Fendalton-Waimairi-Harewood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Fendalton-Waimairi-Harewood Community Board will be held on:

 

Date:                                     Monday 9 October 2017

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Shirish Paranjape

Bridget Williams

 

 

4 October 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matthew.mclintock@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


 

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4 

B       7.       Correspondence............................................................................................................. 13 

STAFF REPORTS

A       8.       Veitches Road - 40 Kilometres Per Hour Variable Speed Limit................................. 15

C       9.       School Road - Parking Restrictions.............................................................................. 21

B       10.     Fendalton-Waimairi-Harewood Community Board Area Report.............................. 27

B       11.     Elected Members’ Information Exchange.................................................................... 44 

 

 


 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 25 September 2017 be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

It is intended that the public forum session will be held at 4pm.

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

 

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared. 


 

 

Fendalton-Waimairi-Harewood Community Board

Open Minutes

 

 

Date:                                     Monday 25 September 2017

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Bridget Williams

 

 

25 September 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matthew.mclintock@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1.   Apologies

         Part C

 

Community Board Resolved FWHB/2017/00097

That the apology for absence received from Shirish Paranjape, be accepted.

Sam MacDonald/Bridget Williams                                                                                                                        Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWHB/2017/00098

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 11 September 2017, be confirmed.

Jamie Gough/Aaron Campbell                                                                                                                               Carried

 

4.   Public Forum

Part B

4.1          Laura Glen – Youth Development Fund Recipient

                            Laura Glen spoke of her preparation and attendance at the Under 23 World Rowing Championships in Bulgaria and thanked the Board for its contribution to assist her in representing New Zealand.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.  

7.   Correspondence

 

             There was no correspondence received.

 

 

8.   Kahu Road - No Stopping Restriction

 

Community Board Resolved FWHB/2017/00099 (Original Staff Recommendation accepted without change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve that the stopping of vehicles be prohibited at any time on the north side of
Kahu Road commencing at a point 85 metres east of its intersection with Tui Street and extending in a easterly direction for a distance of 14 metres.

Aaron Keown/Jamie Gough                                                                                                                                   Carried

 

 

9.   Sir William Pickering Drive - No Stopping Restriction

 

Community Board Resolved FWHB/2017/00100

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve, by the way of RP-1.1 signage, that the stopping of vehicles be prohibited at any time on the berm area on the east side of Sir William Pickering Drive commencing at a point 195 metres south of its intersection with Sheffield Crescent and extending in a southerly direction for a distance of four metres.

Aaron Keown/Sam MacDonald                                                                                                                             Carried

 

 

10. Fendalton-Waimairi-Harewood 2017-18 Discretionary Response Fund - Applications - Board Projects

 

Community Board Resolved FWHB/2017/00101  (Original Staff Recommendation accepted without change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve an allocation of $8,000 from its 2017-18 Discretionary Response Fund towards the costs of staging Celebrate Bishopdale 2017.

2.         Approve an allocation of $9,000 from its 2017-18 Discretionary Response Fund towards the costs of staging Culture Galore 2018.

3.         Approve an allocation of $4,000 from its 2017-18 Discretionary Response Fund towards the Fendalton-Waimairi-Harewood Community Service Awards 2018.

4.         Approve an allocation of $6,000 from its 2017-18 Discretionary Response Fund towards costs of staging various youth activities and events.

5.         Approve an allocation of $1,000 from its 2017-18 Discretionary Response Fund towards the costs of hosting bi-monthly networking meetings.

6.         Approve an allocation of $4,000 from its 2017-18 Discretionary Response Fund towards the running of the 2018 Garden Pride Awards.

7.         Approve an allocation of $4,000 from its 2017-18 Discretionary Response Fund towards Summer with Your Neighbours/Neighbourhood Week 2017-18.

Aaron Campbell/Sam MacDonald                                                                                                                        Carried

 

11. Establishment of the Fendalton-Waimairi-Harewood 2017-18 Youth Development Fund

 

Community Board Resolved FWHB/2017/00102 (Original Staff Recommendation accepted without change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Review the current criteria and approved the establishment of the Fendalton-Waimairi-Harewood 2017-18 Youth Development Fund.

2.         Approve the transfer of $10,000 from the Fendalton-Waimairi-Harewood 2017-18 Discretionary Response Fund to the Fendalton-Waimairi-Harewood 2017-18 Youth Development Fund.

David Cartwright/Aaron Keown                                                                                                                            Carried

 

12. Fendalton-Waimairi-Harewood 2017 Neighbourhood Week - Applications

 

Community Board Resolved FWHB/2017/00103 (Original Staff Recommendation accepted without change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve its 2017 Neighbourhood Week funding allocations totalling $4,000 as set out below:

 

Applicant

Activity

No. Attending

Recommendation

1

Michelle Bradford

Street Picnic

50

    $100

2

Ronald Mottram

BBQ

35 + children

$100

3

Gail Turner

BBQ

60-70

$120

4

Laura Lightfort

Big Family Fun

100

$200

5

Lesley Boomer

BBQ

30

$60

6

Julie Florkowski

Inter-street cricket match than BBQ

65

$90

7

Christine Taylor

Neighbours BBQ

45

$90

8

Odette Coulter

BBQ

60+

$100

9

Vicki Chapman

Neighbourhood Picnic, Entertainment, Mr Whippy

120

$210

10

Susanne Smit

High Tea Afternoon

18

$36

11

Andrew O'Regan

BBQ

30

$60

12

Anna McWha

Gathering at the local park

40

$80

13

Vicki Ogden-O'Fee

BBQ

40

$80

14

Mike Scott

Street BBQ

30

$60

15

Jeffrey Ross

Combined BBQ

70

$140

16

Megan King

BBQ with neighbours

30

$60

17

Marie Lysaght

BBQ

20

$40

18

Suzanne Carter

BBQ

30

$60

19

Gavin Cross

Street BBQ

25

$50

20

Tory Aebli

Street BBQ

100

$200

21

Iain Malcolm

BBQ/Picnic

80

$120

22

Dorothy Bradley

Neighbourhood gathering

20

$40

23

Ann-Marie Smith

Street gathering

50

$100

24

Vivien McCaskey

Progressive Dinner

65

$130

25

Melanie Thomas

Street BBQ including games for children

80

$160

26

Sophie Robb

Street BBQ

40

$80

27

Duncan MacAlpine

Community Garden Party

150-200

$300

28

Charlotte Barker

Community Event & Twilight Market

300

$430

29

Neil Mackenzie

BBQ

40

$80

30

Carolyn Coghlan

BBQ

100

$200

31

Frank Wardell

BBQ

50-60

$100

32

Vicki Smith

Mr Whippy, bouncy castle, 20 x $5 Dominoes pizzas & some fruit & lollies

80

$160

33

Anna Western-Bell

Street BBQ

30

$60

34

Kathy Stone

Street BBQ

80-100

$100

35

Maria Ballinger

BBQ

36

$72

36

Dianne Hutchings

Resident family BBQ

25

$50

37

Geraldine Heyward

Pizza Party

35

$70

38

Anne Rogers

Street BBQ

40

$80

39

Denis Donaldson

Street BBQ

46

$92

40

Philip Buckingham

BBQ

80-90

$160

41

Lyndsay Watson

Street Party

40

$75

42

Lorraine MacLeod

BBQ

45-50

$90

43

Murray Wilkinson

Afternoon tea with neighbours

18

$36

 

David Cartwright/Jamie Gough                                                                                                                             Carried

 

 

 

13. Fendalton-Waimairi-Harewood 2017-18 Discretionary Response Fund - Application - Harewood Hockey Club Clubroom Upgrade

 

Community Board Resolved FWHB/2017/00104 (Original Staff Recommendation accepted without change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve the making of a grant of $6,000 from its 2017-18 Discretionary Response Fund to the Harewood Hockey Club towards their clubroom upgrade.

Aaron Keown/Sam MacDonald                                                                                                                             Carried

 

14. Fendalton-Waimairi-Harewood Community Board 2017-18 Discretionary Response Fund - Torlesse Scouting Group/Rimu Park Scout Park

 

Community Board Resolved FWHB/2017/00105 (Original Staff Recommendation accepted without change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve the making of a grant of $2,300 from its 2017-18 Discretionary Response Fund to Scouts New Zealand Torlesse Zone - Rimu Scout Park towards the purchase and installation of a hot water system.

Aaron Campbell/Bridget Williams                                                                                                                         Carried

 

15. Fendalton-Waimairi-Harewood 2017-18 Youth Development Fund - Application - Evan Byrne

 

Community Board Resolved FWHB/2017/00106 (Original Staff Recommendation accepted without change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve the making of a grant of $200 from its 2017-18 Youth Development Fund to Evan Byrne towards representing Canterbury at the 2017 New Zealand Artistic Gymnastics Championships in Nelson from 5 to 8 October 2017.

Sam MacDonald/Linda Chen                                                                                                                                  Carried

 

16. Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of current interest including:

9.1       Neighbourhood Support’s recent Annual General Meeting and a review of support funding.

9.2       Working Party for Glandovey Road proposed meeting timeline.  Members were advised that the office of the Chief Executive was correlating information and was expected to forward information shortly.

 

 

 

   

Meeting concluded at 4.19pm

 

CONFIRMED THIS 9TH DAY OF OCTOBER 2017                                              

 

David Cartwright

Chairperson

 

 

 


Fendalton-Waimairi-Harewood Community Board

09 October 2017

 

 

7.        Correspondence

Reference:

17/1056599

Contact:

Margaret Henderson

margaret.henderson@ccc.govt.nz

03 941-6728

 

 

1.   Purpose of Report

No correspondence had been received at the time the agenda went to print.

 

 

2.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the information in the correspondence report dated 09 October 2017

 

 

 

Attachments

There are no attachments to this report.

  


Fendalton-Waimairi-Harewood Community Board

09 October 2017

 

 

8.        Veitches Road - 40 Kilometres Per Hour Variable Speed Limit

Reference:

17/974910

Contact:

Wayne Anisy

Wayne.anisy@ccc.govt.nz

941 8346

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to consider the installation of a new variable speed limit (40 kilometres per hour) on Veitches Road opposite Casebrook Intermediate as shown on Attachment A, and make a recommendation to the Council for approval and its inclusion in the Christchurch City Council Register of Speed Limits.

1.2       This project is on the boundary of the Papanui-Innes and Fendalton-Waimairi-Harewood Community Board areas..  At its meeting on 29 September 2017 the Papanui/Innes Community Board supported the staff recommendation.

Origin of Report

1.3       This report is staff generated, in response to community requests and this site being a top priority on the Council’s approved school zone implementation priority list.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option. The decision is easily reversible.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board recommend that the Council:

1.         Approve the installation of a 40 kilometres per hour variable speed limit on Veitches Road (school zone), Land Transport Rule Setting of Speed Limits 2017, and the New Zealand Gazette notice (21/04/2011, Number 55, page 1284) including the times of operation.

2.         Approve that, subject to the Council approving recommendation 1 above, pursuant to Clause 5(1) of the Christchurch City Speed Limits Bylaw 2010, a variable speed limit (40 kilometres per hour School Speed zone) apply on:

a.         Veitches Road, commencing at a point 138 metres west of its intersection with Cavendish Road and extending in a westerly direction for a distance of 255 metres.

3.         Approve that subject to the Council approving recommendation 1 and 2 above, that the above mentioned variable speed limit shall come into force on completion of infrastructure installation.

          Note:  In relation to item 2a above, the Fendalton-Waimairi-Harewood Community Board                                                recommendation covers the Veitches Road section west of Grampian Street.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.31 Protect vulnerable users - minimise the number of fatal crashes involving pedestrians and cyclists

4.2       The following feasible options have been considered:

·     Option 1 - Install 40 Kilometre per hour variable speed limit (preferred option)

·     Option 2 – Do nothing.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Likely reduction in operational speed, therefore improving the safety in the area during the school hours.

·     The electronic speed zone signs enhance driver awareness of the likely presence of children.

4.3.2   The disadvantages of this option include:

·     Increased amount of signage on the traffic route.

 

5.   Context/Background

Background

5.1       Council Traffic Operation have an ongoing programme of installing 40 kilometre per hour variable speed limits outside schools. The signs operate for short periods before and after school, and aim to reduce vehicle speeds at times when on-road school related activity is high - making it safer for school children to cross busy roads near their school.

5.2       Potential sites must meet a specified criteria set by New Zealand Transport Authority (NZTA) and are prioritised using  a methodology process endorsed by Council on 25 August 2011 as the most appropriate method of improving road safety outside certain schools, where no other traffic control device(s) are practical or feasible.

5.3       A 40 kilometre per hour variable speed limit on Veitches Road outside Casebrook Intermediate ranks as a priority for implementation in the 2017-2018 financial year.

5.4       The proposed 40 kilometre per hour variable speed limit meets the warrant and control method criteria specified by NZTA.

5.5       Veitches Road is classified a collector route with an average weekday traffic volume of around 3,400 vehicles and an 85th percentile speed of 56.5 kilometres per hour.

5.6       As shown on Attachment A, variable signs are located on Veitches Road, with static ‘School Zone Ends’ signs on the opposite side of the road. Grampian Street also requires static signs to inform motorists they are entering/exiting a different speed limit at certain times.


 

6.   Option 1 – Install a 40 Kilometre Per Hour Variable Speed Limit School Zone on Veitches Road (preferred)

Option Description

6.1       Install the 40 kilometre per hour Variable Speed Limit School Zone on Veitches Road as shown on Attachment A.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are low.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Key Stakeholder Engagement was carried out with the NZTA, New Zealand Police and Casebrook Intermediate School. The New Zealand Police, NZTA and Casebrook Intermediate School have provided written support for the proposal.

6.6       On Monday 28 August 2017, an information leaflet was delivered to all properties on the north side of Veitches Road between 69 Veitches Road to Cavendish Road and on the south side between Northfield Road and Cavendish Road.  On Grampian Street from Cavendish Road to Jocelyn Street and number 23 Grampian Street.  This included a plan of where the new signage was to be located and contact details should any residents have any concerns regarding this proposal.

6.7       In addition to the delivered leaflet, on Friday 8 September 2017 residents at 2 Brockham Place, 102 and 1/106 Veitches Road were door knocked.  They had no objections to the variable signs being installed out in front of their properties.

6.8       To date no other responses have been received.

Alignment with Council Plans and Policies

6.9       This option is consistent with the Christchurch City Council’s Plans and Policies.

Financial Implications

6.10    Cost of Implementation – Approximately $40,000 to supply, install and commission signs.

6.11    Maintenance / Ongoing Costs - covered under the area maintenance contract.

6.12    Funding source - School Speed Zone Signs budget.

Legal Implications

6.13    Speed limits must be set in accordance with Land Transport Rule: Setting of Speed Limits 2017 and subsequent amendments. 

6.14    Clause 5 of the Christchurch City Council Speed Limits Bylaw 2010 provides Council with the authority to set speed limits by resolution.

6.15    The Council has not delegated its authority to set speed limits. 

6.16    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004 and the New Zealand Gazette notice (21/04/2011, Number 55, page 1284).

Risks and Mitigations    

6.17    None identified.

Implementation

6.18    Implementation dependencies - dependent on endorsement by the Community Board and approval by Council to legalise school speed zone.

6.19    Implementation timeframe - Installed by February 2018.

Option Summary - Advantages and Disadvantages

6.20    The advantages of this option include:

·     Likely reduction in operational speed, therefore improving the safety in the area during the school hours.

·     The electronic speed zone signs enhance driver awareness of the likely presence of children.

6.21    The disadvantages of this option include:

·     Increased amount of signage on the traffic route.

7.   Option 2 – Do nothing

Option Description

7.1       Do nothing.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are low.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       This option was not consulted on.

Alignment with Council Plans and Policies

7.6       This option is inconsistent with the Christchurch City Council’s Plans and Policies

7.6.1   Inconsistency - it does not address the concerns raised by the school and community.

7.6.2   Reason for inconsistency - it does not offer any protections to vulnerable road users.

Financial Implications

7.7       Cost of Implementation - $0.

7.8       Maintenance / Ongoing Costs – Not applicable.

7.9       Funding source – not applicable.

Legal Implications

7.10    Not applicable.

Risks and Mitigations    

7.11    The risk of an accident and the severity of it is increased with this option.

Implementation

7.12    Implementation dependencies - Not applicable.

7.13    Implementation timeframe – Not applicable.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·     No additional cost to Council.

7.15    The disadvantages of this option include:

·     It does not address the safety concerns of the school and that of the community.

 

Attachments

No.

Title

Page

a

Casebrook Intermediate School Plan TG132033 - School Speed Zone - Veitches Road

20

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Wayne Anisy - Traffic Engineer

Penny Gray - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


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Fendalton-Waimairi-Harewood Community Board

09 October 2017

 

 

9.        School Road - Parking Restrictions

Reference:

17/1035962

Contact:

Wayne Anisy

Wayne.anisy@ccc.govt.nz

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to approve a P3 parking restriction area and two mobility parks on School Road, outside Yaldhurst Model School in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to requests from the Principal of the Yaldhurst Model School.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the impact of the project against the 10 criteria set out in the Significance and Engagement assessment.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Fendalton-Waimairi-Harewood Community Board:

1.         Revoke all parking and stopping restrictions on the north side of School Road commencing at a point 580 metres south east of its intersection with Guys Road and extending in a south easterly direction for a distance of 56 metres.

2.         Approve that the parking of vehicles be restricted to a maximum period of three minutes on the north side of School Road commencing at a point 580 metres southeast of its intersection  with Guys Road and extending in a south easterly direction for a distance of 49 metres.  This restriction is to apply between the hours of 8am to 9am and 2.30pm to 3.30pm on school days.

3.         Approve that the parking of vehicles be restricted to 90 degree angle parking and be reserved for vehicles with an approved disabled person’s parking permit, prominently displayed in the vehicle, in accordance with section 6.4.1 of the Land Transport-Road User Rule: 2004.  This restriction is to apply on the north side of School Road commencing at a point 629 metres southeast of its intersection with Guys Road and extending in a south easterly direction for a distance of seven metres.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance.

 

4.2       The following feasible options have been considered:

·     Option 1 – install a P3 parking restriction area and two mobility parks (preferred option)

·     Option 2 – Do Nothing.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     It provides an area for vehicle turnover close to the school entrance.

4.3.2   The disadvantages of this option include:

·     Long term parking in these areas is removed.

 

5.   Context/Background

5.1       The Principal of Yaldhurst Model School, approached Council staff with a request for a site visit to look at school pick up and drop off congestion issues.

5.2       Following this site visit it was agreed that staff propose for the Board to approve the installation of a P3 parking restriction. The reason this request has been initiated is that the school require a safe area for buses and parents/caregivers to park and pick up/drop off children.  The creation of a short term parking restriction will provide turnover of parking, maximising the ability for a car park in close proximity to the school during peak arrival/departure periods.  This type of parking management is common outside most schools.

5.3       Also proposed is to formally resolve the two current mobility parks situated outside of the school’s entrance.

5.4       As this request came directly from the school and the proposal does not affect any other residential frontages, no further consultation has been carried out.


 

6.   Option 1 – Install P3 and Mobility Parking Restrictions (preferred)

Option Description

6.1       Install a P3 parking restriction area, and two mobility parks on School Road outside Yaldhurst Model School in accordance with Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       As this request came directly from the school and the proposal does not affect any other residential frontages, no further consultation has been carried out.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.6       Cost of Implementation - $1,000.

6.7       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.8       Funding source - Traffic Operations Budget.

Legal Implications

6.9       Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.10    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.11    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations   

6.12    Not applicable.

Implementation

6.13    Implementation dependencies - Community Board approval.

6.14    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   It provides an area for vehicle turnover close to the school entrance.

6.16    The disadvantages of this option include:

·   Long term parking in this areas is removed.

7.   Option 2 – Do Nothing

Option Description

7.1       Retain existing parking and markings.

7.2       Significance.

7.3       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       This option is inconsistent with the school’s request to improve the issues being experienced at drop off and pick up times.

Alignment with Council Plans and Policies

7.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.7       Cost of Implementation - Not applicable.

7.8       Maintenance / Ongoing Costs - Not applicable.

7.9       Funding source - Not applicable.

Legal Implications

7.10    Not applicable.

Risks and Mitigations    

7.11    Not applicable.

Implementation

7.12    Implementation dependencies - Not applicable.

7.13    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Long term parking is retained.

7.15    The disadvantages of this option include:

·   Does not address the issues being experienced at drop off and pick up times.

 

Attachments

No.

Title

Page

a

School Road Parking Restriction Diagram for Board Report

26

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Wayne Anisy - Traffic Engineer

Ryan Rolston - Team Leader Traffic Operations

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


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Fendalton-Waimairi-Harewood Community Board

09 October 2017

 

 

10.    Fendalton-Waimairi-Harewood Community Board Area Report

Reference:

17/441229

Contact:

Matt McLintock

matt.mclintock@ccc.govt.nz

03 941-6231

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations 

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the Area Update.

 

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

3.1.1   The Fendalton-Waimairi-Harewood Community Board adopted their 2017-19 Community Board Plan on 11 September 2017.  The attached table (Attachment 1) outlines the Board priorities and progress to date.  This will be updated and presented to the Board as part of the monthly Area Report.

 

3.2       Memos/Information reporting back on Community Board matters

3.2.1   Tulett Park – Car Parking

Following a deputation from the Nomads Football Club to the Fendalton-Waimairi-Harewood Community Board meeting on , the Board requested that staff arrange a site visit with Board representatives, staff and stakeholders and that an update be provided back to the Board, to increase car parking at Tulett Park.

On 29 May 2017, Board members and staff undertook a site visit, meeting onsite with representatives from the Nomads Football Club and elected members.  A possible location for a new car park was identified by those present but staff advised the attendees that the need for this car parking would need to be verified through a demand analysis and prioritised and funded through the Long Term Plan process.

As a result of the new housing subdivision, four angle parking spaces on Claridges Road were removed to install a pedestrian safety refuge. These were replaced with seven parallel parking spaces.  A further 34 angle car parking spaces are provided on the new road on the north west side of Tulett Park.  This is a total net gain of 37 car parks.

The need for further car parking provision can be assessed once the new housing development become fully functional and utilised.

3.2.2   Groynes – Culvert Replacement and Road Widening

Work on the replacement and upgrade of an existing culvert and the widening of the road access where it crosses the causeway at the entrance to the Groynes Reserve, originally planned for beginning the week of 11 September, is now scheduled to begin on the week of 25 September 2017 due to a delay in obtaining the culverts.

The existing culvert is in very poor condition with sections of it breaking off and tree roots growing through, creating blockages and further breakdown of the structure.

Widening of the road will allow for two-way traffic, as well as pedestrian access on both sides of the road over the causeway. 

Contractors will maintain a single lane access for public use from 13 October 2017 until completion, but there will be a three week period, from 24 September until 13 October, where access over the causeway will be closed.

The park itself will remain open with foot access from the south bank, area one.

 

3.2.3   Sawyers Arms Road Pedestrian Activated Traffic Lights

 Work will begin on the installation of a new pedestrian crossing with traffic signals in Sawyers Arms Road, between Cotswold Avenue and Glasnevin Drive, in early October 2017.

Work will be undertaken between 7am and 7pm Monday to Saturday, with the start date coinciding with the Term 3 School Holidays to minimize the disturbance to users. Temporary lane closures through the site may cause minor traffic delays whilst the works are being undertaken.

Work is weather and road operations dependent, but it is expected that the installation will be completed by late November 2017.

 

3.2.4   Farrington Avenue – Pedestrian Crossing

Further to a request from a local resident for a pedestrian crossing in mid to lower Farrington Avenue, staff have advised that a pedestrian survey has now been completed.  The survey was conducted between Isleworth Road and Vauxhall Street and included the existing Isleworth School Kea crossing.  The survey was carried out outside of school peak times, as during the school peak times the kea crossing would normally be in use.

The pedestrian numbers returned were very low in comparison with other pedestrian demand areas in Christchurch. The figures have been entered into the Pedestrian database and have returned a ranking of number 63.

On average there were two to three pedestrians crossing the road per hour. 

In addition, a CAS study was carried out and showed that from 2007 to 2017 there have been three recorded crashes within this vicinity, two were night-time alcohol related and there were no pedestrian related accidents.

Due to the low pedestrian demand and its position in the ranking system, it is unlikely a pedestrian refuge will be built during this and the next Long Term Plan timeframe.

The pedestrian volumes, outside school peak times, do not meet a meet the requirements for a zebra crossing.


 

 

3.3       The provision of strategic, technical and procedural advice to the Community Board

3.3.1   The Board is continuing to receive strategic, technical and procedural advice mainly through an ongoing programme of Board seminars.

3.4       Board area Consultations/Engagement

3.4.1   Alcohol Licences

Sprig and Fern Tavern Merivale, 7 St Albans Street – New On-licence

Untouched World, 155 Roydvale Avenue – On-licence renewal

Strawberry Fare, 15 Bealey Avenue – On-licence renewal

Café Metro, 121 Papanui Road – On-licence renewal

Malis Khmer Thai Restaurant, 501 Wairakei Road, On-licence new

Super Liquor Elmwood, 1 Normans Road – Off-licence renewal

Savoire Café & Wine Bar, 135 Office Road – On-licence renewal

 

3.5       Submission Opportunities

3.5.1   St Asaph Street Proposal Road Layout Options

The Council’s Infrastructure Transport and Environment Committee has called for community feedback after receiving a Council staff report on two options for road layout changes on St Asaph Street.

https://www.ccc.govt.nz/assets/Images/Consultation/2017/September/_resampled/ResizedImageWzMwMCwyMDBd/StAsaph-pic-2017-09-12.JPG

There is an opportunity to provide written feedback on the two options from 14 September 2017 to 6 October with a further opportunity to speak to the Information, Transport and Environment Committee on 30 October 2017.

Further information, including the proposed road layout options report to the community can be found on the Have Your Say section of the Council website on: https://www.ccc.govt.nz/the-council/consultations-and-submissions/haveyoursay/show/81

 

3.5.2   New Fees Under the Resource Management Act

The Council is consulting on two new proposed fees under the Resource management Act 1991.

Two new resource consent processes have come about due to the Government recently amending the Resource management Act through the Resource Legislation Amendment Act 2017.  The Changes are permitted boundary activities and permitted marginal or temporary non-compliances.  The new provisions come into force on 18 October 2017.

The Council would like to recover its costs in administering these new provisions. 

For more information, please refer to the Have Your Say section of the Council website on:

https://www.ccc.govt.nz/the-council/consultations-and-submissions/haveyoursay/show/82

 

3.6       Requests for information from Board meeting on Newsline

3.6.1   Community Board members may wish to identify information that they consider would be worthy of placing on Newsline.

3.7       Significant Board matters of interest to raise at Council

3.7.1   Board members are asked to consider significant matters it would to raise with the Council in its Fendalton-Waimairi-Harewood Report that is presented to the Council each month.

4.   Strengthening Communities Funded Projects

4.1       At its meeting on 25 September 2017 the Board approved the following Board projects from its 2017/18 Discretionary Response Fund:

·        Culture Galore 2018

·        Celebrate Bishopdale 2017

·        Youth Activities and Events

·        Community Service Awards 2018

·        Community Garden Pride Awards 2018

·        Summer with your Neighbours/Neighbourhood Week 2017

·        Community Liaison Meetings

 

5.   Significant Community Issues

5.1       Hamilton Avenue and Otara Street Residents Association

Status

5.1.1   The Hamilton Avenue and Otara Street Residents Association was established seven years ago with the primary objective to coordinate and represent the interests and concerns of the residents and ratepayers of the area surrounding the Fendalton Mall.

The Association now considers that it is time to review its purpose and future.  The current committee is made up of people who have been committed to supporting the community for a number of years, but now it needs to bring new people into the group to help provide a new perspective and fresh ideas, otherwise the organisation may go into recess or be wound down.

A survey was circulated to 600 hundred homes in and surround the Hamilton Ave and Otara Street areas to get feedback in regards to the future of the organisation.

 

Action

5.1.2   Board staff have assisted the Hamilton Avenue and Otara Street Residents Association by distributing the survey to 600 homes and collating the survey responses following the survey closing of date of 22 September 2017.

Timeframe

5.1.3   Collated information will be presented back to the Hamilton Avenue and Otara Street Residents Association once the responses have been collated and staff will continue to work with the group to look at the future of the organisation.

 

5.2       Traffic and Roading Issues     

5.2.1   Bishopdale Library and Community Centre

Staff are investigating a request to convert three standard carparks outside the library to two mobility carparks.

 

5.2.2   Tonbridge Street

In response to concerns raised from residents in Tonbridge Street regarding parking issues and traffic management, staff have met with the residents onsite.  Tonbridge Street currently has resolutions for No Stopping on one side and P120 -school days parking restrictions on the other side, these restrictions run for the entire length of Tonbridge. Whilst on site it was noticed that due to unexplained reasons the majority of the P120 signs were missing.  A request for service has been lodged with the contractor to have the signs reinstated.

 

A further request has been lodged with the contractor for the installation of hazard marks to solve the issue of vehicles driving over the buildouts.

 

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities

6.1.1   Burnside Park Barbeque

The shelter for the Wigram Lions Club barbeque at Burnside Park, has been completed and, at the time of writing the report, the barbeque was about to be installed.  The power connection will be the next step in the process for the community having access to the barbeque, for the 2017/18 summer season.

 

6.2       Infrastructure projects underway

6.2.1   Uni-Cycle Cycleway

The Riccarton Bush section of the Uni-Cycle Cycleway, between Kahu Road and Ngahere Street, has now been completed.  This includes the shared pathway through Riccarton Bush and the new carpark and driveway that was also constructed at Riccarton Bush.

Areas along the sides of the path will continue to be taped off while new grass is growing.

 

6.3       Events Report Back

6.3.1   Burnside Park Fitness Trail

The Burnside Fitness Trail was officially opened by the Chairperson of the Fendalton-Waimairi-Harewood Community Board at 11.30am on Saturday 30 September 2017. 

As part of the opening Sport Canterbury gave a demonstration of the four fitness stations at Burnside Park and also provided assistance for those who wished to give  each or any of the stations a try. 

The event was proudly sponsored by the Fendalton-Waimairi-Harewood Community Board, The Rotary Clubs of Avonhead, Bishopdale-Burnside and The Commodore Hotel.

As the Fitness Trail opening coincided with the opening of the Breeze Walking Festival.  there was a walk around the park including the opportunity to try out each of the fitness stations.

Burnside Park Fitness Trail – Station 4

                    

                                   Using the Burnside Park Fitness Equipment

6.3.2   Neighbourhood Week 2017

This year Neighbourhood Week, which is about bringing people closer together and building stronger community connections, underwent a successful revamp this year.

It saw a change from the events being held over one week in late October/early November 2017, to events being held at any time over the whole summer from Friday 27 October 2017 to the end of March 2018. 

The change came about as a result of feedback from a number of applicants who, in the past, have been unable to hold their Neighbourhood Week events due to the weather and neighbours being busy in the lead up to Christmas.

The change in format this year was reflected in the hashtag “Summer With Your Neighbours” which indicates the move towards more of a “Summer With Your Neighbours” theme while still incorporating Neighbourhood Week.

The revamp of Neighbourhood Week “Summer with Your Neighbours” has been successful with the majority of the Community Boards supporting the change, a good number of positive comments about the change and 53 more applications citywide than in 2016.

Marketing was also successful with a greater focus on social media, including Neighbourly and Facebook posts.  There were a number of advertisements over the radio – you may have heard it once or twice!  Barrington Paper Plus also had a great display.

What is also great is that some of the Community Boards have money available for events later in the summer, that applicants haven’t thought of as yet! 

 

6.4       Infrastructure projects underway

Project

Estimated End Date

Russley Road

Road Closure: Russley Rd

30 November 2017

Schedule Road Work: Russley Road (SH 1)/Memorial Avenue Intersection

30 November 2017

Road Closure: Wairakei Rd, Harewood, Christchurch

30 November 2017

Schedule Road Work: Russley Road

15 October 2017

Scheduled Road Work: Russley Road and surrounding area

30 November 2017

Scheduled Road Works: Wairakei Road, Harewood

30 November 2017

Scheduled road Work: Harewood Road corner of Harewood Road and Russley Road

15 September 2017

Johns Road

 

Scheduled Road Work: Johns Road from Sawyers Arms Road to The Groynes

22 January 2018

Scheduled Road Work: Johns Road, South Bound Traffic

15 December 2017

Scheduled Road Work: The Groynes

30 November 2017

Other

 

Schedule Road Work: Gardiners Road, 199-300

6 October 2017

Scheduled Road Work: 9-19 Dickeys Road

30 November 2017

Scheduled Road Work: Main North-Northern Motorway

30 November 2017

Scheduled Road Work: Northern Christchurch Motorway

30 November 2017

Scheduled Road Work: Christchurch Northern Motorway, Main North Road and Chaneys On ramp

29 June 2018

Scheduled Road Work: Harewood Road and surrounds, Harewood/Bishopdale

13 October 2017

 

 

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Local Parks Update

7.1.1   Parks are wet with recent rainfall and cold temperatures starting to lift. Turf is becoming active with day light hours slowly increasing. Garden annual clean-up on schedule programme is now complete which should add the presentation of the parks.

7.1.2   The citywide mulch programme is behind what was expected to date currently around 60 percent completion citywide on the set programme. The northern area of the city will commence shortly with 2,300 cubic meters of mulch to be applied starting within sports parks first off then local parks.

7.1.3   Infill planting of bare areas in garden beds is programmed to start this month. There will be around 20,000 plants going in the ground this spring.

             New Plantings at Abberley Park

 

7.2       Contract Key Performance

7.2.1   Quality 95 percent

7.2.2   Quantity 96 percent.

7.3       Mowing and Spraying Programme

7.3.1   Mowing frequency for amenity turf is four cuts per month.

Mowing frequency for sports field turf is four cuts per month with Cricket outfield parks cut twice a week.

 

7.4       Seasonal Sports Field Works

7.4.1   Irrigation systems are currently being checked for any faults to ensure functional for the summer season.

7.4.2   The sports field renovation spring programme just underway for September spring programme expected to be complete in October 2017.

 

7.5       Sports Parks Update

7.6.1   The higher rainfall over previous weeks has kept the fields soft resulting in high wear on many of the fields. Currently many are 80 percent worn. Field closure over coming weeks will be in place while the renovation is undertaken. Consisting of applying seed, surface de compaction and topdressing.

 

             7.7       Capital works Projects

                         7.7.1   New Sand Developed Fields

·      Tullet Park

Turf establishment and grow in phase has now been completed. Goal sleeves installed. Awaiting electrical connection to run the irrigation. The security fence is still in place until early September period. The project is ready to hand over into park maintenance.

 

8.   Community Board funding budget overview and clarification

8.1       Board funding spreadsheet Attachment B.

 

 

Attachments

No.

Title

Page

a

Fendalton-Waimairi-Harewood Community Board Plan 2017-19 Monitoring - 25 September 2017

38

b

Board Funding 2017/18 Spreadsheet

43

 

 

Signatories

Authors

Kay Rabe - Governance Support Officer

Margaret Henderson - Committee Advisor

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

Maryanne Lomax - Community Development Advisor

Lisa Gregory - Community Recreation Advisor

Bronwyn Frost - Community Support Officer

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


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11.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.