Christchurch City Council

Minutes

 

 

Date:                                     Tuesday 10 October 2017

Time:                                    9.38am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

10 October 2017

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Christopher Turner-Bullock

Committee Advisor

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

10 October 2017

 

  

The agenda was dealt with in the following order.

1.   Apologies

Council Resolved CNCL/2017/00275

That the apology from Councillor Buck be accepted.

Councillor Keown/Councillor Scandrett                                                                                                             Carried

2.   Declarations of Interest

There were no declarations of interest recorded.

3.   Public Participation

3.1  Public Forum

There were no public forum presentations.

3.2  Deputations by Appointment

3.2.1   Jamie Stevenson of Te Whare Roimata

             Jamie Stevenson spoke on behalf of Te Whare Roimata regarding item 15 - Linwood Village/Inner City East Community-led Planning Approach.

 

Sally Buck, Community Board Chairperson and Shupayi Mpunga, Community Governance Manager joined the table for items 15 and 14.

Report from Linwood-Central-Heathcote Community Board - 20 September 2017

15. Linwood Village/Inner City East Community-led Planning Approach

 

Council Resolved CNCL/2017/00276

That the Council:

1.         Notes that staff have sought initial advice from Regenerate Christchurch, Te Whare Roimata and Te Puni Kokiri on an appropriate approach to address regeneration in the Linwood Village and Inner City East Area in fulfilment of the Council Annual Plan decision CAPL/2017/00022.

2.         Endorses a community-led planning approach to address regeneration issues and opportunities in and surrounding Linwood Village, complementary to the agreed actions of the adopted Linwood Village Master Plan.

3.         Requests Regenerate Christchurch to perform a facilitation role including as the project scope and governance structure for a community-led planning approach is fully established.

4.         Note that some of the specific planning tools in the Greater Christchurch Regeneration Act may be required to facilitate planning.

Councillor Swiggs/Councillor Templeton                                                                                                           Carried

 


 

14. Linwood-Central-Heathcote Community Board Report to Council

 

Council Resolved CNCL/2017/00277

That the Council:

1.            Receive the Community Board report.

Councillor Swiggs/Councillor Johanson                                                                                                              Carried

 

4.   Presentation of Petitions

There was no presentation of petitions.

 

25. Resolution to Include Supplementary Reports

 

Council Resolved CNCL/2017/00278

That the reports be received and considered at the Council meeting on Tuesday, 10 October 2017.

Open Items

26.       Statement of Proposal for Consultation

28.       Mayor’s Monthly Report

Public Excluded Items

27.       Community Resilience Partnership Fund

Mayor/Deputy Mayor                                                                                                                                               Carried

 

Christine Wilson, Community Board Chairperson and Joan Blatchford, Community Governance Manager joined the table for item 5.

5.   Banks Peninsula Community Board Report to Council

 

Council Resolved CNCL/2017/00279

That the Council:

1.         Receive the Community Board report.

Deputy Mayor/Councillor Templeton                                                                                                                 Carried

 

David Cartwright, Community Board Chairperson and Matt McLintock, Community Governance Manager joined the table for item 6.

6.   Fendalton-Waimairi-Harewood Community Board Report to Council

 

Council Resolved CNCL/2017/00280

That the Council:

1.         Receive the Community Board report.

Councillor Gough/Councillor Galloway                                                                                                               Carried

 


 

Karolin Potter, Community Board Chairperson and Arohanui Grace, Community Governance Manager joined the table for items 7, 8 and 9.

 

Councillor Cotter left the meeting at 10.34am and returned at 10.36am.

7.   Spreydon-Cashmere Community Board Report to Council

 

Council Resolved CNCL/2017/00281

That the Council:

1.         Receive the Community Board report.

Councillor Scandrett/Councillor Clearwater                                                                                                     Carried

 

Report from Spreydon-Cashmere Community Board - 15 September 2017

8.   Selwyn Street - 40km/h Variable Speed Limit

 

Council Resolved CNCL/2017/00282

That the Council:

1.         Approves the installation of a 40 kilometres per hour variable speed limit on Selwyn Street (school zone), as it meets the requirements of Section 7.1 of the Land Transport Setting of Speed Limits Rule 2003, and the New Zealand Gazette notice (21/04/2011, Number 55, page 1284) including the times of operation.

2.         Approve that, subject to the Council approving recommendation 1 above, pursuant to Clause 5(1) of the Christchurch City Speed Limits Bylaw 2010, a variable speed limit (40 kilometres per hour School Speed zone) apply on:

a.         Selwyn Street, commencing at a point 22 metres north of its intersection with Milton Street and extending in a northerly direction for a distance of 365 metres.

3.         Approve that subject to the Council approving recommendation 1 and 2 above, that the above mentioned variable speed limit shall come into force on completion of infrastructure installation.

Councillor Clearwater/Councillor Scandrett                                                                                                     Carried

 

Report from Spreydon-Cashmere Community Board - 15 September 2017

9.   Safety Improvements: Pedestrian/ Cycle Safety Fences - Dyers Pass route

 

Council Resolved CNCL/2017/00283

That the Council resolves that:

1.              The scope of the project identified in the Long Term Plan as item  CPMS ID 17211 be changed from “Safety Improvements: Pedestrian/ Cycle Safety Fences - Dyers Pass route” to “Pedestrian/ Cycle Safety Improvements – Dyers Pass route” to reflect that the cycle safety fences not be installed but general Cycle Safety improvement be made as set out  in Option 1 in the report.

Councillor Scandrett/Councillor Clearwater                                                                                                     Carried

 


 

Councillor Clearwater left the meeting at 10.47am and returned at 10.51am.

 

Mike Mora, Community Board Chairperson, Helen Broughton, Community Board Deputy Chairperson and Gary Watson, Community Governance Manager joined the table for items 10 and 11.

10. Halswell-Hornby-Riccarton Community Board Report to Council

 

Council Resolved CNCL/2017/00284

That the Council:

1.         Receive the Community Board Report.

Councillor Chen/Councillor Galloway                                                                                                                  Carried

 

Report from Halswell-Hornby-Riccarton Community Board - 12 September 2017

11. Halswell-Hornby-Riccarton Community Board - Division Street Riccarton Working Party Report

 

Council Resolved CNCL/2017/00285

That Council:

1.              Request staff to work with Central Government to seek a review of the provisions of the Local Government Act relating to the consequences of breaching of local bylaws.

2.              Request that the Mayor meet with the New Zealand Police District Commander to discuss policing presence in the vicinity of Riccarton Bus Lounge during peak times.

Councillor Chen/Deputy Mayor                                                                                                                            Carried

Councillors Gough requested that his vote against resolution 1 be recorded.

Councillors Keown and Swiggs requested that their votes against resolutions 1 and 2 be recorded.

 

Ali Jones, Community Board Chairperson and Matt McLintock, Community Governance Manager joined the table for items 12 and 13.

12. Papanui-Innes Community Board Report to Council

 

Council Resolved CNCL/2017/00286

That the Council:

1.         Receive the Community Board report.

Councillor Cotter/Councillor Davidson                                                                                                                Carried

 


 

 

Report from Papanui-Innes Community Board - 29 September 2017

13. Vagues Road - 40km/h Variable Speed Limit

 

Council Resolved CNCL/2017/00287

That the Council:

1.         Approves the installation of a 40 kilometres per hour variable speed limit on Vagues Road (school zone), as it meets the requirements of Section 7.1 of the Land Transport Setting of Speed Limits Rule 2003, and the New Zealand Gazette notice (21/04/2011, Number 55, page 1284) including the times of operation.

2.         Approves that, subject to the Council approving recommendation 1 above, pursuant to Clause 5(1) of the Christchurch City Speed Limits Bylaw 2010, a variable speed limit (40 kilometres per hour School Speed zone) apply on:

a.         Vagues Road, commencing at a point 61 metres north-west of its intersection with Main North Road and extending in a north-westerly direction for a distance of 228 metres.

3.         Approves that subject to the Council approving recommendation 1 and 2 above, that the above mentioned variable speed limit shall come into force on completion of infrastructure installation.

Councillor Davidson/Councillor Cotter                                                                                                                Carried

 


 

Andy Burns from Audit New Zealand joined the table for item 18.

 

Report from Audit and Risk Management Committee - 3 October 2017

18. 2017 Annual Report

 

Council Resolved CNCL/2017/00288

That the Council notes that the Audit and Risk Management Committee:

1.         Has reviewed the draft 2017 Annual Report  and made recommendations to Management, and notes that it will receive a modified audit report in respect of the 2016 comparative numbers on the basis that:

a.         as a result of the 2010/11 earthquakes the Council was still unable to value all of its property, plant and equipment or identify all repair components within its work in progress in full accordance with current accounting standards; and

b.         the Council’s treatment of the $55million of SCIRT cost, expensed in 2015.

2.         Has reviewed the Statement of Compliance on page 8 of the 2017 Annual Report and recommends that this is signed by the Mayor and Chief Executive.

3.         Has reviewed the Letter of Representation required by Audit New Zealand along with the internal management sign off matrix and recommends that the Letter of Representation is signed by the Mayor and Chief Executive.

4.         Has reviewed the draft Summary Annual Report and notes that this will be finalised by the General Manager Finance and Commercial after the adoption of the Annual Report by Council.

5.         Noted that this report will be considered by the Council on its public agenda once approved by the Committee for adoption.

That the Council:

6.         Approve the Annual Report for adoption subject to completion by staff, of matters discussed at the Audit and Risk Management Committee Meeting.

7.         Receive the Independent Auditor's report for the year ended 30 June 2017.

8.         Adopt the Annual Report with the inclusion of the Independent Auditor's Report for the year ended 30 June 2017.

9.         Authorise the General Manager Finance and Commercial to make changes as required by Audit New Zealand and/or to correct errors in publishing the Annual Report.

10.       Authorise the General Manager Finance and Commercial to finalise the Summary Annual Report on the basis of the 2017 Annual Report and to make changes as required for publishing.

11.       Authorise the General Manager Finance and Commercial to produce and publish the Annual Report and Summary Annual Report within the statutory timeframes.

Councillor Manji/Councillor Templeton                                                                                                             Carried

 


 

Councillor Keown left the meeting at 11.34am and returned at 11.38am.

Councillor Gough left the meeting at 11.35am and returned at 11.42am.

 

Tim Sintes, Community Board Deputy Chairperson and Lester Wolfreys, Head of Community Support, Governance and Partnerships joined the table for item 16.

16. Coastal-Burwood Community Board Report to Council

 

Council Resolved CNCL/2017/00289

That the Council:

1.         Receive the Community Board report.

2.         Receive the Community Board’s feedback in relation to the Southshore Floodplain Management Short Term Options Report. 

Councillor East/Councillor Livingstone                                                                                                                Carried

 

The meeting adjourned from 11.46am and resumed at 12.04pm

 

17. Southshore Floodplain Management Short Term Options Feedback

 

Council Resolved CNCL/2017/00290

That the Council:

1.              Approve the identified extensions of the bund from Bridge St to the South Brighton jetty as a short term, temporary intervention to reduce flooding risks south of Bridge Street on the estuary side of Brighton Spit.

2.              Defer consideration of the extension to the bund proposed from the Yacht Club to Jellicoe Marsh boardwalk, to await further advice once the Revised Coastal Hazards Assessment Report has been received and consideration has been given to the regeneration strategy for this area.

3.              Request that staff engage with Environment Canterbury to clarify roles and responsibilities in this coastal environment and funding options, noting that the timeframe of this report did not allow staff to fully explore these issues and report back to Council at the earliest opportunity.

Councillor East/Mayor                                                                                                                                               Carried

Councillors Chen, Cotter, Davidson, Scandrett, Swiggs and Templeton requested that their votes against the resolution 1 be recorded.

 

19. Chief Executive's Report September 2017

 

Council Resolved CNCL/2017/00291

That the Council:

1.         Receive the report.

Councillor Scandrett/Councillor Chen                                                                                                                 Carried

 


 

Councillor East left the meeting at 1.18pm.

28. Mayor's Monthly Report

 

Council Resolved CNCL/2017/00292

That the Council:

1.         Receive the information in this report.

Councillor Johanson/Councillor Chen                                                                                                                 Carried

 

Council Resolved CNCL/2017/00293

That the Council:

2.              Resolve that Councillor Davidson replace Councillor Clearwater as a Christchurch City Council appointee to the Greater Christchurch Public Transport Joint Committee. 

Councillor Clearwater/Councillor Livingstone                                                                                                  Carried

 

Councillor East returned to the meeting at 1.20pm.

Councillor Gough left the meeting at 1.26pm and returned at 1.29pm.

 

26. Statement of Proposal for Consultation

The Mayor moved by way of amendment:

That the Council:

1.         Notes the decision of the Anglican Synod on 9 September 2017 to reinstate the ChristChurch Cathedral, and that this decision triggers a special consultative procedure for the proposed Council grant towards the capital cost of reinstatement.

2.         Receives the staff report.

3.         Agree that the Council will consult on the following mechanisms to be adopted to fund the proposed grant:

             (a) targeted rate for six years

             (b) borrowing, with an explanation of what this means

4.         Agree that any excess of funds will be applied to Council owned heritage assets.

5.         Adopts the Statement of Proposal attached to the report, noting that the agreed funding mechanism will be included.

6.         Authorises the General Manager Financial and Commercial to approve any non-material changes that may be required to the document before it is made available to the public.

7.         Approves the consultation process contained in the Statement of Proposal.

8.         Appoints a Hearings Panel comprised of the Mayor, as Chairperson and all Councillors to consider all written and oral submissions received, and

9.         Delegates to the Hearings Panel the authority to make all decisions in respect of the proposed grant towards the capital cost of reinstatement of the Cathedral.

The amendment was seconded by Councillor Templeton and on being put to the meeting was declared lost.

Councillors Johanson and Templeton requested that their votes for the resolution be recorded.

 

 

Council Resolved CNCL/2017/00294

That the Council:

1.         Notes the decision of the Anglican Synod on 9 September 2017 to reinstate the ChristChurch Cathedral, and that this decision triggers a special consultative procedure for the proposed Council grant towards the capital cost of reinstatement.

2.         Receives the staff report.

3.         Agree that a targeted rate over six years will be the mechanism by which the proposed grant will be funded, should the Council approve the proposed grant.

4.         Agree that any excess of funds will be applied to Council owned heritage assets.

5.         Adopts the Statement of Proposal attached to the report, noting that the agreed funding mechanism will be included.

6.         Authorises the General Manager Financial and Commercial to approve any non-material changes that may be required to the document before it is made available to the public.

7.         Approves the consultation process contained in the Statement of Proposal.

8.         Appoints a Hearings Panel comprised of the Mayor, as Chairperson and all Councillors to consider all written and oral submissions received, and

9.         Delegates to the Hearings Panel the authority to make all decisions in respect of the proposed grant towards the capital cost of reinstatement of the Cathedral.

Deputy Mayor/Councillor Keown                                                                                                                         Carried

Councillors Johanson and Templeton requested that their votes against resolution 3 be recorded.

 

20. Resolution to Exclude the Public

 

Council Resolved CNCL/2017/00295

That at 1.56pm  the resolution to exclude the public set out on pages 447 to 448 of the agenda and pages 15 to 16 of the supplementary agenda be adopted.

Mayor/Deputy Mayor                                                                                                                                                 Carried

Councillor Johanson requested that his vote against item 24 being considered in public excluded be recorded.

 


 

The public were re-admitted to the meeting at 4.22pm at which time the meeting concluded.

     

 

CONFIRMED THIS 2ND DAY OF NOVEMBER 2017

 

Mayor Lianne Dalziel

Chairperson