Finance and Performance Committee

Open Minutes

 

 

Date:                                     Wednesday 6 December 2017

Time:                                    9:02am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor Raf Manji

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Mike Davidson

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Deon Swiggs

 

 

5 December 2017

 

 

 

Principal Advisor

Carol Bellette

General Manager Finance and Commercial

 

Aidan Kimberley

Committee and Hearings Advisor

941 6566

aidan.kimberley@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Finance and Performance Committee

06 December 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Committee Resolved FPCM/2017/00071

That the apologies from Mayor Dalziel and Mike Rondell, apology for lateness from Deputy Mayor Turner and apology for early departure from Councillor Chen be accepted.

Councillor Galloway/Councillor Davidson                                                                                                          Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved FPCM/2017/00072

Committee Decision

That the minutes of the Finance and Performance Committee meeting held on Wednesday, 1 November 2017 be confirmed.

Councillor Davidson/Councillor Galloway                                                                                                          Carried

 

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.


 

 

20. Resolution to Include Supplementary Reports

 

Committee Resolved FPCM/2017/00073

That the reports be received and considered at the Finance and Performance Committee meeting on Wednesday, 6 December 2017.

Public Excluded Items

21.       Insurance Update

Councillor Gough/Councillor Chen                                                                                                                       Carried

 

7.   Regenerate Christchurch - Annual Report for year ending 30 June 2017 and Quarterly Performance Report for quarter ending 30 September 2017

 

Ivan Iafeta, Jason Rivett and Andre Lovatt of Regenerate Christchurch joined the table for this item.

Committee Decided FPCM/2017/00074

Part A

That the Finance and Performance Committee recommends that the Council:

1.         Notes Regenerate Christchurch’s Quarter 1 2017 (1 July – 30 September) performance; and

2.         Notes Regenerate Christchurch’s Annual Report for the year ended 30 June 2017.

Councillor Chen/Councillor Gough                                                                                                                       Carried

 

8.   Annual Reports for year ended 30 June 2017 for Council-controlled Organisations

 

Committee Decided FPCM/2017/00075

Part A

That the Finance and Performance Committee recommends that the Council:

1.         Notes the 2016/17 performance of its Council-controlled organisations - Vbase Ltd, Civic Building Ltd, Riccarton Bush Trust, Tuam Ltd, Christchurch Agency for Energy Trust, Rod Donald Banks Peninsula Trust, World Buskers Festival Trust, Transwaste Canterbury Ltd and Central Plains Water Trust.

Councillor Gough/Councillor Galloway                                                                                                               Carried

Councillors Davidson and Gough declared interests and did not participate in the discussion or decision regarding Civic Building Limited.

Councillor Chen declared an interest and did not participate in the discussion or decision regarding the Riccarton Bust Trust.

 

Deputy Mayor Turner joined the meeting at 9:31am.

9.   Performance Reporting for October 2017

 

Committee Decided FPCM/2017/00076

Part A

That the Finance and Performance Committee recommends that the Council:

1.         Receive the information in the attached appendices.

Councillor Davidson/Councillor Galloway                                                                                                          Carried

 

10. LTP 2018-28 Audit Engagement Letter

 

Committee Decided FPCM/2017/00077

Part A

That the Finance and Performance Committee recommends that the Council:

1.         Receive the information in the LTP 2018-28 Audit Engagement Letter.

2.         Authorises the Mayor to sign the Audit Engagement Letter on behalf of the Christchurch City Council.

Councillor Buck/Deputy Mayor                                                                                                                             Carried

Councillor Chen left the meeting at 9:40am.

11. The use of Targteted Rates to support non-Council community assets (such as the Akaroa Health Hub)

 

Committee Resolved FPCM/2017/00078

Part C

That the Finance and Performance Committee:

1.         Notes that the use of targeted rates to contribute to funding for localised services which are outside the council’s responsibility, such as the Akaroa Health Hub, requires two related but separate decisions:

a.         To provide a grant from the council to the relevant local provider; and

b.         To fund this grant through a targeted rate (either on the community as a whole or on just that part of the community identified as receiving primary benefit from the service).

2.         Notes that both of these decisions are legally permitted, provided the proper legal process is followed.  The required consideration and decision-making could be achieved through the normal Long Term Plan process, although specific consultation of affected Akaroa area ratepayers would be advisable.

3.         Requests staff to report to the Council on options for supporting the development of an Akaroa Health Hub, including a mechanism to partially fund the Akaroa Health Hub, comprising a grant to be fully funded by a targeted rate on properties in the Akaroa Subdivision of the Banks Peninsula Ward in the draft Long Term Plan, and consulting with affected communities alongside the Long Term Plan Consultation.

Deputy Mayor/Councillor Buck                                                                                                                             Carried

 

12. Development Christchurch Ltd - Progress Update Report for October/November 2017

 

Rob Hall, Joel Lieschke and Steve Clarke of Development Christchurch Limited joined the table for this item.

Committee Decided FPCM/2017/00080

Part A

That the Finance and Performance Committee recommends that the Council:

1.         Notes Development Christchurch Ltd’s progress update report for October/November 2017.

Councillor Galloway/Councillor Davidson                                                                                                          Carried

  

13  Resolution to Exclude the Public

 

Committee Resolved FPCM/2017/00081

Part C

That the following people remain after the public have been excluded for the respective items of the public excluded agenda as they have knowledge that is relevant to those items and will assist the Committee:

Rob Hall, Joel Lieschke and Steve Clarke of Development Christchurch Limited for item 15.

Leah Scales of Christchurch City Holdings Limited for items 15 and 16.

Joanna Norris and Robyn Andrews of ChristchurchNZ Limited for items 17 and 18.

Stephen Walsh and Justin Armagnacq of Marsh Limited for item 21.

AND

That at 10:17  the resolution to exclude the public set out on pages 135 to 137 of the agenda and pages 5 to 6 of the supplementary agenda be adopted.

Councillor Manji/Councillor Gough                                                                                                                        Carried

 

The public were re-admitted to the meeting at 12:22pm.    

Meeting concluded at 12:22pm.

 

CONFIRMED THIS 31ST DAY OF JANUARY 2018.

 

Councillor Raf Manji

Chairperson