Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                     Tuesday 3 October 2017

Time:                                    5pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

3 October 2017

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

arohanui.grace@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Spreydon-Cashmere Community Board

03 October 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for early departure was received and accepted from Tim Scandrett.

 

Lee Sampson/Helene Mautner                                                                                                                      Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SCCB/2017/00143

Community Board Decision

That the minutes of the Spreydon-Cashmere Community Board meeting held on Friday, 15 September 2017 be confirmed.

Phil Clearwater/Tim Scandrett                                                                                                                               Carried

 

4.   Public Forum

Part B

 

4.1       John Heward – Rateable Property

Mr John Heward addressed the Board regarding a flood damaged and derelict property he owns. Mr Heward expressed concern that he is required to pay rates on the property.

The Board agreed to request staff advice on the matter.

The Chairperson thanked Mr Heward for his attendance.

 

4.2       Anne Newman – Christchurch Adventure Park

Ms Anne Newman updated the Board on the progress of the restoration of the Christchurch Adventure Park. Ms Newman advised that it is anticipated that some of the park may be open before Christmas, or at the latest March 2018.

             The Chairperson thanked Ms Newman for her attendance.

5.   Deputations by Appointment

Part B

 

5.1       Barrington Park Playground Renewal (Accessible Standards)

Part B

Kathryn Hammond – Occupational Therapist, and Jo Byrne, Speech Language Therapist of Ferndale School, addressed the Board, regarding the proposed Barrington Park Playground Renewal (accessible standards).  Item 8 refers.

Ms Hammond and Ms Byrne put forward suggestions for change to the plan that they consider would make the playground more accessible.

Following questions from the Board, the Chairperson thanked Ms Hammond and Ms Byrne for their deputation.

Item 8 (Barrington Park Playground Renewal (accessible standards)) of these minutes records the Board’s decision on this matter.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.    

 

7.   Marleys Hill - Proposed Temporary Right of Way Easement

 

Staff Recommendations

That the Spreydon-Cashmere Community Board resolves to:

1.         Approve, pursuant to Section 48(1)(f) of the Reserves Act 1977, the granting of a right of way easement to McVicar Holdings Limited for the purpose of a logging road between Cashmere Forest and the Summit Road over the parts of the Marleys Hill scenic reserve as shown on the plan submitted at Attachment A, subject to:

1.1          The Easement being limited to a period of time not exceeding six (6) months from the date of consent, with full reinstatement of the land to be effected upon termination.

1.2          The consent of the Minister of Conservation, exercised by staff delegation, as set out in 2. Below.

1.3          All necessary statutory consents under, yet not limited to, the Resource Management Act, Building Control Act and Summit Road (Canterbury) Protection Act being obtained.

2.         Recommend that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to the granting of the easement to McVicar Holdings Limited for the purpose of a temporary logging road as outlined in 1. Above.

3.         Authorise the Property Consultancy Manager, should the easement be granted along with the consent of the Minister of Conservation, to finalise documentation to implement the easement.

 

Board Consideration:

The Board considered the proposal and noted that while there is potential for the track to have adverse effects on the reserve and reserve users, use will be temporary and remediation will be required. The Board discussed the need for the easement to include conditions limiting the vehicular use and ensuring that remediation is timely and comprehensive.

The Board further noted staff advice that in addition to approval under the Reserves Act 1977 approval will also be required under other relevant statutory provisions.

 

Community Board Resolved SCCB/2017/00144

Part C

That the Spreydon-Cashmere Community Board resolved:

1.         To approve, pursuant to Section 48(1)(f) of the Reserves Act 1977, the granting of a right of way easement to McVicar Holdings Limited for the purpose of a logging road between Cashmere Forest and the Summit Road over the parts of the Marleys Hill Scenic Reserve as shown on the plan submitted at Attachment A, subject to:

1.1          The Easement being limited to a period of time not exceeding six (6) months from the date of consent and subject to the following conditions:

1.1.1              Full reinstatement and active restoration of the land to be effected as soon as practicable after the date of the termination of the easement.  Remediation to be determined according to a photograph dilapidation survey.

1.1.2              That the easement will only be used by vehicles between the hours of 6am to 5pm weekdays.

1.1.3              The speed of vehicles using the right of way to be limited to a maximum of 30 kilometres per hour.

1.2          The consent of the Minister of Conservation, exercised by staff delegation, as set out in 2. Below.

1.3          All necessary statutory consents under, but not limited to, the Resource Management Act, Building Control Act and Summit Road (Canterbury) Protection Act being obtained.

2.         To recommend that the Chief Executive, exercising on behalf of the Council delegated authority from the Minister of Conservation, consents to the granting of the easement to McVicar Holdings Limited for the purpose of a temporary logging road as outlined in 1. Above.

3.         Provided that consent on behalf of the Minister of Conservation is given to authorise the Property Consultancy Manager to finalise documentation to implement the easement.

Tim Scandrett/Helene Mautner                                                                                                Carried unanimously

 

Tim Scandrett left the meeting at 06:24 pm.

8.   Barrington Park Playground Renewal (accessible standards)

 

Staff Recommendation 

That the Spreydon-Cashmere Community Board:

1.         Approve the landscape plan for the playground renewal at Barrington Park shown as Version 2 - 3 October 2017 in Attachment A of this report.

 

Board Consideration

The Board noted that staff had worked with the Council’s Disability Advisory Group and Barrier Free New Zealand to develop the design of the playground to make it accessible and noted also that a limited budget was in place.

Members referred staff in attendance to matters raised in the deputation at Item 5.1 and urged them to consider incorporating the suggested features either as part of this renewal project or as part of future projects.

 

Community Board Resolved SCCB/2017/00145

Part C

That the Spreydon-Cashmere Community Board:

1.              Approves the landscape plan for the playground renewal at Barrington Park shown as Version 2 - 3 October 2017 in Attachment A of this report.

2.              Notes the provision in the Council’s Draft Long Term Plan for new toilets in Barrington Park in Financial Years 2021-2022.

Lee Sampson/Phil Clearwater                                                                                                    Carried unanimously

 

 

The meeting adjourned at 6.47pm and reconvened at 7.55pm.

 

9.   Tree Planting and Pou in Ernle Clark Reserve

 

Board Discussion

 

The Board clarified with staff in attendance that the Kahikatea tree will be planted and the Pou will be located on the site on 21 October 2017.

 

 

Community Board Resolved SCCB/2017/00146 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approve the location of the Pou and the Kahikatea tree in Ernle Clark Reserve

2.         That final foundation plans are submitted to the Parks Asset Engineer for approval prior to installation.

3.         That the exact location for the Pou is to be confirmed on site with the Parks Asset Engineer.

Melanie Coker/Helene Mautner                                                                                                                          Carried

 

 

10. Spreydon-Cashmere 2017/18 Discretionary Response Fund Applications

 

Community Board Resolved SCCB/2017/00147 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $3,000 to Spreydon OSCAR Incorporated towards running costs.

Phil Clearwater/Helene Mautner                                                                                                                         Carried

 

Community Board Resolved SCCB/2017/00148 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.              Approves a grant of $1,759 to the Hoon Hay Community Centre Group towards the Hoon Hay Community Centre equipment costs.

Phil Clearwater/Lee Sampson                                                                                                                                Carried

 

11. Discretionary Response Fund - Hillmorton High School Senior A Girls’ Basketball Team

 

Community Board Resolved SCCB/2017/00149 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $750 to Hillmorton High School towards the Hillmorton High School A Girls' Basketball Team to compete in the Secondary Schools National Basketball tournament in Palmerston North on 1-6 October 2017.

Helene Mautner/Melanie Coker                                                                                                                          Carried

 

12. Discretionary Response Fund - Hillmorton High School Senior A Boys Basketball Team

 

Community Board Resolved SCCB/2017/00150 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $2,000 to Hillmorton High School towards the Hillmorton High School A Boys’ Basketball Team to compete in the Secondary Schools National Basketball tournament in Palmerston North on 1 to 6 October 2017.

Helene Mautner/Melanie Coker                                                                                                                          Carried

 

 

13. Youth Achievement and Development Fund - Bella Phoebe Gruindelingh

 

Community Board Resolved SCCB/2017/00151 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $250 from its 2017/18 Youth Development Fund to Bella Gruindelingh to compete in the New Zealand Aerobics and Rhythmic Gymnastics Championships in Auckland on 6 to 10 October 2017.

Lee Sampson/Phil Clearwater                                                                                                                                Carried

 

14. Spreydon-Cashmere Community Board Area Report

 

Community Board Resolved SCCB/2017/00152 (Original Staff Recommendation accepted without change)

Part B

That the Spreydon-Cashmere Community Board:

1.         Receives the Area Update.

2.         Adopts the 2017-19 Spreydon-Cashmere Community Board Plan as circulated to members and approves distribution and consultation with the community.

Karolin Potter/Melanie Coker                                                                                                                                Carried

 

15. Elected Members’ Information Exchange

Part B

Board Members exchanged the following information:

The effects of the changes to this year’s funding round were discussed.

It was noted that the Barrington Bowling Club Carpark proposal has been included in the draft long Term Plan but that it will be too far away to provide useful accessible parking for the playground.

Some concern has been expressed by residents at loss of parking as a result of installation of the Quarryman’s Trail cycleway.

There has been some resident opposition to the proposal to relocate a bus stop due to the changes to the Cashmere/Worsleys/Hoon Hay Roads intersection.

 

    

Meeting concluded at 7.40pm

 

CONFIRMED THIS 20TH DAY OF OCTOBER 2017

Karolin Potter

Chairperson