Spreydon-Cashmere Community Board

Open Minutes



Date:                                     Tuesday 30 January 2018

Time:                                    5.00pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham





Deputy Chairperson


Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett



30 January 2018






Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663



To view copies of Agendas and Minutes, visit:


Spreydon-Cashmere Community Board

30 January 2018


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation




The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SCCB/2018/00001

Community Board Decision

That the minutes of the Spreydon-Cashmere Community Board meeting held on Friday, 8 December 2017 be confirmed.

Lee Sampson/Melanie Coker                                                                                                                                 Carried


4.   Public Forum

Part B

1.1          Youth Development and Achievement scheme grant recipient Evelyn Ponga spoke to the Board about her experience at the Big Sing competition in Auckland from 24th to 26th August 2017. Evelyn attended as a member of the Villa Maria senior Con Brio choir which was selected to attend the event as one of 24 New Zealand school choir finalists. Evelyn thanked the Board for the grant towards her participation. She advised that the Villa Maria Choir had received a silver award and the ambassador’s award.


The Chairperson thanked Evelyn for her presentation.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.    


7.   Tree Removal for the Colombo & Beckenham St. Wastewater Project


Staff Recommendations

That the Spreydon-Cashmere Community Board approve:

1.         The removal of 1 street tree to allow the wastewater project to be fully implemented.

2.         The implementation of the proposed tree planting, comprising 3 replacement street trees.


Board Consideration

The Board discussed the proposed tree removal and indicated its preference for the use of native trees to replace any removed.


Community Board Resolved SCCB/2018/00002

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves the removal of one street tree to allow the Colombo and Beckenham Streets wastewater project to be fully implemented.

2.         Requests that replacement trees, where required, be appropriate native species (two kowhai and one kahikatea)

Helene Mautner/Phil Clearwater                                                                                                                         Carried



8.   Youth Achievement and Development Scheme 2017/18 - Millicent St Clare Smith


Community Board Resolved SCCB/2018/00003 (original Staff recommendation adopted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.              Approves a grant of $500 from its 2017/18 Youth Achievement and Development Scheme to Millicent St Clare Smith towards participation in the 2017-2018 New Zealand Under18 Women’s  Ice Hockey Challenge Cup of Asia competition in Kuala Lumpur, Malaysia from the 7th March to the 12th March 2018.


   Tim Scandrett/Melanie Coker                                                                                                                             Carried




9.   Youth Achievement and Development Scheme 2017/18 - Te Marino Violet Rose Roberts


Community Board Resolved SCCB/2018/00004 (original Staff recommendation adopted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.              Approves a grant of $250 from its 2017/18 Youth Achievement and Development Scheme to Te Marino Violet Rose Roberts towards participation in the Canterbury Under 17 Girls National Softball Tournament in Dunedin from the 17-21 January.


Lee Sampson/Melanie Coker                                                                                                                                 Carried


10. Spreydon-Cashmere Community Board Area Report


Staff Recommendations 

That the Spreydon-Cashmere Community Board:

1.         Receives the Area Update for January 2018.


Community Board decided SCCB/2018/00005

Part B

That the Spreydon-Cashmere Community Board decided:

1.              To receive the Area Update for January 2018.

2.             That a letter be written to the owners of 26 Grove Road advising that the property is not required as an addition to Cornelius O’Connor Reserve.

3.              That Lee Sampson and Helene Mautner be part of a working party to work on the creation of a Spreydon-Cashmere Age Friendly Action Plan.

4.              That Karolin Potter be substituted for Melanie Coker on the Hearings Panel to receive deputations, consider public submissions, and make a recommendation to the Council on the Summit Road proposed prohibited times on road restrictions proposal as Melanie has declared a conflict of interest.



Tim Scandrett/Melanie Coker                                                                                                                                Carried





11. Elected Members’ Information Exchange

Part B

Board Members shared the following information:

·         Spreydon Pool has received consents sign off.  There will be an opening ceremony on 22 February.

·         An alcohol Licensing workshop for residents has been held by the Spreydon Neighbourhood Network ahead of the planned hearing of an application for an alcohol retail outlet on Barrington Street. 

·         Provision for dredging of the Ōpāwaho/Heathcote River and detention basins in the Long Term Plan is being looked at.

·         Cashmere/Centaurus/Colombo/Dyers Pass road intersection has been identified as the second most dangerous in Christchurch.

·         Hoon Hay Community Centre is being well used.

·         Nominations for Edible Garden Awards are still open.

·         Initial testing results for the Cashmere View Retirement Village air discharge have been received by residents.

·         Information on the future of Coronation Hall is still awaited.

·         The removal of the pedestrian steps at the Hackthorne Road and Dyers Pass Road intersection is still causing problems for pedestrians.  Staff are currently investigating.

·         The Old Stone House is re-opening on 7 February 2018.

·         Members have been liaising with Age Concern.





Meeting concluded at 6.26pm.




Karolin Potter