Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 11 December 2017

Time:                                    1pm

Venue:                                 Little River Service Centre,
4238 Christchurch-Akaroa Road, Little River

 

 

Present

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Banks Peninsula Community Board

11 December 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: John McLister. 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for early departure was received and accepted from Andrew Turner, who was absent for Item 15.

2.   Declarations of Interest

Part B

Christine Wilson declared an interest in Item 14.5

Pam Richardson declared an interest in Item 14.5

Andrew Turner declared an interest in Item 14.5

John McLister declared an interest in Items 14.7-14.10 (Part B) and Item 14.1 (Part A).

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2017/00150

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 27 November 2017 be confirmed, with the following amendments:

Item 9.3         Delete – Lake Ellesmere   Insert – Lake Forsyth

Item 9.9         Amend 2nd bullet point:
                         Delete – The levy on cruise ships will be raised to fund the health hub.
                         Insert – The Trust requested that a levy be imposed on cruise ships to fund the health hub

Item 9.9         Amend 3rd bullet point:
                         Delete – The maximum of two cruise ships per day was discussed
                         Insert – The difficulties caused by multi cruise ship days was discussed

Item 9.9         Amend 4th bullet point:
             Traffic Management issues on Rue Lavaud in Akaroa, particularly from Bank Corner Rue Balguerie to the Service Centre Rue Brittan was were discussed.

Item 9.11      Amend to read:
The Wairewa Rūnanga are is seeking to improve conditions on the beach at Tumbledown Bay by having a composting toilet.  Andrew Turner undertook to speak to the Rūnanga regarding approaching the Council to look at possible funding options opportunities.

Pam Richardson/Jed O'Donoghue                                                                                                                       Carried

4.   Public Forum

Part B

4.1       Love Little River and Banks Peninsula Community Development Trust - Marcus Puentener

Marcus Puentener spoke to the Board on a number of issues, including State Highway 75 congestion, composting toilets, maintenance contracts and events on Banks Peninsula.

The Board suggested that the Banks Peninsula Community Development Trust be set up as a formal entity to assist with funding applications.

The Board agreed to request advice from the New Zealand Transport Agency on the possibility of installing signs on State Highway 75 to advise slow drivers to pull over to let other traffic past.

 

4.2       Little River Wairewa Community Trust – Robert (Mac) Burch

Mac Burch spoke to the Board regarding work on the Little River Coronation Library, flooding in Little River and the Trust’s submission to the Long Term Plan.

 

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.  

7.   Orton Bradley Park Board Minutes - 21 August 2017

 

Community Board Resolved BKCB/2017/00151

Staff recommendation accepted without change

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes from the meeting of the Orton Bradley Park Board held on 21 August 2017.

Felix Dawson/John McLister                                                                                                                                   Carried

 

8.   Reserve Management Committee

 

Community Board Resolved BKCB/2017/00152

Staff Recommendation accepted without change

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

·        Stanley Park Reserve Management Committee Minutes 2 November 2017

·        Robinsons Bay Reserve Management Committee Minutes 2 December 2017

Pam Richardson/Janis Haley                                                                                                                                   Carried

 

9.   Staff Briefings

         9.1          Graffiti Team

         The Board received a briefing from Val Merryweather (Team Leader Graffiti)  and Belinda Barrett-Walker (Graffiti Volunteer Coordinator) from the Council’s Graffiti Team, including information on the training of volunteers.

 

          9.2          Bruce Terrace, Akaroa Social Housing Project

          The Board received a briefing from Rob Orchard (Manager Social Housing), Claire Milne (Programme Liaison Advisor, Social Housing) and Will Rolton (Junior Project Manager) on the replacement of social housing units in Bruce Terrace Akaroa.

 

10. Allandale Transport Yard Site

 

Staff Recommendation

That the Banks Peninsula Community Board:

Note that:

1.         In its 2016 resolution the Board required the matter to be brought back for future consideration if any of a number of conditions, including existing use rights, could not be met. 

2.         Existing use rights cannot be obtained as the historic intensity and scale cannot be proven, so this matter has been brought back to the Board for its consideration.

3.         A mechanism can be built into the lease regarding compliance with statutory or regulatory requirements.

4.         The open market value has been agreed with Fulton Hogan at $14,500 p.a. (excl GST) and that the Manager Property Consultancy can ensure the following clauses are included in the lease:

a.         The power supply located in the main building which serves a water well pump supplying the Allandale Domain is maintained at all times.

b.         The tenant complies with any statutory or regulatory requirements for the use of the land as a transport yard and if any required consents cannot be obtained, the tenant has the option to terminate the lease.

Recommends to Council

5.         Pursuant to s73 (3) of the Reserves Act 1977 to enter into a lease of part of the Allandale Reserve with Fulton Hogan Ltd at a commencement rent of $14,500 (excl GST) per annum.

6.         Authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the lease.

7.         That it allocate the full annual rental for one year excluding GST to the Banks Peninsula Community Board enabling funding to be given to the Allandale Reserve Management Committee to be spent on Allandale Reserve.

 

Community Board Resolved BKCB/2017/00153

Part C

That the Banks Peninsula Community Board:

Notes that:

1.         In its 2016 resolution the Board required the matter to be brought back for future consideration if any of a number of conditions, including existing use rights, could not be met. 

2.         Existing use rights cannot be obtained as the historic intensity and scale cannot be proven, so this matter has been brought back to the Board for its consideration.

3.         A mechanism can be built into the lease regarding compliance with statutory or regulatory requirements.

4.         The open market value has been agreed with Fulton Hogan at $14,500 p.a. (excl GST) and that the Manager Property Consultancy can ensure the following clauses are included in the lease:

a.         The power supply located in the main building which serves a water well pump supplying the Allandale Domain is maintained at all times.

b.         The tenant complies with any statutory or regulatory requirements for the use of the land as a transport yard and if any required consents cannot be obtained, the tenant has the option to terminate the lease.

Part A

Recommends that the Council:

5.         Pursuant to s73 (3) of the Reserves Act 1977, enter into a lease of part of the Allandale Reserve with Fulton Hogan Ltd at a commencement rent of $14,500 (excl GST) per annum.

6.         Authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the lease.

7.         Allocate the full annual rental excluding GST to the Banks Peninsula Community Board enabling funding to be allocated to the Allandale Reserve Management Committee to be spent on Allandale Reserve or partially allocated to other Reserve Management Committees at the discretion of the Community Board.

John McLister/Andrew Turner                                                                                                                              Carried

 

 

11. Banks Peninsula Community Board Meeting Schedule 2018

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Adopts the following meeting schedule from 12 February to 17 December 2018:

Monday 12 February                     1.00pm          Lyttelton       (preceded by a seminar) 

Monday 26 February                     1.00pm          Akaroa           (preceded by a seminar)
Monday 12 March                          10.00am        Lyttelton        (seminar 19 March at 10.00am)                                                               
Monday 9 April                                1.00pm          Little River    (preceded by a seminar) 
Monday 23 April                              1.00pm          Lyttelton       (preceded by a seminar)
Monday 14 May                              1.00pm          Akaroa           (preceded by a seminar)
Monday 28 May                              1.00pm          Lyttelton       (preceded by a seminar)
Monday 11 June                              1.00pm          Little River    (preceded by a seminar) 
Monday 25 June                              1.00pm          Lyttelton       (preceded by a seminar)
Monday 9 July                                  10.00am        Akaroa           (seminar 2 July at 10.00am)        
Monday 13 August                         1.00pm          Lyttelton       (preceded by a seminar)
Monday 27 August                         1.00pm          Little River    (preceded by a seminar)
Monday 10 September                1.00pm          Lyttelton       (preceded by a seminar)
Monday 24 September                1.00pm          Akaroa           (preceded by a seminar)
Monday 15 October                       1.00pm          Lyttelton       (preceded by a seminar)
Monday 29 October                       1.00pm          Little River    (preceded by a seminar)
Monday 12 November                 10.00am        Lyttelton       (seminar 19 November at 10.00am)
Monday 17 December                  1.00pm          Akaroa           (preceded by a seminar) 
 

2.         Agrees that every meeting will host a Public Forum.

3.         Notes that seminars will be scheduled as required.

 

Community Board Resolved BKCB/2017/00154

Part C

That the Banks Peninsula Community Board:

1.         Adopts the following meeting schedule from 12 February to 17 December 2018:

Monday 12 February                     10.00am        Lyttelton       (followed by a seminar)  

Monday 26 February                     10.00am        Akaroa           (followed by a seminar)
Monday 12 March                          10.00am        Lyttelton        (seminar 19 March at 1.00pm)                                                                 
Monday 9 April                                10.00am        Little River    (followed by a seminar)  
Monday 23 April                              10.00am        Lyttelton       (followed by a seminar)  
Monday 14 May                              10.00am        Akaroa           (followed by a seminar)
Monday 28 May                              10.00am        Lyttelton       (followed by a seminar)
Monday 11 June                              10.00am        Little River    (followed by a seminar)  
Monday 25 June                              10.00am        Lyttelton       (followed by a seminar)
Monday 9 July                                  10.00am        Akaroa           (seminar 2 July at 1.00pm)          
Monday 13 August                         10.00am        Lyttelton       (followed by a seminar)
Monday 27 August                         10.00am        Little River    (followed by a seminar)
Monday 10 September                10.00am        Lyttelton       (followed by a seminar)
Monday 24 September                10.00am        Akaroa           (followed by a seminar)
Monday 15 October                       10.00am        Lyttelton       (followed by a seminar)
Monday 29 October                       10.00am        Little River    (followed by a seminar)
Monday 12 November                 10.00am        Lyttelton       (seminar 19 November at 1.00pm)
Monday 17 December                  10.00am        Akaroa           (followed by a seminar)  
 

2.         Agrees that every meeting will host a Public Forum.

3.         Notes that seminars will be scheduled as required.

John McLister/Pam Richardson                                                                                                                             Carried

 

 

12. Banks Peninsula Community Board Recess Committee 2017/18

 

Community Board Resolved BKCB/2017/00155

Part C

Staff Recommendation accepted without change

That the Banks Peninsula Community Board:

1.         Appoints a Recess Committee comprising the Board Chairperson and Deputy Chairperson (or their nominees from amongst the remaining Board members) plus a minimum of any other two Board members, to be authorised to exercise the delegated powers of the Banks Peninsula Community Board for the period following its ordinary meeting on 11 December 2017 up until the Board resumes normal business on 12 February 2018.

2.         Requires that the application of any such delegation be reported back to the Board for record purposes.

3.         Notes that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

Christine Wilson/Pam Richardson                                                                                                                        Carried

 

 

13. Banks Peninsula Youth Development Fund - Sarah Cameron

 

Community Board Resolved BKCB/2017/00156

Part C

That the Banks Peninsula Community Board:

1.         Approves a grant of $300 from its 2017/18 Youth Development Fund to Sarah Joy Weir Cameron towards the United Nations Youth New Zealand Global Development Tour 2018.

Christine Wilson/Pam Richardson                                                                                                                        Carried

 

14. Banks Peninsula Community Board Area Report

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.    Receive the Area Update.

2.    Appoint Rewi Couch as Te Hapū o Ngāti Wheke’s representative on the Lyttelton Reserves Management Committee, and decide whether the representative will be a member with full voting rights or act in an advisory capacity without voting rights.

3.    Request that staff encourage conventional parallel parking on the south side of Exeter Street in Lyttelton (outside #31-37 Exeter Street).

4.    Appoint Councillor Turner plus one other member to represent the Board at a joint meeting of Community Boards and the Infrastructure, Transport and Environment Committee to consider a report, receive any deputations, and make a recommendation to the Council on the Summit Road – Proposed Prohibited Times on Road Restrictions.

5.    Approve its submission on the Council’s Draft Takapūneke Reserve Management Plan.

6.    Consider whether it wishes to make a submission on the proposal to change the Dyers Pass Road speed limit.

7.    Support the Lyttelton Seafarers Centre’s goal to provide welfare services to seafarers in Lyttelton.

8.    Request that staff work with the Lyttelton Seafarers Centre to investigate any funding options.

9.    Request that staff advise whether any Council properties would be appropriate for a permanent site for the Lyttelton Seafarers Centre during the upcoming property review process.

10.  Request that staff investigate whether the Council has a moral obligation to voluntarily uphold the Maritime Labour Convention.

 

Community Board Resolved BKCB/2017/00157

Part B

That the Banks Peninsula Community Board:

1.    Receive the Area Update.

2.    Appoint Rewi Couch as Te Hapū o Ngāti Wheke’s representative on the Lyttelton Reserves Management Committee as a member of the Committee with full voting rights.

3.    Request that staff encourage conventional parallel parking on the south side of Exeter Street in Lyttelton (outside #31-37 Exeter Street), and provide a clear explanation to residents.

4.    Appoint Councillor Turner plus Christine Wilson to represent the Board on a hearings panel to consider a report, receive any deputations, and make a recommendation to the Council on the Summit Road – Proposed Prohibited Times on Road Restrictions.

5.    Approve its submission on the Council’s Draft Takapūneke Reserve Management Plan.

6.    Decide not to make a submission on the proposal to change the Dyers Pass Road speed limit.

7.    Support the Lyttelton Seafarers Centre’s goal to provide welfare services to seafarers in Lyttelton.

8.    Request that staff work with the Lyttelton Seafarers Centre to investigate any funding options.

9.    Request that staff advise whether any Council properties would be appropriate for a permanent site for the Lyttelton Seafarers Centre during the upcoming property review process.

10. Support the introduction of a levy on ships in Lyttelton to support seafarers welfare, and advocate for this to appropriate authorities.

Tori Peden/Jed O'Donoghue                                                                                                                                  Carried

 

Community Board Decided BKCB/2017/00158

Part A

 

That the Banks Peninsula Community Board:

Request that the Council consider whether it has a moral obligation to voluntarily uphold the Maritime Labour Convention.

 

Tori Peden/Jed O'Donoghue                                                                                                                                  Carried

 

 Christine Wilson, Andrew Turner and Pam Richardson declared an interest in Item 14.5 and  did not take part in the discussion or voting thereon.

 

John McLister declared an interest in Items 14.7-14.10 (Part B) and Item 14.1 (Part A) and  did not take part in the discussion or voting thereon.

 

Andrew Turner left the meeting at 3.05pm

15. Elected Members’ Information Exchange

Part B

The Board received and noted information from members.

 

15.1    Parking Opposite Akaroa Library

Part B

The Board heard that there were issues with campervans parking across the road from the Akaroa Library and that signs indicating freedom camping was allowed in that area had recently been erected.

The Board requested that staff investigate the installation of 120 minute parking restrictions in the nine parking spaces parking area opposite the Akaroa Library.

 

15.2    Container - Rue Jolie North

Part B

The Board requested that staff investigate removing the container which was occupying space in the public carpark adjacent to the Akaroa Croquet Club.

 

15.3    Seat - Selwyn Avenue

Part B

The Board requested that staff liaise with the Akaroa Mens Shed regarding permission to repair an old seat on Selwyn Avenue.

 

  15.4  Parks Long Grass and Vegetation

Part B

All Board members raised the issue of long grass and overgrown vegetation in local parks, with particular concern expressed about the entranceway to Diamond Harbour from the ferry.

The Board requested that staff communicate members concerns to Parks staff and investigate the possibility of contracts for maintenance in local parks, being awarded to local contractors.

 

15.5    Le Bons Bay Reserve Access

Part B

The Board was informed that an emergency access had recently been installed through private property, to the Le Bons Bay Domain for use in case of a tsunami.

 

 

The Board requested that staff arrange for appropriate signage to advise that the recently installed exit from the Le Bons Bay Reserve is for emergency use only.

 

Meeting concluded at 3.26pm.

 

CONFIRMED THIS 12th DAY OF FEBRUARY 2018

 

Christine Wilson

Chairperson