Papanui-Innes Community Board

Extraordinary Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Papanui-Innes Community Board will be held on:

 

Date:                                     Friday 1 December 2017

Time:                                    1.30pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

29 November 2017

 

 

 

 

 

Christine Lane

Manager Community Governance, Papanui-Innes

941 5213

christine.lane@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Papanui-Innes Community Board

01 December 2017

 

 

 


Papanui-Innes Community Board

01 December 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

B       3.       Deputations by Appointment........................................................................................ 4

B       4.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       5.       MacFarlane Park New Community Facility Landscape Plan........................................ 5

B       6.       Elected Members’ Information Exchange.................................................................... 13 

 

 


Papanui-Innes Community Board

01 December 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

4.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  

  


Papanui-Innes Community Board

01 December 2017

 

 

5.        MacFarlane Park New Community Facility Landscape Plan

Reference:

17/1398408

Contact:

Paul McKeefry

Paul.McKeefry@ccc.govt.nz

9418859

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve the MacFarlane Park Community Centre Landscape Plan.

Origin of Report

1.2       This report is staff generated following the Papanui-Innes Community Board’s resolution PICB/2017/00216 to accept the gift of building from the Lions Club International Foundation (LCIF).

2.   Significance

2.1       The decision in this report is low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the significance matrix. 

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Papanui-Innes Community Board:

1.         Approve the Landscape Plan for MacFarlane Park Community Centre as per Attachment A

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Community Facilities

·     Level of Service: 2.0.1 Provide community facilities

4.2       The following feasible options have been considered:

·     Option 1 - Approve the Landscape Plan for the new Community Building on MacFarlane Park (preferred option)

·     Option 2 - Do not approve the MacFarlane Park landscape Plan with new Community Facility

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Provision of a community facility in an area lacking such

·     Council receives a building structure at no cost

·     Upgrade pieces of playground equipment

·     Additional landscaping and provision of a new park seat and bike stands

4.3.2   The disadvantages of this option include:

·     Inconvenience to park users while part of the playground equipment is removed and renewed in a new location

·     A resource consent has yet been granted therefore still places the project at risk

 

5.   Context/Background

Background

5.1       Macfarlane Park is a Sport Park located at 17 Acheson Ave, Mairehau.

5.2       Following the 2011 earthquakes, the Lions Club International Foundation (LCIF) provided support in various forms to the people of Christchurch. One of these initiatives included the provision of a community centre building in St Albans.

5.3       This building is currently located at 1049 Colombo Street, St Albans. LCIF have now offered the building as a gift to Council i.e. for no financial consideration.

5.4       To ensure timely delivery of services from this facility, the Chief Executive has exercised her powers pursuant to clause 5(c) of an Order in Council (OIC) to allow the Council to place the LCIF building on the MacFarlane Park Reserve for use as a community facility leased to the Shirley Community Trust (SCT).

5.4.1   The OIC, was issued in October 2011, and among various other matters grants Council powers to:

use a reserve or erect a structure on a reserve for any purpose not described in paragraphs (a) and (b), if the use or structure is necessary in the opinion of the council or the chief executive of the council to respond in a timely manner to any circumstances resulting from the Canterbury earthquakes:

5.5       The Papanui-Innes Community Board on 24 November 2017 recommended to Council to accept the gift of the building from LCIF. At the time of writing this report a report for accepting this gift of building is yet to be confirmed by Council.

5.6       It is proposed to relocate the building and associated decks to MacFarlane Park in Mairehau.

5.7       The building would be located near the playground on the corner of Acheson Avenue and Skipton Street as shown in figure 1.

 

 

Figure one: Proposed location of community building

5.8       The proposed building, decks and paths go across an area of existing playground equipment (swing set and rocking horse). This play equipment will be removed and a new rocking horse and swing set will be installed beside the existing modular play equipment.

Building

5.9       The building was constructed by Laing Properties to the Canterbury Education Board Unit System (CEBUS) design less than ten years ago.

5.10    This is a standard 16m x 7.9m relocatable building.

5.11    The building has been inspected by Council’s Facilities Maintenance Team and no issues have been raised.

Resource Consent

5.12    A resource consent will required for the placement of the building on the park.

5.13    An external planning company has been engaged to commence the consent application process.

5.14    There is a low element of risk that a consent will not be granted.

Community Consultation

5.15    The Council’s Governance Team have run community meetings throughout this project to keep the community informed of any proposals.

5.16    30 affected neighbours have already signed Resource Consent approval forms.


 

6.   Option 1 – Approve the Landscape Plan for the new Community Building on MacFarlane Park (preferred)

Option Description

6.1       Relocate an existing building and deck from Colombo Street to MacFarlane Park for a community centre.

6.2       The building deck will be fully accessible.

6.3       New paths and a small car park will be built to service the community centre which will also link to the playground and existing basketball court.

6.4       Landscape planting around the community centre will be installed along with a new park seat and bike stands.

6.5       Two pieces of existing playground equipment will be removed as they currently sit in the way. These two items are a swing set and a rocking horse which do not comply with the current New Zealand Playground Standards NZS 5828:2015.

6.6       These will be replaced with a new swing set and a rocking horse and located on the west side of the remaining playground.

Significance

6.7       The level of significance of this option is low consistent with section 2 of this report.

6.8       Engagement requirements for this level of significance are low.

Impact on Mana Whenua

6.9       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.10    The wider Shirley community are specifically affected by this option due to the building being proposed to be used as a Community Centre.  Their views are in support of this facility.

6.11    The Council’s Governance Team have run community meetings throughout this project to keep the community informed of any proposals.

6.12    30 affected neighbours have signed Resource Consent approval forms with no requested amendments to the landscape plan.

6.13    Kids First Kindergarten who neighbour the proposed location of the community centre on MacFarlane Park requested that only one small 'garden' storage shed should be collocated with the relocation building as drawn on the attached amended landscape plan, instead of the possibility of a further larger future storage container. It was agreed to amend the landscape plan to reflect their request. Kids First also requested that no new planting be installed along their northern boundary fence on the park-side.

Alignment with Council Plans and Policies

6.14    This option is consistent with Council’s Plans and Policies

6.14.1 Parks and Waterways Access Policy 2002

6.14.2 Crime Prevention Through Environmental Design (CPTED)

Financial Implications

6.15    Cost of Implementation – $255,000 (circa)

6.16    Maintenance / Ongoing Costs – All features included in the landscape plan that service the community centre will be included in the lease agreement. This will ensure that there is no increase in the parks operation budget.

6.17    Funding source - CPMS 45896 – has been $255,000 allocated.

Legal Implications

6.18    The building requires resource and building consent approvals

6.19    New playground equipment to meet New Zealand Playground Standards NZ 5825:2015

Risks and Mitigations

6.20    A resource consent may not be granted.

6.20.1 Treatment: A resource consent application is currently underway.

6.20.2 Residual risk rating: the rating of the risk is low.

6.21    Reserve classification may not change.

6.22    Council staff will seek to change the reserve classification from Recreation Reserve, to Local Purpose (Community Building) Reserve; there is a process to follow as outlined within the Reserves Act 1977, and the outcome is not able to be pre-determined. Should the classification not be able to be changed, then the building will have to be removed from the site in 2021.

6.22.1 Treatment: Council staff to procure a report to change the reserve classification.

6.22.2 Residual risk rating: the rating of the risk is low.

Implementation

6.23    Implementation dependencies - Council accepting the ‘Gift of Building”, gaining an approved Resource Consent and Building Consent.

6.24    Implementation timeframe - two to eight months depending on consenting matters.

Option Summary - Advantages and Disadvantages

6.25    The advantages of this option include:

·   Provision of a community facility

·   Council receives a building structure at no cost

·   Upgrade pieces of playground equipment

·   Additional landscaping and provision of a new park seat

6.26    The disadvantages of this option include:

·   Inconvenience to park users while part of the playground equipment is relocated

·   A resource consent has yet been granted therefore still places the project at risk

7.   Option 2 – Do not approve the MacFarlane Park landscape Plan with new Community Facility

Option Description

7.1       The Papanui-Innes Community Board does not approve the landscape plan, Attachment A, for the provision of the new community facility on MacFarlane Park

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are non-existent.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       The Shirley community are specifically affected by this option due to there not being an increase in community facilities within this area.  Their views are, in support of accepting the building.

Alignment with Council Plans and Policies

7.6       This option is consistent with Council’s Plans and Policies

Financial Implications

7.7       Cost of Implementation – N/A

7.8       Maintenance / Ongoing Costs – N/A

7.9       Funding source – N/A

Legal Implications

7.10    N/A

Risks and Mitigations

7.11    There is a risk that the ‘Gift of Building’ will be accepted by Council but now not have a location to place the building.

7.11.1    Residual risk rating: The residual rating of the risk will be low

Implementation

7.12    Implementation dependencies  - N/A

7.13    Implementation timeframe – N/A

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   No capital cost to Council with changes to MacFarlane Park

7.15    The disadvantages of this option include:

·   No community facility provided for the community

·   Potential of the building being gifted to Council with no location to place it.

 

Attachments

No.

Title

Page

a

MacFarlane Park Community Centre Landscape Plan

12

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Steven Gray - Project Manager

Paul McKeefry - Community Facilities Specialist

Megan Carpenter - Recreation Planner, Greenspace

Approved By

Brent Smith - Head of Parks

Lester Wolfreys - Head of Community Support, Governance and Partnerships

Michael Down - Finance Business Partner

Mary Richardson - General Manager Citizen and Community

  


Papanui-Innes Community Board

01 December 2017

 

 


Papanui-Innes Community Board

01 December 2017

 

 

6.    Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.