Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Papanui-Innes Community Board will be held on:

 

Date:                                     Friday 8 December 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

5 December 2017

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Papanui-Innes Community Board

08 December 2017

 

 

 


Papanui-Innes Community Board

08 December 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4  

B       7.       Staff Briefings................................................................................................................. 13

STAFF REPORTS

C       8.       March Place Proposed No Stopping Restrictions....................................................... 15

C       9.       Dudley Street Proposed P10 Parking Restrictions ..................................................... 21

C       10.     Papanui-Innes:  Proposed Bus Passenger Shelter Installations, and Bus Stop Line Marking Remediation.................................................................................................... 27

C       11.     Application to the Papanui-Innes Community Board's 2017/18 Discretionary Response Fund - Belfast Sports and Community Centre Inc. .................................................... 37

C       12.     Application to the Papanui-Innes Community Board's 2017/18 Discretionary Response Fund - St Albans School................................................................................................ 41

C       13.     Application to the Papanui-Innes Community Board's 2017/18 Positive Youth Development Fund - Georgia Louise Eagle.................................................................. 45

C       14.     Papanui-Innes Community Board Meeting Arrangements - 2016/2019 Term......... 47

C       15.     Papanui-Innes Community Board Recess Committee 2017/18................................. 49

B       16.     Papanui-Innes Community Board Area Report.......................................................... 51

B       17.     Elected Members’ Information Exchange.................................................................... 66 

 

 


Papanui-Innes Community Board

08 December 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 24 November 2017 be confirmed (refer page 5).

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 1 December 2017 be confirmed (refer page 11).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

4.1          Positive Youth Development Fund Report – Northgate Community Services Trust

Zak Tait, Meg Lancaster and Logan Reilly will report back to the Board on their attendance at the Hip Hop Unite World Competition held in Amsterdam, Holland, from 19-21 October 2017.

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Papanui-Innes Community Board

08 December 2017

 

 

 

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 24 November 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

22 November 2017

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2017/00214

Community Board Decision

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 10 November 2017 be confirmed.

Pauline Cotter/Mike Davidson                                                                                                                              Carried

 

4.   Public Forum

Part B

4.1       Positive Youth Development Fund Report - Serena White

Serena White reported back to the Board on her participation in the University of Canterbury’s cultural trip to Japan from 28 September to 14 October 2017. Serena found the trip illuminating and noted that the language differences were not a barrier to communication.

The Chairperson thanked Serena for her presentation.

 

4.2       Bus Stop 95 Grants Road - Yvonne Palmer, Age Concern

Yvonne Palmer from Age Concern addressed the Board regarding the reinstatement of a bus route down Grants Road past the Ngaio Marsh Retirement Village. Papanui has a larger population of older adults compared to the rest of the city and pre-2011 this bus route was well utilised. With the route changes the nearest bus stop is now 650m from the Village.

Age Concern has requested the Board’s support in requesting that Environment Canterbury (Ecan) reinstate this bus route. (Refer Item 10.2 later in these minutes).

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.    

7.   Tree Removal at Styx River Reserve No. 2 (303 Radcliffe Road)

 

Community Board Resolved PICB/2017/00215 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve the removal of the small woodlot of approximately 55 pine and eucalyptus trees to enable completion of restoration planting on the Styx River Reserve No. 2 (303 Radcliffe Road).

Emma Norrish/John Stringer                                                                                                                                  Carried

 

 

8.   Acceptance of gift of building

Board Comment

             The Board noted the attendance of Mr Digby Prosser, representing Lions, at this meeting. The Chair and the Board asked Mr Prosser to convey their thanks to the Lions Club International for their              generous gift of the building intended to be relocated to MacFarlane Park for the use of that              community. The Board also thanked Mr Prosser for his personal support of this project.

 

Community Board Decided PICB/2017/00216 (original Staff Recommendation accepted without change)

Part A

The Papanui-Innes Community Board resolved to recommend that the Council pass the following resolutions:

1.         The Council thank the Lions Club International Foundation for their generous offer and accept the gift (i.e. for no consideration) of the building currently located at 1049 Colombo Street, St Albans which is currently being used as the St Albans Transitional Community Centre.

2.         That the Property Consultancy Manger is granted delegated authority to negotiate and determine at his sole discretion all arrangements necessary to give effect to the gifting and transferring as generally outlined in this report, or other location and purpose as determined as per clause 3 of this resolution below.

3.         The first and preferred outcome is to relocate the building to MacFarlane Park as set out in this report, however if this cannot be achieved then the Head of Community Support, Governance and Partnership will work with the Community Board to determine an alternative future location and use.

Mike Davidson/Pauline Cotter                                                                                                                              Carried

 

9.   Application to the Papanui-Innes Community Board's 2017/18 Positive Youth Development Fund - Owen Bloome Dabkowski.

 

Community Board Resolved PICB/2017/00217 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $450 from the Papanui-Innes Community Board’s 2017/18 Positive Youth Development Fund to Owen Bloome Dabkowski towards the costs of representing the New Zealand Super City baseball team at the Gold Coast Summer Classic U14 Baseball Tournament from 2-9 January 2018. 

Jo Byrne/Emma Norrish                                                                                                                                           Carried

 

10. Papanui-Innes Community Board Area Report

Part B

 

Community Board Resolved PICB/2017/00218 (original Staff Recommendation accepted without change)

The Papanui-Innes Community Board decided to:

1.         Receive the Area Update.

Pauline Cotter/Ali Jones                                                                                                                                           Carried

 

 

10.1    Native Forest Regeneration

The Board noted that funding will be needed to support the proposed regeneration and asked that the Landscape Architect identify possible funding sources for this project.

Community Board Resolved PICB/2017/00219

The Papanui-Innes Community Board decided to:

1.         Support in principle the native forest regeneration of the Papanui Bush in the Bridgestone Reserve area and request that staff provide a feasibility study of the whole reserve in order to inform the Board on the best way of moving forward for the regeneration of this forest.

Mike Davidson/John Stringer                                                                                                                                 Carried

 

10.2    Papanui Bus Routes

Community Board Resolved PICB/2017/00220

The Papanui-Innes Community Board decided to:

1.         Write a letter in support of Age Concern’s desire to reinstate the bus route through Grants Road to the city and support Age Concern at any deputation they may make to the Greater Christchurch Public Transport Joint Committee.

John Stringer/Emma Norrish                                                                                                                                  Carried

 

10.3    St Albans School Warning Signs

The Papanui-Innes Community Board decided to:

1.         Request that staff prioritise the installation of the St Albans School warning signs scheduled for the 2018/19 financial year (starting 1 July 2018) given the urgency of the concerns with traffic and pending the opening of the Northern Arterial route.

 

10.4    Request to Monitor Air Quality on Cranford Street

Community Board Resolved PICB/2017/00221

The Papanui-Innes Community Board decided to:

1.         Make a request to Environment Canterbury that the air quality along Cranford Street between Innes Road and Bealey Avenue be monitored to establish base data to measure any changes due to possible increases in traffic volume post-completion of the Christchurch Northern Corridor.

2.         Request that staff advise how and when vibration and traffic noise can be measured along Cranford Street between Innes Road and Bealey Avenue to establish baseline data for comparison post-completion of the Christchurch Northern Corridor.

Jo Byrne/Emma Norrish                                                                                                                                           Carried

 

10.5    Extraordinary Meeting of the Papanui-Innes Community Board

Community Board Resolved PICB/2017/00222

Following an update from staff on the progress of the installation of the Lions Transitional Facility on MacFarlane Park the Papanui-Innes Community Board decided to hold an Extraordinary Meeting to facilitate the approval of the landscaping plan.

The Papanui-Innes Community Board decided to:

1.         Hold an Extraordinary Meeting at 1.30pm on Friday 1 December to consider a landscape plan for the relocation of the Lions Transitional facility to MacFarlane Park.

Ali Jones/Pauline Cotter                                                                                                                                           Carried

 

10.6    280 Westminster Street

Community Board Resolved PICB/2017/00223

The Board raised the matter of progress with future use of 280 Westminster Street.

The Papanui-Innes Community Board decided to:

1.         Request an update in the New Year on the potential use of, and groups interested in, the space at 280 Westminster Street.

Ali Jones/Mike Davidson                                                                                                                                          Carried

 

 

11. Elected Members’ Information Exchange

Part B

·    Mairehau Volunteer Library in Kensington Avenue

Information requested on the repairs currently being carried out.

 

   

Meeting concluded at 10.53am.

 

CONFIRMED THIS 8th DAY OF DECEMBER 2017.

 

Ali Jones

Chairperson


Papanui-Innes Community Board

08 December 2017

 

 

 

Papanui-Innes Community Board

Extraordinary Minutes

 

 

Date:                                     Friday 1 December 2017

Time:                                    1.30pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

 

 

30 November 2017

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Deputations by Appointment

Part B

There were no deputations by appointment.

4.   Presentation of Petitions

Part B

There was no presentation of petitions.    

5.   MacFarlane Park New Community Facility Landscape Plan

 

Community Board Resolved PICB/2017/00224 (original Staff Recommendation accepted without change)

Part C

Te Papanui-Innes Community Board resolved to:

1.         Approve the Landscape Plan for MacFarlane Park Community Centre as per Attachment A of the agenda.

Emma Norrish/Jo Byrne                                                                                                                                           Carried

 

 

6.   Elected Members’ Information Exchange

Part B

There was no information exchanged at this meeting.

   

 

Meeting concluded at 1.35pm.

 

CONFIRMED THIS 8th DAY OF DECEMBER 2017.

                                                                                                                                                                

                                                                                                                                                Ali Jones

Chairperson


Papanui-Innes Community Board

08 December 2017

 

 

7.        Staff Briefings

Reference:

17/1414563

Contact:

Judith Pascoe

Judith.Pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Redwood Plunket Rooms Project Update

Richie Moyle

Programme Manager Heritage, Christchurch City Council

 

 

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Papanui-Innes Community Board

08 December 2017

 

 

8.        March Place Proposed No Stopping Restrictions

Reference:

17/1334699

Contact:

Penny Gray

penny.gray@ccc.govt.nz

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve no stopping restrictions in March Place in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated following a request from a staff member at Expol who operates large B-train trucks in March Place.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the impact of the project against the 10 criteria set out in the Significance and Engagement assessment.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approve that the stopping of vehicles is prohibited at all times on the west side of March Place commencing at a point 150 metres south of its intersection with Belfast Road and extending in a southerly direction for a distance of 64 metres;

2.         Approve that the stopping of vehicles is prohibited at all times on the east side of March Place commencing at a point 143 metres south of its intersection with Belfast Road and extending in a southerly direction for a distance of 66 metres;

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.2       The following feasible options have been considered:

·     Option 1 -  Approve the no stopping restrictions (preferred option)

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Minimises parking loss in the area while still providing manoeuvring space for trucks to access work sites;

·     Reduces the risk of a crash by removing conflict points on March Place.

4.3.2   The disadvantages of this option include:

·     Removes thirteen parking spaces.

 

5.   Context/Background

5.1       March Place is an industrial cul-de-sac off Belfast Road and is 12 metres wide.  Parking is allowed on both sides of the road which reduces the carriageway width to 8 metres.  Expol operate out of 8, 10 and 12 March Place.  They have large B-train trucks that enter at 10 March Place and exit at 12 March Place.

5.2       It is proposed to install no stopping restrictions on both sides of March Place to allow B-train truck manoeuvring.  This will maintain safe areas for trucks to manoeuvre into and out of driveways without parked cars restricting the width of the road.

5.3       Motorists parking in this area are staff of the businesses in March Place.

Community Feedback

5.4       Expol requested the no stopping and are in support of this scheme.  MWF Manufacturing Limited occupy 11 March Place.  They were emailed a copy of the proposed plan on 10 November and currently no feedback has been received.

6.   Option 1 - Approve no stopping restrictions (preferred)

Option Description

6.1       Approve the no stopping restrictions on March Place, as shown on Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report

6.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Expol requested the no stopping restriction and are therefore in support of the proposal and MWF Manufacturing Limited have been emailed a plan but have not made any comment.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation – $650.

6.8       Maintenance / Ongoing Costs - Maintenance of road markings is covered by the existing maintenance budget and the impact will be minimal to the overall asset.

6.9       Funding source – Traffic Operations budget

Legal Implications

6.10    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.11    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations  

6.13    Risk – None identified

Implementation

6.14    Implementation dependencies  - community board approval

6.15    Implementation timeframe – Four working weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Minimises parking loss in the area while still providing manoeuvring space for trucks to access work sites;

·   Reduces the risk of a crash by removing conflict points on March Place. 

6.17    The disadvantages of this option include:

·   Removes thirteen parking space.

7.   Option 2 – Do Nothing

Option Description

7.1       March Place will remain as is.

Significance

7.2       See section 6.2-6.3

Impact on Mana Whenua

7.3       See section 6.4

Community Views and Preferences

7.4       See section 6.5

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs – Not applicable

7.8       Funding source – Not applicable

Legal Implications

7.9       Not applicable.

Risks and Mitigations 

7.10    Risk: None identified.

Implementation

7.11    Implementation dependencies – Not applicable

7.12    Implementation timeframe – Not applicable

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   No impact on on-street parking

7.14    The disadvantages of this option include:

·   It does not address the limited manoeuvrability on March Place for B-train trucks.

 

Attachments

No.

Title

Page

a

Papanui-Innes Ward - March Place Proposed No Stopping Plan

19

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Penny Gray - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Papanui-Innes Community Board

08 December 2017

 


Papanui-Innes Community Board

08 December 2017

 

 

9.        Dudley Street Proposed P10 Parking Restrictions

Reference:

17/1334942

Contact:

Penny Gray

penny.gray@ccc.govt.nz

941 8999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve the time restricted parking on Dudley Street in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated following a request by the dairy owner to have time restricted parking outside of the dairy premises.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the impact of the project against the 10 criteria set out in the Significance and Engagement assessment.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approve that all parking and stopping restrictions on the north side of Dudley Street commencing at its intersection with Hills Road and extending in an easterly direction for a distance of 26 metres.

2.         Approve that the stopping of vehicles is prohibited at all times on the north side of Dudley Street commencing at its intersection with Hills Road and extending in an easterly direction for a distance of 6 metres.

3.         Approve that the parking of vehicles be restricted to a maximum period of ten minutes on the north side of Dudley Street commencing at a point 6 metres east of its intersection with Hills Road and extending in an easterly direction for a distance of 20 metres. 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

4.2       The following feasible options have been considered:

·     Option 1 -  Approve parking restriction changes (preferred option)

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Allows customers to the dairy and shopping area a place to park short-term. 

4.3.2   The disadvantages of this option include:

·     Drivers are unable to park for lengths of time other than what is stated on signs.

 

5.   Context/Background

5.1       There is a small local shopping area on Hills Road just north of Dudley Street.  There is a dairy on the corner and there is also a Thai takeaway shop.  There is a limited section of time restricted parking on Hills Road directly outside of these shops.  However the dairy is on the corner and most of its frontage is no stopping lines due to the close proximity of the intersection with Dudley Street.

5.2       The proposal is to convert unrestricted parking on Dudley Street to P10 parking.  This parking would cater for customers to the shops in this area.  The parking is directly outside of the dairy property and not in front of residential properties.

5.3       This parking would give customers another parking option when visiting these shops.  Hills Road has experienced an extended period of road works and these are still on-going.  There is not a heavy parking demand in this section of Dudley Street.

5.4       No consultation was undertaken for this scheme as the dairy owner requested the parking and the parking is directly outside of this property.

6.   Option 1 - Approve the time restricted parking (preferred)

Option Description

6.1       It is proposed to change the parking on Dudley Street from unrestricted parking to P10 parking, as shown on Attachment A

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report

6.3       Engagement requirements for this level of significance are consultation with adjacent property owners and occupiers.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       There was no formal consultation undertaken for this scheme.

6.6       The proposed parking area is directly adjacent to the dairy.  There is no parking loss from directly in front of residential properties.

Alignment with Council Plans and Policies

6.7       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.8       Cost of Implementation – $400.

6.9       Maintenance / Ongoing Costs - Maintenance of road markings is covered by the existing maintenance budget and the impact will be minimal to the overall asset.

6.10    Funding source – Traffic Operations budget

Legal Implications

6.11    The Christchurch City Council, Traffic and Parking Bylaw 2008, provides the Council with the authority to install stopping and parking restrictions by resolution.  The Council has delegated this authority for this part of the city to the Parking Restrictions Subcommittee.

6.12    The installation of any traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.  These markings will comply.

Risks and Mitigations  

6.13    Risk – None identified

Implementation

6.14    Implementation dependencies  - community board approval

6.15    Implementation timeframe – Four weeks once the maintenance contractor receives the request.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Allows customers to the dairy and shopping area a place to park short-term.

6.17    The disadvantages of this option include:

·   Drivers are unable to park for lengths of time other than what is stated on signs.

7.   Option 2 – Do Nothing

Option Description

7.1       The existing parking on Dudley Street will remains as is.

Significance

7.2       See section 6.2-6.3

Impact on Mana Whenua

7.3       See section 6.4

Community Views and Preferences

7.4       See section 6.5 – 6.6

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs – Not applicable

7.8       Funding source – Not applicable

Legal Implications

7.9       Not applicable.

Risks and Mitigations    

7.10    Risk: not applicable

Implementation

7.11    Implementation dependencies – Not applicable

7.12    Implementation timeframe – Not applicable

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   No impact on on-street parking

7.14    The disadvantages of this option include:

·   It does not address the issue that there are limited short term parking options in this area for customers to the local shopping area.

 

Attachments

No.

Title

Page

a

Papanui-Innes Ward - Proposed P10 Parking Dudley Street - Plan

25

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Penny Gray - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Papanui-Innes Community Board

08 December 2017

 


Papanui-Innes Community Board

08 December 2017

 

 

10.    Papanui-Innes:  Proposed Bus Passenger Shelter Installations, and Bus Stop Line Marking Remediation

Reference:

17/1346998

Contact:

Brenda O'Donoghue

Brenda.odonoghue@ccc.govt.nz

941 8583

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve the installation of bus passenger shelters at existing bus stops located on Grimseys Road (adjacent 111 Prestons Road) and at 93 Harewood Road that have received no objection by the owner or occupier of the adjacent properties. 

1.2       Where applicable and deemed necessary by staff, the report includes the remediation of under-dimension bus stops, at the bus stop(s) where a bus passenger shelter is proposed.  Under-dimension bus stops do not adhere to the recommended bus stop length as indicated in the Christchurch City Bus Stop Guidelines (2009).  In the case of this report, the bus stop at 93 Harwood is recommended to be remediated to the correct bus stop length.

Origin of Report

1.3       This report is staff generated. Where no objection (either by approval or no feedback) to the shelter has been presented by the owner or occupier of an affected property, the relevant Community Board for that area has the delegated authority to approve the installation of the proposed shelter.

2.   Significance

2.1       The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Council’s Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board resolve to:

1.         Approve the installation of a bus shelter at the following locations:

a.         Grimseys Road, adjacent 111 Prestons Road (Attachment A) and

b.         93 Harewood Road (Attachment B).

2.         Approve the bus stop parking restrictions remediation at an existing bus stop at 93 Harewood Road (Attachment B):

a.         Approve that all parking and stopping restrictions on the south side of Harewood Road commencing at its intersection with Marble Wood Drive and extending in southerly direction for a distance of 28.7 metres be revoked.

b.         Approve that the stopping of vehicles be prohibited at all times on the south side of Harewood Road commencing at its intersection with Marble Wood Drive and extending in southerly direction for a distance of 6.7 metres,

c.         Approve that a marked bus stop be installed on the south side of Harewood Road commencing at a point 6.7 metres south of its intersection with Marble Wood Drive and extending in a southerly direction for a distance of 17 metres.

d.         Approve that the stopping of vehicles be prohibited at all times on the Harewood Road commencing at a point 23.7 metres south of its intersection with Marble Wood Drive and extending in a southerly direction for a distance of 5 metres

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.4 Ensure user satisfaction with the number and quality of bus shelters

·     Level of Service: 10.4.10 Improve the accessibility of bus stops via targeted review and improvement programme.

4.2       The following feasible options have been considered:

·     Option 1 - The preferred option, install two bus passenger shelters, and remediate associated bus stop line marking provisions.

·     Option 2 - Do nothing

4.3       Option Summary - Advantages and Disadvantages

4.3.1   The advantages of this option include:

·     Protection from weather,

·     Seating provided within the shelter,

·     Increase the visibility and legibility of public transport,

·     Bus stop road markings adhere to the recommended bus stop road markings as indicated in the Christchurch City Bus Stop Guidelines (2009),

·     Adherence to the recommended bus stop length improves passenger accessibility, as buses have sufficient space to straighten and stop parallel to the kerb, and

·     Provision of the recommended bus stop length has the potential to improve the operational performance of the bus line(s) that use the bus stop.

4.3.2   The disadvantages of this option include:

·     Increase in the number of bus passenger shelters to be maintained by the Council.

·     During the peak times of public transport usage, the shelter can only provide shelter for a limited number of people, however this is the case with most bus shelters.

·     Installing the correct bus stop road markings at 93 Harewood Road, as per the recommended minimum bus stop road marking length as outlined in the Christchurch City Bus Stop Guidelines (2009) will result in the loss of one on-street parking space. 

4.4       Consultation has been undertaken with the owner and/or occupier of the property adjacent to the proposed shelters.  Only a shelter where the owner or occupier of the adjacent property has provided feedback indicating approval or where there was no response received to the consultation is included within this report.

 

5.   Context/Background

5.1       A bus passenger shelter is proposed for the bus stop locations presented in this report due to the average weekday passenger boardings (ave.pax/weekday), as indicated in the following list. 

·   45 ave. pax/weekday for Grimseys Road (adjacent 111 Prestons Road), and

·   27 ave. pax/weekday for 93 Harewood Road.

5.2       The location of the bus stops, and hence the proposed shelters, relative to their surrounding locality is indicated in the following figures.

Figure 1:  Bus stop on Grimseys Road (by 111 Prestons Road)

Figure 2:  Bus stop by 93 Harewood Road

5.3       Council staff propose to install a shelter in the location outlined in the attached bus passenger shelter plans (refer to Attachments A to B). 

5.4       Environment Canterbury (ECan) is responsible for providing public transport services.  The Christchurch City Council is responsible for providing public transport infrastructure.  The installation of this shelter is supported by ECan.

5.5       Under s339 of the Local Government Act 1974, the Council may erect on the footpath of any road a shelter for use by intending public transport passengers or taxi passengers provided that no such shelter may be erected so as to unreasonably prevent access to any land having a frontage to the road.  The Council is required to give notice in writing to the occupier and owner of property likely to be injuriously affected by the erection of the shelter, and shall not proceed with the erection of the shelter until after the expiration of the time for objecting against the proposal or, in the event of an objection, until after the objection has been determined.

5.6       Staff confirm the shelter will not prevent vehicular or pedestrian access to any land having a frontage to the road, as a result of the proposed shelter installations.

5.7       During the review of the bus stop sites for the proposed bus passenger shelters, staff identified that the length of the existing bus stop at 93 Harewood Road does not meet the Christchurch City Bus Stop Guideline recommendations.  Due to the likely demand in this area for vehicles to park on-street, up to the start of the bus stop, staff recommend the bus stop be extended by five metres, thereby adhering to the recommended minimum length for a bus stop. 

5.8       Providing a bus stop that is the correct length, ensures buses have sufficient space to straighten and stop parallel to the kerb, thereby improving passenger accessibility and improving operational performance of the bus service.

5.9       Staff note the bus stop on Grimseys Road is not marked.  The bus stop on Grimseys Road, due to its suburban location and proximity to the intersection of Grimseys Road with Prestons Road, is likely to not have the same constraints faced by the bus stop on Harewood Road.  Staff in this instance consider it ok for the bus stop to operate without line markings.

5.10    Consultation has been carried out with the affected properties.  The consultation period occurred from Tuesday 7 November 2017 to Tuesday 21 November 2017.  No feedback to the proposal has been received from the adjacent property owners/occupiers.

6.   Option 1 - Proposed Bus Passenger Shelter Installations and Bus Stop Line Marking Remediation

Option Description

6.1       Install two bus passenger shelters, and remediate associated bus stop line marking provisions.  All proposed shelters are adjacent to an existing bus stop.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.  Engagement requirements for this level of significance includes the consultation with occupier and owner of property likely to be injuriously affected by the erection of the shelter.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       The properties listed below are those specifically affected by this option due to the proximity of the property to the proposed shelter.  Consultation notice and a feedback form were delivered by hand to each property listed below on Tuesday 7 November 2017, requesting the owners or occupiers feedback of approval or objection to the bus passenger shelter at the bus stop outside the property they own or occupy.  The consultation information was posted by mail to absentee owners.  The consultation process closed Tuesday 21 November 2017.

·   Grimseys Road shelter:  188 Grimseys Road and 111 Prestons Road, and

·   Harewood Road shelter:  93 Harewood Road (Wesley Care rest home).

6.5       As indicated in section 5.10, no feedback to the proposal has been received from the adjacent property owners/occupiers.

Alignment with Council Plans and Policies

6.6       This option is consistent with the Council’s Plans and Policies.

Financial Implications

6.7       Staff professional services costs - $1,500, which covers planning, consultation and approval process incurred irrespective of the Community Board’s decision or recommendation.

6.8       Cost of Implementation – The supply and installation of the bus passenger shelter, in additional to other bus stop remedial work is estimated to cost $24,000.  

6.9       Maintenance/Ongoing Costs - Costs will be met from the Passenger Transport Maintenance budget.

6.10    Funding source - The cost will be met from the Passenger Transport Infrastructure budget available for the installation of shelters.

Legal Implications

6.11    Where no objection to the shelter has been presented by the owner or occupier of an affected property, the relevant Community Board for that area has the delegated authority to approve the installation of the proposed shelter.

Risks and Mitigations

6.12    The shelter is not installed, leading to a poor level of service for passengers waiting for a bus.

6.13    Increased street clutter. Where street clutter has been identified through site assessments (e.g. rubbish bins located by the kerb edge (i.e. in less than ideal locations), excess number of public transport related poles, etc.), these footpath obstacles will be relocated to an appropriate location in close proximity to the shelter (e.g. the rubbish bin), and the number of poles reduced by maximising the use of the shelter (e.g. attaching the Real Time Information device 'bus finder' to the shelter).  This will help provide a de-cluttered footpath environment by the bus stop and improve the level of service for pedestrians passing the shelter and for passengers waiting for a bus.

Implementation

6.14    Implementation dependencies - approval by the Papanui-Innes Community Board.

6.15    Implementation timeframe - dependant on the contractor's workloads, but the shelter should be installed within three months of being approved.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Protection from weather,

·   Seating provided within the shelter,

·   Increase the visibility and legibility of public transport,

·   Bus stop road markings adhere to the recommended bus stop road markings as indicated in the Christchurch City Bus Stop Guidelines (2009),

·   Adherence to the recommended bus stop length improves passenger accessibility, as buses have sufficient space to straighten and stop parallel to the kerb, and

·   Provision of the recommended bus stop length has the potential to improve the operational performance of the bus line(s) that use the bus stop.

6.17    The disadvantages of this option include:

·   Increase in the number of bus passenger shelters to be maintained by the Council.

·   During the peak times of public transport usage, the shelter can only provide shelter for a limited number of people, however this is the case with most bus shelters.

·   Installing the correct bus stop road markings at 93 Harewood Road, as per the recommended minimum bus stop road marking length as outlined in the Christchurch City Bus Stop Guidelines (2009) will result in the loss of one on-street parking space.

7.   Option 2 - Do Nothing

Option Description

7.1       No bus passenger shelter is installed at the location identified in section 3 of this report.  The bus stop line marking provision at 93 Harewood Road is not remediated.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  As there is no bus passenger shelter proposed, the engagement requirements for this level of significance does not involve any consultation.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Not applicable

Alignment with Council Plans and Policies

7.5       This option is inconsistent with the Council’s Plans and Policies

7.5.1   Inconsistency - It does not ensure user satisfaction with the number and quality of bus shelters

7.5.2   Reason for inconsistency - Bus passengers will not be provided shelter to wait for a bus

7.5.3   Amendment necessary - No amendment needed to the Council's Plans and Policies.

Financial Implications

7.6       Staff professional services costs - $1,500, which covers planning, consultation and approval process incurred irrespective of the Community Board’s decision or recommendation.

7.7       Cost of Implementation – not applicable

7.8       Maintenance/Ongoing Costs - not applicable

7.9       Funding source - not applicable

Legal Implications

7.10    Not applicable

Risks and Mitigations

7.11    The existing passenger waiting facilities remain, leading to no improvement to the level of service for passengers waiting for a bus.

7.12    It may reduce bus patronage on wet days, as passengers may choose another mode of travel as there is no shelter provided at the bus stop.

Implementation

7.13    Implementation dependencies - not applicable

7.14    Implementation timeframe - not applicable

Option Summary - Advantages and Disadvantages

7.15    The advantages of this option include:

·   As Option 2 does not include bus stop line marking remediation, there is no loss of parking.  Otherwise, Option 2 has no clear advantages.

7.16    The disadvantages of this option include:

·   It is inconsistent with Council's Plans and Policies.

·   Lack of adherence to the recommended bus stop length does not provide the potential to improve passenger accessibility, or provide improvements to the operational performance of the bus line(s) that use the bus stop (93 Harewood Road).

 

Attachments

No.

Title

Page

a

Bus Passenger Shelter Plan for Approval - Grimseys Road (adjacent 111 Prestons Road)

34

b

Bus Passenger Shelter and Bus Stop Line Marking Remediation Plan for Approval - 93 Harewood Road

35

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Brenda  O'Donoghue - Passenger Transport Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Papanui-Innes Community Board

08 December 2017

 


Papanui-Innes Community Board

08 December 2017

 


Papanui-Innes Community Board

08 December 2017

 

 

11.    Application to the Papanui-Innes Community Board's 2017/18 Discretionary Response Fund - Belfast Sports and Community Centre Inc.

Reference:

17/1353272

Contact:

Helen Miles

Helen.miles@ccc.govt.nz

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to consider one application for funding from their 2017/18 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00057364

Belfast Sports and Community Centre Inc.

Patching, Part Sealing clubs car park

$5,000

 

Origin of Report

1.2       This report is to assist the Community Board to consider one application for funding from the Papanui-Innes Community Board.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $1,500 from the Papanui-Innes Community Board’s 2017/18 Discretionary Response Fund to the Belfast Sports and Community Centre Inc. towards the cost of car park pot hole repairs.



 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$52,026

$19,551

$32,475

$30,975

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information regarding the applications.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Papanui-Innes Decision Matrix DRF 2017-18 - Belfast Sports and Community Centre Inc

39

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Papanui-Innes Community Board

08 December 2017

 

PDF Creator


Papanui-Innes Community Board

08 December 2017

 

 

12.    Application to the Papanui-Innes Community Board's 2017/18 Discretionary Response Fund - St Albans School

Reference:

17/1392533

Contact:

 Enter contact

Enter email address

Enter phone.

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to consider an application for funding from its 2017/18 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00054730

St Albans School

Traffic Wardens and Patrol

$4,500

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from the Papanui-Innes 2017/18 Discretionary Response Fund.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

1.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $1,500 from the Papanui-Innes Community Board’s 2017/18 Discretionary Response Fund to the St Albans School towards the cost of Traffic Wardens and Patrols.

 

 

3.   Key Points

3.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance if Staff Recommendation adopted

$52,026

$19,551

$32,475

$30,975

 

3.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

3.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Papanui-Innes Decision Matrix DRF 2017-18 - St Albans School

43

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Trevor Cattermole - Community Development Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Papanui-Innes Community Board

08 December 2017

 

PDF Creator


Papanui-Innes Community Board

08 December 2017

 

 

13.    Application to the Papanui-Innes Community Board's 2017/18 Positive Youth Development Fund - Georgia Louise Eagle

Reference:

17/1398043

Contact:

Trevor Cattermole

Trevor.Cattermole@ccc.govt.nz

941-5407

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to consider one application received for the Board's 2017/18 Youth Development Fund.

1.2       There is currently $6,550 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board to consider an application for funding from Georgia Louise Eagle.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

1.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $450 from the Papanui-Innes Community Board’s 2017/18 Youth Development Fund to Georgia Louise Eagle towards the costs of attending the World Pipe Band Championships in Glasgow, Scotland in August 2018.

 

 

3.   Applicant 1 – Georgia Louise Eagle

3.1       The applicant, Georgia Louise Eagle, is seeking financial support to assist with the costs of attending the World Pipe Band Championships in Glasgow, Scotland in August 2018.

3.2       Georgia will be attending as a member of the Scottish Society of New Zealand Pipe Band as a Snare Drummer. Georgia has been with the band for four years and the band has won back‑to‑back New Zealand titles in the last two years. Georgia currently is the youngest person in New Zealand competing at this level.

3.3       Georgia is 12 years old and currently attends Heaton Intermediate and previously last year was Head Girl at St Albans School.

3.4       Georgia has been playing the Snare Drum since she was six years old and has been a competitive Highland Dancer since she was five years old.

3.5       Georgia also attends Anzac Day parades and Community events as a drummer.

3.6       Georgia believes that attending the World Championships in Scotland will be a life changing experience, where she will learn from the best in the world, receive individual tutelage from previous World Champion Drummers and represent her community. Georgia will be able to bring this experience back to support new and young drummers.

3.7       Georgia individually, and as part of the travelling group, is fundraising with ongoing events such as weekly raffles at Bailies, cheese roll sales, Pipes and Drum events and earning money undertaking all the odd jobs that are available.

3.8       The following table provides a breakdown of the costs for Georgia Louise Eagle:

EXPENSES

Cost ($)

Airfares and Insurance

$3,330

Tuition from World Championship Drumming Tutor and equipment

$2,525

 

$5,855

Fund raising secured

 

Cranleigh Harper Barton Trust - $3,000

Confirmed

 

 

 

 

Balance required.                                                                              Total

$2,855

 

3.9       This is the first time the applicant has applied for funding.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Trevor Cattermole - Community Development Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Papanui-Innes Community Board

08 December 2017

 

 

14.    Papanui-Innes Community Board Meeting Arrangements - 2016/2019 Term

Reference:

17/1206821

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve a Meeting Schedule for the period 1 February 2018 to 31 December 2018.

Origin of Report

1.2       This report is staff generated to allow the Board to set in place its meeting arrangements by adopting a meeting schedule for the 2018 calendar year.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment against the Significance and Engagement Policy criteria.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendation

That the Papanui-Innes Community Board resolve to adopt the following Meeting Schedule from February to December 2018:

Friday 9 February                        9.00am

Friday 23 February                      9.00am

Friday 9 March                              9.00am

Friday 23 March                           9.00am

Friday 13 April                               9.00am

Friday 27 April                               9.00am

Friday 18 May                               9.00am (LTP Hearings held this month)

Friday 8 June                                 9.00am

Friday 22 June                               9.00am

Friday 13 July                                 9.00am (Council Recess Week from 18 July to 31 July)

Friday 10 August                          9.00am

Friday 24 August                          9.00am

Friday 14 September                 9.00am

Friday 28 September                 9.00am

Friday 12 October                        9.00am

Friday 26 October                        9.00am

Friday 9 November                     9.00am

Friday 23 November                  9.00am

Friday 7 December                     9.00am

 

 

 

 

4.   Key Points

 

Meeting Schedule

4.1       The staff recommendation in this report, for the Board to adopt a meeting schedule through to December 2018, has been developed based on a number of factors:

Ÿ Informal feedback from Board members

Ÿ The holding of two Board meetings per month where possible

Ÿ Consideration of other commitments on the Council calendar, e.g. Council meetings and its Committees

Ÿ A desire to avoid day/time clashes with other Community Board meetings.

4.2       It is proposed that the venue for Board meetings be the Papanui Boardroom, Papanui Library and Service Centre, corner of Langdons Road and Restell Street and that the meeting time be 9.00am.

4.3       It is intended that each meeting of the month be a full business meeting.  The meeting may be followed by a short seminar/workshop. Seminars provide an opportunity for Board members and staff to hold informal discussions or receive information on issues where no decisions are required at that time.

4.4       It is proposed that a separate seminar/workshop be held on the third Wednesday of each month, February through to November 2018 in Community Week where possible, at 9am or at a time to be agreed by the Board.

4.5       The Papanui-Innes Community Board’s meeting schedule for 2019 will be assessed later in 2018 and will reflect any necessary changes that may come about as a result of the review of delegations to community boards.

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Judith Pascoe - Community Board Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Papanui-Innes Community Board

08 December 2017

 

 

15     Papanui-Innes Community Board Recess Committee 2017/18

Reference:

17/1202321

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

03 941 5414

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve delegation arrangements for the making of any required decisions (including applications for funding) that would otherwise be dealt with by the Board, covering the period following its final scheduled meeting for the year on 8 December 2017 until its next ordinary meeting on 9 February 2018.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Appoint a Recess Committee comprising the Board Chairperson and Deputy Chairperson (or their nominees from the Board), to be authorised to exercise the delegated powers of the Papanui-Innes Community Board for the period following its ordinary meeting on 8 December 2017 up until the Board resumes normal business on 9 February 2018.

2.         That the application of any such delegation be reported back to the Board for record purposes.

3.         Note that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

 

 

4.   Key Points

4.1       In previous years it has been the Board’s practice to resolve to provide delegated authority to a Recess Committee comprising the Chairperson and Deputy Chairperson (or their nominees from the Board), to make any needed decisions on the Board’s behalf during the Christmas/New Year holiday period.

 

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Judith Pascoe - Community Board Advisor

Approved By

Christine Lane - Manager Community Governance, Papanui-Innes

  


Papanui-Innes Community Board

08 December 2017

 

 

16.    Papanui-Innes Community Board Area Report

Reference:

17/1302584

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

1.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the Area Update.

 

 

2.   Community Board Activities and Forward Planning

2.1       Memos/Information reporting back on Community Board matters

2.1.1   Information sent to the Board

·    Information on the 2017/18 Point of Contact Residents Surveys by email to a range of customer groups

·    Paparoa Street – Congestion Information – Memorandum from the Traffic Engineer.

·    Christchurch Northern Corridor – Cranford Street/Innes Road Night Works from 19 November until the end of November.

·    Christchurch Northern Corridor – Cranford Street at Knowles Street and Weston Road Intersection Closures, 4 days from 4 December.

2.2       The provision of strategic, technical and procedural advice to the Community Board

2.2.1   Nil to report.

2.3       Board area Consultations/Engagement

2.3.1   Main North Road Bus Priority

Consultation closed on Friday 17 November 2017. There are approximately 200 submissions.

The Engagement Team will be reporting back to the Board in early 2018.

2.4       Submission Opportunities

None at this time.

2.5       Annual Plan and Long Term Plan matters

Papanui-Innes Community Board Priorities for 2018-2028 were presented to a Council and Community Board Workshop on 29 November by the Chair and Deputy Chair.

2.6       Requests for information from Board meeting on Newsline

Members are invited to suggest items for inclusion in Newsline.

2.7       Significant Board matters of interest to raise at Council

Members are invited to suggest significant matters from its meeting to be raised by the Chair at the next Council meeting (Community Board reports) in February 2018.

3.   Strengthening Communities Funded Projects

3.1       Te Ora Hou – Te Po Whakanui

3.1.1   Another successful end of year celebration for the Whanau at Te Ora Hou Otautahi. The evening celebration took place at the Chinese Church and there were 211 whanau in attendance to see our local youth receive awards and words of encouragement. Te Ora Hou Otautahi has a number of highlight clips from the evening that can be watched and enjoyed on their facebook page.

3.2       Papanui Baptist Freedom Trust

3.2.1   The Papanui Baptist Freedom Trust in partnership with Northgate Community Trust will start the community survey of the Papanui area in the New Year. They are currently bringing together the volunteers who will be out doing the survey.

4.   Significant Community Issues

4.1       Paparoa Street – Congestion Investigation

Status: The Traffic Engineer was asked to provide information on the reported traffic congestion around Paparoa Street. The resulting Memorandum (refer Attachment A) notes the slow traffic speeds on Tomes Road due to school drop-off and pick-up. A Kea Crossing also operates on Tomes Road and active school LED signs were installed on Rutland Street and Tomes Road in October. The Papanui-Parallel major cycleway was installed along Rutland Street in July 2017 and this has reduced the amount of parking on Rutland Street and included the installation of traffic calming speed humps on the intersection of Rutland Street and Tomes Road.

The report concludes that the roads around Paparoa Street School have sufficient traffic calming to ensure a low speed environment. Congestion can be expected during school pick-up and drop-off times.

Action: The memorandum concludes that engagement should be undertaken with the school community about the changes in the roading network around the school and to promote active modes of travel for the in-zone school children.

Timeframe: Ongoing.

             It is recommended that the Papanui-Innes Community Board receive the memorandum on Paparoa Street – Congestion Information and request that the Community Travel Adviser works with Paparoa Street School to promote active travel.

4.2       Buller’s Stream Stormwater Facility Construction Works Information Memo

Status: Council wishes to enhance water quality and manage discharges from future development in the Cranford Basin area through the Styx River Stormwater Management Plan. The project includes the construction of a wetland system to provide stormwater quality treatment and some level of flood attenuation. An open recreational area will be installed, including walkways, a viewing platform and boardwalks (refer Attachment B).

Action: The memo is to inform the Board of the removal of a cabbage tree from the project area to build a shared path. It is intended that more than 200 native trees and around 4000 native plants will be planted within the project area.

Timeframe: Construction is intended to start in early 2018 and finish prior to winter.

It is recommended that the Papanui-Innes Community Board receive the information from the Manager-Land Drainage regarding the Buller’s Stream Stormwater Facility Construction Works and note the need to remove one cabbage tree in order to construct the shared path.

4.3       Request to Monitor Air Quality on Cranford Street

Status: The Board has received requests from residents of Cranford Street to monitor the air quality between Innes Road and Bealey Avenue in order to establish a baseline measurement for future tests after the Northern Arterial has become operational.

Action: At the Board meeting of 24 November the Board requested that Ecan staff be written to with a formal request to monitor the air quality on Cranford Street and to attend a Board meeting to update the Board on actions that could be taken regarding air quality.

Timeframe: Ongoing.

5.   Major Community and/or Infrastructure Projects

5.1       Community Facilities

5.1.1   MacFarlane Park Project

The Papanui-Innes Community Board passed the landscape plan for the MacFarlane Park project at the Board’s extraordinary meeting on 1 December 2017. The report for the gifting of the facility to Council went to the Council meeting of 7 December 2017 for a final decision.

5.1.2   Redwood Plunket Rooms

A briefing on the Redwood Plunket Rooms project will be given by the Project Manager at today’s meeting.

5.2       Partnerships with the community and organisations

5.2.1   Combined Papanui-Innes and Coastal Burwood Community Board Styx River Catchment Working Party

The latest meeting of the Styx River Catchment Working Party was held on Wednesday 22 November 2017. The working party arose out of the two year community conversation process and has met monthly since August 2017. The process has been very successful in strengthening community capacity through providing a means for the community to engage with the Council technical staff. There are currently seven community members on the Working Party.

The meetings are a mix of discussion around technical advice, research evidence and community concerns and solutions. The meeting culture has evolved into a positive conversation enabling collaborative forward-looking strategies to be explored. There has been positive feedback from elected members, staff and community. The most recent meeting covered continued weed harvesting, targeted dredging, bank works and root removal. An excellent presentation on water level trends and weed harvesting effectiveness generated questions and community ideas. It is interesting to note that the presentation to the working party was praised by Cr David East at the Council meeting on 23 November in the Heathcote River debate as an "extremely well presented report from Graham Harrington". See Council minutes in http://councillive.ccc.govt.nz/video/7273

This research work has identified interesting water level variations and further planning work is required to fully understand what is happening with the river water systems. This additional understanding of the catchment is required to plan a holistic way forward. In the meantime operational work will continue with targeted bank works, dredging and root removal under the current operational budget.

The working party is planning to work on the further development of the long term Styx River Vision. The next meeting will hear a presentation update on the current Styx River vision. This will provide a platform for further community involvement.

Overall the operational maintenance work will continue while further background research is undertaken to further understand the river and add to the catchment management plan. The community input will continue and evolve into work to develop further the long term vision for the river.

Given the need for further research on the water systems it is not envisaged that we are in a position to request additional funds in the current Long Term Plan. This will need to be reassessed in time for the next annual plan.

5.2.2   Combined Papanui-Innes and Coastal Burwood Community Board Styx River Catchment Working Party Field Trip

The Styx Working party held a field trip on Monday 27 November. The field trip included a visit to the Prestons subdivision retention ponds, the dredging work currently being undertaken on the Styx River immediately south of Heyders Road, a visit to the weed cutter on Radcliffe road and a visit to view the measurement area of the tidal gates.

It was extremely valuable for the community members, the technical staff and elected members to engage together around issues related to the river catchment. One of the most valuable interactions was with one of the city care staff who has worked on the weed cutter machine in the Styx River for the past 15 years. This highlighted the need to work in a holistic manner when looking for solutions to complex water catchment management issues.

The group is looking forward to working to further develop the Styx River vision early in 2018.

 

Above:         Overview of their work from the weedcutter operators

 

 

 

 

Right:  Weedcutter in operation

 

 

 

 

 

 

 

 

Below:  Checking stream levels in the Styx River

 

5.3       Events Report Back

5.3.1   Trailer Stage

A Trailer Stage is one of the new resources we now have available for communities to activate places and spaces.  The Stage folds down to 4.8 metres X 4.8 metres.   It has already been used at Avebury Community Gala and Shirley Shine.  Community groups can hire the trailer stage thru Happy Hire at a minimal cost.

 

 

5.3.2   Upcoming Events

A youth event targeting intermediate and high school students will be held at Jellie Park on Friday 8th December.  The pool party is being run in partnership with Northwest Youth Collective and Papanui-Innes and Fendalton-Waimairi-Harewood teams.  The event runs from 7pm thru to 8.30pm.  

Other local Community Board funded events include Belfast Skate Jam on 19 January 2018, Whakaoho on the 11 February and Mairehau Community Day on the 17 March 2018.

 

6.   Parks, Sports and Recreation Update (bi-monthly)

6.1       Local Parks Update

6.1.1   November has been a very busy month for our parks maintenance contractors as they worked to continue controlling the spring flush of growth. It was a dry month so work was uninterrupted.

6.1.2   The final plant infills have been completed with the intention to resume next autumn.

6.1.3   The mulch programme for plant borders is still to proceed this season.

6.2       Contract key performance

Recreational Services audited quality performance for October was 88% – breakdown below:


 

Recreational Services audited quality performance for November was 88% – breakdown below:

 

6.3       Mowing and Spraying Programme

Activity

Frequency per month

December

January

Ornamental mowing

3

2

Amenity mowing

3

2

Summer cricket outfield mowing

8

8

Summer sport field mowing

3

2

Summer sport line marking

2

2

Chemical weed control

1

1

Ornamental garden maintenance

2

2

 

6.4       Capital Works Projects

6.4.1   Belfast Cemetery

The new beams area has been handed over for maintenance. Further work will continue in the autumn with new plantings and further turf upgrading. It is excluded from public use at this time.

6.4.2   St Albans Park

The pavilion has now been demolished. Work is still on track for a rebuild in the New Year. The sand carpet field project is in the final phase before commencing on-site work.

7.   Community Board Funding Budget Overview

7.1       Papanui-Innes Community Board 2017/18 Discretionary Response and Positive Youth Development Funds balance sheet (refer Attachment C).

 

 

Attachments

No.

Title

Page

a

Memorandum re Paparoa Street School Congestion Assessment

59

b

Buller's Stream SW Facility Construction Works Memorandum

62

c

Papanui-Innes Community Board DRF and PYDF Balance Sheet 2017-18 as at 8 December 2017.xls

65

 

 

Signatories

Authors

Judith Pascoe - Community Board Advisor

Trevor Cattermole - Community Development Advisor

Christine Lane - Manager Community Governance, Papanui-Innes

Helen Miles - Community Recreation Advisor

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Papanui-Innes Community Board

08 December 2017

 

PDF Creator


 


 


Papanui-Innes Community Board

08 December 2017

 

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Papanui-Innes Community Board

08 December 2017

 

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Papanui-Innes Community Board

08 December 2017

 

 

17.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.