Linwood-Central-Heathcote Community Board

Supplementary Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Linwood-Central-Heathcote Community Board will be held on:

 

Date:                                     Wednesday 18 October 2017

Time:                                    10am

Venue:                                 The Board Room, 180 Smith Street,
Linwood

 

 

Membership

Chairperson

Deputy Chairperson

Members

Sally Buck

Jake McLellan

Alexandra Davids

Yani Johanson

Darrell Latham

Tim Lindley

Brenda Lowe-Johnson

Deon Swiggs

Sara Templeton

 

 

24 October 2017

 

 

 

 

 

Shupayi Mpunga

Manager Community Governance, Linwood-Central-Heathcote

941 6605

shupayi.mpunga@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Linwood-Central-Heathcote Community Board

18 October 2017

 

 


Linwood-Central-Heathcote Community Board

18 October 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       15.     Resolution to Include Supplementary Reports............................................................. 4  

STAFF REPORTS

C       16.     Linwood-Central-Heathcote Community Board Area Report..................................... 5  


Linwood-Central-Heathcote Community Board

18 October 2017

 

 

15 Resolution to Include Supplementary Reports

1.       Background

1.1          Approval is sought to submit the following report to the Linwood-Central-Heathcote Community Board meeting on 18 October 2017:

16.   Linwood-Central-Heathcote Community Board Area Report

1.2          The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987, why the report was not included on the main agenda is that it was not available at the time the agenda was prepared.

1.3          It is appropriate that the Linwood-Central-Heathcote Community Board receive the report at the current meeting.

2.       Recommendation

2.1          That the report be received and considered at the Linwood-Central-Heathcote Community Board meeting on 18 October 2017.

16.   Linwood-Central-Heathcote Community Board Area Report

 

 


Linwood-Central-Heathcote Community Board

18 October 2017

 

 

16.    Linwood-Central-Heathcote Community Board Area Report

Reference:

17/737549

Contact:

Shupayi Mpunga

Shupayi.mpunga@ccc.govt.nz

03 941 6605

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations 

That the Linwood-Central-Heathcote Community Board:

1.         Receive the Area Update.

2.         Consider items for inclusion on Newsline.

3.         Consider items for inclusion in the Board report to the Council.

 

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

3.1.1   The Linwood-Central-Heathcote Community Board adopted their 2017-19 Community Board Plan on 16 August 2017.  The attached table (Attachment A) outlines the Board priorities and the Board is asked to advise staff on the actions that have been completed towards the Board priorities.

3.2       Memos/Information reporting back on Community Board matters

3.2.1   Graffiti Statistics – Attached is the bi-monthly report on the suburban statistics of the graffiti in the Christchurch City area. (Attachment B)

3.2.2   Tsunami Implementation Plan – At the Board’s 19 April 2017 meeting the Board:

Request that the Council provide a formal response to the Tsunami Alert Review (April 2017) including funding options for community-led preparedness.

Staff have advised:

The Civil Defence Emergency Management (CDEM) Implementation Plan has been created in response to the document, “Review of the Tsunami Evacuation in Christchurch City on 14 November 2016” that was carried out by Christchurch City Council (CCC).

The purpose of the Implementation Plan is to service those recommendations outlined in the Tsunami Review. The recommendations and the subsequent actions highlighted in the document are considered a high priority for the CDEM unit and governs the CDEM team members’ wider work plans.

The Implementation Plan will be reviewed by the CDEM Team, as required. This is to reflect the changing Civil Defence needs in the community, so that any additional work that may be needed in the community can be carried out.

The Implementation Plan document is written in a table format with nine overarching sections:

1.    Decision Making

2.    Sirens

3.    Evacuation Plans

4.    Communications

5.    Clarification of Lines of Communication

6.    Messaging to the Public

7.    Response following Evacuation and the Emergency Operations Centre (EOC)

8.    Civil Defence Centres (formerly Welfare Centres)

9.    The Emergency Operations Centre (EOC)

Under each section mentioned above, the table is headed under the following categories:

·    Recommendation: the recommendation that has been highlighted in the Tsunami Review;

·    Lead: Team member’s role who will lead the activities to implement the recommendation with support from the wider Council team;

·    When: Estimated time frame to complete the activity to achieve the recommendation; and

·    Action: Initial activities identified to achieve the recommendation.

The Implementation Plan was presented and carried at the Strategic and Capability Committee on 15 August 2017 with the following recommendations to the Council (Reference 17/770474):

7. Implementation Plan - Tsunami Report (Attachment C)

 Staff Recommendations C

That the Strategic Capability Committee recommends that the Council:

1. Adopt the Implementation Plan for the Tsunami Report.

2. Requests a report back on progress in June 2018

Committee Decided SCCM/2017/00012

 

Part A

That the Strategic Capability Committee recommend that the Council:

1. Adopt the Implementation Plan for the Tsunami Report.

2. Request a report back on progress by the end of 2017.

3. Request a further report on Tsunami Siren options and include information on Tsunami risks.

 

The Implementation Plan was presented and adopted at the Council Meeting on 7 September 2017 (CNCL/2017/00248) with the following recommendations as shown below on Council Meeting minutes:

Report from Strategic Capability Committee - 15 August 2017

22. Implementation Plan - Tsunami Report

Council Resolved CNCL/2017/00248

That the Council:

1. Adopt the Implementation Plan for the Tsunami Report.

2. Request a report back on progress by the end of 2017.

3. Request a further report on Tsunami Siren options and include information on Tsunami risks.

 

There will be a report back to Council on the Implementation Plan end of 2017, which will be made available through Linwood-Central-Heathcote Community board Area Report as soon as possible.

3.2.3   Board Members Professional Development – As at 5 October 2017 the Board has an unallocated balance of $2,816 in the Board members’ training budget.

3.2.4   Sumner Pool – At the Board’s 2 October 2017 Board meeting the Board resolved: Request staff to provide information on other support Sumner Community Pool is getting from Council.

·   Staff have advised:  The Council provides a microbiological test in summer and providing answers to any technical questions the Sumner Pool committee may have.

3.3       The provision of strategic, technical and procedural advice to the Community Board

3.3.1   The Board continues to receive strategic, technical and procedural advice mainly through an ongoing programme of Board seminars held at the conclusion of the Board’s twice monthly ordinary meetings.

3.4       Board area Consultations/Engagement

3.4.1   The following consultations are open to the community within the Community Board Area:

Teen Leisure Programmes at the new Central Library

1 September 2017 - 30 October 2017

Bays Area skate project (upcoming)

13 November 2017 to 13 December 2017

 

3.5       Submission Opportunities

3.5.1   There are no submission opportunities at the time of writing this report.

3.6       Annual Plan and Long Term Plan matters

3.6.1   The Board Chairperson and Deputy Chairperson took part in a workshop with the Mayor and Councillors on 8 September 2017 to put forward the Board’s priorities for consideration in the development of the Council’s Long Term Plan 2018-2028.

The information presented will be collated and responded to back to the Board in due course.

3.6.2   Later in the year, the Chairperson and Deputy Chairperson will informally meet with the Mayor and Councillors to discuss the proposed contents of the Draft Long Term Plan.

3.7       Development of Civil Defence Emergency Plans

3.7.1   There is nothing to report at the time of writing this report.

3.8       Requests for information from Board meeting on Newsline

3.8.1   Members are invited to suggest items for inclusion in Newsline.

3.9       Significant Board matters of interest to raise at the Council

3.9.1   Members are invited to suggest significant matters from the meeting to be raised by the Chair at the next Council meeting (Community Board reports) on Thursday 9 November.

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

4.1       At the Board’s 20 September 2017 meeting the following Strengthening Communities Funding Applications were referred to the Community Reliance Partnership Fund. A report on the Community Resilience and Partnership Fund went to Council on 10 October 2017.

4.1.1   Avebury House Trust for Community Development 2018 and Heritage regeneration (staff recommendation of $35,000);

4.1.2   Phillipstown Community Centre Charitable Trust for the Phillipstown Community Hub (staff recommendation of $27,000);

4.1.3   Te Whare Roopu o Oterepo - Waltham Community Cottage for The Cottage Project (staff recommendation of $47,500);

4.1.4   Otautahi Creative Spaces Trust for Neighbourhood Creation Stations: Phillipstown Hub and Library; (staff recommendation of $10,000); and

4.1.5   Sydenham Quarter –Promote Sydenham Project (staff recommendation is a decline).

4.2       At its meeting on 20 September 2017 the Board approved the following Board projects from its 2017/18 Discretionary Response Fund:

·        LYFE 2018

·        Neighbourhood Week 2017

·        Light Bulb Moments Fund

·        Community Recreation Events

·        Award Ceremonies.

4.2       Neighbourhood Week Additional Events – The Board has a remainder $583 left in their Neighbourhood Week Fund. It was decided by the Board that elected members would utilise this money to run Neighbourhood Week events in areas that do not have events organised for residents.  There is a noticeable lack of events in Bromley, Inner City and parts of Woolston.  It is for the board to decide and arrange when and where they hold their events, along with how they engage local residents to attend.

5.   Significant Community Issues

People without homes

5.1       Status

5.1.1   This item is provided to give feedback to the Linwood-Central-Heathcote Board on its report to Council on public safety issues in Doris Lusk Reserve, homelessness and related issues and the subsequent Council resolution CNCL/2017/0097 that the Council:

Request officers to report back to the Council and Community Board on a joined up approach to addressing the issues raised in the report regarding the Doris Lusk Park and the need for drop-in facilities

5.1.2   This item provides further information about actions since the previous report to the Board on the 19 July 2017.

5.2       Action

5.2.1   A Housing First steering group comprising of representatives of Christchurch City Council, Community Housing Providers, social service agencies working with the homeless and government departments have developed a draft community partnership proposal. The proposal was presented to the Ministry of Social Development on the 22 September 2017. The steering group is awaiting formal comments from MSD representatives.

5.2.2   A briefing paper was presented to the Social, Community Development and Housing Committee on 4 October 2017. A copy of this briefing paper is attached. (Attachment A)

5.3       Timeframe

5.3.1   Proposals for support from the Christchurch City Council for the Housing First initiative will be included in the 2018 – 2028 Long Term Plan.

5.3.2   Progress is dependent on the nature of the comments from Ministry of Social Development, but at this stage both parties are envisaging that the Housing First initiative will begin in Christchurch in early 2018.

5.3.3   A fully developed proposal will be tabled at the Social, Community Development and Housing Committee in November 2017. The report will describe the proposal including timeframes, and recommended roles and levels of support from the Council.

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities

6.1.1   Matuku Takotako: Sumner Centre – groups in the new facility are settling in well, with two meetings being held so far between community groups, Library, Facilities and Community Governance staff to ensure a smooth transition to the functioning and activation of the new facility. The four community groups in the shared community office on the ground floor have agreed on a shared name as well: The Sumner Collective to reinforce the collective approach to working together to strengthen wellbeing and community in Sumner.

6.1.2   Matuku Takotako: Sumner Centre Community Meeting Rooms - In August this year Matuku Takotako: Sumner Centre opened. At the completion of ongoing work the following names have been proposed for the community rooms including the hall, the breakout room and the meeting room behind the hall. 

·   Puoro-nuku and Puoro-raki were the Islands where Matuku Takotako lived.  Like Ying and Yang, the names give a female/male energetic duality to the spaces that hold their names.  Nuku is the female essence which gives life and Raki is the male essence which is given life and protects it.  It is therefore logical that the name of the performance space/hall be Puoro-nuku. This space gives life to creativity and performance.  It also gives ‘life’ (through the sliding wall) to the breakout/meeting room – Puoro-raki. Pariroa is the name of the coastal bluff/cliff area where Puoro-nuku and Puoro-raki are located.  The room behind Puoro-nuku faces the coastal seashore of Matuku Takotako (Sumner).

Puoro-nuku:

the community hall

Puoro-raki:

the breakout room from the performance space

Pariroa:   

the meeting room behind the performance space

 

6.2       Partnerships with the community and organisations

6.2.1   Linwood Youth Development Coordinator Role – work with youth workers and youth focused organisations has continued regarding this Board supported role following the Youth Workers’ Breakfast Hui in July that some members of the Board attended.  Work has included a revision of the job description for the role, developing a Terms of Reference for an Advisory Group and establishing the Advisory Group.  An application will be presented to the Board under the Discretionary Response Fund for the Board’s consideration. 

6.2.2   LYFE – the date for the 2018 Linwood Youth Festival Experience (LYFE) has been confirmed as Saturday 17 March. Staff are working with youth focused community groups and organisations in the initial stages of planning for the summer event.

6.3       Infrastructure projects underway

6.3.1   There is nothing to report at time of writing this report.

6.4       Events Report Back

6.4.1   The Breeze Walking Festival from 30 September – 15 October has been very popular with walkers of all ages and abilities and has effectively partnered with organisations to integrate culture, mental health awareness, art, links with the Antarctic, latest developments, heritage and the environment to deliver the festival.   

7.   Parks, Sports and Recreation Update (bi-monthly)

The next update will be in November.

8.   Community Board funding budget overview and clarification

8.1       Total of unallocated funding for 2017/18 is $255,744.  Funding table is Attachment E.

8.2       Discretionary Response Fund unallocated funding for 2017/18 is $235,744.

8.3       Youth Development Fund unallocated funding for 2016/17 is $5,600.

8.4       Light Bulb Moments Fund unallocated funding for 2016/17 is $4,000.

 

 

 

Attachments

No.

Title

Page

a

Linwood-Central-Heathcote Community Board Plan 2017-19 Monitoring - 18 October 2017

12

b

Graffiti Statistics - Suburb Street Report September 2017

15

c

Tsunami Implementation Plan 2017

16

d

Memorandum to Social Community Development & Housing Committee - Housing First 4 October 2017

50

e

Linwood-Central-Heathcote Discretionary Funding 2017

53

f

Linwood-Central-Heathcote Community Board Strengthening Communities 2017/18 Funding Applications Referred to the Community Resilence Partnership Fund

58

 

 

Signatories

Authors

Liz Beaven - Community Board Advisor

Vimbayi Chitaka - Community Development Advisor

Bruce Coleman - Community Development Advisor

Meg Logan - Governance Support Officer

Louise McLean - Community Support Officer

Diana Saxton - Community Recreation Advisor

Carly Waddleton - Community Development Advisor

Approved By

Shupayi Mpunga - Manager Community Governance, Linwood-Central-Heathcote

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Linwood-Central-Heathcote Community Board

18 October 2017

 

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