Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Papanui-Innes Community Board will be held on:

 

Date:                                     Monday 30 October 2017

Time:                                    4.30pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

24 October 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Papanui-Innes

941 6231

matthew.mclintock@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Papanui-Innes Community Board

30 October 2017

 

 

 


Papanui-Innes Community Board

30 October 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4  

B       7.       Staff Briefings................................................................................................................. 11

STAFF REPORTS

C       8.       Right to Drain Sewage Easement over Erica Reserve................................................. 13

B       9.       Papanui-Innes Community Board Area Report.......................................................... 23

B       10.     Elected Members’ Information Exchange.................................................................... 28 

 

 


Papanui-Innes Community Board

30 October 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 13 October 2017 be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes will be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

4.1          Positive Youth Development Fund Report – Kaylee Jackson

Kaylee Jackson will report back to the Board on her attendance at the 2017 Australian State Teams Age Group Swimming Championships.

4.2          Positive Youth Development Fund Report – Anna Griffiths

Anna Griffiths will report back to the Board on her participation in the Christchurch Sister Cities student exchange with Kurashiki, Japan from 27 September to 15 October 2017.

4.3          Positive Youth Development Fund Report – Dylan Barber-Ryan

Dylan Barber-Ryan will report back to the Board on his attendance at the Aims Games in Tauranga from 10 to 15 September 2017.

4.4          Belfast Community Network – Lynda Goodrick

Lynda Goodrick will update the Board on the Northcote Project.

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Papanui-Innes Community Board

30 October 2017

 

 

 

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 13 October 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

10 October 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Papanui-Innes

941 6231

matthew.mclintock@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2017/00201

Community Board Decision

That the minutes of the Papanui-Innes Community Board meeting, both open and closed, held on Friday, 29 September 2017 be confirmed.

Pauline Cotter/Mike Davidson                                                                                                                              Carried

4.   Public Forum

4.1       Positive Youth Development Report - Olivia Brett

Olivia Brett reported back to the Board on her participation in the World Junior Kayak Championships held in Romania from 7 July to 2 August 2017.

The Chairperson thanked Olivia Brett for her report.

 

4.2       Positive Youth Development Report - Cate Brett

Cate Brett reported back to the Board on her participation as a member of the Con Brio Choir in the National Choral Federation Competition held in Auckland on 23 to 27 August 2017.

The Chairperson thanked Cate Brett for her report..

 

4.3       Positive Youth Development Fund Report - Jacob Gant-Cowen

Jacob Gant-Cowen reported back to the Board on his participation in the Shirley Boys’ High Senior Maori Language Group trip to Rarotonga.

The Chairperson thanked Jacob Gant-Cowen for his report.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.  

7.   Correspondence

 

Community Board Resolved PICB/2017/00202 (original Staff Recommendations accepted without change)

Part B

The Papanui-Innes Community Board resolved to:

1.         Receive the information in the correspondence report dated 13 October 2017.

Mike Davidson/Emma Norrish                                                                                                                               Carried

 

 

7.1       Neighbourhood Trust

Thank you letter to the Board for the 2017/18 Strengthening Communities Fund grant.

  

 

8.   Application to the Papanui-Innes Community Board's 2017/18 Discretionary Response Fund - Papanui-Innes Community Board for Edible Garden Awards, Youth Recreation Project, Engagement with the Community and Community Pride Garden Awards

 

Community Board Resolved PICB/2017/00203 (original Staff Recommendations accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $4,000 from the Papanui-Innes Community Board’s 2017/18 Discretionary Response Fund for the delivery of Edible Garden Awards in the Papanui-Innes Ward.

2.         Approve a grant of $3,500 from the Papanui-Innes Community Board’s 2017/18 Discretionary Response Fund for the delivery of Youth Recreation Project in the Papanui-Innes Ward.

3.         Approve a grant of $500 from the Papanui-Innes Community Board’s 2017/18 Discretionary Response Fund for the delivery of Engagement with the Community in the Papanui-Innes Ward.

4.         Approve a grant of $3,000 from the Papanui-Innes Community Board’s 2017/18 Discretionary Response Fund for the delivery of Community Pride Garden Awards in the Papanui-Innes Ward.

Ali Jones/Emma Norrish                                                                                                                                           Carried

 

9.   Papanui-Innes Community Board Area Report

 

Community Board Resolved PICB/2017/00204 (original Staff Recommendations accepted without change)

Part B

The Papanui-Innes Community Board resolved to:

1.         Receive the area update.

Mike Davidson/Jo Byrne                                                                                                                                          Carried

 

 

9.1       Draft Events Policy Framework Consultation

Part B

The Board noted that consultation for the Draft Events Policy Framework closes on 30 October 2017. Board members expressed an interest in considering a submission with particular note of the differentiation between “major” and “community” events.

 

9.2       Edgeware Community Pool

Part B

The Board requested that the Edgeware Community Pool Group be invited to the next Board meeting to update members on progress with the pool project.

 

10. Elected Members’ Information Exchange

Part B

·    Street plantings Edgeware Road - the Arborist is attending the 30 October Board meeting to update the Board on options for street planting and suitable tree types.

·    Ideal Electrical – condition of footpath and berm outside. The Board has made a previous request  to have this remediated.

·    Staff to advise on methodologies for collection of noise level data for pre- and post-Northern Corridor effects of traffic on Cranford Street as per a previous request.

·    Autism Friendly Parks – Jo Byrne to write a brief to be included in the next area report for discussion.

 

   

Meeting concluded at 10.10am.

 

CONFIRMED THIS 30th DAY OF OCTOBER 2017.

 

Ali Jones

Chairperson

  


Papanui-Innes Community Board

30 October 2017

 

 

7.        Staff Briefings

Reference:

17/1228037

Contact:

Judith Pascoe

judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Guidelines for the Planting of Street Trees

Tony Armstrong

Arborist

Christchurch City Council

Update on the St Albans Community Centre Rebuild Project

Kent Summerfield

Senior Project Manager

Christchurch City Council

 

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Papanui-Innes Community Board

30 October 2017

 

 

8         Right to Drain Sewage Easement over Erica Reserve

Reference:

17/952141

Contact:

Justin Sims

Justin.sims@ccc.govt.nz

941 6424

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve an easement for the right to drain sewage (refer Attachment A) to the Council over part of Erica Reserve, a Council owned Recreation Reserve (refer Attachment B).

Origin of Report

1.2       This report is being submitted to the Papanui-Innes Community Board because Council is replacing damaged sewer pipes and a new alignment through Erica Reserve is the most cost effective solution.

1.3       Board approval to grant easements though reserves administered under the Reserves Act is required as there is no staff delegation to cover this.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

1.1.1     The level of significance was determined utilising the significance and engagement assessment worksheet. 

1.1.2                    The community engagement and consultation outlined in this report reflects the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board, acting in the capacity of the administering body, resolve to:

1.         Recommend that the Chief Executive acting as the Minister of Conservation’s delegate, consents to the granting of the easement to Council for the right to drain sewage as outlined in this report.

2.         Subject to the consent of the Minister of Conservation, approve the grant of the easement pursuant to Section 48 of the Reserves Act 1977 to:

a.         Christchurch City Council - for the right to drain sewage over part of Erica Reserve at 90 Grants Rd (Lot 6 DP13309) shown on the plan at Attachment A.

3.         Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement and to manage the process of surrendering the old redundant easement.

 

 

4.   Key Points

4.1       This report does not support the Council's Long Term Plan (2015 - 2025).

4.2       The following feasible two options have been considered:

·           Option 1 – Grant an easement (preferred option)

·           Option 2 – Do not grant an easement

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

1.1.3                                The advantages of this option include:

·        The easement will protect the infrastructure in perpetuity.

·        The easement will identify the existence of the pipe on the Title.

·        The easement is required to fulfil the Reserve Act requirements if the pipe is laid through the reserve.

1.1.4                   The disadvantages of this option include:

·                The property will be encumbered with an easement.

 

5.   Context/Background

Background

5.1       Council is repairing a damaged sewer pipe that runs parallel to Grants Rd. The current pipe runs through Erica Reserve which is already protected by an easement.

5.2       If an easement is not approved the pipe would need to be replaced on its current alignment which has a risk of being damaged by tree roots in the future. Council would need to repair any damage caused to ensure the network operated as it should so there is no direct impact on the community. The new alignment is indicated on Attachment D.

5.3       This will result in a new easement, as indicated by the blue area on Attachment A, being required whilst the old easement shown on Attachment C should be surrendered as it will be redundant.

5.4       An easement is required to protect the infrastructure and to comply with the Reserves Act.

5.5       Section 48(1) of the Reserves Act 1977 (“the Act”) provides that the administering body (Council), with the consent of the Minister of Conservation, may grant easements for a public purpose over reserve land.

5.6       Under section 48(2) of the Act, it is necessary for the Council to publicly notify its intention to grant an easement except where the reserve is unlikely to be materially altered or permanently damaged, and the rights of the public in respect of the reserve are unlikely to be permanently affected (section 48(3) of the Act).  As the works are below ground, the rights of the public will not be permanently affected and therefore no public notification is required.

5.7       An easement is beneficial to the Council in this case as it helps identify the location of the pipe on the land title.  The easement will also appear on spatial databases that use property information, helping protect the infrastructure and safety of those working in the reserve.

5.8       For easements, Council has delegated the role of administering body to Community Boards.

Consent of the Minister of Conservation

5.9       By way of the Instrument of Delegation to Territorial Authorities the Minister of Conservation has delegated the Minister’s consent powers to Council. 

5.10    The delegation from the Minister includes an expectation that the role of administering body will be kept separate from the role as Minister’s delegate.  Council has addressed this through making community boards the administering body and the Chief Executive Officer (CEO) the Minister’s delegate.

5.11    The Minister’s delegate responsibilities have not been sub-delegated to staff and remain with the CEO.  

5.12    In exercising the consent of the Minister of Conservation, the Council should be satisfied that due process has been followed and in this respect it is confirmed that the following matters have been considered:

·    The land is held by the Council as a reserve subject to the Reserves Act 1977.

·    The easement being applied for, falls within the purposes specified in Section 48(1) of the Act.

·    There are sufficient grounds to waive the public notification requirements of Section 48(2) of the Reserves Act as the works comply with Section 48(3).

·    Iwi have not been consulted as this site is not a site of significance to Tangata Whenua in the City Plan.

6.   Option 1 - Grant an Easement Over Part of Erica Reserve

Option Description

6.1       That the Council grants an easement to itself under the Reserves Act 1977.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       While the easement does encumber the park in perpetuity, the pipe is to be laid underground and does not affect the community’s use or enjoyment of the reserve.   For this reason, it is considered that the community will have no preference on the matter.

Alignment with Council Plans and Policies

6.5       Granting an easement to itself is not anticipated in any plan or policy.

Financial Implications

6.6       Cost of Implementation – survey and legal costs.

6.7       Maintenance/Ongoing Costs – none.

6.8       Funding source – capital project.

Legal Implications

6.9       The grant of an easement under section 48(1) of the Reserves Act 1977 would indicate the infrastructure on the titles.

Risks and Mitigations

6.10    The existence of an easement may prevent future development.

6.11    This risk is considered tolerable given the specific circumstances – the easement is within a Reserves Act administered park and cannot be developed without revocation of the reserve status.

Implementation

6.12    Implementation dependencies – none.

6.13    Implementation timeframe – imminent.

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·  The easement will protect the infrastructure in perpetuity.

·  The easement will identify the existence of the pipe on the Title.

·  The easement is required to fulfil the Reserve Act if the pipe is laid through the reserve.

6.15    The disadvantages of this option include:

·  The title will be encumbered with an easement in perpetuity.

7.   Option 2 - Do Not Grant an Easement over part of Erica Reserve

Option Description

7.1       The Council does not approve the grant of an easement to drain sewage.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report. Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       If an easement is not approved the pipe would need to be replaced on its current alignment which has a risk of being damaged by tree roots in the future. Council would need to repair any damage caused to ensure the network operated as it should so there is no direct impact on the community.

Alignment with Council Plans and Policies

7.5       Not applicable - granting an easement to itself is not anticipated in any plan or policy.

Financial Implications

7.6       Cost of Implementation – Not applicable.

7.7       Maintenance/Ongoing Costs – Not applicable.

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not granting easements would be in contravention of the Reserves Act.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·  None

7.14    The disadvantages of this option include:

·  It would be a breach of the Reserves Act if the pipe was still laid through the Reserve.

·  If Council decided to sell the land in the future an easement would need to be put in place at that time to provide the rights required to protect any infrastructure.

·            

Attachments

No.

Title

Page

a

Proposed Easement

18

b

Erica Reserve Location Plan

19

c

Easement for surrender

20

d

Pipe alignment

21

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Justin Sims - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property & Planning

Mary Richardson - General Manager Citizen and Community

  


Papanui-Innes Community Board

30 October 2017

 

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Papanui-Innes Community Board

30 October 2017

 

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Papanui-Innes Community Board

30 October 2017

 

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Papanui-Innes Community Board

30 October 2017

 

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Papanui-Innes Community Board

30 October 2017

 

 

9.        Papanui-Innes Community Board Area Report

Reference:

17/1207005

Contact:

Judith Pascoe

judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

Receive the Area Update.

 

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

3.1.1   It is intended the completed plan will be uploaded to the Papanui-Innes Community Board website. Copies will be placed in Papanui-Innes libraries.

3.2       Memos/Information reporting back on Community Board matters

3.2.1   Information Sent to the Board

·     Top 10 Graffiti Incident Count by Suburb – September 2017

·     Invitation to the Community Focus Trust Gala Day – Saturday 4 November, 10am, Beulah Church

·     Consultation notice – Grant to the reinstatement of the Christchurch Cathedral

·     Christchurch Northern Corridor – Update on work on Winters Road

3.3       The provision of strategic, technical and procedural advice to the Community Board

Nil to report.

3.4       Board area Consultations/Engagement

3.4.1   Proposed $10 million grant for Christchurch Cathedral

The grant is intended to be towards the reinstatement of the Cathedral and is in recognition of the heritage and civic value of the Cathedral to the city. Feedback closes on 15 November 2017.

3.5       Submission Opportunities

3.5.1   Draft Events Policy Framework

This framework coordinates the roles Council and ChristchurchNZ will play in events and provides a fresh approach to take advantage if new opportunities to ensure we get the most out of events in our city. Closing date for submissions is 30 October.

 

3.6       Annual Plan and Long Term Plan matters

Nil to report.

3.7       Requests for information from Board meeting on Newsline

3.7.1   Members are invited to suggest items for inclusion in Newsline.

3.8       Significant Board matters of interest to raise at Council

3.8.1   Members are invited to suggest significant matters from the meeting to be raised by the Chair at the next Council meeting (Community Board reports) on Thursday 9 November.

4.   Strengthening Communities Funded Projects

4.1       Northcote Project

The CEO of Belfast Community Network and the Community Worker will update the Board on the Northcote Project at the meeting today.

5.   Significant Community Issues

No updates available at the time the agenda was produced.

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities

6.1.1   MacFarlane Park Update

Andrew Willis of Planning Matters has submitted the project for Resource Consent.

6.1.2   Redwood Plunket Rooms

Building rebuild project plan completed and tender process begins next month (November).

6.1.3   280 Westminster Street

Working with local Community groups on proposals for the use of the buinding.

6.1.4   St Albans Park and Pavilion Fields

This project is progressing well.   Demolition of the old building is planned for completion by the end of November, ready to begin construction of the new building in December. Tender documents for the field upgrades are underway.  A timeline will be available once the tendering process is completed.

Communication with the community and regular updates on the building and field upgrades will be posted on the Council’s Newsline page. https://www.ccc.govt.nz/news-and-events/newsline/

6.1.5   Edgeware Pool Community Project

A progress report on this community project will be given to the Board in the Public Forum at the 10 November Board meeting.

6.1.6   St Albans Community Centre Rebuild

             A project update will be circulated to the Board shortly.

6.2       Partnerships with the community and organisations

Macfarlane Park Working Group continuing with Lions International.

 

 

6.3       Infrastructure projects underway

6.3.1   Palms Suburban Interchange Upgrade

A joint seminar has been arranged for the Papanui-Innes and the Coastal-Burwood Community Boards.

6.4       Events Report Back

6.4.1   The Breeze Walking Festival

The Breeze Walking Festival ran from 30 September to 15 October.  The event, which was organised by the Council Community Recreation team, has been very popular with walkers of all ages and abilities.  The team effectively partnered with organisations to integrate culture, mental health awareness, art, and links with the Antarctic, latest developments, heritage and the environment to deliver the festival.

The Bear Hunt held at Walter Park attracted over 220 people, and was a collaborative effort with Te Puna Oraka, the Shirley Community Trust and Libraries.

7.   Parks, Sports and Recreation Update (bi-monthly)

The next update will be in November.

8.   Community Board funding budget overview and clarification

8.1       Papanui-Innes Community Board 2017/18 Discretionary Response and Positive Youth Development Fund balance sheet (refer Attachment A).

 

Attachments

No.

Title

Page

a

Papanui-Innes Community Board DRF and PYDF Balance Sheet 2017-18 as at 16 October 2017 for 30 October 2017 Area Report

27

 

 

Signatories

Authors

Judith Pascoe - Community Board Advisor

Trevor Cattermole - Community Development Advisor

Christine Lane - Community Development Advisor

Helen Miles - Community Recreation Advisor

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Papanui-Innes Community Board

30 October 2017

 

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Papanui-Innes Community Board

30 October 2017

 

 

10.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.