Fendalton-Waimairi-Harewood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Fendalton-Waimairi-Harewood Community Board will be held on:

 

Date:                                     Monday 29 January 2018

Time:                                    4.30pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Shirish Paranjape

Bridget Williams

 

 

22 January 2018

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matthew.mcLintock@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

 

 


Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4 

B       7.       Correspondence............................................................................................................. 13  

STAFF REPORTS

A       8.       Jet Place, Harewood - Land to be dedicated as Road ............................................... 21

C       9.       Fendalton-Waimairi-Harewood 2017-18 Discretionary Response Fund - Application - The Village Community Centre.................................................................................... 33

C       10.     Fendalton-Waimairi-Harewood 2017-18 Discretionary Response Fund - Application - St Patrick's School Bryndwr After School Care Programme.......................................... 37

C       11.     Fendalton-Waimairi-Harewood 2017-18 Youth Development Fund - Applications - Ella Jean MacDonald (Touch New Zealand National Tournament) ................................ 41

B/C   12.     Fendalton-Waimairi-Harewood Community Board Area Report - January 2018.... 43

B       13.     Elected Members’ Information Exchange.................................................................... 69 

 

 


Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 11 December 2017 be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

It is intended that the public forum session will be held at 4.30pm.

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

5.1

Mr Hamish Martin

Mr Hamish Martin, a resident from Coldstream Court, will speak to the Board regarding safety issues at the exit of the Coldstream Walkway into Coldstream Court.

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

 

 

Fendalton-Waimairi-Harewood Community Board

Open Minutes

 

 

Date:                                     Monday 11 December 2017

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Shirish Paranjape

Bridget Williams

 

 

7 December 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matthew.mclintock@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

 

Community Board Resolved FWHB/2017/00138

That the apology received for lateness from Aaron Keown, be accepted.

David Cartwright/Jamie Gough                                                                                                                             Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

 

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday 27 November 2017, be confirmed.

David Cartwright/Sam MacDonald                                                                                                                       Carried

 

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Correspondence

         There was no correspondence received.

 

 Aaron Keown arrived at the meeting at 4.05pm.

 

8.   Tonbridge Street - Parking Restrictions

 

 

 

Community Board Resolved FWHB/2017/00139  (Original Staff Recommendation accepted without change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve that the parking and stopping of vehicles be prohibited at any time on the east side of Tonbridge Street commencing at its intersection with Rastrick Street and extending in a southerly direction for a distance of four metres.

2.         Approve that the parking of vehicles be restricted to a maximum period of 120 minutes on the east side of Tonbridge Street commencing at a point four metres south of its intersection with Rastrick Street and extending in a southerly direction for a distance of 12 metres. This restriction is to apply from Monday to Friday on school days.

3.         Approve that the parking and stopping of vehicles be prohibited at any time on the east side of Tonbridge Street commencing at a point 16 metres south of its intersection with Rastrick Street and extending in a clockwise direction around the cul-de -sac turning head, and terminating on the west side of Tonbridge Street at a point 12 metres south of the prolongation of the  Rastrick Street southern kerb line.

 

Jamie Gough/Linda Chen                                                                                                                                      Carried

 

 

9.   Kendal Avenue - Parking Restriction

 

 

 

Community Board Resolved FWHB/2017/00140  (Original Staff Recommendation accepted without change)

Part C

That the Fendalton-Waimairi-Harewood Community Board:

1.         Approve that the parking of vehicles be restricted to a maximum period of 10 minutes on the south side of Kendal Avenue commencing at a point 64 metres east of its intersection with Cranbrook Avenue and extending in a easterly direction for a distance of 27 metres. This restriction is to apply between the hours of 8.15am to 9.15am and 2.15pm to 3.15pm on school days.

Shirish Paranjape/Linda Chen                                                                                                                                Carried

 

 

10. Fendalton-Waimairi-Harewood 2017-18 Youth Development Fund - Applications - Courtney Godinet, Cali Thompson, Riley Thompson, Lucas Parry, Joel Parry (Touch New Zealand National Tournament), Christchurch Boys' High School (World Schools Rugby Festival), Hannah Stanley (Ranger Jamboree)

 

 

 

Community Board Resolved FWHB/2017/00141  (Original Staff Recommendation accepted without change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve the making of a grant of $200 each, totalling $1,000, from its 2017-18 Youth Development Fund to Courtney Godinet, Cali Thompson, Riley Thompson, Lucas Parry and Joel Parry towards the costs of competing in the Touch New Zealand National Tournament in Auckland from 9 to 11 February 2018.

2.         Approve the making of a grant of $1,500 from its 2017-18 Youth Development Fund to Christchurch Boys' High School towards the costs of the 10 players who reside in the Board’s area, competing in the World Schools Rugby Festival in South Africa from 2 to 7 April 2018.

3.         Approve the making of grant of $200 from its 2017-18 Youth Development Fund to Hannah Stanley towards the costs of attending the 2018 Ranger Event in Masterton from 5 to 12 January 2018.

David Cartwright/Bridget Williams                                                                                                                       Carried

 

11. Fendalton-Waimairi-Harewood Community Board - Meeting Schedule - 2018

 

Community Board Resolved FWHB/2017/00142  (Original Staff Recommendation accepted without change)

During the discussion members asked staff to investigate whether some meetings could be held at other venues in the Board area. The Board’s regular meeting venue is the Boardroom, Fendalton Service Centre, corner Jeffreys and Clyde Roads. 

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Adopt the following meeting schedule from 29 January to 31 December 2018:

Monday 29 January 2018

4.30pm

 

Monday 16 July 2018

4.30pm

Monday 12 February 2018

4.30pm

 

Monday 6 August 2018

4.30pm

Monday 26 February 2018

4.30pm

 

Monday 20 August 2018

4.30pm

Monday 12 March 2018

4.30pm

 

Monday 3 September 2018

4.30pm

Tuesday 3 April 2018

4.30pm

 

Monday 17 September 2018

4.30pm

Monday 16 April 2018

4.30pm

 

Monday 1 October 2018

4.30pm

Monday 30 April 2018

4.30pm

 

Monday 15 October 2018

4.30pm

Monday 14 May 2018

4.30pm

 

Monday 29 October 2018

4.30pm

Tuesday 5 June 2018

4.30pm

 

Monday 12 November 2018

4.30pm

Monday 18 June 2018

4.30pm

 

Monday 26 November 2018

4.30pm

Monday 2 July 2018

4.30pm

 

Monday 10 December 2018

4.30pm

 

Sam MacDonald/David Cartwright                                                                                                                       Carried

 

 

12. Fendalton-Waimairi-Harewood Community Board - Recess Committee 2017-18

 

Community Board Resolved FWHB/2017/00143  (Original Staff Recommendation accepted without change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Appoint a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any two Board members available, to be authorised to exercise the delegated powers of the Fendalton-Waimairi-Harewood Community Board for the period following its ordinary meeting on 11 December 2017 up until the Board resumes normal business on 29 January 2018.

2.         That the application of any such delegation be reported back to the Board for record purposes.

3.         Note that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

David Cartwright/Jamie Gough                                                                                                                             Carried

 

 

13. Fendalton-Waimairi-Harewood Community Board Area Report - December 2017

 

 

During its discussions, the Board considered that the draft Suburban Parking Policy should include an option for Residents’ Parking Permits in areas such as those covered by the University Parking Plan and that the Board should make a submission to this effect when the draft Suburban Parking Policy is open for consultation.

 

 

Staff Recommendations 

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the Area Report for December 2017.

2.         Receive the information in the memorandum from staff regarding the University Parking Plan Review.

 

Community Board Resolved FWHB/2017/00144

Part B

The Fendalton-Waimairi-Harewood Community Board decided to:

1.         Receive the Area Report for December 2017.

2.         Receive the information in the memorandum from staff regarding the University Parking Plan Review and;

3.            Agree that Area One of the University Parking Plan and all other proposed areas within the plan be placed on hold until the Suburban Parking Policy is finalised in 2018 and decisions can then be made in relation to the Residents’ Parking Permit Policy, and that staff will continue with a street by street basis consultation approach, if and when the need arises.

The Board further agreed that the Suburban Parking Policy should include Residents’ Parking Permits and that the Board should submit on this draft policy at the appropriate time.

 

David Cartwright/Sam MacDonald                                                                                                                       Carried

 

 

14. Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of current interest, including:

14.1    The final meeting for the year of the Riccarton Bush Trust will be held on Wednesday 13              December 2017.

14.2    The Canterbury Neighbourhood Trust is seeking a community representative from the Board’s          area.

14.3    Residents have raised concerns regarding the weeping road seal on Cavendish Road and Gardiners Road and the damage it is causing to property. The road has now been resurfaced but concerns remain that the issue will reoccur.

 

14.4    A meeting of the Funding Review Working Party is scheduled for this week.  The Board hopes that this review will include another look at the way Board funding is allocated.

   

14.5    Water Extraction Belfast

             Members were advised of the public’s concern around the water extraction operation in              Belfast.

 

The Board requested that staff provide advice regarding the Board’s ability to issue public support regarding the water extraction businesses in Belfast.

 

The Chairperson wished everyone a Merry Christmas and thanked staff for their support over the year.

 

Meeting concluded at 4.35pm

 

CONFIRMED THIS 29TH DAY OF JANUARY 2018

David Cartwright

Chairperson

 


Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

 

7.        Correspondence

Reference:

17/1467944

Contact:

Matt McLintock

matt.mclintock@ccc.govt.nz

941-6728

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Mr Purcell

Idris Road/Glandovey Road/Straven Road Traffic Issues

Glandovey, Idris and Straven Residents Association Incorporated

Glandovey/Idris and Straven Road Changes and Funding for 2018

Papanui Baptist Church

Thanking the Board for its support during 2017

Chief Executive, Christchurch City Council

Regeneration of Bishopdale Mall

 

 

2.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

Receive the information in the correspondence report dated 29 January 2018.

 

 

Attachments

No.

Title

Page

a

Mr Purcell re Idris-Glandovey-Straven Road Traffic Issues

14

b

Glandovey Idris Straven Residents Association

15

c

Fendalton Waimairi Harewood Community Board correspondence from Papanui Baptist Church thanking the Board for its support during 2017

18

d

Bishopdale Mall Regeneration

19

 

 


Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

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Fendalton-Waimairi-Harewood Community Board

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Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

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Fendalton-Waimairi-Harewood Community Board

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Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

 

8.        Jet Place, Harewood - Land to be dedicated as Road

Reference:

17/1380752

Contact:

Stuart McLeod

stuart.mcleod@ccc.govt.nz

941 8520

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to recommend to the Council that a Local Purpose Reserve (Road), namely Lot 19 DP 375764, is dedicated as road pursuant to Section 111 of the Reserves Act 1977.

Origin of Report

1.2       This report is staff generated in response to a request from the lessee of the adjoining property (the applicant) to declare 180 square meters, being Lot 19 DP 375764 contained in Computer Freehold Register 305065 (Attachment A) as road.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by completing the Council template for recording significance assessments.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Fendalton-Waimairi-Harewood Community Board recommends that the Council:

1.         Resolves to dedicate the Local Purpose Reserve (Road) more particularly described as Lot 19 DP 375764 as road, pursuant to Section 111 of the Reserves Act 1977.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.2       The following options have been considered:

·     Option 1 – Dedicate Lot 19 DP 375764 as road (preferred option)

·     Option 2 – Grant a right of way easement over the land

·     Option 3 – Do nothing.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Land earmarked for future road becomes road.

·     Dedicating land for road is a relatively simple process, there is specific provision in the Reserves Act 1977 to dedicate Local Purposed Reserve (Road) as road.

·     Costs are being met by the applicant.

·     The adjoining land owner (Environment Canterbury - Ecan) has consented to the land becoming road.

·     Will go some way to alleviate vehicle movement conflict on the Broughs Road to the north.

·     Avoids the potential need to grant multiple easements.

·     Is supportive of local business.

4.3.2   The disadvantages of this option include:

·     None.

 

5.   Background/Summary

Background

5.1       Lot 19 DP 375764 is located at the very end of Jet Place off Logistic Drive as shown in Attachment B of this report.  All other adjoining land being owned by Environment Canterbury (Ecan). The Ecan land is held by them for the improvement and protection of the Waimakariri River and is zoned Industrial heavy.

5.2       Ecan subdivided its land in 2007 to allow for parts to be leased for industrial use in keeping with the zoning.  As part of this subdivision Lot 19 DP 375764 vested in Council as Local Purpose Reserve (Road).

5.3       Section 111 of the Reserves Act 1977 provides a statutory process whereby Local Purpose Reserve (Road) can be dedicated as road by Council resolution.

5.4       Ecan lease the property immediately to the north to Niagara Sawmilling Limited who are looking to enhance their business operations and minimise vehicle conflicts on Broughs Road by seeking alternative access on to Jet Place. 

5.5       Present access to the Niagara land is via another Local Purpose Reserve (Road) known as Broughs Road to the north, although this land has the appearance of road it is not a legal road and several vehicle accidents or near misses have occurred in this vicinity. 

5.6       Broughs Road cannot be dedicated as road until such time as NZTA have completed their final road design and works connecting McLeans Island Road with Sawyers Arms Road.

Summary

5.7       The practical options considered were to dedicate Lot 19 DP 375764 as road, grant a right of way easement and to do nothing, once the advantages and disadvantages of the options were considered it become obvious the most practical approach which is both cost efficient and reasonably quick to implement is to dedicate Lot 19 DP 375764 as road.

 


 

6.   Option 1 – Dedicate Lot 19 DP 375764 as road (preferred)

Option Description

6.1       Section 111 of the Reserves Act 1977 provides a specific statutory mechanism to dedicate Local Purpose Reserve (Road) to be dedicate as road by Council resolution.

Significance

6.2       The level of significance of this option is low and consistent with section 2 of this report

6.3       There is no engagement requirement for this statutory process.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Only the applicant is specifically affected by this option. Their view is Lot 19 DP 375764 should be dedicated as road.

Alignment with Council Plans and Policies

6.6       This option is Consistent with Council’s Plans and Policies

Financial Implications

6.7       Cost of Implementation – None – the applicant is meeting all costs.

6.8       Maintenance / Ongoing Costs – Future maintenance.

6.9       Funding source – Roads and footpaths LTP Vol I page 136

Legal Implications

6.10    Section 111 provides a specific mechanism for Local Purpose Reserves (Road) to be dedicated as road by Council passing the appropriate resolution. An extract of the resolution is lodged at Land Information New Zealand and the title to the land is cancelled.

Risks and Mitigations  

6.11    There is low risk in following this procedure.

Implementation

6.12    Implementation dependencies  - Obtaining Council resolution

6.13    Implementation timeframe – 3 months

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·        Land earmarked for future road becomes road.

·        Dedicating land for road is a relatively simple process, there is specific provision in the Reserves Act 1977 to dedicate Local Purposed Reserve (Road) as road.

·        Costs are being met by the applicant.

·        The adjoining owner has consented to the land becoming road.

·        Will go some way to alleviate vehicle movement conflict on the Broughs Road.

·        Is supportive of local business.

·        Avoids the potential need to grant multiple easements.

6.15    The disadvantages of this option include:

·   None.


 

7.   Option 2 – Grant a right of way easement

Option Description

7.1       Section 48 of the Reserves Act 1977 provide for the grant of rights of way and other easements over reserves.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are medium because granting of rights of way easements over reserves is likely to required public consultation.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       The views of the wider community would only be sought is this option was adopted in which case the views of the wider public would be sought through a public consultation process.  

Alignment with Council Plans and Policies

7.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.7       Cost of Implementation – None, the applicant would meet all costs.

7.8       Maintenance / Ongoing Costs – None, the applicant would be liable for the upkeep of the easement.

7.9       Funding source – none.

Legal Implications

7.10    The public consultation provisions in Section 119 and 120 of the Reserves Act 1977 would have to be followed. 

Risks and Mitigations

7.11    There is a risk a low risk of objections being received.   

7.11.1 If any objections were received then the Council would have to complete the process in the Reserves Act and assess the objection(s). There can only be one of two outcomes, either the objections are allowed in which case the process is at an end or the objections are dismissed in which case the process continues.

Implementation

7.12    Implementation dependencies  - Compliance with the statutory requirements of the Reserves Act 1977.

7.13    Implementation timeframe – 1 year.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   The applicant would get access to Jet Place.


 

 

7.15    The disadvantages of this option include:

·   Extended time frame.

·   Survey costs.

·   Increased legal costs.

·   Hearing panel costs.

·   Potential need to grant additional easements e.g. electricity, water.

·   Does not achieve the best outcome – granting easements over a Local Purpose Reserve (Road) is not sensible when it could be dedicated as road.

·   There could be a future application to dedicate the land as road meaning Council would have wasted resources granting easements.


 

8.   Option 3 – Do nothing

Option Description

8.1       Doing nothing leaves the status quo.

Significance

8.2       The level of significance of this option is low consistent with section 2 of this report.

8.3       Engagement requirements for this level of significance are low.

Impact on Mana Whenua

8.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.5       The applicant is specifically affected by this option because they would not gain access to Jet Place.  The view non progression as a disappointment and anti-business.

Alignment with Council Plans and Policies

8.6       This option is inconsistent with Council’s Plans and Policies:

8.6.1   Inconsistency – Economic Development LTP Vol I page 73 and Roads and Footpaths LTP Vol I page 136.

8.6.2   Reason for inconsistency – Infrastructure does not support sustainable economic growth and increased vehicle operating costs.

8.6.3   Amendment necessary – no.

Financial Implications

8.7       Cost of Implementation – staff time.

8.8       Maintenance / Ongoing Costs – none.

8.9       Funding source – none.

Legal Implications

8.10    None.

Risks and Mitigations

8.1       There is a risk no action will result in negative publicity.  

8.1.1   Residual risk rating: Remains low.

8.1.2   Explanation to applicant that Council is not obliged to dedicate land as road.

Implementation

8.2       Implementation dependencies  - None.

8.3       Implementation timeframe – two months.

Option Summary - Advantages and Disadvantages

8.4       The advantages of this option include:

·   Status quo maintained.


 

 

8.5       The disadvantages of this option include:

·   Not supportive of local business.

·   Further applications to dedicate Lot 19 DP 375764 as road could be received.

·   People may illegally access adjoining site across Lot 19 DP 375764.

 

Attachments

No.

Title

Page

a

304/5852 Attachment A

29

b

304/5852 Attachment B

30

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Stuart McLeod - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property & Planning

Richard Osborne - Head of Transport

David Adamson - General Manager City Services

  


Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

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Fendalton-Waimairi-Harewood Community Board

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9.        Fendalton-Waimairi-Harewood 2017-18 Discretionary Response Fund - Application - The Village Community Centre

Reference:

17/1471709

Contact:

Maryanne Lomax

maryanne.lomax@ccc.govt.nz

941-6730

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to consider an application for funding from its 2017-18 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00057396

The Village Community Centre

The Village Bryndwr Market

$3,000

 

Origin of Report

1.2       This report is staff generated as a result of an application being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

1.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Approves a grant of $2,500 from its 2017-18 Discretionary Response Fund to The Village Community Centre towards the establishment costs for a weekly community Market Day.

 

 

3.   Key Points

3.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$136,995

$65,674

$71,321

$68,821

 

3.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Fendalton-Waimairi-Harewood 2017-18 DRF - The Village Community Centre Decision Matrix

35

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Maryanne Lomax - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

  


Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

 

10.    Fendalton-Waimairi-Harewood 2017-18 Discretionary Response Fund - Application - St Patrick's School Bryndwr After School Care Programme

Reference:

18/21226

Contact:

Maryanne Lomax

maryanne.lomax@ccc.govt.nz

941-6730

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to consider an application for funding from its 2017-18 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00057419

St Patrick's School Bryndwr After School Care Programme

 

St Patrick's After School Care Programme

 

$20,000

 

Origin of Report

1.2       This report is staff generated as the result of an application being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

1.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Declines the application for funding from the Fendalton-Waimairi-Harewood 2017-18 Discretionary Response Fund from St Patrick's School Bryndwr After School Care Programme towards wages for the programme supervisor.

 

3.   Key Points

3.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$136,995

$65,674

$71,321

$71,321

 

3.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Fendalton-Waimairi-Harewood 2017-18 Discretionary Response Fund - St Patrick's School Bryndwr After School Care Programme Decision Matrix

39

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Maryanne Lomax - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

  


Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

 

11.    Fendalton-Waimairi-Harewood 2017-18 Youth Development Fund - Applications - Ella Jean MacDonald (Touch New Zealand National Tournament)

Reference:

18/9576

Contact:

Lisa Gregory

lisa.gregory@ccc.govt.nz

941-6729

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.         The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to consider an application received for the Board's 2017-18 Youth Development Fund.

2.         There is currently $3,550 remaining in this fund.

Origin of Report

3.         This report is staff generated as the result of applications for funding being received.

2.   Significance

1.         The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Approves a grant of $200 from its 2017-18 Youth Development Fund to Ella Jean MacDonald towards the costs of competing in the Touch New Zealand National Tournament in Auckland from 9 to 11 February 2018.

 

4.   Applicant - Ella Jean MacDonald

1.         Ella Jean MacDonald is a 14 year old student that lives in Merivale and has been selected to compete at the Touch New Zealand National Tournament in Auckland from 9 to 11 February 2018. 

2.         Ella is very active in both school and club sport and competes in touch, basketball, netball and athletics.  In 2017 Ella achieved the overall Year 9 athletics award and the Year 9 high jump at her school.  Ella feels the Auckland trip will benefit her confidence by improving her touch skills as she will be competing against the best in her age group.

3.         Ella initially was only reserve for the tournament, but has very recently been called into the team, therefore has not had a lot of time for any fundraising.  She did however assist with the teams sausage sizzle and will also be involved with the upcoming Coupland's pie sale and quiz night.

 

 

 

4.         The cost for the trip is listed below:

EXPENSES

Cost ($)

Transport

390

Accommodation

240

Food

130

Tournament fees

165

Uniform

155

Misc

195

Total

$1,275

 

5.         This is the first time that the applicant has applied for funding from the Board. 

                    

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Lisa Gregory - Community Recreation Advisor

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

  


Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

 

12.    Fendalton-Waimairi-Harewood Community Board Area Report - January 2018

Reference:

17/1463448

Contact:

Matt McLintock

matt.mclintock@ccc.govt.nz

941- 6728

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations 

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the Fendalton-Waimairi-Harewood Community Board Area Report for January 2018.

2.         Receive the minutes of the Fendalton-Waimairi-Harewood Community Board Recess Committee meeting on Monday, 15 January 2018, for record purposes.

3.         Receive the information in the Coldstream Court memorandum and give consideration to the recommendations put forward by staff.

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

3.1.1   The attached table (Attachment A) outlines the Board priorities and progress to date.  This will be updated and presented to the Board as part of the monthly Area Report.

3.2       Fendalton-Waimairi-Harewood Community Board Recess Committee

3.2.1   At its 11 December 2017 meeting the Board resolved to establish a Recess Committee to cover the period following the Board’s ordinary meeting on 11 December 2017 through until the Board resumed its normal business on 29 January 2018.  The Recess Committee was authorised to exercise the delegated powers of the Board for that period and requested that where the delegation was applied it be reported back to the Board for record purposes.

The Board’s Recess Committee was convened on Monday, 15 January 2018 to consider the granting of a licence to Phillip Neil Hanrahan and Victoria Rachel Hanrahan to operate a boat hire business on the Recreation Lake at the Groynes Regional Park.

The Board approved the granting of the lease and the minutes of the Recess Committee meeting are attached (Attachment B) for the Board to formally receive for record purposes.

3.3       Memos/Information/Advice to the Board

3.3.1   Coldstream Court Walkway

In response to a presentation during the Public Forum section of its 11 September 2017 meeting, the Board requested that staff investigate options for slowing users exiting the walkway into the Coldstream Court cul-de-sac, including the possibility of reinstating the staples, and that an information memorandum be provided back to the Board.

An information memorandum, including options that may address the concerns raised, is attached for the Board’s consideration. (Attachment C)

3.3.2   Mona Vale Gatehouse

Council staff have been working with the Board on the development of an artists in residence programme for the recently restored Mona Vale Gate House.  The Board asked that staff work with internationally renowned animator Antony Elworthy and his team to trial the artists in residence concept for the Gate House. 

Mr Elworthy has returned to New Zealand to establish a world class stop motion animation studio in Christchurch and will be the Animation Director for the ‘Kiri and Lou’ Television Production in Christchurch.

Field Theory, the production company for the ‘Kiri and Lou’ television series, has entered into a rolling three by three month residential tenancy of the Mona Vale Gate House.  All the artists are animators who are coming to Christchurch directly from their latest project working on the upcoming Wes Anderson feature film “Isle of Dogs”.

Three internationally regarded animators, Rachel Larson (US), Bartek Prusiewics (US) and Rob Millard (UK) and their partners will be living in the house while working from the Ferrymead Animation Studio. 

Staff from the Christchurch City Council’s Community Arts Team will be liaising with the production crew regarding opportunities for community engagement while they are here in Christchurch.

3.2.3   Avonhead Cemetery

As part of its 2017-19 Board Plan, the Board asked that the expansion of the Avonhead Cemetery be investigated.

Council staff have carried out the investigation, but due to a number of factors including the land being above unconfined aquifers, the expansion of the cemetery is not considered feasible.

3.4       The provision of strategic, technical and procedural advice to the Community Board

3.3.1   The Board is continuing to receive strategic, technical and procedural advice mainly through an ongoing programme of Board seminars. 

3.5       Board area Consultations/Engagement/Submission opportunities

3.5.1   Alcohol Licences

·        McGeorge Wine Co & The Winemakers Wife, 245A Wairakei Rod, Bryndwr –
Off licence renewal

·        Gatherings, 2 Papanui Road, St Albans – New On-licence

3.6       Requests for information from Board meeting on Newsline

3.6.1   The Board is invited to consider topics from the meeting for the inclusion in Newsline.

3.7       Significant Board matters of interest to raise at Council

3.7.1   Board members are asked to indicate which matters they would like to be included in the Board’s monthly report to Council.


 

 

4.   Significant Community Issues, Events and Projects in the Board Area

4.1       Community Issues

A wide range of issues continued to be raised by residents with staff and elected members.  These issues are actioned an individual basis.

4.2       Community Pride Garden Awards 2018

Judging has begun for this year’s Community Pride Garden Awards 2018 (13 and 29 January 2018), with Judges from the Christchurch Beautifying Association selecting award-winning gardens that are visible from the street. Judges take into account effort, overall tidiness and impact of the garden on the street. There is no competition and all gardens meeting the standard are awarded a certificate. Judges put a notification card in award winner’s letterboxes and they have until 2 February 2018 to return their filled out card to us. Certificates and trophies will be presented in March at the Fendalton-Waimairi-Harewood Community Board award ceremony.

4.3       Events Report Back

4.3.1      Christchurch City Council’s Youth Pool Party 2017

We could not have hoped for better weather for the Youth Pool Party on Friday 8 December 2017 at Jellie Park.  Two hundred and sixty local youth thoroughly enjoyed the night organised by Council staff working alongside key youth organisations and their leaders.  The event was hi-lighted by the 'best' bomb competition and free Hellers sausages that were all devoured (thanks Hellers!)

 

A big thank you to all the local CCC staff, Jellie Park staff and youth workers who assisted and to the Fendalton-Waimairi-Harewood and Papanui-Innes Community Boards for supporting such a great event.

 

 

 

 

 


 

4.3.2   Fendalton Walking Group

A great end of year wrap up for the Fendalton Walking group which has now grown to 50 members.  Present was the longest serving member of the group, Pat Williams, who has been with the group since day one 17 years ago.

Pat says being part of the group helps keep her active and provides valuable social contact.  “The Walk’n’Talk group has grown in popularity over the years,” Pat says, “and now there are close to 50 people turning up for a brisk stroll around the neighbourhood on a Thursday morning.”

 

IMG_0310

 

4.3.3  Christmas Carols @ the Park

On Sunday, 17 December 2017 local residents took their camp chairs and picnics to Crosbie Park in Avonhead, to enjoy Christmas carols, camaraderie and the feature for this year’s event, Elgregoe, a well-known Christchurch magician and entertainer.

This small scale event which is organised by volunteers from the five local churches, is in its second year, and although the clouds gathered overhead, the evening stayed dry for the over 250 people, who attended.

 

4.4       Infrastructure projects underway

Project

Estimated End Date

Scheduled Road Work: Russley Road, Harewood

28 February 2018

Scheduled Road Work: Russley Road

30 April 2018

Road Closure: Russley Road (SH1)/Memorial Ave, Harewood

12 February 2018

Scheduled Road Work: Wairakei Road, Harewood

30 April 2018

Scheduled Road Work: Russley Road and surrounding area

11 March 2018

Johns Road

 

Scheduled Road Work: Johns Road from Sawyers Arms Road to the Groynes

28 February 2018

Other

 

Scheduled Road Work: The Groynes, Northwood

28 February 2018

Scheduled Road Work: Claridges Road

1 April 2018

Scheduled Road Work: Christchurch Northern Motorway, Main North Road and Chaneys On ramp

29 June 2018

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.5       Jeffreys Reserve Replacement Water Tank

             Staff are working through the information received through the Community Feedback process.  A report will be presented back to the Board in due course.

5.   Community Board funding budget overview and clarification

5.1       For Board Funding 2017-18 details see Attachment D.

 

 

 

 

Attachments

No.

Title

Page

a

Fendalton-Waimairi-Harewood Community Board Plan 2017-19 Monitoring - January 2018

49

b

Fendalton-Waimairi-Harewood Community Board Recess Committee 15 January 2018 - Minutes

55

c

Memorandum - Coldstream Court Walkway

58

d

Board Funding

68

 

 

Signatories

Authors

Margaret Henderson - Community Board Advisor

Maryanne Lomax - Community Development Advisor

Kay Rabe - Governance Support Officer

Bronwyn Frost - Community Support Officer

Lisa Gregory - Community Recreation Advisor

Approved By

Gary Watson - Manager Community Governance, Halswell-Hornby-Riccarton

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Fendalton-Waimairi-Harewood Community Board

29 January 2018

 

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13.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.