Housing Subcommittee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Housing Subcommittee will be held on:

 

Date:                                     Tuesday 17 October 2017

Time:                                    1.30pm

Venue:                                 CCHL Boardroom, Level 2, 77 Hereford Street, Christchurch

 

 

Membership

Chairperson

Members

Councillor Glenn Livingstone

Councillor Vicki Buck

Councillor Phil Clearwater

Councillor Anne Galloway

Councillor Yani Johanson

 

 

12 October 2017

 

 

 

Principal Advisor

Lester Wolfreys

Head of Community Support, Governance & Partnerships

 

Elizabeth Hovell

Hearings Adviser

941 8637

elizabeth.hovell@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Housing Subcommittee

17 October 2017

 

Housing Subcommittee - Terms of Reference

 

Chair

Councillor Livingstone

Membership

Councillor Buck,  Councillor Clearwater, Councillor Galloway, Councillor Johanson

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

As required

Reports To

Social, Community Development and Housing Committee

 

 

Responsibilities

The Housing Subcommittee is responsible for:

·         Examining a broad range of issues including homelessness, youth housing, emergency housing, social housing, the future of Council’s housing stock, housing affordability schemes for first home buyers, the rental market and housing density

·         Reviewing and advising on housing policy, legislation and related issues.

·         Overseeing the Council’s housing asset management including Otautahi lease and reporting matters

·         Providing advice on particular housing matters that support Council’s decision making across the continuum of social, affordable and market housing, including innovative housing solutions that will increase the supply of affordable housing

·         Facilitating collaborative action across the continuum of social, affordable and market housing with Central Government agencies, e.g. Ministry for Business, Innovation and Enterprise (MBIE), Ministry of Social Development (MSD), The Tenants Protection Association (TPA), NGO’s, Te Wai Pounamu Community Housing Providers Network, Housing NZ Corporation (HNZC), Canterbury District Health Board (CDHB) and providers of mental health accommodation, Department of Corrections, representatives from the disability sector, and NZ Coalition to End Homelessness (NZCEH)

·         Monitoring the delivery of the Housing Policy 2016 priority actions across its 8 key goals

·         Overseeing the Council’s actions in relation to housing from the Greater Christchurch Partnership (UDSIC) Strategy

·         Overseeing the Social Housing Strategy 2007

·         Support Council’s participation and leadership within the Christchurch Housing Accord. 

 

The Subcommittee will work in close collaboration and partnership with the community, government and private sectors to find new ways and set clear targets to address housing issues including increasing the supply of affordable and social housing in Christchurch.

 

The Subcommittee will report back to, and obtain its strategic direction and priorities from the Social, Community Development and Housing Committee on all aspects considered under these terms of reference.

 

 

 


Housing Subcommittee

17 October 2017

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum…………………………………………………………………………………………………………….4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4   

B       7.       Subcommittee priorities and development of a programme for next 6 months...... 4

B       8.       Updates ............................................................................................................................ 4

·         Housing First

·         Christchurch Housing Invitivive

·         DC remissions

 

 


Housing Subcommittee

17 October 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

 

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

3.   Confirmation of Previous Minutes

As this is the first meeting of the newly formed Housing Subcommittee there are no previous minutes to confirm. 

4.   Public Forum

A period of up to 30 minutes maybe available for people to speak for up to 5 minutes on any issue that is not the subject of a separate hearing process, although at discretion of the meeting more time may be allocated.   

5.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  

 

7.   Subcommittee priorities and development of a programme for next 6 months for ongoing meetings.   

The Subcommittee will identify priority work areas from the Subcommittee’s TOR, with reference to Council's Housing Policy. 

8.   Updates:

·                Housing First

·                Christchurch Housing Initiative (Attachment 1)

·                DC remissions  

 


 

Memorandum to Housing Subcommittee

 

Date:             12 October 2017

 

To:                  The Chair and members of the Housing Subcommittee

 

Cc.                  Lester Wolfreys

 

From:            Paul Cottam, Principal Advisor Social Policy

 

Subject:       Christchurch Housing Initiative Update to 17 October 2017 Meeting

__________________________________________________________________________________________

 

The Council resolved at its 24 August 2017 meeting (Council Resolution CNCL/2017/00219):

 

That the Council:

 

1.   Endorse the Agreement for Funding between the Crown and the Council for the Christchurch Housing Initiative.

2.   Note that the Agreement for Funding’s requirement for matching funding from the Council will be subject to the 2018-28 Long Term Plan.

3.   Delegate to the Chief Executive Officer to confirm with the Ministry of Building Innovation and Employment the operational matters of the Agreement.

4.   Request that staff report back to Council on an agreement for a third party to operate the Initiative. 

 

Process for Identifying a Third Party Operator

 

The Legal Services Unit are drafting a Request For Tender document that takes into account the requirements of the Agreement for Funding between the Crown and the Council.  Due diligence, insurance and indemnity issues will also need to be addressed in the tender document.

 

Council’s Procurement Policy provides that “Council’s default position is to engage suppliers by way of an open tender unless there is good reason to do otherwise and such rationale is clearly recorded and authorised by staff with appropriate delegated authority”.   

 

A closed sourcing method is considered preferable to an open one in this case given that there a few specialist operators who could effectively carry the work out.  Council’s Procurement Policy requirement that all qualified suppliers must have a reasonable opportunity to participate in all Council procurements will still be satisfied.

 

Other reasons for a closed process rather than a direct appointment include the amount of public money being managed, and the likely interest from several community housing providers from Te Wai Pounamu Community Housing Providers Network that Council supports, with several having approached the Council already.

 

The Finance Unit advise that it will be preferable from an efficiency perspective to transfer the funds to the third party operator to manage and release for each shared equity transaction. This preference is on the basis that appropriate terms are in the contract that:

 

·         Safeguard the funds recognising that the operator will be managing public funds

·         Making the operator liable to Council for any losses through misappropriate or mismanagement

·         allow for oversight and monitoring by Council

 

Staff are identifying a list of third party operators to approach.  Several community housing providers have shown an interest.  Supporting Te Wai Pounamu Community Housing Providers Network and alignment with the Council’s Housing Policy are relevant considerations.

 

Next Steps

 

It is anticipated that a closed tender process be carried out by the end of the year.

 

Recommendation

 

That the Subcommittee receive the briefing.