Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Banks Peninsula Community Board will be held on:

 

Date:                                     Monday 9 October 2017

Time:                                    1pm

Venue:                                 Akaroa Sports Complex, Akaroa Recreation Ground,
28 Rue Jolie, Akaroa

 

 

Membership

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

4 October 2017

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Banks Peninsula Community Board

09 October 2017

 

 

 


Banks Peninsula Community Board

09 October 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Mihi/Karakia Timatanga.................................................................................................................... 4 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4 

C       7.       Reserve Management Committees.............................................................................. 15

B       8.       Compliance Issues.......................................................................................................... 29

B       9.       Lyttelton Mural Update................................................................................................ 31

STAFF REPORTS

C       10.     Public Consultation - Draft Takapuneke Reserve Management Plan....................... 33

C       11.     Banks Peninsula Discretionary Response Fund 9 October 2017 Report .................. 85

C       12.     Banks Peninsula Community Board Area Report....................................................... 89

B       13.     Elected Members’ Information Exchange.................................................................. 107

Karakia Whakamutunga

 

 


Banks Peninsula Community Board

09 October 2017

 

 

Mihi/Karakia Timatanga 

1.   Apologies

At the close of the agenda no apologies had been received.

 

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

3.   Confirmation of Previous Minutes

That the minutes of the Banks Peninsula Community Board meeting, both open and closed, held on Monday, 25 September 2017 be confirmed (refer page 5).

The closed (Public Excluded) minutes have been separately circulated to the Board.

 

4.   Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at this point in the meeting.

 

4.1          Little River Wairewa community Trust

                Representatives from the Trust will speak to the Board regarding the Little River Village Plan.

 

4.2          Victoria Andrews

                            Victoria Andrews will speak to the Board regarding:

   Structures on the Akaroa Wharf

   Akaroa Pedestrian Safety and Accessibility Improvements

   Future of Heritage in Christchurch and Banks Peninsula project

   Slip adjacent to Akaroa Lighthouse

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Banks Peninsula Community Board

09 October 2017

 

 

 

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 25 September 2017

Time:                                    1:01pm

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Present

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

25 September 2017

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

Mihi/Karakia Timatanga: John McLister

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

The following Board Members declared an interest in organisations in item 12:

 

·    Pam Richardson declared an interest in the application from the Pigeon Bay Community Hall.

·    Christine Wilson declared an interest in the application from Lyttelton Community House.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2017/00136

Community Board Decision

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 11 September 2017 be confirmed.

Christine Wilson/Tori Peden                                                                                                                                   Carried

4.   Public Forum

Part B

 

4.1       Diana Harrison

Diana Harrison presented a letter to the Board regarding maintenance issues around Lyttelton and Corsair Bay.

Diana also spoke about upcoming road closures around Brittan Terrace which effect Cressy Terrace and requested that the Board ensure adequate safety measures are put in place.

The Board agreed to request staff advice on the contents raised in the Public Forum and provide a response to Diana Harrison.

 

The Board thanked Diana for her presentation.

 

4.2       Paul Dietsche

Paul Dietsche spoke to the Board regarding installing Makerspace and a plastics recycling facility in Lyttelton, and his search for a suitable property in Lyttelton from which to operate.

The Board agreed to request that Paul Dietsche provide a full outline of exactly what he is proposing with his Makerspace project, specifying all details such as space required and timelines, so that the  information can be passed to staff for comment and investigation.

 

4.3       Richard Suggate – Diamond Harbour Community Association

Richard Suggate spoke to the Board on behalf of the Community Association regarding the Diamond Harbour Ferry, Council Land Sales in Diamond Harbour and the condition of the main road at Church Bay.

The Board agreed to seek urgent information from the Lyttelton Port Company on its position/proposal for the ferry terminal area in Lyttelton, by way of a meeting,  and seek an update from Council staff regarding any discussions currently taking place regarding this issue.

5.   Deputations by Appointment

Part B

5.1       Naval Point Club, Lyttelton - Dr Denis Mowbray

 

Dr Mowbray gave a presentation  to the Board on behalf of the Naval Point Club regarding the planning options for the Naval Point area.

 

He requested that the Naval Point Club be a partner with the community, the Community Board and the Council in the development and design of the Naval Point Area.

 

The Board thanked Denis for his deputation.

 

5.2       Diamond Harbour Reserve Management Committee – Thomas Kulpe

Thomas Kulpe from the Diamond Harbour Reserve Management Committee spoke to the Board about a request to extend the Committee’s scope of delegated authority to include Morgans Gully and Sams Gully.

The Board thanked Thomas for his deputation.

 

5.3       Diamond Harbour Community Association – Richard Suggate

Richard Suggate spoke on behalf of the Community Association in support of the application by the Diamond Harbour Reserve Management Committee to include Morgans Gully and Sams Gully under its area of responsibility.

Richard also spoke in support of the Diamond Harbour Village Planning which was to be considered later in the meeting.  Refer Item 10.

The Board thanked Richard for his deputation.

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.  

7.   Correspondence

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 25 September 2017

2.         Consider whether to provide a letter of support to Te Hapū o Ngāti Wheke Inc for fundraising for restoration of the Rāpaki Church.

3.         Request that staff provide information on the request from the Diamond Harbour Reserve Management Committee to include Morgans Gully and Sams Gully under its area of responsibility and, if appropriate, how that request can be actioned.

 

Community Board Resolved BKCB/2017/00137

Part B

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 25 September 2017

2.         Provide a letter of support to Te Hapū o Ngāti Wheke Inc for fundraising for restoration of the Rāpaki Church.

3.         Support in principle, and request that staff provide information on, the request from the Diamond Harbour Reserve Management Committee to include Morgans Gully and Sams Gully under its area of responsibility and, if appropriate, how that request can be actioned.

4.         Request that staff provide information on how Morgans Gully and Sams Gully could continue to be protected as reserve areas into the future.

Christine Wilson/John McLister                                                                                                                             Carried

 

 

 

8.   Reserve Management Committees

 

Community Board Resolved BKCB/2017/00138

Staff recommendation accepted without change

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

·    Diamond Harbour Reserve Management Committee Minutes - 22 August 2017

·    Stanley Park Reserve Management Committee Minutes - 24 August 2017

·    Stanley Park Reserve Management Committee Long Term Plan Priorities - 24 August 2017

Pam Richardson/Janis Haley                                                                                                                                   Carried

 

8.1       Diamond Harbour Reserve Management Committee

Community Board Resolved BKCB/2017/00139

Part C

That the Banks Peninsula Community Board:

1.                   Accept the resignation of Sarah Pritchett as the representative of the Diamond Harbour Reserve Management Committee on the Head to Head Walkway Working Party, and approve Denis Clough as her replacement.

 

Jed O'Donoghue/Felix Dawson                                                                                                                              Carried

 

 

8.2       Lyttelton Reserve Management Committee

Board Comment

The Board was informed that having a representative of Te Hapū o Ngāti Wheke (Rāpaki) on the Lyttelton Reserve Management Committee would have assisted the process around the preparation of the Urumau Reserve Development Plan.

 

Community Board Resolved BKCB/2017/00140

Part B

That the Banks Peninsula Community Board:

1.                  Ask the Lyttelton Reserve Management Committee to invite a representaitve of Te Hapū o Ngāti Wheke to be a member of the Committee.

Andrew Turner/Jed O'Donoghue                                                                                                                         Carried

 

 

 

9.   Safety Improvements: Pedestrian/Cycle Safety Fences - Dyers Pass Route

 

Community Board Resolved BKCB/2017/00141 

Staff recommendation accepted without change

Part A

That the Banks Peninsula Community Board recommend to Council that:

 

1.         The project scope description CPMS ID 17211 be changed fromSafety Improvements: Pedestrian/ Cycle Safety Fences - Dyers Pass route” to “Cycle Safety Improvements – Dyers Pass route”.

Christine Wilson/Pam Richardson                                                                                                                        Carried

 

 

10. Governors Bay Community Centre and Pool Reserve Landscape Plan

 

Community Board Resolved BKCB/2017/00142

Staff recommendation accepted without change

Part C

That the Banks Peninsula Community Board:

1.         Approve the landscape concept plan for the junior playground at Governors Bay Community Centre and Pool Reserve as referred to in Attachment D of the staff report.

2.         Approve the landscape concept plan for the landscaping between the community hall and the swimming pool at Governors Bay Community Centre and Pool Reserve as referred to in Attachment C of the staff report.

3.         Receive a summary of the public submissions from the second consultation regarding the community’s preferences on a skate area, a dirt bike pump track, and a tree hut.

Pam Richardson/John McLister                                                                                                                             Carried

 

 

11. Diamond Harbour Village Planning Project

 

Community Board Resolved BKCB/2017/00143

Staff recommendation accepted without change

Part C

That the Banks Peninsula Community Board:

1.         Endorses the updated “Getting to the Point” action plan, and presents it to the Council to receive for its information;

2.         Endorses the “Diamond Harbour Village Development Plan” and presents it to the Council to receive for its information;

3.         Notes that both plans are community-led and community-owned plans that will serve as a guide to decision making by the community, agencies and authorities, including the Christchurch City Council.

Andrew Turner/Felix Dawson                                                                                                                                Carried

 

 

12. Banks Peninsula Neighbourhood Week 2017 - Funding Applications

 

Community Board Resolved BKCB/2017/00144

Staff recommendation accepted without change

Part C

That the Banks Peninsula Community Board resolve to:

1.         Approve grants on the applications received for Neighbourhood Week 2017 funding as set out below:

 

Applicant

Activity

No. Attending

Grant Approved

1.

Fiona Jaqueline Waghorn

Community BBQ and garage sale

60-80

$80.00

2.

Hannah Louise Sylvester

Community Morning tea with entertainment.

30-45

$83.00

3.

Melanie Dixon

Street BBQ 

40

$74.00

4.

Fiona Jane Barnes

Beach clean-up, defibrillator training, tour of reserve and a community BBQ

75+

$139.00

5.

Rene Lynette MacPherson

Street party

30-40

$65.00

6.

Elizabeth Ann Gregory

Sandy Bay BBQ

30+

$56.00

7.

Ian Currie

Community BBQ

40-45

$83.00

8.

John Warwick Thacker

Street BBQ

28

$52.00

9.

Kathy Guidi

Family fun day with BBQ

75

$139.00

10.

Tereza Tutko

Community BBQ with inflatable sumo wrestling

20

$37.00

11.

Pippa Mary Foley

Community BBQ  to view Domain and new exhibits

70+

$130.00

12.

Catherine McFedries

Community BBQ

130

$241.00

13.

Kerry Little

Community Christmas in the Park

300

$250.00

14.

Kathie Smith

Street BBQ 

50

$81.00

15.

Claire Louise Coates

Youth activity afternoon and sausage sizzle

60

$111.00

16.

Kerry Grant Donnelly

Party for neighbours

40

$74.00

17.

Marcus Walter Puentener

Community gathering

50

$92.50

18.

Mel Birch

Sports day and BBQ

100

$185.00

19.

Sue-Ellen Sandilands

Working bee and afternoon tea

20

$20.00

20.

Lynette Frances Forester

Community get together and BBQ

50

$93.00

21.

Ian Luxford

Community BBQ

40

$74.00

22.

Sharon Michelle Henderson

Fun day with free entry to the Okains Bay Maori & Colonial Museum and a BBQ

150

$259.00

23.

Jillian Margaret Frater

BBQ and tennis playing

50

$93.00

24.

Wendy Marie Alfeld

Family Halloween Party

150

$278.00

 

 

 

Total:

$2,789.50

 

Andrew Turner/Janis Haley                                                                                                                                       Carried

 

 

13. Discretionary Response Fund Report

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Approves a grant of $3,000 to Erin Neufeld towards Sense of Place in Akaroa Study.

2.         Approves a grant of $2,000 to Ataahua Reserve Board towards a water tank for Kaituna Hall.

3.         Approves a grant of $500 to the Takamatua Ratepayers Association Incorporated towards the Takamatua Stream Sediment Control Project.

 

13.1    Erin Neufeld - Sense of Place in Akaroa Study

Community Board Resolved BKCB/2017/00145

Part C

That the Banks Peninsula Community Board:

1.         Decline the grant of $3,000 to Erin Neufeld towards Sense of Place in Akaroa Study.

Andrew Turner/Janis Haley                                                                                                                                    Carried

 

13.2    Ataahua Reserve Board - Water Tank for Kaituna Hall

Community Board Resolved BKCB/2017/00146

Part C

That the Banks Peninsula Community Board:

1.         Approve a grant of $2,000 to the Ataahua Reserve Board towards a water tank for Kaituna Hall.

Christine Wilson/Tori Peden                                                                                                                                   Carried

 

13.3    Takamatua Ratepayers Association Incorporated - Takamatua Stream Sediment Control Project. 

Community Board Resolved BKCB/2017/00147

Part C

That the Banks Peninsula Community Board:

1.         Approve a grant of $500 to the Takamatua Ratepayers Association Incorporated towards the Takamatua Stream Sediment Control Project.  

Pam Richardson/Christine Wilson                                                                                                                        Carried

 

Andrew Turner left the meeting at 3:22pm.

14. Submissions on Proposed Stock on Roads Bylaw and Proposed Traffic and Parking Bylaw

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Approve its submission on the Council’s Proposed Stock on Roads Bylaw 2017.

2.         Approve its submission on the Council’s Proposed Traffic and Parking Bylaw 2017

 

Community Board Resolved BKCB/2017/00148

Part C

That the Banks Peninsula Community Board:

1.         Approve its submission on the Council’s Proposed Stock on Roads Bylaw 2017.

2.         Approve its submission on the Council’s Proposed Traffic and Parking Bylaw 2017 subject to the addition of the following:

             Request that Council consider an amendment of the proposed provision of selling vehicles on the street to allow the activity, but provide for Council staff  to have the ability to regulate if problems occur.

Felix Dawson/Jed O'Donoghue                                                                                                                             Carried

 

15. Staff Briefing

 

Briefing on Lyttelton Waste Water Project

David McLernon, Project Manager, provided background details and a progress update on the Lyttelton Wastewater Project.

The Board thanked David for his briefing.

 

 Meeting adjourned at 3:54pm.

 Meeting resumed at 4:09pm.

16. Elected Members’ Information Exchange

Part B

The Board received and noted information from members.

16.1    Diamond Harbour Ferry

The Board requested that staff convene a tripartite briefing from Council staff, Environment Canterbury staff and Lyttelton Port Company staff on the strategy involving the public transport options to Diamond Harbor and seek an urgent assurance from staff that a minimum level of service will remain.  This includes the wharfs in Lyttelton and Diamond Harbour, the ferry and the bus route.

 

17  Resolution to Exclude the Public

 

Community Board Resolved BKCB/2017/00149

Part C

That at 4:38pm the resolution to exclude the public set out on page 122 of the agenda be adopted.

Pam Richardson/John McLister                                                                                                                               Carried

 

The public were re-admitted to the meeting at 6:01pm 

 

Meeting concluded at 6:01pm.

 

CONFIRMED THIS 9TH DAY OF OCTOBER 2017

Christine Wilson

Chairperson

 


Banks Peninsula Community Board

09 October 2017

 

 

7.        Reserve Management Committee

Reference:

17/1057865

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

03-941-5682

 

 

1.   Purpose of Report

The following Reserve Management Committee minutes have been received.  These minutes may still need to be confirmed by the Committees at their next meeting.

Duvauchelle Reserves Management Committee Minutes - 21 August 2017

Lyttelton Recreation Ground Reserve Management Committee Minutes 21 August 2017

Lyttelton Reserves Management Committee Minutes - 11 September 2017

Robinsons Bay Reserve Management Committee - 25 September 2017

 

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

Receive the minutes of the following Reserve Management Committee meetings:

1.         Duvauchelle Reserves Management Committee Minutes - 21 August 2017

2.         Lyttelton Recreation Ground Reserve Management Committee Minutes 21 August 2017

3.         Lyttelton Reserves Management Committee Minutes - 11 September 2017

4.         Robinsons Bay Reserve Management Committee - 25 September 2017

 

 

Attachments

No.

Title

Page

a

Duvauchelle Reserves Management Committee Minutes - 21 August 2017

16

b

Lyttelton Recreation Ground Reserve Management Committee Minutes 21 August 2017

18

c

Lyttelton Reserves Management Committee Minutes - 11 September 2017

21

d

Robinsons Bay Reserve Management Committee - 25 September 2017

27

 

 


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09 October 2017

 

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8.        Compliance Issues

Reference:

17/1061205

Contact:

Liz Carter

liz.carter@ccc.govt.nz

941 5682

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter

Unit/Organisation

Update on compliance matters, including freedom camping

Richard Neale

Team Leader Compliance & Investigations

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Notes the information supplied during the Staff Briefing.

 

 

Attachments

There are no attachments to this report.

 


Banks Peninsula Community Board

09 October 2017

 

 

9.        Lyttelton Mural Update

Reference:

17/1056471

Contact:

Liz Carter

liz.carter@ccc.govt.nz

03-941-5682

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Lyttelton Mural Update

Kiri Jaden, Principal Advisor Community Arts

 

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Banks Peninsula Community Board

09 October 2017

 

 

10.    Public Consultation - Draft Takapuneke Reserve Management Plan

Reference:

17/652039

Contact:

Russel Wedge

russel.wedge@ccc.govt.nz

941-8270

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek the approval of the Banks Peninsula Community Board to publicly notify the draft Takapūneke Reserve Management Plan for public consultation. The consultation period is for a minimum of 2 months commencing Wednesday 11th October and closing 5pm Friday 15th December 2017.

Origin of Report

1.2       This report is staff generated as the Community Board has the delegation from the Council under the Council Delegation Register section 5.4 (Management Plans: preparation, review and change of management plans for reserves (section 41 of the Reserves Act 1977)). The development of a reserve management plan for Takapūneke Reserve was identified in the Takapūneke Conservation Report, adopted by the Council in December 2012 and a requirement of the Reserves Act 1977 section 41.

2.   Significance

2.1       The decision in this report is of high significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined from the significance assessment matrix based on the suggested thresholds for assessing criteria.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Approve the release of the draft Takapūneke Reserve Management Plan for public consultation commencing 11 October 2017 until 5pm 15 December 2017 as per the Reserves Act 1977 section 41 and invite persons and interested organisations to submit written submissions.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Regional Parks

·     Level of Service: 6.3.5 Provide, develop and maintain facilities to the satisfaction of park users

4.2       The following feasible options have been considered:

·     Option 1 - Approve Draft Reserve Management Plan for Public Consultation (preferred option)

·     Option 2 - Not to Proceed with Public Consultation.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·   The draft management plan provides an opportunity for the public to make submissions on the future management and development of the reserve as part of the community consultation process.

·   The draft management plan has been prepared in partnership with Ōnuku Rūnanga.

·   The draft management plan recognises the Rūnanga’s historic cultural, social and spiritual connection to the land.

·   The draft management plan provides for the involvement of the Rūnanga in the management and development of the reserve as a co-governance management group.

·   The draft management plan complies with the Reserves Act 1977 sections 41 and 119.

4.3.2   The disadvantages of this option include:

·     There are no disadvantages.

 

5.   Background – Reserve Management Plan Process and Public Consultation

5.1       The Reserves Act 1977 section 41 states, that a reserve management plan will address key issues identified and shall provide for the use, enjoyment, maintenance, protection and preservation of such aspects for the purposes for which it is classified; such as historic, archaeological, cultural, educational and of other special interest. Takapūneke Reserve is classified as a Historic Reserve under section 18, Reserves Act 1977.

5.2       On 10 August 2014, the Ōnuku Rünanga and Christchurch City Council formed the Takapūneke Reserve Management Plan Advisory Group and the Terms of Reference were signed off by the Ōnuku Rünanga.  The purpose of the Advisory Group was to act in an advisory capacity to assist the Council to prepare and develop a reserve management plan for Takapūneke Reserve in compliance with the Reserves Act 1977 section 41.

5.3       The focus of Takapūneke Reserve Management Plan Advisory Group had been on more governance concerns rather than development of a reserve management plan. To progress the development of the reserve management plan the decision was made to create two groups, one focusing on the co-governance issues, which would be implemented once the management plan is adopted by the Council and the other group referred to as the Takapūneke Reserve Management Plan Project Team was to focus on the development of the reserve management plan.

5.4       National Reserve Status: On 16th February 2015 the Akaroa/Wairewa Community Board received a report Takapūneke Reserve Intention to Prepare Reserve Management Plan and the Board resolved to:

Approve the public notification of the intention to prepare a reserve management plan for Takapūneke Reserve and endorsed the proposal to notify the Minister of Conservation through the Department of Conservation for the intention to apply for National Reserve classification for Takapūneke Reserve.

A letter was sent on the 15 May 2015 to the Department of Conservation from the Chair of the Takapūneke Reserve Management Plan Advisory Group advising the intention to prepare the Takapūneke Reserve Management Plan as a prerequisite for Takapūneke Reserve to be considered as a National Reserve, in compliance with section 13, Reserves Act 1977. The Takapūneke Conservation Report also notes that “The Banks Peninsula District Council resolved in February 2006 that National status should be sought for Takapūneke Reserves”.

5.5       On 6th April 2016 the Takapūneke Reserve Management Plan Advisory Group was restructured and the Takapūneke Reserve Management Plan Project Team (TRMPPT) was established.  The Ōnuku Rūnanga endorsed the new structure on 10th April 2016.

5.6       The Takapūneke Reserve Management Plan Project Team (TRMPPT) is comprised of three representatives from Ōnuku Rūnanga and three from Christchurch City Council with one representative from the local Community Board. The purpose of the TRMPPT is assist with the preparation and development of the reserve management plan. 

5.7       The public consultation period calling for suggestions and comments for the draft Takapūneke Reserve Management Plan commenced on Monday 25th May 2015 and closed at 5pm on Monday 29th June 2015. Seven responses were received with suggestions and comments for the draft management plan. These suggestions and comments were received and discussed by the TRMPPT and were considered in the preparation of the draft reserve management plan.

5.8       On the 12th June 2016 a wānanga (workshop) was held by the TRMPPT with the Ōnuku Rūnanga at the Ōnuku Marae. The purpose of the workshop was for the Rūnanga to discuss how they would like the reserve to be used and developed in the future. The workshop provided clarity and direction for the objectives and policies in the draft management plan. At the workshop the Rūnanga explained some of the historical events that had occurred on the reserve and the significance of these events to Ōnuku Rūnanga. At the end of the workshop it was agreed the next step was to have a site visit to Takapūneke Reserve.

5.9       On Sunday 16th July 2016 representatives from the TRMPPT and Ōnuku Rūnanga, together with a few invited guests met on site at Takapūneke Reserve. The purpose of the site visit was to walk across the reserve to see if the suggestions made at the workshop on 12th June could be implemented in the future. The site visit went very well with everyone gaining a better understanding of the reserve. The information from the site visit will be used to assist with a landscape plan for the reserve, which is a Policy to be implemented when the management plan has been adopted by Council.

5.10    At the TRMPPT meeting of 16th August 2016 a hand drawn draft plan was prepared of the reserve formalising the main points from the workshop and site visit with Ōnuku Rūnanga. The next stage is to prepare draft objectives and policies for the management plan.

5.11    Four TRMPPT meetings from 16th August 2016 – 18th April 2017 were held to discuss the draft objectives and policies and the draft reserve management plan.

5.12    Two Ōnuku Rūnanga parents from the TRMPPT accompanied the local Akaroa School children to Takapūneke Reserve looking at possible track locations along and across the gullies suitable for future public access points. The school trip was part of increasing the awareness of the local children of the reserve.

5.13    An Information Report, Takapūneke Reserve Draft Management Plan – Update was received at the Akaroa/Wairewa Community Board meeting on 14 September 2016. This provided the Board with an update on the progress of the draft reserve management plan.

5.14    The TRMPPT wanted the local residents and others with an interest in Takapūneke Reserve to have an opportunity to gain an understanding of what is being proposed in the draft reserve management plan before the plan was released to the public, for the formal two month public consultation period. The Ōnuku Rūnanga offered the Ōnuku Marae as a venue to the TRMPPT to hold a Public Information Hui at on Sunday 18th June 2017.

5.15    A letter was distributed to residents living within the vicinity of Takapūneke Reserve and a public notice was placed in the Akaroa Mail inviting people to the Public Information Hui on Sunday 18th June 2017 at Ōnuku Marae. Despite atrocious weather on the day of the Hui (sleet, hail and cold driving rain) over a dozen people attended the Hui and were very appreciative of the opportunity to discuss the proposals for Takapūneke Reserve.

5.16    Following the Public Information Hui the TRMPPT held a further two meetings to finalise the draft reserve management plan on 20th June and 10th August 2017.

5.17    On Sunday 17th September 2017 the TRMPPT attended a Hui at Ōnuku Marae to present the draft Takapūneke Reserve Management Plan to Ōnuku Rūnanga. The purpose of the Hui was for the Rūnanga to review and discuss the draft management plan.  The Rūnanga were very supportive of the draft plan and congratulated the TRMPPT on the work that had gone into the plan. The Ōnuku Rūnanga were pleased to give their approval for the plan to be presented to the local Community Board. 

6.   Background – Takapūneke Reserve

6.1       In the 1820s Takapūneke Reserve was a major trading village, primarily supplying visiting ships with dressed flax fibre.  A significant event involving the massacre of a large number of local Ngāi Tahu whanau in 1830 resulted in Takapūneke becoming Tapu.  The monument at Greens Point on the edge of Takapūneke named after William Green commemorates the spot where the British raised their flag in 1840 to assume British sovereignty.

6.2       In 2002 Takapūneke was registered as a Wāhi Tapu area by the New Zealand Historic Places Trust.  It is the first registered Wāhi Tapu area on the mainland of the South Island.

6.3       In 2009 Takapūneke Reserve was classified as a Historic Reserve under the Reserves Act 1977, in recognition of the significant cultural heritage values associated with the site.

6.4       In December 2012 the Council adopted the Takapūneke Conservation Report.  The report identified a wide range of cultural heritage values of Takapūneke Reserve and is to assist with the planning for any future change while maintaining these values.  Section 17, Conservation principles and polices:  Introduction, states:  “This Conservation Report will inform and guide the heritage consideration of the Reserve Management Plan for Takapūneke”.

 

7.   Option 1 – Approve Draft Reserve Management Plan for Public Consultation (preferred)

Option Description

7.1       To approve the release of the draft Takapūneke Reserve Management Plan for public consultation for a minimum period of two months as required by the Reserves Act 1977 section 41. The draft management plan is to be open for public submissions from 11 October - 15 December 2017.

Significance

7.2       The level of significance of this option is high, consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are consistent with section 2.

Impact on Mana Whenua

7.4       This option does involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does impact Ngāi Tahu, and specifically Ōnuku Rūnanga as the mana whenua and their culture and traditions.

7.5       Ōnuku Rūnanga are mana whenua for Takapūneke Reserve and have been actively involved with the development of the draft Takapūneke Reserve Management Plan. A Project Team with three representatives from Ōnuku Rūnanga and three from the Council, including a representative from the Banks Peninsula Community Board was established to assist with the preparation of the reserve management plan.

7.6       The TRMPPT has had four meetings from 16 August 2016 – 18 April 2017  and a further three formal meetings with the Ōnuku Rūnanga to discuss the issues and key aspects of Takapūneke Reserve that the Rūnanga consider important in the preparation of the Takapūneke Reserve Management Plan.

7.7       On Sunday 17th September 2017 at a Hui at Ōnuku Marae, the Rūnanga gave their approval for the draft Takapūneke Reserve Management Plan to be presented to the Banks Peninsula Community Board and to be released for public consultation.

7.8       The TRMPPT has recognised and addressed the issues identified in the Mahaanui Iwi Management Plan 2013 in the draft Takapūneke Reserve Management Plan, which are primarily around protection and management of the reserve.

Community Views and Preferences

7.9       The community has been involved in the process of the preparation of the reserve management plan with notification of the intention to prepare the Takapūneke Reserve Management Plan publicly notified on 25th May 2015 until 29th June 2015 advertised in both the North and South Island. The notification called for suggestions and comments for the draft plan. Seven responses were received with suggestions and comments for the draft management plan. These suggestions and comments were received and discussed by the TRMPPT and have been considered in the preparation for the draft reserve management plan.

7.10    On Sunday 16th July 2016 interested stakeholders from the Akaroa community and representatives from the TRMPPT and Ōnuku Rūnanga, met on site at Takapūneke Reserve to walk over the reserve to consider issues relating to the preparation of the draft reserve management plan.

7.11    On Sunday 18th June 2017 a Public Information Hui was held at Ōnuku Marae. The TRMPPT wanted the local residents and others with an interest in Takapūneke Reserve to have an opportunity to gain an understanding of what is being proposed in the draft reserve management plan before the plan is released to the public, for the formal two month public consultation period. A letter inviting residents living within the vicinity of Takapūneke Reserve was distributed and a public notice was placed in the Akaroa Mail inviting people to the Public Information Hui. Despite atrocious weather on the day of the Hui (sleet, hail and cold driving rain) over a dozen people attended the Hui and were very appreciative of the opportunity to discuss the proposals for Takapūneke Reserve. The comments from the Hui have been incorporated into the draft reserve management plan.

7.12    When the reserve management plan has been approved for public consultation it is proposed to commence on 11th October until 15th December 2017. The following consultation processes proposed are:

7.12.1 Formal public notification in the local and national newspapers, Public Notices on 14th October 2017

7.12.2 Public drop-in Information session – Civic Function Centre 31st October, 5pm-6:30pm

7.12.3 Public drop-in Information session – Akaroa Sports Complex, 4th November, 11am-2:30pm

7.13    A formal Hearings Panel is proposed for early February 2018 to hear submissions.

7.14    A tentative date for the Council to receive the Hearing Panels report and draft reserve management plan would be April 2018.

 

Alignment with Council Plans and Policies

7.15    This option is consistent with Council’s Plans and Policies.

Financial Implications

7.16    Cost of Implementation – the preparation of the management plan is within the Parks Planning Operation Budget.

7.17    Maintenance / Ongoing Costs – there are no maintenance or ongoing costs.

7.18    Funding source – Parks Operation Budget.

Legal Implications

7.19    The preparation of the reserve management plan is following the Reserves Act 1977 section 41 Management Plans and section 119 Notices for public notification.

Risks and Mitigations   

7.20    There are minimal, if any risks associated with this option as there has been opportunities for public consultation, the mana whenua have been extensively involved with the preparation of the document and have endorsed the document to be released for public comment.

Implementation

7.21    Implementation dependencies - there are no dependencies.

7.22    Implementation timeframe – the public consultation is due to commence on 11th October as discussed in 7.12 above.

Option Summary - Advantages and Disadvantages

7.23    The advantages of this option include:

·   The draft management plan provides an opportunity for the public to make submissions on the future management and development of the reserve as part of the community consultation process.

·   The draft management plan has been prepared in partnership with Ōnuku Rūnanga.

·   The draft management plan recognises the Rūnanga’s historic cultural, social and spiritual connection to the land.

·   The draft management plan provides for the involvement of the Rūnanga in the management and development of the reserve as a co-governance management group.

·   The draft management plan complies with the Reserves Act 1977 sections 41 and 119.

7.24    The disadvantages of this option include:

·   There are no disadvantages to this option.

8.   Option 2 – Not to Proceed with Public Consultation

Option Description

8.1       This option is not to proceed with the release of the draft Takapūneke Reserve Management Plan for public consultation as required the Reserves Act 1977 section 41. The draft management plan would not be able to proceed with the next stage of the development of the reserve management plan. The draft Takapūneke Reserve Management Plan would be put on hold as it cannot proceed without public consultation as required by the Reserves Act 1977.

Significance

8.2       The level of significance of this option is high consistent with section 2 of this report.

8.3       Engagement requirements for this level of significance are consistent with section 2.

Impact on Mana Whenua

8.4       This option does involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does impact on Ngāi Tahu, and specifically Ōnuku Rūnanga and their culture and traditions.

Community Views and Preferences

8.5       The community and Rūnanga are specifically affected by this option due to not being able to express their opinion on the proposed management and future development of Takapūneke Reserve.

Alignment with Council Plans and Policies

8.6       This option is inconsistent with Council’s Plans and Policies.

8.6.1   Inconsistency – the local Community Board has previously resolved for the preparation of a reserve management plan to be prepared for Takapūneke Reserve.

8.6.2   Reason for inconsistency – the draft Takapūneke Reserve Management Plan would need to be publicly notified for public consultation to enable the plan to be finalised and meet the Council’s Strategic Priorities for 2016-2019.

8.6.3   Amendment necessary – to proceed with Option 1.

Financial Implications

8.7       Cost of Implementation – there is no cost implementation associated with this decision.

8.8       Maintenance / Ongoing Costs – there are no on-going costs.

8.9       Funding source – not applicable.

Legal Implications

8.10    The reserve management plan would not be able to proceed if Option 2 is adopted and therefore the Reserves Act 1977 section 41 Management Plans, and section 119 Notices, for public notification could not be completed.

Risks and Mitigations    

8.11    There is a high risk associated with this option as the public and Mana Whenua would not have the opportunity to express their opinion on the future management and development of the reserve.

8.12    Risk caused by not proceeding with public consultation and the finalisation of the reserve management plan could result in work being undertaken in the reserve that could damage artefacts in the reserve and is disrespectful to Mana Whenua.

8.12.1 Treatment: to continue with Option 1.

8.12.2 Residual risk rating: the rating of the risk is very high.

Implementation

8.13    Implementation dependencies - there are no dependencies.

8.14    Implementation timeframe – there would be no timeframe.

Option Summary - Advantages and Disadvantages

8.15    The advantages of this option include:

·   There are no advantages to this option.

8.16    The disadvantages of this option include:

·   The draft Takapūneke Reserve Management Plan will not be able to proceed.

·   Any work being undertaken in the reserve could damage artefacts in the reserve.

·   Any maintenance and development work in the reserve may not recognise the wāhi tapu status of the reserve and is disrespectful to Mana Whenua.

·   The public will not have an opportunity to comment on the draft management plan consultation process.

·   The draft management plan has been prepared in partnership with Ōnuku Rūnanga.

·   There would be limited ability to recognise the Rūnanga’s historic cultural, social and spiritual connection to the land.

·   There would be limited, if any opportunity for the involvement of the Rūnanga in the management and development of the reserve as a co-governance management group.

·   This option would not comply with the Reserves Act 1977 section 41 & 119.

·   This option would not comply with the Council’s Strategic Priorities for 2016-2019.

Attachments

No.

Title

Page

a

Draft Takapuneke Reserves Management Plan [September 2017]

41

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Russel Wedge - Senior Network Planner Parks

Approved By

Mary Richardson - General Manager Citizen and Community

Brent Smith - Team Leader Asset Planning and Management Parks

  


Banks Peninsula Community Board

09 October 2017

 

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Banks Peninsula Community Board

09 October 2017

 

 

11.    Banks Peninsula Discretionary Response Fund 9 October 2017 Report

Reference:

17/1027280

Contact:

Philipa Hay

philipa.hay@ccc.govt.nz

9415604

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to consider an application for funding from its 2017/18 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Recommended

57232

Project Lyttelton

21 Day Challenge

$1,104

$850

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from Project Lyttelton.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Makes a grant of $850 to Project Lyttelton towards the 21 Day Challenge.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$54,187

$26,389

$27,798

$26,948

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

2017-18 Banks Peninsula Discretionary Response Fund Project Lyttelton 21 Day Challenge Matrix

87

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Philipa Hay - Community Development Advisor

Fiona Nicol - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Andrea Wild - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Banks Peninsula Community Board

09 October 2017

 

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Banks Peninsula Community Board

09 October 2017

 

 

12.    Banks Peninsula Community Board Area Report

Reference:

17/985717

Contact:

Penelope Goldstone and Joan Blatchford

Penelope.Goldstone@ccc.govt.nz
Joan.Blatchford@ccc.govt.nz

941 5689
941 5643

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations 

That the Banks Peninsula Community Board:

1.         Receive the Area Update.

2.         Agree to the Akaroa Treated Wastewater Reuse Options Working Party being reconvened.

3.         Request that the Working Party make recommendations to the Community Board on aspects of the Terms of Reference including Composition, Responsibilities, Timeframes and Meeting Schedule.

4.         Amend the Objectives of the Working Party as under Item 6.1.4 of this report.

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan Update against Outcomes

3.1.1   The Board approved its Community Board Plan in July 2017 (link below). In response to issues raised by our communities, we identified seven priority outcomes we would like to achieve in the next couple of years. Progress will be reported on quarterly.

https://www.ccc.govt.nz/assets/Documents/Culture-Community/Stats-and-facts-on-Christchurch/Community-Board-Plans/Banks-Peninsula-Community-Board-Plan-2017-2019.pdf

3.1.2   Board’s Priorities for Long Term Plan

All Community Boards in September attended a workshop with the Council on our communities’ priorities for the Long Term Plan for 2018/28. The Board identified two of the seven outcomes in our Community Board Plan as the highest priority outcomes. The Board will continue to work closely with the Council over the coming months in a series of workshops.

Modern and Robust Infrastructure

The Board’s first priority outcome is that a modern and robust infrastructure and community facilities network is provided, well-maintained and future-proofed.

Appropriate infrastructure renewals and repairs are fundamental to well-functioning communities, good quality of life and thriving economic development and tourism. We also need close access to community facilities as many Banks Peninsula communities are remote and easily isolated from Christchurch and each other.

To be a viable place to live, work and visit, our communities are asking for the basics – including open roads, drinkable water when we turn on the tap, functioning wastewater systems and access to community facilities that bring us together.

Healthy Environment

The Board’s second priority outcome is that the environment is well-managed, sustained and enhanced.

This includes Banks Peninsula, which is a metropolitan asset whose stunning landscapes, extensive coastlines, sites of ecological significance and native bush are enjoyed by Christchurch City locals and visitors from around New Zealand and overseas.

Our unique environment creates a sense of place that connects us to each other and underpins our economy. To preserve this part of our identity, our communities are asking for our environment to be well-managed, sustained and enhanced.

3.2       Memos/Information reporting back on Community Board matters

3.2.1   Whakaraupō / Lyttelton Harbour Catchment Plan

At its meeting on 11 September the Board decided to provide a letter of support for a funding application by the Whakaraupō / Lyttelton Harbour Catchment plan working group to the Ministry of the Environment. A copy of the letter is attached.

3.2.2   Shape our Place Toolkit

Strategy and Planning have advised that they are waiting for the rollout of the “Shape our Place” toolkit. Once that occurs they will arrange to talk with the Board and provide more specific advice at that point.

3.2.3   Lyttelton Seafarers Centre

The Board sought legal advice about the Council’s (and Lyttelton Port Company’s (LPC)) obligations under the Maritime Labour Convention (MLC).

In summary the staff advice is as follows:

Neither the Council, nor LPC have any obligations under the MLC.  New Zealand is a member state to the MLC but until the Government passes legislation enacting provisions in the MLC, there are no obligations on any Port company (or other body) to take any steps under an international convention.  However, this presumably does not prevent them from taking voluntary steps to meet any provisions of the MLC (provided it is not contrary to any NZ law).

This means it is completely voluntary as to whether any Port company provides for such a levy.  If the Community Board wishes to ‘lobby’ the LPC (or the Government) on behalf of the LSC, or provide support to any letter/lobbying the LSC decides on, then that would appear to be something the Board can do, as an advocate for its community.

3.2.4   Coastal Erosion and Inundation

The Board was advised at its 28 August meeting that various Banks Peninsula bays are being affected by coastal erosion and inundation from the sea. It was agreed the Board should raise this when providing input into coastal hazards planning and the Long Term Plan.

The Board requested that staff be asked to investigate if any of the coastal erosion or inundation issues could be mitigated by maintenance, for example culvert clearing. Staff provided the following advice:

For roading stormwater, the outlets do not significantly contribute to wider coastal erosion. There may at most be scour localised to the outlet, but this is resulting from general coastal erosion rather than the cause, or simply such immediate outward flow that it undermines the outlet.

Inundation of our systems does cause more problems, both during the event when the storm surge can go inland and afterwards when the system needs to be cleared of debris and sand/silt, for example. Higher sea levels will mean that this becomes more frequent. Staff are proposing a project in the Long Term Plan to consider how the Council will need to manage and plan for this in the future based on likely need and expected maintenance issues.

3.3       The provision of strategic, technical and procedural advice to the Community Board

3.3.1   Nil.

3.4       Board Area Consultations/Engagement

3.4.1   Summit Road Proposed Prohibition Times on Road Restrictions

Summit Road is a popular recreational area with ecological significance. It is vulnerable to fires as seen recently, and historically with the burning of the Sign of the Bellbird in 2015. It is in the interest of the city to protect this asset.

Concerns have been raised regarding anti-social road use, safety, damage, vandalism, fire and rubbish. Council have been working with Police, Summit Road Protection Authority and the Selwyn District Council to investigate possible solutions.

The Council proposed time restrictions that would prohibit vehicles under 3500kg on Summit Road (from Rapaki Road to Gebbies Pass Road) and Worsleys Road (from Summit Road to start of the Track) from 10pm-5am, Thursday to Monday, and public holidays.

Consultation was open from 10 July to 25 August, and 865 submissions were received. In October, submitters will be notified of the consultation results. Community Boards and the Infrastructure, Transport and Environment Committee will then consider the consultation results and make a recommendation to the Council. In November, the Council will make a decision on this proposal. The project will be implemented in Summer 2018 (subject to Council approval).

3.4.2   Urumau Reserve Development Plan

To the east above Lyttelton, in the area of mana whenua Ngati Wheke, Urumau Reserve forms a diverse planted backdrop to the town. Mountain bike and walking tracks cross the reserve, and a poled walking route links to the Port Hills track network. Native planting, passive regeneration, conifer plantation and pest control are key management priorities.

The Council worked with the Lyttelton Reserves Management Committee and the community to update the development plan for Urumau Reserve.

Consultation was open from 15 August to 4 September, and over 600 submissions were received.  The Community Board will consider all the feedback, including a recommendation from the Lyttelton Reserve Management Committee, and approve a final plan.  The Council will then get back to submitters with a summary of consultation, the final plan and details of the decision meeting. Budgets will be put forward in the upcoming draft Long Term Plan for Council consideration.

3.5       Submission Opportunities

3.5.1   Nil.

3.6       Development of Civil Defence Emergency Plans

3.6.1   Nil.

3.7       Requests for information from Board meeting on Newsline and Board Newsletter

3.7.1   The Board is requested to advise staff of items it wishes to be included on the Council’s Newsline, an online source of news and information, and in the Board’s bi-monthly newsletter.

3.8       Significant Board matters of interest to raise at Council

3.8.1   The Board is requested to advise staff of significant matters of interest it wishes to be raised at Council.

 

4.   Strengthening Communities Funded Projects

4.1       The Board in August allocated a total of $146,654 to 20 community organisations across Banks Peninsula for projects ranging from community-led town planning, building resilience with youth and older people, timebanking and events such as Lyttelton SummerFest.  Funding is now being distributed to recipients.

This funding is a valuable resource that enables the Board to support priority outcomes in its Community Board Plan, which strengthens our communities and promotes resilience.

 

5.   Significant Community Issues

5.1       Status

5.1.1   New Conservation Reports on Stoddart Point and Stoddart Weirs

The Council recently completed two conservation reports on Stoddart Point and the Stoddart Point weirs. These reports discuss how these areas have evolved and been used over time, their cultural heritage values and how to protect these values.

Council staff in September presented the two reports at a well-attended community meeting hosted by the Diamond Harbour Historical Association. The reports are available at the link below.

https://ccc.govt.nz/the-council/plans-strategies-policies-and-bylaws/plans/park-management-plans/stoddart-point-and-coastal-cliff-management-plan

5.2       Action

5.2.1   Nil.

5.3       Timeframe

5.3.1   Complete.

5.4       Status

5.4.1   Trip to Ripapa Island and Quail Island with Department of Conservation

On Thursday 14 September a Department of Conservation (Doc) organised trip to Ripapa and Quail Islands was held. There were representatives from the Council Parks Team, the Council Heritage Team, the Council Banks Peninsula Community Governance Team as well as representatives from Te Hapu o Ngati Wheke, Lyttelton Port Company, the New Zealand Antarctic Society and Doc.

Ripapa Island has been closed since the 2010-11 earthquakes. This was due to danger posed from an old workshop. This has now been removed and Doc was excited to be able to reopen to the public only to be informed that that the island must remain closed to the public because the wharf requires stabilisation works.  Doc are very keen to get the island reopened but currently have no funding to repair the wharf.

Ripapa is a fascinating historical and cultural place. The fortified pa was built in the early nineteenth century (1820s) by Taununu, a Ngai Tahu chief and was occupied by Ngai Tahu until 1832.  Several skirmishes were fought on the shores and slopes surrounding Ripapa. The island is therefore of special significance to Ngai Tahu as a place of memories and traditions associated with these skirmishes and the ancestors who died in them.

Ripapa Island was later used as a quarantine station for new immigrants from 1873 to 1885. In 1880 the Island was used temporarily as a prison for 150 of Te Whiti’s followers, from Parihaka.

Ripapa Island was one of four sites used for the Lyttelton Harbour defences, part of the nationwide system of costal defences, built in response to a perceived “Russian scare”. It is the most complete “Russian scare” fort in New Zealand. Of particular significance are two large disappearing guns, still virtually complete, which are very rare examples of their kind. Displays on the island provide more information about its history.

Ripapa Island fits with the Board’s objectives around “Acknowledging, valuing and enhancing the cultural, natural and built heritage of Banks Peninsula”, as well as the outcome “Visitors to Banks Peninsula enhance the local economy and sustain natural, social and heritage environments”.

Fort Jervois as you enter Ripapa     Fort Jervois tunnels

Fort Jervois as you enter Ripapa Island                             Fort Jervois tunnels

Quail Island

Doc is currently working to improve the visitor experience for those travelling to Quail Island.  It is hoping to install a wharoa to welcome those arriving at the public wharf and wants to improve the signage on the island. Doc staff are currently turning one of the cottages on the Island into a Doc Hut which will be able to be booked as overnight accommodation. Doc is also considering how to have a small campground on the grass by the beach. Due to the complete fire ban this would necessitate the building of a couple of small whare kai’s with a sink and a gas barbeque.

The developments at Quail Island fit with the Board’s objective “Visitors to Banks Peninsula enhance the local economy and sustain our natural, social and heritage environments”.

5.5       Action

5.5.1   Ripapa could really do with some significant financial investment. If a community group was interested in restoring this historical and cultural gem it would find it much easier to fundraise than Doc or Council due to many philanthropists/heritage funds not being open to central or local government.

5.6       Timeframe

Ongoing.

 

6.   Major Community and/or Infrastructure Projects

6.1       Status

6.1.1   Proposed Temporary Road Closures

The Council has received applications for the temporary closures of the following roads, for the following events, on the dates and times shown below.

Port Hills All Tarmac Rally

·    Road proposed to be closed: Summit Road from Worsleys Road to Gebbies Pass Road

·    Proposed period of closure: From 6am to 6pm on 5 November 2017

Le Race 2018

·    Road proposed to be closed: Western Valley Road from Church Road to Christchurch Akaroa Road (SH75)

·    Proposed period of closure: From 9.30am to 2pm on 24 March 2018

6.2       Action

6.2.1   Any person who wishes to object to the proposed closures may do so in writing to the Council Secretary, Christchurch City Council, PO Box 73016, Christchurch or by email to jo.daly@ccc.govt.nz.

6.3       Akaroa Treated Wastewater Reuse Options Working Party

6.3.1   It has become necessary to reconvene this Working Party so that Board members, community members and Rūnanga representatives can consider options for the reuse of treated wastewater in Akaroa.

 

6.3.2   The Working Party met from February to April 2017 and agreed on a Joint Statement on the matters set out under its Objectives prior to planned broader consultation. 

 

6.3.3   Subsequently additional technical information was discovered which may change the parameters around the reuse options and it is now necessary to reconvene the Working Party to further consider those options.  The previous Terms of Reference of the Working Party are attached.

 

6.3.4   Staff Recommendation

That the Banks Peninsula Community Board:

1.   Agree to the Akaroa Treated Wastewater Reuse Options Working Party being reconvened.

2.   Request that the Working Party make recommendations to the Community Board on aspects of the Terms of Reference including Composition, Responsibilities, Timeframes and Meeting Schedule.

3.   Amend the Objectives of the Working Party as follows:

 

objectiveS of the working party

1.      To assist the Council in investigating and consulting on the options for the beneficial reuse of Akaroa’s treated wastewater, through the steps in objectives 2-5 below, acknowledging that the option of discharge to the Akaroa Harbour will remain part of the wider community consultation.

2.      To consider the advantages, disadvantages, efficiency, effectiveness, appropriateness, cost-effectiveness and effects of the reuse of treated wastewater options as presented by Council staff.

3.      To consider the joint statement(s) of the independent technical experts on the feasibility and effects of irrigation of treated wastewater to land and to assess what, if any, further technical investigation or other information may be useful for consideration of options, given the new time constraints imposed by the Council’s need to obtain consent for a reuse or disposal option prior to the expiry of consents for the current plant and disposal method.

4.      To identify for the Council’s consideration any other options that may meet the Council’s project objective – to find a solution for the sustainable reuse or disposal of all of Akaroa’s treated wastewater which is consistent with the Council’s duties under the Local Government Act and is sustainable management under the Resource Management Act - within the feasibility constraints being established by the technical experts. The consented Treatment Plant must be able to be configured to meet all aspects of the final wastewater reuse/disposal option.

5.      To provide suggested input and comment on the content of the consultation information.

6.      To keep the community informed by releasing the notes from Working Party meetings and through regular public communications.

 

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Regional Parks Update

7.1.1   Recreation

·    Many slips along tracks and park areas, and Pony Point track still closed

·    Coastal Walkway through Allandale and Governors Bay negotiable, and removal of slip underway by end of September weather permitting 

·    Raupo and Okuti tracks closed for lambing

·    Mowing of tracks underway through staff and contractors

7.1.2   Biodiversity

·    Coastal weed work continues around both main harbours

·    Goat control programme supported

·    Animal pest work along Te Waihora, Wairewa and Misty Peaks

·    Sites of Ecological Significance programme starting back up with planning underway for landowner visits

7.1.3   Amenity

·    Takamātua Wharf working bees going very well, and repairs almost complete

·    Naval Point tidy up (barge now removed)

·    Advice provided for Takapūneke walking tracks and fencing

·    Glen Bay beach access issue awaiting a start by Fulton Hogan

·    Ongoing wharf maintenance works

7.1.4   Community

·    Misty and Te Oka Reserve Management Plans underway

·    Urumau Development Plan underway

·    Liaison with Reserve Management Committees as requested

·    Pest Free NZ – Banks Peninsula discussions underway within agencies and Banks Peninsula Conservation Trust

7.2       Local Parks Update

September is one of the busiest months in the Local and Sports Parks Maintenance Contract. This month all mowing frequencies are increased to control the spring flush. We will also be carrying out sports field renovations, garden mulching and planting.

7.2.1   Maintenance Contract Performance for August

Recreational Services, the parks maintenance contractor for the Lyttelton and Mt Herbert subdivisions, achieved 93.4% quantity and 88% quality. Delta, the parks maintenance contractor for the Akaroa and Wairewa subdivisions, achieved 100% quantity and 88% quality.

7.2.2   Mowing and Spraying Programme for September

Activity

Frequency per month

Ornamental mowing

4

Amenity mowing

4

Summer cricket outfield mowing

4

Winter sport field mowing

2

Summer sport line marking

1

Chemical weed control

1

Ornamental garden maintenance

2

 

7.2.3   Maintenance of Public Facilities at Allandale Domain

The Board in June expressed concern about continuing problems with the Allandale toilet and water fountain, and requested an update from staff about short term and long term resolutions to these problems. An update from staff is attached.

7.2.4   Cruise Ship Season in Akaroa

Delta have the cruise ship schedule and are well resourced to ensure staff keep the bins empty during these especially busy times. Extra bins will be put in place throughout summer, in keeping with what worked well last season.

7.2.5   Takamātua Domain

Staff have met onsite with the Takamātua Ratepayers Association to discuss opening up the domain. We have agreed to a community/Council partnership.

7.2.6   Response Work

Response work is being well-handled with typical response time being less than one week for non-urgent tasks. Urgent health and safety issues are dealt with immediately.

7.3       Sports Parks Update

7.3.1   With winter sporting codes finishing up their seasons, and summer codes commencing in October, we have a small window of opportunity for renovating our sports fields. Below is the list of parks that will be renovated. The following activities will be carried out on these parks: rolling, weed spray, under-sowing and aerating.

7.3.2   Parks Programmed for Renovation

Park

Scheduled completion date

STODDART POINT RESERVE

Completed 30/8/2017

AKAROA RECREATION GROUND

29/9/2017

LYTTELTON RECREATION GROUND

29/9/2017

 

7.4       Capital Works Projects

7.4.1   Mulching Programme

Following the Council’s decision to reduce use of the weed killer glyphosate, commonly sold as Roundup, a citywide mulching programme started in April to suppress weeds. City Care is scheduled to complete all outstanding parks in the Lyttelton/Mt Herbert area by the end of September. Activities carried out in the programme are:

·    Weed whacking large weeds

·    Spraying weeds

·    Applying mulch

             The mulch will be applied 100mm thick. The herbicide used is an organic fatty acid and pine oil mix.

7.4.2   Citywide Planting Programme

20,000 plants have been assigned to priority parks across the city. Physical works will commence mid-September and project will be completed by end of October.

7.4.3   Track Upgrade from Diamond Harbour Town Centre to Coastal Track

The Diamond Harbour Reserves Management Committee (RMC), supported by the Board, successfully advocated for Long Term Plan funding to upgrade a track from the town centre to the Coastal Track. Staff are currently working with the RMC on heritage issues that have developed.

7.4.4   Robinsons Bay Reserve

The informal carpark was started on 4 September. Work is progressing well on the parking bay. However the area the walking track is meant to take is very wet and may need to dry out before this can be completed. Drainage options are being considered to help this along.

7.4.5   Garden of Tane

Staff are working with the Garden of Tane Reserve Committee to resolve drainage problems and undertake some tree work.

7.4.6   Okains Bay (Beach Area)

Replacement of play equipment is underway with new swings and a slide. These will be installed by mid-October.

7.4.7   Marine Structure Renewals – Outer Bays, Lyttelton and Akaroa Harbour

·    Akaroa Seawalls - A section at 216 Beach Road has been completed.  A Seminar with the Board is booked directly before this meeting to discuss the seawall between the Akaroa Wharf and fire station.

·    Wainui Wharf - Contract let for work on the Wharf.

·    Drummonds Jetty - Contract let for repair work to this jetty.

·    Little Akaloa Seawall - Design work completed and ready to tender for repairs to the stone wall.

·    Robinsons Bay Wharf - Out to tender for the re-piling.

 

8.   Community Board funding budget overview and clarification

8.1       Strengthening Communities Fund

8.1.1   On 28 August 2017, the Board considered 22 applications from Banks Peninsula based organisations/groups for funding from this scheme.  Grants totalling $146,654 were allocated to 20 groups, one of which will receive multi-year funding.  Groups were each permitted a single application to this fund, which could be for operating and/or project costs.

8.1.2   The process for payment requires groups to return a counter-signed agreement form prior to the funds being released directly into their bank accounts.  An additional multi-year funding agreement form is required for those groups receiving funding for more than one year.

8.2       Discretionary Response Fund (DRF)

8.2.1   The Board decided to allocate funds for its 2017/18 Board Projects from its 2017/28 DRF.  Four projects totalling $9,500 were approved for funding at the Board’s 11 September 2017 meeting.  These projects were:  ‘Summer with your Neighbours’, ‘ANZAC Day Services’, ‘Community Service Awards 2018’ and ‘Reserve Management Committees Activity Costs’.

8.2.2   Up to 19 September, 21 applications had been received for allocation from the Board’s 2017/18 DRF (this includes the four Board Projects).  A report presenting three applications for a decision went to the Board for a decision on 25 September.  The remaining application is currently being assessed and will be presented to the Board in due course.

8.2.3   A table for the DRF and current balances and including pending applications is attached.

 

 

 

Attachments

No.

Title

Page

a

Banks Peninsula Community Board - Letter of Support for Funding Application to Community Environment Fund 14 September

100

b

Maintenance of Public Facilities at Allandale Domain

101

c

Akaroa Treated Wastewater Reuse Options Working Party - Terms of Reference

102

 

 

Signatories

Authors

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Timothy Kibblewhite - Governance Support Officer

Philipa Hay - Community Development Advisor

Amy Hart - Governance Support Officer

Andrea Wild - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Liz Carter - Community Board Advisor

Fiona Nicol - Community Development Advisor

Grace Le Heux - Community Support Officer

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Banks Peninsula Community Board

09 October 2017

 

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Banks Peninsula Community Board

09 October 2017

 

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Banks Peninsula Community Board

09 October 2017

 

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Banks Peninsula Community Board

09 October 2017

 

 

13.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.