Social, Community Development and Housing Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Social, Community Development and Housing Committee will be held on:

 

Date:                                     Wednesday 31 January 2018

Time:                                    1.30pm

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Councillor Phil Clearwater

Councillor Glenn Livingstone

Councillor Jimmy Chen

Councillor Anne Galloway

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Tim Scandrett

 

 

26 January 2018

 

 

 

Principal Advisor

Mary Richardson

General Manager Citizen & Community

Tel: 941 8999

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Social, Community Development and Housing Committee

31 January 2018

 

Social, Community Development and Housing Committee - Terms of Reference

 

Chair

Councillor Clearwater

Membership

Councillor Livingstone (Deputy Chair), Councillor Chen, Councillor Galloway, Councillor Keown, Councillor Johanson, Councillor Scandrett

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Monthly

Reports To

Council

 

Responsibilities

The focus of the Social, Community Development and Housing Committee is matters relating to social and community wellbeing.

 

The Committee:

·      Promotes active citizenship, community participation and community partnerships

·      Seeks to address cultural, social and economic disadvantage and  promote equity for all citizens

·      Works in partnerships with key agencies, organisations and communities of place, identity and interest

·      Is innovative and creative in the ways it contributes to social and community wellbeing

 

The Social, Community Development and Housing Committte considers and reports to Council on issues and activites relating to:

·      Arts  and culture including the Art Gallery

·      Heritage protection

·      Housing across the continuum of social, affordable and market housing, including innovative housing solutions that will increase the supply of affordable housing

·      Libraries (including community volunteer libraries)

·      Museums

·      Sports, recreation and leisure services and facilities

·      Parks (sports, local, metropolitan and regional), gardens, cemeteries, open spaces and the public realm

·      Community facilities and assets

·      Public Health and health in all policies

·      Community safety and crime prevention, including family violence

·      Civil defence and rural fire management including disaster planning and local community resilience plans

·      Community events, programmes and activities

·      Community development and  support, including grants and sponsorships

·      Citizen services

·      Community engagement and participation

·      Civic and International Relations

·      Communities of place, identity and interest.

 

Delegations

 

The Council delegates to the Social, Community Development and Housing Committee authority to:

§  Approve Heritage Incentive Grant applications up to a value of $150,000.

§  Approve extensions of up to two years for the uptake of Heritage Incentive Grants.

 

The Committee delegates to the following subcommittees or working groups the responsibility to consider and report back to the Committee:

·      Safer Communities Council for matters relating to Safety and Crime Prevention, including Family Violence 

·      Housing Subcommittee for matters relating to housing as stated in its terms of reference

·      Multicultural Subcommittee for matters relating to the Multicultural Strategy

·      International Relations Working Group on matters relating to international relations

 

 


Social, Community Development and Housing Committee

31 January 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 5

B       2.       Declarations of Interest................................................................................................... 5

C       3.       Confirmation of Previous Minutes................................................................................. 5

B       4.       Public Forum.................................................................................................................... 5

B       5.       Deputations by Appointment........................................................................................ 5

B       6.       Presentation of Petitions................................................................................................ 5

STAFF REPORTS

B       7.       Community Resilience Planning Programme.............................................................. 15

C       8.       Resolution to Exclude the Public................................................................................. 20  

 

 


Social, Community Development and Housing Committee

31 January 2018

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Social, Community Development and Housing Committee meeting held on Wednesday, 6 December 2017 be confirmed (refer page 6).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

5.   Deputations by Appointment

5.1

Historic Places Canterbury

Mark Gerrard will speak on behalf of Historic Places Canterbury regarding Council owned heritage buildings.

 

6.   Petitions

There were no petitions received at the time the agenda was prepared.


Social, Community Development and Housing Committee

31 January 2018

 

 

 

Social, Community Development and Housing Committee

Open Minutes

 

 

Date:                                     Wednesday 6 December 2017

Time:                                    1pm

Venue:                                 Council Chamber, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

 

 

 

 

 

In Attendance

Councillor Phil Clearwater

Councillor Glenn Livingstone

Councillor Jimmy Chen

Councillor Anne Galloway

Councillor Yani Johanson – departed 5.07pm

Councillor Aaron Keown – departed 5.07pm

Councillor Tim Scandrett

 

Councillor Vicki Buck

 

 

5 December 2017

 

 

 

Principal Advisor

Mary Richardson

General Manager Citizen & Community

Tel: 941 8999

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Items on the agenda were dealt with in a different order, as follows.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved SOC/2017/00042

That the minutes of the Social, Community Development and Housing Committee meeting held on Wednesday, 4 October 2017 be confirmed.

That Councillor Buck is granted speaking rights.

Councillor Chen/Councillor Scandrett                                                                                                                 Carried

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

The Deputations were dealt with in the following order.

 

5.1       Kay Fletcher, Comcare Trust briefed the Committee about how a development contributions rebate scheme would benefit the Trust’s activities relating to its social housing accommodation.

5.2       Cate Kearney and Alex Skinner, Ōtautahi Christchurch Housing Trust addressed the meeting in relation to the Trust’s properties it manages.

5.3       Pam Sharpe addressed the meeting regarding the benefit of the development contributions being removed from Housing Plus Charitable Foundation’s social housing projects.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

11. Briefing - Envision

 

 

Dr Rita Dinisio and Professor Simon Kingham of the University of Canterbury addressed the Committee about Envision, a geospatial tool that would assist in improved decision-making and support local authorities and communities in planning and regeneration processes in Christchurch.

 

 

12. Briefing - SCAPE Public Art

 

 

 

Carolyne Grant and Deborah McCormick briefed the Committee about the SCAPE Public Art 2017 season.

 

13. Briefing - Community Hub for Local Food

 

Peter Wells, Co-ordinator for the Food Resilience Network and Ōtākaro Orchard briefed the Committee about its community hub for local food on Cambridge Terrace.

 

Committee Resolved SOC/2017/00043

That the Social, Community Development and Housing Committee:

 

1.         Request that staff work with Ōtakaro Orchard to explore potential partnerships, and to report back to the Committee early in the New Year.

 

Councillor Johanson/Councillor Scandrett                                                                                                        Carried

 

7.   Housing Subcommittee Minutes - 17 October 2017

 

Committee Resolved SOC/2017/00044

That the Social, Community Development and Housing Committee:

 

1.      Receive the Minutes from the Housing Subcommittee meeting held 17 October 2017.

 

Councillor Livingstone/Councillor Johanson                                                                                                     Carried

 

8.   Housing Subcommittee Minutes - 10 November 2017

 

Committee Comment

1.       At item 10 of the minutes the Committee noted the need for the continuation of the Build Back Smarter programme and for the Council to consider the programme as part of the Long Term Plan deliberations.

 

 

Committee Resolved SOC/2017/00045

That the Social, Community Development and Housing Committee:

 

1.      Receive the Minutes from the Housing Subcommittee meeting held 10 November 2017.

 

Councillor Livingstone/Councillor Johanson                                                                                                     Carried

 

 

Committee Decided SOC/2017/00046

Part A

That the Social, Community Development and Housing Committee recommend that Council:

1.         Consider options for a Build Back Smarter service as part of the Long Term Plan deliberations.

 

Councillor Livingstone/Councillor Johanson                                                                                                     Carried

 

9.   Multicultural Subcommittee Minutes - 27 September 2017

 

Committee Resolved SOC/2017/00047

That the Social, Community Development and Housing Committee:

 

1.               Receive the Minutes from the Multicultural Subcommittee meeting held 27 September 2017.

 

Councillor Chen/Councillor Galloway                                                                                                                  Carried

 

10. Multicultural Subcommittee Minutes - 22 November 2017

 

Committee Resolved SOC/2017/00048

That the Social, Community Development and Housing Committee:

 

1.         Receive the unconfirmed Minutes from the Multicultural Subcommittee meeting held 22 November 2017.

 

Councillor Chen/Councillor Galloway                                                                                                                  Carried

 

14. Endorsement of the Final Christchurch Alcohol Action Plan

 

Committee Decided SOC/2017/00049

Part A

Staff and Committee Recommendations

 

That the Social, Community Development and Housing Committee recommend that Council:

 

1.         Receive and endorse the Christchurch Alcohol Action Plan.

 

Councillor Galloway/Councillor Keown                                                                                                              Carried

 

Adjournment taken from 3.10pm to 3.21pm.

 

16. Heritage Incentive Grant Approval for Cardowan, 64 Opawa Road, Christchurch

 

Committee Resolved SOC/2017/00050

Staff and Committee Recommendations

Part C

That the Social, Community Development and Housing Committee:

1.         Approve a Heritage Incentive Grant of up to $135,979.00 for conservation, strengthening, repair and maintenance work to the protected heritage building located at 64 Opawa Road, Christchurch.

2.         Note that payment of this grant is subject to the applicant entering into a 20 year limited conservation covenant, with the signed covenant having the Council seal affixed prior to registration against the property title.

Councillor Scandrett/Councillor Keown                                                                                                             Carried

 

 

17. Approval of an Extension of Time for a Heritage Incentive Grant for 88 Chester Street East

 

Committee Resolved SOC/2017/00051

Part C

That the Social, Community Development and Housing Committee:

1.         Approve the second extension of time of one year for the uptake of the heritage incentive grant previously approved for 88 Chester Street East, Christchurch.  The new completion date for the project would be 8 January 2019.

Councillor Keown/Councillor Livingstone                                                                                                          Carried

 

 

Adjournment of Meeting

 

Committee Resolved SOC/2017/00052

It was resolved on the motion of Councillor Clearwater, seconded by Councillor Chen that the meeting be temporarily adjourned.

Councillor Clearwater/Councillor Chen                                                                                                              Carried

 


 

 

21  Resolution to Exclude the Public

 

Committee Resolved SOC/2017/00053

Part C

That at 4.04pm the resolution to exclude the public set out on pages 160 to 161 of the agenda be adopted.

Councillor Livingstone/Councillor Johanson                                                                                                       Carried

 

The public were re-admitted to the meeting at 4.28pm.

15. Development Contributions Rebate - Social Housing

 

Committee Comment

1.         The Committee asks for further advice on the process required for, and advantages and disadvantages of, including Council social housing in the criteria.

 

Staff Recommendations 

That the Social, Community Development and Housing Committee:

1.         Recommends to the Council:

a.         That it agrees to a development contributions rebate scheme for social housing developments (as detailed in Attachment 1) being established under the Council’s Development Contributions Rebate Policy; and

b.         That the scheme be established as soon as practicable.

 

Committee Decided SOC/2017/00054

Part A

That the Social, Community Development and Housing Committee recommend that Council:

1.            Agree to a development contributions rebate scheme for social housing developments (as detailed in Attachment 1) being established under the Council’s Development Contributions Rebate Policy; and

2.            Establish the scheme as soon as practicable.

3.            Request staff to investigate options for Housing Plus to be included to receive a Development Contributions rebate.

4.            Request staff to investigate options for Nga Hau E Wha National Marae Charitable Trust to be included to receive a Development Contributions rebate.

 

Councillor Keown/Councillor Johanson                                                                                                              Carried

 

Councillor Livingstone took no part in the discussion or decision-making of recommendation 4.

 

Councillor Yani Johanson departed at 5.07pm

Councillor Aaron Keown departed at 5.07pm

 

18. Social Housing Programme Report for 1 September 2017 - 31 October 2017

 

Committee Comment

1.         Brief discussion was held about the Housing First Proposal.  The Committee agreed this should be reported to Council.

 

Committee Resolved SOC/2017/00055

Part C

That the Social, Community Development and Housing Committee:

         1.         Receive the information supplied in the Social Housing Programme Report for 1 September to 31 October 2017.

 

Councillor Chen/Councillor Galloway                                                                                                                  Carried

 

 

Committee Resolved SOC/2017/00056

Part C

         That the Social, Community Development and Housing Committee:

         1.         Request that staff work with the Housing Subcommittee to prepare a report on the Council’s contribution to the Housing First Proposal in the Long Term Plan to go directly to the Council on 20 December 2017.

 

Councillor Clearwater/Councillor Livingstone                                                                                                  Carried

 

 

20. Capital Delivery Major Facilities Elected Member Update

 

Committee Comment

1.         The Committee requested copies of any reports or briefing papers on the review of the Multi‑Purpose Arena and Multi-Sports Facility including the rationale and process.

 

 

Committee Resolved SOC/2017/00057

Part C

That the Social, Community Development and Housing Committee:

1.         Receive the information in the Capital Delivery Major Facilities Elected Member Update report, and its attachments.

Councillor Scandrett/Councillor Chen                                                                                                                 Carried

 

 

19. Community Facilities Rebuild Monthly Update November 2017

 

Committee Resolved SOC/2017/00058

Staff and Committee Recommendations

Part C

That the Social, Community Development and Housing Committee:

1.         Receive the information in the Community Facilities Rebuild Monthly Update report.

 

Councillor Keown/Councillor Livingstone                                                                                                          Carried

 

   

Meeting concluded at 5.33pm.

 

CONFIRMED THIS 31ST DAY OF JANUARY 2018

 

Councillor Phil Clearwater

Chairperson

 

 


Social, Community Development and Housing Committee

31 January 2018

 

 

7.        Community Resilience Planning Programme

Reference:

17/1465632

Contact:

Emma Hunt

Emma.hunt@ccc.govt.nz

(03) 941 5042

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Social, Community Development and Housing Committee to be briefed on the Community Resilience Planning Programme.

Origin of Report

1.2       A staff Community Resilience Planning group has been established with Councillor Clearwater agreeing to be a sponsor.

2.   Significance

2.1       The decision in this report is of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

·        The level of significance was determined by completing a significance assessment.

·        The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Social, Community Development and Housing Committee:

1.   Receive the information in the Community Resilience Planning Programme report.

 

 

4.   Key Points

4.1       The Community Resilience Planning Programme will support and enable the capacity and understanding of Christchurch communities around response and resilience planning.

4.2       The programme is community-led, and will result in the development of plans, courses, resources, and other material that will benefit communities and support local capacity now and in an emergency.

 

5.   Context/Background

Community resilience in Christchurch

5.1       It is a requirement of the Civil Defence Emergency Management (CDEM) Act 2002 that Christchurch City Council must plan and provide for civil defence emergency management.  It is essential that planning occurs concurrently at a local level with communities, to build local capacity and understanding.

5.2       Hundreds of community-led group initiatives developed or evolved as a result of the Christchurch earthquakes.  The range of ways these groups or initiatives supported their communities varies dramatically, depending on the specific priorities or needs of that community.  The need for the Council staff to better support and enable these groups now and in an emergency has been expressed by community groups, elected members and staff.

5.3       This programme also achieves action 10C of the Resilient Greater Christchurch Plan, to facilitate and encourage community resilience plans.

Community resilience planning programme

5.4       The purpose of the programme is to support and enable the capacity and understanding of Christchurch communities around response and resilience planning.

5.5       The outcomes of the programme will be defined by communities, and supported by Council and partners.  This will meet Level of Service 2.5.4.2: At least 20 communities have developed community resilience planning documentation, resources or activities.

5.6       Following the need being defined by communities from March to April 2018, the design and piloting process will roll out on an ongoing basis in order of priority of the course or resource being developed, beginning in mid-2018.

Community Liaison roles in an emergency

5.7       Concurrently, new ‘Community Liaison’ roles are being developed in the Emergency Operations Centre and in Service Centres.  These roles will be filled in an emergency on a voluntary basis to work as a conduit between Council’s CDEM response and communities to address local needs, support required, and communications.

Community engagement and design

5.8       What courses and resources are needed by the community for response and resilience planning will be defined by the community.  The design and testing will be a partnership between community representatives, Council and partners (e.g. Red Cross, Neighbourhood Support) before courses and resources are made available to all our communities in Christchurch.

5.9       Community groups invited to be involved in this process will be those with a specific interest or experience in community response and resilience planning.

5.10    A cross-Council approach is required for this programme, to ensure that communities are supported in a holistic and meaningful way.  This will ensure consistent communication, and support for the priorities and needs of a community for building local capacity and understanding for now and in an emergency.

·        This programme will be presented to the Citizens & Community Heads of Department in February.

·        The Programme Sponsor is the Head of CDEM.  The Steering Group members are Community Governance Managers, a Resilience Officer and Canterbury CDEM Group Community Resilience Coordinator.

·        The Programme Manager is from the CDEM team, and the working group are Community Development Advisors and a Metropolitan Advisor.

·        Advisors to the programme sit in the Natural Environment, Urban Design, and Strategy and Transformation teams.

·        CDEM has initiated the Linking Natural Hazard Planning and Delivery cross-Council group to successfully deliver a consistent and integrated Council approach to natural hazard planning and delivery.

5.11    Community boards will be informed of the programme and supported to develop their own ward response plans or awareness campaigns if they so choose.

5.12    Partners invited to be involved in this process will:

·        Have resources or courses related to community response or resilience planning.

·        Have the potential to contribute to the delivery of resources or courses.

·        Have delivered community response or resilience planning material in the past.

·        Have relevant experience or research in this area.

Next steps

5.13    The next steps are to initiate the process with communities, community boards, partners and staff.

·        Community Board Chairs and joint-community board presentations: February - March 2018.

·        Survey partners: March – April 2018.

·        Community meetings and workshops: March – April 2018.

5.14    An update of the programme will be presented to this Committee in July - August 2018.

 

Attachments

No.

Title

Page

a

Community resilience planning programme timeline

18

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emma Hunt - Community Resilience Coordinator

Approved By

Murray Sinclair - Head of Civil Defence & Emergency Management

Mary Richardson - General Manager Citizen and Community

  


Social, Community Development and Housing Committee

31 January 2018

 

PDF Creator

 

 


Social, Community Development and Housing Committee

31 January 2018

 

 

8.    Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Social, Community Development and Housing Committee

31 January 2018

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

9

Public Excluded Social, Community Development and Housing Committee Minutes - 6 December 2017

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

10

New Zealand Track and Field Championships

s7(2)(h)

Commercial Activities

Points to be discussed are commercially sensitive

12 January 2021

11

Council-Owned Heritage Buildings

s7(2)(f)(ii), s7(2)(h), s7(2)(j)

Protection from Improper Pressure or Harassment, Commercial Activities, Prevention of Improper Advantage

Releasing this Report and/or its Attachments before the official commencement of the Expressions of Interest (EOI) process may result in:

1/ Certain Respondents gaining an unfair advantage over others due to having additional time to prepare their Responses;
2/ A negative public reaction to this process and/or an excessive amount of public requests for information submitted to the Council due to a lack of available public information and positive messaging. This public information is due to be released on the EOI commencement date;
3/ The Council's commercial position being undermined, primarily as a consequence of points 1 and 2 above.

Once contracts are entered into for all List 2 and 3 buildings and the information herein is not deemed sensitive by the Head of Councils Parks Unit.