Carried

17. Recess Committee 2017/18

Community Board Resolved CBCB/2017/00196 (Original Staff Recommendation accepted without change)

Part C

That the Coastal-Burwood Community Board resolved to:

1. Appoint a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any two Board members available, to be authorised to exercise the delegated powers of the Coastal-Burwood Community Board for the period following its ordinary meeting on 4 December 2017 up until the Board resumes normal business on 5 February 2017.

2. Report back to the Board, the application of any such delegation, for record purposes.

3. Note that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

Kim Money/Tim Sintes Carried

18. Coastal-Burwood Community Board Area Report

Staff Recommendations

That the Coastal-Burwood Community Board:

1. Receive the Area Update

2. Approve the full 2017/18 Annual Plan amount of $105,000 for three Board supported projects being consolidated into the Thomson Park car park upgrade project.

Community Board Resolved CBCB/2017/00197

Part B

That the Coastal-Burwood Community Board decided to:

1. Receive the Area Update

2. Approve the full 2017/18 Annual Plan amount of $105,000 for three Board supported projects being consolidated into the Thomson Park car park upgrade project.

3. The Board requests that the Ministry of Education and Regenerate Christchurch Limited be urgently contacted requesting a meeting prior to Christmas with the Board and Ministry of Education representatives to:

a. discuss the future use of the Burwood School site

b. request a delay to the demolition of the Aranui Primary School buildings to consider options for the use of the buildings in the short term

c. note the Board’s intention to work with the Community in respect of the Central New Brighton School site, including the Roy Stokes Hall

d. assess the capacity of schools in the ward

e. convey the impact of the closure of six schools in the Coastal-Burwood area.

4. Request meetings are set up with interested community groups in respect of the Aranui and Central New Brighton School sites.

5. Note that:

a. the Board recognises and appreciates the value the Rockabilly Show N Shine events bring to the area, community and regeneration of New Brighton and that the event needs to be given prominence and security

b. the Board supports all options being explored so that both Rockabilly Show N Shine and Archery events can take place at the same time.

c. Rockabilly Show N Shine requires a decision by the beginning of January 2018 to commence planning and marketing.

6. Request advice from staff on how a designated events space could be established for Rawhiti Domain for current and potential users to support events taking place that contribute to the regeneration of the area.

David East/Tim Sintes Carried

19. Elected Members’ Information Exchange

Part B

Members exchanged information on relevant interest as follows:

19.1 Southshore Community Picnic – great event, over 300 people attended.

19.2 Estuary Edge Quote – this is now being considered.

19.3 Site visit made to Donnell Park.

19.4 Members request that the burnt out vehicle on Brooker Avenue is removed urgently and request advice on the policy for the removal of burnt out cars in the Red Zone.

19.5 Named tiles on New Brighton Pier – a number of missing tiles. Some investigation and research is needed into locating these.

19.6 Santa Parade – will take place on 9 December 2017 .

Meeting concluded at 6.43pm.

CONFIRMED THIS 5TH DAY OF FEBRUARY 2018

Kim Money

Chairperson

Coastal-Burwood Community Board

05 February 2018

8. Lease to Development Christchurch Ltd - New Brighton Beach - Project 1b
Reference:	17/756946
Contact:	Kathy Jarden	kathy.jarden@ccc.govt.nz	941-8203

1. Purpose and Origin of Report

Purpose of Report

1.1 The purpose of this report is for the Coastal-Burwood Community Board to approve a Deed of Lease to Development Christchurch Ltd over a portion of New Brighton Beach at 195 Marine Parade to enable development of the second part of the New Brighton Foreshore Development Project 1b (“Project”).

Origin of Report

1.2 This report is staff generated.

2. Significance

2.1 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1 The level of significance was determined by staff evaluation.

2.1.2 The community engagement and consultation outlined in this report reflect the assessment.

3. Staff Recommendations

That the Coastal-Burwood Community Board:

1. Approve the granting of a lease to Development Christchurch Limited over that portion of New Brighton Beach shown in Attachment A (areas B and C) to this report for a period of eighteen (18) months with a six-month right of renewal term, if required, to enable development of Project 1B being part of the New Brighton Foreshore Development Project.

4. Key Points

4.1 This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1 Activity: Neighbourhood Parks

· Level of Service: 6.0.2 Customer satisfaction with the range of recreation facilities

4.2 The following feasible options have been considered:

· Option 1 – Grant a Lease (preferred option)

· Option 2 – Not Grant a Lease

4.3 Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1 The advantages of this option include:

· Development of the salt water pools, public toilets and foreshore mitigation works.

· Regeneration of New Brighton

· Improved park and amenity areas for public to enjoy.

· A lease of the land is required in order to enable DCL to obtain the necessary consents required and to provide DCL with full control of this site for the construction of the Salt Water Pools Project.

· A lease sets out the roles and duties of DCL and the Council and requires the tenant (DCL) and landlord (CCC) to comply with certain duties and obligations. A lease document avoids future problems, confusion or costs.

4.3.2 The disadvantages of this option include:

· An area of the park and foreshore will be closed temporarily while the redevelopment is undertaken.

5. Context/Background

The Land

5.1 The leased area is located on portions of 195 Marine Parade and 213 Marine Parade.

5.1.1 195 Marine Parade - Area B on plan attached:

· Certificate of Title Identifier CB29F/546

· Lot 3 Deposited Plan 50951

· Total area 1.0041 hectares more or less

· Fee Simple, Local Park in accordance with Section 138 Local Government Act

· Area subject to lease: 5770m²

and Area C on plan attached:

· Certificate of Title Identifier CB29F/549

· Lot 6 Deposited Plan 50951

· Total Area 1.6290 hectares more or less

· Local Purpose (Esplanade) Reserve

· Area subject to lease: 4830m²

Development Plan

5.2 Development Christchurch Limited (DCL)

· In July 2015 Council endorsed a high level plan from DCL to regenerate the New Brighton seaside which would include the Hot Salt Water Pools Development and improvements to the Whale Pool and grassed area adjacent to the New Brighton Library.

· Council has provided funding towards this development and DCL is getting preparations underway to commence the second phase of the development being the construction of the Hot Salt Water Pools, public toilets and foreshore esplanade improvements.

· A lease of the land is required in order to enable DCL to obtain the necessary consents required and to provide DCL with full control of this site for the construction of the project.

· When the project is completed the lease will terminate and the improvements will be handed back to the public realm to enjoy.

· There will be a loss of some car parking spaces with the development of the project. DCL have addressed car parking issues in their public engagement document which stated “Existing car parking is well used in the summer months, but less so for the rest of the year. The site for the hot pools ensures that car parking is available by the beach. Although some spaces will be lost, a wider review of car parking around the entire New Brighton commercial area has been carried out to address future demand.”

Advertising and Public Consultation

5.3 In accordance with section 138 of the Local Government Act 2002, the granting of a lease for more than six (6) months that has the effect of excluding or substantially interfering with the public’s access to the park constitutes a disposal therefore consultation was required.

5.4 Public advertising of the intention to grant a lease over area B and C as indicted on the attached plan has been carried out in accordance with section 138 of the Local Government Act 2002. Public advertising is not required over area C which is a reserve in accordance with the Reserves Act 1977, however it was included in the consultation documents.

5.5 The consultation was carried out in conjunction with DCL and was open from 27 October to 12 November 2017. The formal consultation document for the granting of a lease was inserted into the DCL consultation seeking feedback on design and facilities to help inform them on the concept design.

5.6 Consultation was carried out by various methods:

· Public advertising of the intention to grant a lease

· New Brighton Market on 28^th October and 4^th November

· Letterbox drop

· Public meeting at the New Brighton Club on 1 November

· Temporary Hub at the community board rooms during the consultation period

· On-line feed back to Council’s website

· Hardcopy forms were available at various retailers in New Brighton

5.7 As a result of the consultation process relating specifically to the granting of the lease to DCL, 58 submissions were received. Of these:

· 3 – Do not support the plan

· 14 – Have some concerns

· 42 – Support the plan

· 27 people made comments and 16 were out of scope (revising decision to locate pools where they are, features of the pools complex and other projects such as the movement of the surf club.

· 11 relevant comments were received:

· Have some concerns:

o Because I believe the longer the lease, the more likely there will be even less communication with the community. As it is there has been bloody nothing.

o Staff Comment – the length of the lease is to ensure sufficient time to complete the project. DCL provide regular updates on the progress of their projects. Considerable communication has already taken place.

o Isn't development DCL a part of CCC? Why do they require a lease

o Staff Comment – DCL is a limited liability company that has been set up as an agency to accelerate development projects in Christchurch. As a separate entity DCL is required to have a lease in place that protects the interests of Christchurch City Council and DCL.

o My concern is that this lease approval appears to assume that the hot pools project is going to go ahead. What happens if the project is stalled after the closing date of feedback, which I note is after this response is required. Also, assuming the hot pools project does go ahead, what happens to the area once they are built?

o Staff comment: If the hot pools project does not go ahead then the lease would be surrendered. Once the area is built the project will be handed over to the Council to operate.

o Why does DCL need a lease is it just a CCC money shifter

o Staff comment: refer to second bullet point above. There is no money being shifted in the granting of a lease.

· Support the plan:

o I support the lease proposal so we can get the hot pools built as soon as possible.

o In order for these improvements to happen whatever is necessary keeping in mind that regeneration is needed in this area

o It seems good sense to me & allows for hold ups which hopefully won't happen

o It's a no brainer, with the money already expended on other revitalisation projects.

o Let's get this done, in truth it's been almost 70 years since salt pools were first put forward

o Stop procrastinating & get on with it!!

o You just need to start the re-generation!

Delegations

5.8 The Council has delegated to all Community Boards “ The power to issue leases or licences for the carrying on of any trade, business or occupation on parks (excluding public road) for terms not exceeding five years and at rentals not exceeding $20,000.” (Lease to DCL)

5.9 The Community Board also holds a delegation to grant leases on reserves pursuant to section 61 of the Reserves Act for those reserves held as local purpose reserves. Area C on the plan in Attachment A is held as a local purpose (esplanade) reserve. (Lease to DCL)

5.10 The proposed lease to be granted to DCL is for a period commencing 7 February 2018 and ending 30 June 2019 with provision for a six-month right of renewal should there be any construction or unexpected delays. When the Project is completed it will be handed back to the Council and public to enjoy.

5.11 The rent will be peppercorn ($1).

6. Option 1 – Grant a Lease (preferred)

Option Description

6.1 Grant a Lease

Significance

6.2 The level of significance of this option is low consistent with section 2 of this report.

6.3 Engagement requirements for this level of significance are required in accordance with section 138 of the Local Government Act as the lease will be for a period of greater than 6 months.

Impact on Mana Whenua

6.4 This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5 Residents of New Brighton and greater Christchurch are specifically affected by this option due to public desire to revitalise New Brighton. Their views were gathered during the consultation undertaken with the New Brighton Master Plan and options for regeneration of New Brighton.

6.6 DCL has also conducted further community consultation in its New Brighton Implementation Plan and the recent consultation seeking feedback on the design and facilities carried out in October and November 2017 as detailed in this report.

Alignment with Council Plans and Policies

6.7 This option is consistent with Council’s Plans and Policies

Financial Implications

6.8 Cost of Implementation – lease preparation costs will be covered by Council operational budgets.

6.9 Maintenance / Ongoing Costs – Council will be responsible for the ongoing operating expenses.

6.10 Funding source – to be included in Council LTP and annual operational budgets.

Legal Implications

6.11 There is a legal context, issue or implication relevant to this decision.

6.12 Council has signed an agreement with Development Christchurch Limited for the New Brighton Regeneration Project.

6.13 This report has not been reviewed and approved by the Legal Services Unit

The legal consideration is the drafting of a lease which would be prepared by the Legal Services Unit in accordance with the Local Government Act 2002 and the Reserves Act 1977.

Risks and Mitigations

6.14 The public will not have access to the existing park for the period of the lease and will not be able to enjoy use of the existing facilities. A member of the public may complain to the Council.

6.15 Risk – Public complaints caused by lack of access to the area. This will result in dissatisfaction with use of the area.

6.15.1 Treatment: Public consultation and good communication undertaken by DCL to inform members of the public.

6.15.2 Residual risk rating: the rating of the risk is low.

Implementation

6.16 Implementation dependencies - Granting of Lease

6.17 Implementation timeframe – Two weeks to prepare and execute lease documentation.

Option Summary - Advantages and Disadvantages

6.18 The advantages of this option include:

· Development of the hot salt water pools, public toilets and foreshore mitigation works.

· Regeneration of New Brighton

· Improved park and amenity areas for public to enjoy

· A lease of the land is required in order to enable DCL to obtain the necessary consents required and to provide DCL with full control of this site for the construction of this second Project.

6.19 The disadvantages of this option include:

· An area of the park and foreshore will be closed temporarily while the redevelopment is undertaken.

7. Option 2 – Not Grant Lease

Option Description

7.1 Not grant lease.

Significance

7.2 The level of significance of this option is low consistent with section 2 of this report.

7.3 Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.4 This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5 Residents of New Brighton and Christchurch are specifically affected by this option due to their desire to revitalise New Brighton. Their views were gathered during the consultation undertaken with the New Brighton Master Plan and options for regeneration of New Brighton.

7.6 DCL has also conducted further community consultation in its New Brighton Implementation Plan and the recent consultation seeking feedback on the design and facilities carried out in October and November 2017 as detailed in this report.

Alignment with Council Plans and Policies

7.7 This option is inconsistent with Council’s Plans and Policies

7.7.1 Inconsistency – would not support New Brighton Centre Master Plan objectives

7.7.2 Reason for inconsistency – a lease is required to carry out the project to meet objectives

7.7.3 Amendment necessary – granting of lease

Financial Implications

7.8 Cost of Implementation – not applicable

7.9 Maintenance / Ongoing Costs – not applicable

7.10 Funding source – not applicable

Legal Implications

7.11 There is a legal context, issue or implication relevant to this decision

7.12 This report has not been reviewed and approved by the Legal Services Unit

7.13 The legal consideration is that the Council has signed a development agreement with Development Christchurch Limited to carry out the project.

Risks and Mitigations

7.14 DCL cannot proceed to undertake development of the Project.

7.15 Risk – delivery of project caused by lack of lease. This will result in public dissatisfaction and unnecessary expenditure to date.

7.15.1 Treatment: grant the lease.

7.15.2 Residual risk rating: the rating of the risk is high.

Implementation

7.16 Implementation dependencies - not applicable

7.17 Implementation timeframe – not applicable

Option Summary - Advantages and Disadvantages

7.18 The advantages of this option include:

· Public continue to have access to the area and existing facilities.

7.19 The disadvantages of this option include:

· Regeneration of New Brighton is stalled.

· Development of the Project does not proceed.

Attachments

No.	Title	Page
a ⇩	Development Christchurch Ltd. - Proposed Lease Plan Project 1B	24

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories

Author

Kathy Jarden - Team Leader Leasing Consultancy

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property & Planning

John Filsell - Head of Recreation, Sports & Events

Mary Richardson - General Manager Citizen and Community

Coastal-Burwood Community Board

05 February 2018

9. Coastal-Burwood Community Board 2017/18 Youth Development Fund Application - Rebecca Harris
Reference:	18/49447
Contact:	Natalie Dally	natalie.dally@ccc.govt.nz	941 5326

1. Purpose and Origin of Report

Purpose of Report

1.1 The purpose of this report is for the Coastal-Burwood Community Board to consider an application received for the Coastal- Burwood Community Board's 2017/18 Youth Development Fund.

1.2 There is currently $3,850 remaining in this fund.

Origin of Report

1.1 This report is to assist the Community Board to consider an application for funding from Rebecca Harris.

2. Significance

2.1 The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1 The level of significance was determined by the number of people affected and/or with an interest.

2.1.2 Due to the assessment of low significance, no further community engagement and consultation is required.

1. Staff Recommendations

That the Coastal-Burwood Community Board:

1. Approves a grant of $300 from its 2017/18 Youth Development Fund to Rebecca Harris towards attending the New Zealand Symphonic Winds events in Auckland from January 23-26 2018 and in Wellington from July 17-21 2018

3. Applicant - Rebecca Harris

3.1 Rebecca Harris is a 16 year old who lives in Shirley and is a music scholar at Rangi Ruru Girls School.

3.2 The Rangi Ruru scholarship recognises Rebecca’s exceptional musical talent and her ability to contribute and give back to the schools music community by playing in the Jazz band, Orchestra, Chamber Music and singing in musical theatre.

3.3 Rebecca is a trombonist in the New Zealand Symphonic Winds and has been a trombonist and viola player in the New Zealand Secondary Schools Symphony Orchestra. She also plays in the A Grade Canterbury Brass Band, the All Girl Big Band and the Christchurch Youth Jazz Orchestra. She has won several age group trombone awards at New Zealand National Brass Band contests and is a National Award Winner as a viola player.

3.4 The New Zealand Symphonic Winds is in its fifth year and is the leading concert band for musicians aged under 25 years in New Zealand. It is an initiative of the New Zealand Concert Bands Association and musicians must have a playing standard of Grade 7 Trinity or equivalent to audition for the band. Many of the band members are studying at a tertiary level or are semi-professional musicians and Rebecca’s invitation to join the band is indicative of her advanced technical and musical skills and commitment to music.

3.5 Through babysitting, violin tuition and participating in the All Girl Big Band Rebecca has raised $200 towards attending the January event.

3.6 The following table provides a breakdown of the costs for Rebecca Harris:

EXPENSES	Cost ($)
Airfares	$300
Membership Fees (accommodation, some food, buses etc.)	$500

Total	$800

3.7 This is the first time the applicant has applied for funding.

Attachments

There are no attachments to this report.

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

Signatories

Author	Natalie Dally - Community Development Advisor
Approved By	Jo Wells - Manager Community Governance, Coastal-Burwood

Coastal-Burwood Community Board

05 February 2018

10. Coastal-Burwood Community Board Area Report
Reference:	17/1434872
Contact:	Peter Croucher	Peter.croucher@ccc.govt.nz	941 5305

1. Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

1. Staff Recommendations

That the Coastal-Burwood Community Board:

1. Receive the Area Update.

2. Consider nominating two representatives to attend on the workshops on Community Waterway.

3. Consider suggestions of newsworthy items to include on Newsline.

4. Consider suggestions of significant Board matters to include in the Board report to Council.

2. Community Board Activities and Forward Planning

2.1 Community Board Plan update against outcomes

2.1.1 No update to report.

2.2 Memos/Information reporting back on Community Board matters

2.2.1 Outwards Correspondence

· Robb Kerr and James Lunday, Regenerate Christchurch (Attachment A)

· Simon Blatchford, Ministry of Education (Attachment B)

· Coralanne Child, Ministry of Education (Attachment C)

2.2.2 Policing Update
On 2 October 2017 The Board agreed to request the Community Constable to attend a Board Meeting for a policing update. This has been arranged for the current meeting when Senior Constable Garry Bombay will provide this information through a deputation.

2.2.3 Community Waterway Workshops
The Canterbury Water Management Strategy Zone Committee are hosting community waterway workshops during February and early March 2018 running from 5.30 to 7.30pm. The Board has been asked to nominate two representatives who will attend one of the workshops. Residents, who left their contact details, after the community water survey and representatives from the Youth Council have also been invited. The workshops are being held:

· Monday 19 February Fendalton Service Centre Board Room

· Wednesday 21 February Halswell Library Hao Room

· Monday 26 February Papanui Service Centre Board Room

· Thursday 1 March Beckenham Service Centre Board Room

Further details will be sent to the Board representatives.

2.3 The provision of strategic, technical and procedural advice to the Community Board

2.3.1 Shape you Place Toolkit

Staff from the Urban Regeneration and Community Governance Teams have been attending community board seminars to discuss the Shape your Place Toolkit which has now been promoted to the community.

The presentations have been aimed to:

§ Raise awareness of the Shape your Place Toolkit, including an online demonstration of it. The toolkit is an online resource that’s been developed to encourage and support community groups to undertake community-led place-making projects;

§ Invite feedback on the toolkit; and

§ Seek elected members’ help in promoting the toolkit, through their own networks.

Please see the attached memorandum for more information (Attachment D) noting that in lieu of a seminar, the Board has previously agreed to receive the information in this way.

2.4 Board area Consultations/Engagement

2.4.1 Regenerate Integrated Assessment criteria – Regenerate Christchurch is currently seeking feedback on 44 Integrated Assessment Criteria that will be used to assess how well the future use options for the Ōtākaro Avon River Corridor, and the draft Regeneration Plan, achieves the overarching objectives for the Area.

The weighting of the criteria is open for feedback until 5pm, Friday 9 February 2018.
More information is available at https://engage.regeneratechristchurch.nz/draft-integrated-assessment-criteria

2.5 Submission Opportunities

2.5.1 None to report.

2.6 Annual Plan and Long Term Plan matters

2.6.1 None to report.

2.7 Development of Civil Defence Emergency Plans

2.7.1 The development of the draft LTP is ongoing.

2.8 Requests for information from Board meeting on Newsline

2.8.1 Suggestions requested.

2.9 Significant Board matters of interest to raise at Council

2.9.1 Suggestions requested.

3. Key Local Projects (KLPs) and Strengthening Communities Funded Projects

3.1 No updates to report.

4. Significant Community Issues

4.1 Southshore and South New Brighton Regeneration

4.1.1 Opening of the New Brighton Beachside Playground

20 December 2017 marked the opening of the New Brighton Beachside Playground. David East and Kim Money officially opened the playground with a blessing performed by Te-Kaharoa Manihera. Local children, parents, residents, and those who worked on the project joined in on the day’s festivities. The opening of the playground marks the first step in Development Christchurch Limited’s (DCL) work to revitalise New Brighton.

4.1.2 Improvements to Public Spaces

At the same time DCL sought feedback on the hot pools, the Council consulted on proposed improvements to New Brighton Pedestrian Mall and Marine Parade. The results of the consultation will be presented to the Community Board in February.

4.1.3 Christchurch Hot Pools

In December last year, DCL analysed feedback received during the public engagement on the hot pools that ran from late October to early November 2017. The feedback provided clear insights into community aspirations for the facility. This has contributed to the way the pools are being designed, with strong themes of wind protection, shelter, seating, parking, and accessibility coming through in the feedback responses. This feedback was incorporated into designs that were showcased at a community workshop in early December 2017. Finalised concept designs are expected early this year when preparations will also begin for consenting.

4.2 Ōtākaro Avon River Corridor

4.2.1 No update at the time of writing this report.

4.3 Central new Brighton School Site and Roy Stokes Hall

4.3.1 In response to concerns raised by members of the community, the Board agreed to contact Land Information New Zealand to establish if the Crown disposal process of the Central New Brighton School can be suspended to enable the Community:

a) To consider options for the use of the Roy Stokes Hall and;

b) To consider options for the use of the balance of the school site.

The Board has been advised that the Ministry of Education and its agents have agreed to allow time to enable the Council to better understand community wishes and options.

A meeting was held with the Community Board and community groups in December to discuss options for the Roy Stokes Hall and Central New Brighton school site. Further work is currently being done by community groups to consider future use.

The Central New Brighton School site is currently the site of The Old School Te Kura Tawhito, a creative community hub which includes a range of community organisations and activities.

4.4 QEII Park

4.4.1 QEII Recreation and Sport Centre

The rebuild of the QEII Recreation and Sport Centre is due to be completed by mid 2018. The 130 metre-long hydroslide was recently lifted in to place (see photo below).

QEII Master Plan

As previously reported, this year in collaboration with the community, Council will begin developing a Master Plan that will help guide the future use of QEII Park.

This Master Plan will set out the vision for QEII Park and how it's used – making sure the park’s environment, communities and buildings are all connected. This is an important process and will guide how QEII develops as it gets busier with the new facilities on the park.

In the coming weeks, the project team will get in touch with all of the park’s immediate neighbours and the wider community, inviting them to take part in this exciting opportunity.

4.4.2 Coastal Hazards Report

After the new report assessing coastal hazard risk was released, community drop-in sessions were held in Burwood, New Brighton, South Brighton and Spencerville. Feedback from these meetings will be collated. Communities who wish to will then work with the Council to develop Community Resilience Plans, which will detail how to respond to all natural hazards including coastal hazards.

Given the generalised nature of the Coastal Hazards Report Summary Document, the Coastal-Burwood Community Board felt it did not provide appropriate information in relation to the coastal areas of the Coastal-Burwood ward. Therefore, the Board is working with Council staff to develop frequently asked questions to provide clarification to the community on relevant aspects of the report.

4.5 South Brighton Estuary Edge

4.5.1 There are ongoing flooding and erosion issues being experienced around the South Brighton estuary edge area resulting in mature trees falling and others in danger of falling, the recreational track eroding in places, and plant losses. These areas of the estuary edge have not been repaired or maintained after earthquake damage. The Community Board is working with the community and Council staff, along with Regenerate Christchurch, to look at options to address these issues.

4.6 Coastal-Burwood Community Board Plan

The Board approved the Coastal-Burwood Community Board Plan for 2017-19 on 16 October 2017. This Plan, can be found at the following link:

https://www.ccc.govt.nz/assets/Documents/The-Council/Community-Boards/Coastal-Burwood-Community-Board-Plan-2017-19.pdf

5. Major Community and/or Infrastructure Projects

5.1 Community Facilities

5.1.1 No updates to report.

5.2 Partnerships with the community and organisations

5.2.1 No updates to report.

5.3 Infrastructure projects underway

5.3.1 Rothesay Road Parking Bays

In November 2017 the Board asked if the parking bays on Rothesay Road could have the bollards relocated so that parked cars do not sit out on the road.

Please see the attached memorandum (Attachment E) from our Traffic Engineer which is for information.

This advises that road markings will be used to define the edge of the roadway, and therefore the depth of the parking bays, as well as provide a visual narrowing of the roadway and present a more urban road environment that will help moderate vehicle speeds.

5.4 Events Report Back

5.4.1 No updates to report.

6. Parks, Sports and Recreation Update (bi-monthly)

6.1 Local Parks Update

6.1.1 Upcoming Community Events

I love New Brighton

I love New Brighton is an annual Waitangi Day Event that celebrates everything the community loves about New Brighton. Organised by local community groups at Thomson Park, there are lots of free activities, have-a-go sports, market stalls, food stalls, bouncy castles, face painting, games, free sausages and a live stage featuring bands.

Parklands@Play 2018

Sunday 18 February at 12pm at Parklands Reserve, Queenspark Drive, the event includes have-a-go sports with local sports clubs, wacky fun with pedalmania, mega slides, bike obstacle course, Zumba, preschoolers activities with Toy Library ride-ons, story times, bouncy castle, and messy play. Relaxed atmosphere with sounds to sooth and a selection of food. Entertainment from local bands and talent including music and dance.

6.2 Sports Parks Update

6.2.1 No updates to report.

6.3 Capital Works Projects

6.3.1 No updates to report.

7. Community Board funding budget overview and clarification

7.1 The budget information for the Board's 2017/18 Discretionary Response and Youth development Funds is attached (Attachment F).

Attachments

No.	Title	Page
a ⇩	Coastal-Burwood Community Facilitiy Needs Assessment - Letter to Regenerate Christchurch	34
b ⇩	Coastal-Burwood Community Facilitiy Needs Assessment - Letter to Ministry of Education	35
c ⇩	Coastal-Burwood Community Board - 4 December 2017 Meeting - Ministry of Education	36
d ⇩	Shape your Place Toolkit Memorandum	37
e ⇩	Rothesay Road Parking Bays Memorandum	39
f ⇩	Coastal-Burwood 5 February 2018 - Funding Table Update	45