Papanui-Innes Community Board

Open Minutes



Date:                                     Monday 30 October 2017

Time:                                    4.30pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui





Deputy Chairperson


Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer



25 October 2017






Matthew McLintock

Manager Community Governance, Papanui-Innes

941 6231

To view copies of Agendas and Minutes, visit:


Papanui-Innes Community Board

30 October 2017


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation




The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2017/00205

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 13 October 2017 be confirmed.

Pauline Cotter/Jo Byrne                                                                                                                                           Carried



7.   Staff Briefings


Community Board Decisions under Delegation

The Papanui-Innes Community Board noted the information supplied during the Staff Briefings.


7.1       Guidelines for the Planting of Street Trees

Following a request from a resident for new street trees to be planted along the berms in their part of Edgeware Road to improve the appearance of the neighbourhood, the Council Arborist advised the Board of the process for this at its meeting on 31 March 2017. The Board then asked for more information to be provided about the feasibility of planting trees in this location.

At this briefing the Arborist noted that Edgeware Road is designated as a collector road in the roading hierarchy. Traffic safety measures together with the overhead and underground infrastructure placement (power, communications, water, etc.) preclude the planting of trees in the berms along a major part of Edgeware Road, including the area requested by the resident.



4.   Public Forum

Part B


4.1       Positive Youth Development Fund Report - Kaylee Jackson

Kaylee Jackson reported back to the Board on her attendance at the 2017 Australian State Teams Age Group Swimming Championships. Kaylee won a Silver Open medal in the 50 metre breast stroke for the 15-16 years age group and set a new record time for New Zealand. Kaylee also placed second in her other championship events; the 100 and 200 metre breast stroke and the 200 and 400 metre individual medleys.

The Chairperson congratulated Kaylee on her performance and thanked her for her report.


4.2       Positive Youth Development Fund Report - Anna Griffiths

Anna Griffiths reported back to the Board on her participation in the Christchurch Sister Cities student exchange with Kurashiki, Japan from 27 September to 15 October 2017.

The Chairperson thanked Anna Griffiths for her report.


4.3       Positive Youth Development Fund Report - Dylan Barber-Ryan

Dylan Barber-Ryan reported back to the Board on his participation in the Aims Games in Tauranga from 10 to 15 September 2017. His football team performed very well and came in seventh overall.

The Chairperson thanked Dylan Barber-Ryan for his report.


4.4       Belfast Community Network (BCN) - Lynda Goodrick

Lynda Goodrick, Manager of Belfast Community Network, and Joss Buttriss, Northcote Community Worker presented information to the Board regarding Joss’s work with the users of the Redwood Library including the publicising of the work of the BCN and assisting with the behaviour issues of some users of the library.

The Chairperson thanked Lynda Goodrick and Joss Buttriss for the update.


4.5       Edgeware Road Street Trees

Amberlee and Andrew Allison attended to discuss options for the planting of street trees along Edgeware Road.

Following the advice received from the Arborist (refer item 7.1 of these minutes) Mr and Mrs Allison accepted that the planting of street trees along Edgeware Road was not an option due to the location of the overhead and underground infrastructure services.

However, they requested that the Board look at traffic calming measures especially at the Hills Road end of Edgeware Road.

The Board decided to ask for staff advice regarding traffic calming measures such as cut outs or wider berms for Edgeware Road.


5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.   


7.   Staff Briefings (continued)


Community Board Decisions under Delegation

The Papanui-Innes Community Board noted the information supplied during the Staff Briefing.


7.2       Update on the St Albans Community Centre Rebuild Project

This item was deferred until a later date.


8.   Right to Drain Sewage Easement over Erica Reserve


Community Board Resolved PICB/2017/00206

Part C

That the Papanui-Innes Community Board, acting in the capacity of the administering body, resolve to:

1.         Recommend that the Chief Executive acting as the Minister of Conservation’s delegate, consents to the granting of the easement to Council for the right to drain sewage as outlined in this report.

2.         Subject to the consent of the Minister of Conservation, approve the grant of the easement pursuant to Section 48 of the Reserves Act 1977 to:

a.         Christchurch City Council - for the right to drain sewage over part of Erica Reserve at 90 Grants Rd (Lot 6 DP13309) shown on the plan at Attachment A.

3.         Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement and to manage the process of surrendering the old redundant easement.

Emma Norrish/Mike Davidson                                                                                                                               Carried



9.   Papanui-Innes Community Board Area Report


Staff Recommendations

             That the Papanui-Innes Community Board:

Receive the Area Update.


Community Board Decisions under Delegation

The Papanui-Innes Community Board noted the information contained in the Area Update.


9.1       Removal of Bus Stop Main North Road

A memorandum was tabled from the Passenger Transport Engineer in response to a request from the Board at its meeting on 30 June 2017 to investigate the feasibility of providing a bus stop on Main North Road northbound lane between the Northlands Superstop and the next bus stop outside St Joseph’s School.

Councillor Davidson had a number of questions regarding the information supplied and agreed to forward these to staff. The Board decided to request that the Passenger Transport Engineer  respond to the questions raised by Councillor Davidson.


9.2       St Albans Park and Pavilion Fields

Staff noted that information on this project has been put into Newsline and will be sent to the St Albans News.

The Board requested that they see the project storyboards prior to installation and receive a copy of the demolition notice that will be delivered to neighbours.


9.3       St Albans Community Centre Rebuild Project

The Board requested a briefing or seminar on this project from the Project Manager and the Head of Community Governance.


9.4       Redwood Plunket Rooms

The Board requested more information on the Redwood Plunket Rooms proposal including plans and details of the interior fit out.


Pauline Cotter left the meeting at 05:32 pm.

10. Elected Members’ Information Exchange


10.1    Accessible Parks

Jo Byrne tabled examples of social stories and communication boards for parks to improve the accessibility of parks.

The Board asked that this information be passed on to the Smart Cities Programme Manager.


10.2    Snap, Send, Solve

Members noted the poor state of some roads in the Board area and asked for information to be presented on the Snap, Send, Solve system in a seminar.


Meeting concluded at 5.53pm.




Ali Jones