Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Coastal-Burwood Community Board will be held on:

 

Date:                                     Monday 16 October 2017

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

12 October 2017

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Coastal-Burwood Community Board

16 October 2017

 

 

 


Coastal-Burwood Community Board

16 October 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4 

C       7.       Correspondence............................................................................................................. 27  

STAFF REPORTS

C       8.       Coastal-Burwood 2017-19 Community Board Plan.................................................... 31

C       9.       Coastal-Burwood Discretionary Response Fund Applications................................... 43

C       10.     Coastal-Burwood Youth Development Fund Report 2017-18 B McCaughan, J Setefano......................................................................................................................................... 49

C       11.     Coastal-Burwood Community Board Area Report..................................................... 53

B       12.     Elected Members’ Information Exchange.................................................................... 63 

 

 


Coastal-Burwood Community Board

16 October 2017

 

 

1.   Apologies

An apology was received from Kim Money.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Coastal-Burwood Community Board meeting held on Monday, 2 October 2017 be confirmed (refer page 5).

That the minutes of the Coastal-Burwood Community Board extraordinary meeting, both public and public excluded, held on Monday, 2 October 2017 be confirmed (refer page 24).

4.   Public Forum

There will be no public forum at this meeting

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Coastal-Burwood Community Board

16 October 2017

 

 

 

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Monday 2 October 2017

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Deputy Chairperson

Members

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

2 October 2017

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.  

1.      Apologies

 

Community Board Resolved CBCB/2017/00155

An apology was received from Kim Money

Linda Stewart, Tim Baker                                                                                                                                         Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2017/00156

Community Board Decision

That the minutes of the Coastal-Burwood Community Board meeting held on Monday, 18 September 2017 be confirmed.

Tim Baker/Tim Sintes                                                                                                                                                 Carried

 

4.   Public Forum

Part B

4.1          Coastal Spirit Football Club – Darren Johnson (Club Chairman) and Alan Stroud (Facilities and Membership)

                Darren Johnson and Alan Stroud from Coastal Spirit Football Club spoke to the Board about a need for a permanent home for the club as a result of losing their previous base in the earthquakes.

                The Board agreed to request staff to write a letter of thanks to the Coastal Spirit Football Club and to keep the club informed of a QEII Park Masterplan.

                The Deputy Chairperson thanked Mr Johnson and Mr Stroud for their presentation.

 

 

4.2          Jo Hayes MP – Policing in New Brighton

                            Jo Hayes MP presented to the Board on a recent incident involving the assault of an individual at the New Brighton Library foyer. Ms Hayes reported on congregations of youth and the damage to the foyer area of the Library.

Ms Hayes requested that the Board investigate shutting off the free Wi-Fi when the library closes and to install a buzzer system for restaurant patrons so the foyer area can be locked at night.

The Board agreed to request staff to investigate the possibility of shutting of the free Wi-Fi when the New Brighton library closes and to install a buzzer system for restaurant patrons so the foyer area can be locked at night.

                         The Deputy Chairperson thanked Ms Hayes for her deputation.

             4.3       South Brighton Residents Association (Hugo Kristinsson) – Budget and Boundaries

                         Hugo Kristinsson, Chairperson of the South Brighton Residents Association presented a variety of issues. These included the use on Council documents, including reports, of possible incorrect suburb names; information on the budget for South New Brighton in relation to the Land Drainage Recovery Programme;  requested information on the suburb boundaries in relation to rateable boundaries and a clear definition of the boundaries the South Brighton suburb; noting apparent anomalies in the application of land remediation rules. Mr Kristinsson noted the Association takes a holistic approach to matters of concern.

             The Deputy Chairperson thanked Mr Kristinsson for his presentation and referred the matter to elected members information exchange for further discussion.

4.4       South Brighton Residents Association (Seamus O'Cromtha) – Signature Campaign

             Seamus O'Cromtha, Member of the South Brighton Residents Association presented to the Board on an issue regarding a campaign to gather signatures to support Mr Sintes, Deputy Chairperson of the Board at his presentation of the report Southshore Floodplain Management Short Term Options to Council on 10 October 2017. Mr O'Cromtha asked the Board if they were aware of the campaign and why the South Brighton Residents Association were not informed.

             The Deputy Chairperson thanked Mr O'Cromtha for his presentation and referred the matter to elected members information exchange for further discussion.

9.   Resolution to Include Supplementary Reports

 

Community Board Resolved CBCB/2017/00157

Community Board Decision

That the reports be received and considered at the Coastal-Burwood Community Board meeting on Monday, 2 October 2017.

Open Items

10.       Deputations by Appointment - Ian Reid

11.       Deputations by Appointment - Alun Davies

12.       Deputations by Appointment - Jo-Ann Cook

13.       Deputations by Appointment - Mark Williams

14.       9021 Rothesay Road - Application for formed access

15.       Coastal-Burwood Youth Development Fund  2017/18 Nicholas Ryan

16.       Coastal-Burwood Neighbourhood Week 2017 - Establishment and Consideration of Applications to the Fund.

17.       Westhaven - Tree Condition and Impact on Infrastructure

18.       Coastal-Burwood Community Board Area Report

Linda Stewart/Glenn Livingstone                                                                                                                         Carried

 

10. Deputations by Appointment - Ian Reid

 

Ian Reid, resident of Prestons Subdivision presented to the Board in relation to the report at item seven of the main agenda, Muka Park: Future of the Flying Fox. Mr Reid advocated for the locking of the flying fox at night to prevent the breach of night time noise limits and for quieter mechanisms to be trialled. Mr Reid also reported on the strong support from the majority of the community in the subdivision for the retention of the flying fox.

The Deputy Chairperson thanked Mr Reid for his deputation.

 

11.   Deputations by Appointment - Alun Davies

 

Alun Davies, resident of Prestons Subdivision was unable to be present and made a deputation via a pre-recorded video in relation to the report at item seven of the main agenda, Muka Park: Future of the Flying Fox. Mr Davies presented the results of a survey of residents in the Prestons Subdivision which asked questions in relation to the flying fox. Mr Davies advocated for a remote locking mechanism that could be operated via text message to secure the flying fox at night. Mr Davies reported on the strong support from the majority of the community for the retention of the flying fox, as noted in the survey results presented.

 

12.   Deputations by Appointment - Jo-Ann Cook

 

 Jo-Ann Cook was unable to attend for her scheduled deputation.

 

13.   Deputations by Appointment - Mark Williams

 

 Mark Williams a resident presented a deputation in relation to the report at item fourteen of the supplementary agenda, 9021 Rothesay Road - Application for formed access. Mr Williams stated that the request for formed access would  have a detrimental effect on the area and access for members of the public.

The Deputy Chairperson thanked Mr Williams for his deputation.

 

19.    Deputations by Appointment - Andrew Schulte

Andrew Schulte, representing the applicant Brent Falvey, presented a deputation in relation to the report at item fourteen of the supplementary agenda, 9021 Rothesay Road - Application for formed access. Mr Schulte presented on the negative effects a decline for formed access would have. Mr Schulte also referred to issues raised by the submitters in relation to access and stated that access would not be limited.

The Deputy Chairperson thanked Mr Schulte for his deputation.

 

20.   Deputations by Appointment  - John Ryan

John Ryan, representing the property owner, Elizabeth Thompson, presented a deputation in relation to the report at item fourteen of the supplementary agenda, 9021 Rothesay Road - Application for formed access. Mr Ryan advocated that a formed access, if granted would improve access by providing a paved surface. Mr Ryan also noted that there were already a large number of bollards in the area he did not believe this would negatively impact the environment.

The Deputy Chairperson thanked Mr Ryan for his deputation.

 

21     Correspondence - Prudence Steven QC

Community Board Resolved CBCB/2017/00158

Part B

That the Coastal-Burwood Community Board:

1.     Receives the item of late correspondence from Prudence Steven QC.

Linda Stewart/Tim Baker                                                                                                                               Carried

The correspondence From Prudence Steven QC outlined the concerns of some residents of the Prestons subdivision whose homes are adjacent to Muka Park. Copies of the letter were made available to members of the public at the meeting and a copy of the letter is contained in the minutes below.

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7.   Muka Park: Future of the Flying Fox

 

Board Comment

In considering this report, the Board sought and received comment from staff on the matters raised in the two deputations and the letter from Prudence Steven QC.

Following debate on the matter, the Board noted that a win-win solution had tried to be found by trialling alternative pulley/cable mechanisms.  It was also noted that a factor taken into consideration was the privacy issues caused from the mound. Based on the acoustic trial results and the privacy issues, the Board made the decision to remove the flying fox from Muka Park.  The Board requested that a new location be investigated to relocate the flying fox to, in close proximity to the current location.

 

Staff Recommendations 

That the Coastal-Burwood Community Board:

1.         Approve the removal of the flying fox from Muka Park and reduction of the height of the southern mound supporting the flying fox pole to 1 metre above the ground.

2.         Direct staff to investigate erecting a flying fox in one of the new parks being developed in the area through the subdivision process.

 

Community Board Resolved CBCB/2017/00159

Part C

That the Coastal-Burwood Community Board:

1.         Approve the removal of the flying fox from Muka Park and reduction of the height of the southern mound supporting the flying fox pole to a level that is compatible with supporting the skate path.

2.         Direct staff to investigate relocating the flying fox to a location in close proximity to the current site.

David East/Glenn Livingstone                                                                                                                                Carried

 

 A recess of the meeting was called at 6.07pm.

The recess of the meeting ended at 6.12pm.

 

14. 9021 Rothesay Road - Application for formed access

 

Board Comment

In considering this report, the Board sought and received comment from Property and Legal staff on the matters raised in the three deputations.

 

Community Board Resolved CBCB/2017/00160 Staff Recommendation accepted without change

Part C

That the Coastal-Burwood Community Board:

1.       Recommends the Council decline the application to form an access and undertake landscaping over the unformed legal road adjoining 9021 Rothesay Road.

David East/Linda Stewart                                                                                                                                         Carried

 

Community Board Resolved CBCB/2017/00161

Part A

The Coastal-Burwood Community Board recommends that the Council:

1.         Decline the application to form an access and undertake landscaping over the unformed legal road adjoining 9021 Rothesay Road.

David East/Linda Stewart                                                                                                                                         Carried

 

5.   Deputations by Appointment

Part B

There were no deputations by appointment at the time the main agenda was printed. Deputations by appointment were heard early in the meeting as items from the supplementary agenda.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.    

15. Coastal-Burwood Youth Development Fund  2017/18 Nicholas Ryan

 

Community Board Resolved CBCB/2017/00162 Staff Recommendation accepted without change

Part C

That the Coastal-Burwood Community Board:

1.       Approves a grant of $250 from its 2017/18 Youth Development Fund to Nicholas Ryan towards attending ‘The Young Singers in Harmony National Barbershop Championship’.

Tim Baker/Tim Sintes                                                                                                                                                 Carried

 

16. Coastal-Burwood Neighbourhood Week 2017 - Establishment and Consideration of Applications to the Fund.

 

Community Board Resolved CBCB/2017/00163 Staff Recommendation accepted without change

Part C

That the Coastal-Burwood Community Board resolves to:

1.         Establish the 2017 Neighbourhood Week fund in the amount of $3,500 from the Coastal-Burwood 2017/18 Discretionary Response Fund.

2.         Approve applications to the 2017 Neighbourhood Week fund as set in the below table:

Applicant

Activity

No. Attending

Board Recommendation

Emily Harris

Street BBQ

40

$140.00

Frances Raine

Street BBQ

50

$150.00

Alicia Fitzpatrick

Halloween Neighbourhood Gathering

200

$200.00

Elissa Smith

BBQ

40

$100.00

Tayanita Scott

Ice Cream and BBQ event

30

$105.00

Doug Boniface

Neighbourhood BBQ

44

$100.00

Bottlelake Residents Association – Betty Chapman

BBQ & Drinks

35

$100.00

Philipa Lynn

Street BBQ

25

$60.00

Kathryn Carey

BBQ

35

$100.00

Southshore Residents Association – Lynda Burdekin

Neighbourhood Beachside Breakfast

60

$100.00

Julie Ziolo-Roberts

Neighbourhood BBQ

36

$130.00

Anglesea South Neighbourhood Support Group – Patrick Brandon

Picnic and Sports Afternoon & BBQ

40

$130.00

Nicola Ellis

Street BBQ

28

$100.00

Sarah Vickers

Street Potluck & BBQ

35

$100.00

Briar Thompson

Breakfast get together

25

$88.00

Koral Fitzgerald

Pre-Christmas NSG Gathering

17

$60.00

Sea Eagles and Manly Place Neighbourhood Support Group – Gillian Kney

BBQ / Picnic

60

$134.00

Remy Barbier

Neighbourhood Afternoon Picnic

14

$50.00

Amy Ridpath

Neighbourhood BBQ

25

$88.00

New Brighton Community Gardens – Joyce Bailey

Open Day

300

$290.00

New Brighton Catholic School – Megan Stewart

Community Gathering

75

$113.00

Te Waka Aroha South Brighton – Samantha Fay

The Great South Brighton Reindeer Hunt and Community BBQ

100

$150.00

Te Wero Gymnastics Club – Tomomi McDonald

Community Open Day

100

$150.00

Salvation Army – Erica Kearse

Christmas Carols and BBQ

120

$180.00

New Brighton Union Parish – Lynda Burdekin

Sunday Neighbourhood BBQ

40

$60.00

Aranui Community Trust – Tracey Hunter

Old Fashioned Picnic

200

$210.00

Parish of Aranui-Wainoni St Ambrose Church – Anne Russell-Brightly

Sunday Afternoon Concert and Afternoon Tea

70

$105.00

Parklands Playcentre – Nicola Jennings

BBQ lunch

60

$57.00

Shirley Plunket Volunteer Group, Royal New Zealand Plunket Society – Vicky Klaus

Shirley Plunket Info and Play day

100

$150.00

 

3.       Return any funding that is no longer required by successful applicants, for the 2017 Neighbourhood Week fund, to the Coastal-Burwood 2017/18 Discretionary Response Fund.

Glenn Livingstone/Tim Baker                                                                                                                                   Carried

 

 

 

 

 

 

17. Westhaven - Tree Condition and Impact on Infrastructure

 

Board Comment

Staff advised of the possibility of completing tree removals in summer and replacing in winter, thus splitting the cost over two financial years. The Board noted that the community input is required to determine the pace.  There are 24 streets involved and 314 trees of which 168 require removal.  Some 35 trees will not be able to be replaced because of spacing constraints. Staff advised that the trees replanted would be 2.5 – 3m in size.

The Board noted that when a tree replacement/landscape plan is produced it would need to come to the Board for approval.

 

Staff Recommendations 

That the Coastal-Burwood Community Board:

1.         Approve the strategy to replace all trees in question with more suitable species in a more suitable location, where possible.

a.         A letter to inform the residents about the outcome of the Boards decision is going to be delivered to all residents affected.

b.         Seeking resident’s views via an information leaflet in regard to the impact the operation will have on their property/the wider community and choice of replacement trees, where replanting is possible.

c.         A summary of the comments from participating residents will be evaluated and a tree replacement plan produced, for a final review by the residents.

 

Community Board Decided CBCB/2017/00164

Part C

That the Coastal-Burwood Community Board:

1.         Receives the information about the strategy to replace all trees in question in the Westhaven subdivision as a consequence of infrastructure damage to kerb, footpaths and private properties, with more suitable species in a more suitable location, where possible, and approves:

a.         A letter to inform the residents about the outcome of the Board’s decision to be delivered to all residents affected

b.         Seeking resident’s feedback via an information leaflet in regard to the impact the operation will have on their property/the wider community and choice of replacement trees, where replanting is possible

c.         A summary of the comments from participating residents will be evaluated and a tree replacement plan/ landscape plan produced, for a final review by the residents.

Tim Baker/Linda Stewart                                                                                                                                          Carried

 

18. Coastal-Burwood Community Board Area Report

 

Community Board Resolved CBCB/2017/00165 Staff Recommendation accepted without change

Part B

That the Coastal-Burwood Community Board:

1.       Receive the Area Update.

David East/Tim Sintes                                                                                                                                                Carried

 

8.   Elected Members’ Information Exchange

Part B

8.1       The Board agreed to request staff to establish the status of all Reserve Management Plans in the Coastal-Burwood Area in terms of review dates and inform the Board.

 

8.2       The Board agreed to request the Community Constable to attend a Board Meeting for a policing update.

 

8.3       The Board discussed receiving a regular update from Regenerate Christchurch in relation to South Brighton and Southshore.

 

8.4       The Board requested that a workshop be arranged with staff to discuss a masterplan in relation to QEII Park and to be informed on the operation of the Eastern Sport and Recreation facility.

 

8.5       The Board discussed the various issues raised by the South Brighton Residents Association, including boundaries. Staff advised that information on boundaries had already been sent to the residents association regarding this matter and this would be forwarded to the Board for their information.

 

8.6       The Board discussed the issues raised by the South Brighton Residents Association in relation to a survey to support Mr Sintes at his presentation to Council on 10 October. The Board noted they were unaware of this survey as it was arranged by a private individual.

 

 

 

   

Meeting concluded at 7.45pm.

 

CONFIRMED THIS 16 DAY OF OCTOBER 2017

 

Kim Money

Chairperson


Coastal-Burwood Community Board

16 October 2017

 

 

 

Coastal-Burwood Community Board

Extraordinary Minutes

 

 

Date:                                     Monday 2 October 2017

Time:                                    3.15pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

2 October 2017

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

jo.wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

1.   Apologies

 

Community Board Resolved CBCB/2017/00155

It was resolved on the motion of Member Stewart, seconded by Member East that the apology from Kim Money be accepted.

Linda Stewart/David East                                                                                                                                         Carried

 

2.   Declarations of Interest

There were no declarations of interest recorded.

 

3     Resolution to Exclude the Public

 

Community Board Resolved CBCB/2017/00156

Part C

That at 3.20pm  the resolution to exclude the public set out on pages five to six of the agenda be adopted.

Tim Sintes/Linda Stewart                                                                                                                                           Carried

 

The public were re-admitted to the meeting at 3.49pm.

 

Meeting concluded at 3.49pm.

 

CONFIRMED THIS 16 DAY OF OCTOBER 2017

 

TIM sINTES

dEPUTY Chairperson

 


Coastal-Burwood Community Board

16 October 2017

 

 

7.        Correspondence

Reference:

17/1059370

Contact:

Peter Croucher

peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

David Pierce

Recycling Bins Marine Parade

Craig Mackay, Keith Mackay, Jacqui Herron, Lynda Hunt, Dan O'Sullivan and other Residents

Proposed Lease to Christchurch School of Gymnastics

 

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 16 October 2017

 

 

Attachments

No.

Title

Page

a

Inwards Correspondence - David Pierce - Recycling Bins on Marine Parade

28

b

Inwards Correspondence - Letter from residents regarding Proposed Christchurch School of Gymnastics Lease

29

 

 


Coastal-Burwood Community Board

16 October 2017

 

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Coastal-Burwood Community Board

16 October 2017

 

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Coastal-Burwood Community Board

16 October 2017

 

 

8.        Coastal-Burwood 2017-19 Community Board Plan

Reference:

17/1074896

Contact:

Natalie Dally

natalie.dally@ccc.govt.nz

941-5326

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to adopt their 2017-19 Community Board Plan.

1.2       This report is staff generated.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the decision against a variety of criteria, including:

·    The number of people affected: Medium significance as the Board Plan affects the Coastal- Burwood Community Board area.

·    Level of impact on those affected: Low significance as the Plan’s goal is to improve activities and services rather than reduce or remove these.

2.1.2   Possible costs/risks to the Council, ratepayers and wider community: Low significance as there is no significant cost associated with adopting the Board Plan.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Adopt the Coastal-Burwood 2017-19 Community Board Plan.

 

 

4.   Key Points

4.1       The purpose of the Coastal-Burwood 2017-19 Community Board Plan (Attachment A) is to identify the Community Board’s outcomes and strategic priorities for 2017-19.

4.2       A one-year Plan will be developed for 2019-20 so a Plan is in place during the election period and while the new Board becomes established.

4.3       The Community Board Plan will inform the Board’s strategic decision-making, and its influence on Council decision-making processes such as the Long Term Plan.

 

5.   Context/Background

5.1       In keeping with the with the Council's Community Outcomes and Strategic Priorities the Coastal-Burwood Community Board identified four strategic themes as their priorities. These themes are:

·   Engaged Communities Through Participation

·   Infrastructure and Rebuilding

·   A Destination of Natural Beauty and Recreation

·   Community Preparedness and Safety

 

5.2       The Board developed the outcomes it would like to achieve under each of these themes, what they will do and how they will measure success in the coming term.

5.3       The outcomes and priorities have been developed in consultation with the local community through a variety of ways including a resident's association forum, community email update, a community survey and one to one interactions and discussions.

 

 

Attachments

No.

Title

Page

a

Coastal-Burwood A5 booklet Board Plan 2017-19 PDF

33

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Natalie Dally - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

16 October 2017

 

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Coastal-Burwood Community Board

16 October 2017

 

 

9.        Coastal-Burwood Discretionary Response Fund Applications

Reference:

17/1048915

Contact:

Jacqui Miller
Natalie Dally

jacqui.miller@ccc.govt.nz
natalie.dally@ccc.govt.nz

941 5333
941 5326

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to consider applications for funding from their 2017/18 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00057228

Eastern Community Sport and Recreation

Summer Community Pool Project

$13,500

00057011

Family Help Trust

Breaking the Cycle for Christchurch Children

$20,000

00057230

Miss Lilly's Angel Trust

The World's Largest Potluck

$5,000

 

Origin of Report

1.2       This report is to assist the Community Board to consider applications for funding from Eastern Community Sport and Recreation, the Family Help Trust and Miss Lily's Angel Trust.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $7,000 to Eastern Community Sport and Recreation from the 2017/18 Discretionary Response Fund towards the Rawhiti $2 Pool Project for the 2017/18 summer season.

2.         Approves a grant of $3,000 to the Family Help Trust from the 2017/18 Discretionary Response Fund towards their Breaking the Cycle for Christchurch Children Project.

3.         Approves a grant of $1,000 to Miss Lilly's Angel Trust from the 2017/18 Discretionary Response Fund towards the World's Largest Potluck Lunch 2017. Noting that should the event be held again it would be a better fit as a Metropolitan application.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendations adopted

$93,838

$35,500 (includes $27.000 of ring fenced funds)

$58,338

$47,338

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix (Attachment A) provides detailed information for the applications.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Coastal-Burwood Discretionary Response Fund Decision Matrix - ECSR, Family Help Trust, Miss Lily's Angel Trust - 16 October 2017

45

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Natalie Dally - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

16 October 2017

 

PDF Creator


 

PDF Creator


 

PDF Creator


Coastal-Burwood Community Board

16 October 2017

 

 

10.    Coastal-Burwood Youth Development Fund Report 2017-18 B McCaughan, J Setefano

Reference:

17/1038518

Contact:

Pip Pearse

Pip.pearse@ccc.govt.nz

039415307

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to consider two applications received for the Board's 2017/18 Youth Development Fund.

1.2       There is currently $1600.00 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board to consider an application for funding from the 2017/18 Coastal-Burwood Youth Development Fund.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $250.00 from its 2017/18 Youth Development Fund to Bailey McCaughan towards 2017 GymnasticsNZ Aerobics National Championships in Auckland 7 to 10 October 2017 and the 2017 GymnasticsNZ Tumbling National Championships in Christchurch 12 to 14 October 2017.

2.         Approves a grant of $500.00 from its 2017/18 Youth Development Fund to Justice Setefano towards the Hip Hop Unite World Championships in Amsterdam, Netherlands 19-21 October 2017.

 

4.   Applicant 1 – Bailey McCaughan

4.1       Bailey McCaughan, 15 years old, of Burwood has been selected to represent Canterbury at the 2017 GymnasticsNZ Aerobics National Championships in Auckland 7 to 10 October 2017 and the 2017 GymnasticsNZ Tumbling National Championships in Christchurch 12 to 14 October 2017.

4.2       Bailey has been aerobic training for the last 7 years and assists in coaching it at her current school. She aims to continue coaching aerobics when she leaves school as she would love to pass on her passion and knowledge of the sport along with aiding in the growth of the sport within Christchurch.

4.3       Bailey has been tumbling for 2 years, in 2016 she represented NZ at the Indo Pacific Championships.

4.4       Bailey is in the GymnasticsNZ International stream for both aerobics and tumbling. She also competes within NZCAF-NZ competitive aerobics federation.

4.5       Bailey is excited to see how the training she has applied will benefit her and her team at the championships. Canterbury are improving all the time and should place well at both events.

4.6       Bailey has applied to rotary Lions for an unspecified amount. She has raised $125.00 in cheese roll sales and $37.00 from her own money, other fundraising activities panned are a sausage sizzle and a raffle.

4.7       The following table provides a breakdown of the costs for Bailey McCaughan:

EXPENSES

Cost ($)

Flights

140.00

Aerobics entry fee

110.00

Tumbling entry fee

125.00

Car hire and petrol

80.00

Accommodation and three meals

450.00

Uniform hire

40.00

Management fee

200.00

                                                                                                 Total

$1,145.00

 

4.8       Bailey previously received funding of $350.00 in October 2015 toward the 2015 Gymnastics NZ Womens Artistic Championships and the 2015 Gymnastics NZ Tumbling Championships.

5.   Applicant 2 – Justice Setefano

5.1       Justice Setefano, 13 years, of Burwood has been selected  to attend the Hip Hop Unite World Championships in Amsterdam, Netherlands 19-21 October 2017.

5.2       Justice has been dancing for 8 years, she is passionate about the sport and is looking at sharing her knowledge and teaching dance in the future.

5.3       Attending the World Championships in the Netherlands will realise a dream of Justices and stretch her beyond previous limits.

5.4       Justice has applied to Papanui Rotary for $250.00. Justice and her dance crew have raised a total of $6,600.00 through holiday dance workshops, 2x quiz nights, Winnie Bagoes pizza night, raffles, café sales, a sausage sizzle, and monthly lunch sales; these funds are to be split evenly between the 8 crew members.

5.5       The following table provides a breakdown of the costs for Justice Setefano:

EXPENSES

Cost ($)

Airfares & travel insurance

2,050.00

Accommodation

800.00

Food, transport, misc expenses, contingencies

800.00

Training venue share

200.00

Costume & entry fee

400.00

NZ uniform

250.00

 

 

                                                                                                 Total

$4,500.00

                               

5.6       This is the first time the applicant has applied for funding.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Pip Pearse - Community Recreation Advisor

Jacqui Miller - Community Recreation Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

16 October 2017

 

 

11.    Coastal-Burwood Community Board Area Report

Reference:

17/1056402

Contact:

Jo Wells

jo.wells@ccc.govt.nz

941 6451

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.             Receive the Area Update.

 

3.   Community Board Activities and Forward Planning

 

3.1       Memos/Information reporting back on Community Board matters

3.1.1   Outwards Correspondence

·        Ian Reid – Muka Park, notification of the Board's decision (Attachment A).

·        Alun Davies – Muka Park, notification of the Board's decision (Attachment B).

·        Jo-Ann Cook – 9021 Rothesay Road, notification of the Board's decision (Attachment C).

·        Mark Williams – 9021 Rothesay Road, notification of the Board's decision (Attachment D).

·        Andrew Schulte – 9021 Rothesay Road, notification of the Board's decision (Attachment E).

·        John Ryan – 9021 Rothesay Road, notification of the Board's decision (Attachment F).

 

3.2       The provision of strategic technical and procedural advice to the Community Board

3.3.1      Nil to report.

 

3.3       Board area Consultations/Engagement

3.4.1      Current Consultations in the Coastal-Burwood Board Area

·    Palmers Road proposed road renewal.

 

3.5       Submission Opportunities

Nil to report

3.6       Annual Plan and Long Term Plan matters

3.6.1      Parks Beautification

One of the three Community Board projects funded in the Annual Plan 2017/18 included Parks Beautification ($25,000).

 

The Board is invited to agree on a means of collating its proposals to expend that fund.

 

3.7    Development of Civil Defence Emergency Plans

No updates to report.

3.8    Requests for information from Board meeting on Newsline

Members are invited to consider items for inclusion in Newsline.

3.9    Significant Board matters of interest to raise at Council

Board members are requested to highlight significant matters from the meeting to be raised by the Chair at the next Council Meeting (Community Board reports) on Tuesday 9 November.

4     Key Local Projects (KLPs) and Strengthening Communities Funded Projects

 

4.1     Strengthening Communities Fund

 

The Strengthening Communities Fund opened on Monday 8 May and closed at midnight Tuesday 6 June. The Coastal-Burwood Community Board made the decisions on the allocations from this fund at their meeting on 18 September 2017.  A total of $364,016 was granted to 42 organisations.

 

5    Significant Community Issues

 

5.1       No updates to report.

 

6    Major Community and/or Infrastructure Projects

6.1       Community Facilities

No updates to report.

6.2.     Partnerships with the community and organisations

No updates to report.

6.2       Infrastructure projects underway

No updates to report.

6.3       Events Report

No updates to report.

7    Parks, Sports and Recreation Update (bi-monthly)

7.1       Local Parks Update

The next update is due in October.

8    Community Board funding budget overview and clarification

8.1  The budget information for the Board’s 2017/18 Discretionary Response Fund and Youth Development Fund is attached (Attachment G).

 

 

Attachments

No.

Title

Page

a

Outwards Correspondence - Ian Reid - Muka Park Flying Fox

56

b

Outwards Correspondence - Alun Davies - Muka Park Flying Fox

57

c

Outwards Correspondence - Jo-Ann Cook -  9021 Rothesay Road

58

d

Outwards Correspondence - Mark Williams - 9021 Rothesay Road

59

e

Outwards Correspondence - Andrew Schulte - 9021 Rothesay Road

60

f

Outwards Correspondence - John Ryan - 9021 Rothesay Road

61

g

Coastal-Burwood 2017/18 DRF and YDF Balance Update

62

 

 

Signatories

Authors

Katie MacDonald - Community Support Officer

Jo Wells - Manager Community Governance, Coastal-Burwood

Approved By

Gary Watson - Manager Community Governance, Halswell-Hornby-Riccarton

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Coastal-Burwood Community Board

16 October 2017

 

PDF Creator


Coastal-Burwood Community Board

16 October 2017

 

PDF Creator


Coastal-Burwood Community Board

16 October 2017

 

PDF Creator


Coastal-Burwood Community Board

16 October 2017

 

PDF Creator


Coastal-Burwood Community Board

16 October 2017

 

PDF Creator


Coastal-Burwood Community Board

16 October 2017

 

PDF Creator


Coastal-Burwood Community Board

16 October 2017

 

PDF Creator

 


Coastal-Burwood Community Board

16 October 2017

 

 

12.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.