Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 8 December 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

6 December 2017

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Papanui-Innes Community Board

08 December 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

 

3.1       24 November 2017 – Ordinary Meeting

Community Board Resolved PICB/2017/00225

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 24 November 2017 be confirmed.

Pauline Cotter/Mike Davidson                                                                                                                              Carried

 

3.2       1 December 2017 - Extraordinary Meeting

Community Board Resolved PICB/2017/00226

That the minutes of the Papanui-Innes Community Board extraordinary meeting held on Friday, 1 December 2017 be confirmed.

Pauline Cotter/Mike Davidson                                                                                                                              Carried

 

4.   Public Forum

Part B

4.1       Positive Youth Development Fund Report - Northgate Community Services Trust

Part B

Zak Tait, Meg Lancaster and Logan Reilly reported back to the Board on their team’s attendance at the Hip Hop Unite World Competition held in Amsterdam, Holland, from 19-21 October 2017. The team came fourth overall in their age group against teams from all over the world.

The Chairperson thanked the team for their report.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.   

 

8.   March Place Proposed No Stopping Restrictions

 

Community Board Resolved PICB/2017/00227 (Original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve that the stopping of vehicles is prohibited at all times on the west side of March Place commencing at a point 150 metres south of its intersection with Belfast Road and extending in a southerly direction for a distance of 64 metres;

2.         Approve that the stopping of vehicles is prohibited at all times on the east side of March Place commencing at a point 143 metres south of its intersection with Belfast Road and extending in a southerly direction for a distance of 66 metres;

Mike Davidson/Emma Norrish                                                                                                                               Carried

 

 

9.   Dudley Street Proposed P10 Parking Restrictions

 

Community Board Resolved PICB/2017/00228 (Original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve that all parking and stopping restrictions on the north side of Dudley Street commencing at its intersection with Hills Road and extending in an easterly direction for a distance of 26 metres.

2.         Approve that the stopping of vehicles is prohibited at all times on the north side of Dudley Street commencing at its intersection with Hills Road and extending in an easterly direction for a distance of 6 metres.

3.         Approve that the parking of vehicles be restricted to a maximum period of ten minutes on the north side of Dudley Street commencing at a point 6 metres east of its intersection with Hills Road and extending in an easterly direction for a distance of 20 metres. 

Emma Norrish/Ali Jones                                                                                                                                           Carried

 

 

7.   Staff Briefings

 

7.1  Redwood Plunket Rooms

The Programme Manager – Heritage outlined the Redwood Plunket Rooms project plan and timeframes for the Board. Further information will be presented to the Board in early 2018.

             The Board noted the information supplied during the Staff Briefing.

 

10. Papanui-Innes:  Proposed Bus Passenger Shelter Installations, and Bus Stop Line Marking Remediation

 

Community Board Resolved PICB/2017/00229 (Original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve the installation of a bus shelter at the following locations:

a.         Grimseys Road, adjacent 111 Prestons Road (Attachment A) and

b.         93 Harewood Road (Attachment B).

2.         Approve the bus stop parking restrictions remediation at an existing bus stop at 93 Harewood Road (Attachment B):

a.         Approve that all parking and stopping restrictions on the south side of Harewood Road commencing at its intersection with Marble Wood Drive and extending in southerly direction for a distance of 28.7 metres be revoked.

b.         Approve that the stopping of vehicles be prohibited at all times on the south side of Harewood Road commencing at its intersection with Marble Wood Drive and extending in southerly direction for a distance of 6.7 metres,

c.         Approve that a marked bus stop be installed on the south side of Harewood Road commencing at a point 6.7 metres south of its intersection with Marble Wood Drive and extending in a southerly direction for a distance of 17 metres.

d.         Approve that the stopping of vehicles be prohibited at all times on the Harewood Road commencing at a point 23.7 metres south of its intersection with Marble Wood Drive and extending in a southerly direction for a distance of 5 metres

Ali Jones/John Stringer                                                                                                                                             Carried

 

11. Application to the Papanui-Innes Community Board's 2017/18 Discretionary Response Fund - Belfast Sports and Community Centre Inc.

 

Community Board Resolved PICB/2017/00230 (Original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $1,500 from the Papanui-Innes Community Board’s 2017/18 Discretionary Response Fund to the Belfast Sports and Community Centre Inc. towards the cost of car park pot hole repairs.

Emma Norrish/Ali Jones                                                                                                                                           Carried

 

12. Application to the Papanui-Innes Community Board's 2017/18 Discretionary Response Fund - St Albans School

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approve a grant of $1,500 from the Papanui-Innes Community Board’s 2017/18 Discretionary Response Fund to the St Albans School towards the cost of Traffic Wardens and Patrols.

 

Community Board Resolved PICB/2017/00231

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $2,250 from the Papanui-Innes Community Board’s 2017/18 Discretionary Response Fund to the St Albans School towards the cost of Traffic Wardens and Patrols.

2.         Request information from road safety police and the CCC Parking Compliance staff regarding their monitoring and presence around St Albans School in the last three to four months to manage parking and traffic issues.

Ali Jones/Jo Byrne                                                                                                                                                      Carried

 

13. Application to the Papanui-Innes Community Board's 2017/18 Positive Youth Development Fund - Georgia Louise Eagle

 

Community Board Resolved PICB/2017/00232 (Original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $450 from the Papanui-Innes Community Board’s 2017/18 Youth Development Fund to Georgia Louise Eagle towards the costs of attending the World Pipe Band Championships in Glasgow, Scotland in August 2018.

Emma Norrish/Jo Byrne                                                                                                                                           Carried

 

14. Papanui-Innes Community Board Meeting Arrangements - 2016/2019 Term

 

Community Board Resolved PICB/2017/00233 (Original Staff Recommendation accepted without change)

Part C

That the Papanui-Innes Community Board resolve to adopt the following Meeting Schedule from February to December 2018:

Friday 9 February                                  9.00am

Friday 23 February                               9.00am

Friday 9 March                                       9.00am

Friday 23 March                                     9.00am

Friday 13 April                                        9.00am

Friday 27 April                                        9.00am

Friday 18 May                                         9.00am (LTP Hearings held this month)

Friday 8 June                                          9.00am

Friday 22 June                                        9.00am

Friday 13 July                                          9.00am (Council Recess Week from 18 July to 31 July)

Friday 10 August                                   9.00am

Friday 24 August                                   9.00am

Friday 14 September                           9.00am

Friday 28 September                           9.00am

Friday 12 October                                 9.00am

Friday 26 October                                 9.00am

Friday 9 November                              9.00am

Friday 23 November                            9.00am

Friday 7 December                               9.00am

 

John Stringer/Jo Byrne                                                                                                                                             Carried

 

 

15. Papanui-Innes Community Board Recess Committee 2017/18

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Appoint a Recess Committee comprising the Board Chairperson and Deputy Chairperson (or their nominees from the Board), to be authorised to exercise the delegated powers of the Papanui-Innes Community Board for the period following its ordinary meeting on 8 December 2017 up until the Board resumes normal business on 9 February 2018.

2.         That the application of any such delegation be reported back to the Board for record purposes.

3.         Note that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

 

Community Board Resolved PICB/2017/00234

Part C

The Papanui-Innes Community Board resolved:

1.         To appoint a Recess Committee comprising the Board Chairperson and Deputy Chairperson (or their nominees from the Board) plus one other Board member, to be authorised to exercise the delegated powers of the Papanui-Innes Community Board for the period following its ordinary meeting on 8 December 2017 up until the Board resumes normal business on 9 February 2018.

2.         That the application of any such delegation be reported back to the Board for record purposes.

3.         To note that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

Ali Jones/Jo Byrne                                                                                                                                                      Carried

 

 

16. Papanui-Innes Community Board Area Report

 

Community Board Decisions under Delegation

Part B

The Papanui-Innes Community Board received the Area Update.

 

 

16.1    Paparoa Street - Congestion Investigation

At its meeting on 21 July 2017 the Board requested information on the reported traffic congestion around Paparoa Street. The memorandum provided by the traffic engineer in response to this request noted the slow traffic speeds on Tomes Road due to school drop-offs and pick-ups. A Kea crossing also operates on Tomes Road and active school LED signs were installed on Rutland Street and Tomes Road in October 2017.

The report concludes that the roads around Paparoa Street School have sufficient traffic calming to ensure a low speed environment. Congestion can be expected during school pick-up and drop-off times.

Community Board Resolved PICB/2017/00235

Part B

The Papanui-Innes Community Board decided to:

1.         Receive the memorandum on Paparoa Street – Congestion Information and requests that the Community Travel Advisor works with Paparoa Street School to promote active travel, and

2.         Request information from the CCC Smart Cities team regarding the costs of developing and implementing a virtual reality project which would introduce children to the actual cycle journey experience to their school and when available consider promoting to Paparoa Street School with a goal of reducing traffic congestion.

John Stringer/Emma Norrish                                                                                                                                  Carried

 

 

16.2    Buller's Stream Stormwater Facility Construction Works

The Council wishes to enhance water quality and manage discharges from future development in the Cranford Basin area through the Styx River Stormwater Management Plan. The project includes the construction of a wetland system to provide stormwater quality treatment and some level of flood attenuation. An open recreational area will be installed, including walkways, a viewing platform and boardwalks.

The memo informed the Board of the removal of a cabbage tree from the project area to build a shared path. It is intended that more than 200 native trees and around 4,000 native plants will be planted within the project area.

Community Board Resolved PICB/2017/00236

Part B

The Papanui-Innes Community Board decided to:

1.         Receive the information from the Manager Land Drainage regarding the Buller’s Stream Stormwater Facility Construction Works and note the need to remove one cabbage tree in order to construct the shared path.

Ali Jones/Mike Davidson                                                                                                                                          Carried

 

 

16.3    MacFarlane Park Community Centre

The Board discussed the progress of the resource consent needed for the relocation of the Lions building from its current site at 1049 Colombo Street to its new permanent location in MacFarlane Park.

Part B

The Papanui-Innes Community Board decided to:

1.      Request that staff closely monitor the progress of the resource consent for the MacFarlane Park Community Centre project and keep Board members informed of the outcome.

 

 

16.4    Request to Monitor Air Quality on Cranford Street

Part B

The Board noted the information on their request to Environment Canterbury (Ecan) to monitor the air quality on Cranford Street to provide baseline data and asked that progress be reported at each meeting plus the progress on the request to monitor noise and vibration.

 

 

17. Elected Members’ Information Exchange

Part B

17.1    Sisson Drive

             John Stringer noted the continuing congestion on Sisson Drive and a recent accident.

17.2    Story Boards for Parks

Jo Byrne reported on a positive meeting with the Smart Cities Programme Manager regarding interpretive panels in parks and reserves.

 

17.3    Edgeware Pool Project

Pauline Cotter agreed to provide information to the Board on any assistance needed for the Edgeware Pool project.

17.4    Night Work on Cranford Street

Ali Jones noted complaints re the noise of night work on Cranford Street and asked that the Start Work Notices be circulated to the Board.

 

    

Meeting concluded at 10.38am.

 

CONFIRMED THIS 9th DAY OF FEBRUARY 2018.

 

Ali Jones

Chairperson