Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 25 August 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

24 August 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Papanui-Innes

941 6231

matthew.mclintock@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Papanui-Innes Community Board

25 August 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2017/00175

Community Board Decision

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 11 August 2017 be confirmed subject to the amendment in item 13.2 of “Garrick Street” to “Darroch Street”.

Pauline Cotter/Jo Byrne                                                                                                                                           Carried

4.   Public Forum

Part B

There were no public forum presentations.

 

4.1       Positive Youth Development Fund Report - Thomas Russel

Part B

Thomas Russel reported back to the Board on his participation in the Junior World Rowing Championships held in Lithuania from 23 July to 6 August 2017.

The Chairperson thanked Thomas Russel for his report.

 

4.2       Positive Youth Development Fund Report - Angus McWilliam

Part B

Angus McWilliam reported back to the Board on his participation in the Junior Tall Blacks FIBA U19 World Basketball Championships in Cairo, Egypt from 1‑8 July 2017.

The Chairperson thanked Angus McWilliam for his report.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.   

 

7.   Staff Briefings

7.1       St Albans Park Upgrade Project

                            Staff updated the Board on progress and timeline for the St Albans Park Upgrade Project. Work to be done includes the installation of a sand carpet and new drainage system.

                Information was presented on the design of the new pavilion and the need for additional funding to further retrofit items in the pavilion.

                The Board requested monthly updates on the project.

 

Community Board Resolved PICB/2017/00176 (original Staff Recommendation accepted without change)

Part B

The Papanui-Innes Community Board:

1.         Noted the information supplied during the Staff Briefing.

Pauline Cotter/Emma Norrish                                                                                                                                Carried

 

8.   Loftus Street Proposed P60 Parking and No Stopping Restrictions

 

Community Board Resolved PICB/2017/00177 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Revoke all parking and stopping restrictions on the north-east side of Loftus Street commencing at its intersection with Main North Road and extending in a south-easterly direction for a distance of 61 metres.

2.         Approve that the parking and stopping of vehicles be prohibited at any time on the north-east side of Loftus Street commencing at its intersection with Main North Road and extending in a south-easterly direction for a distance of 15.5 metres;

3.         Approve that the parking and stopping of vehicles be prohibited at any time on the north-east side of Loftus Street commencing at a point 27.5 metres south-east from its intersection with Main North Road and extending in a south-easterly direction for a distance of 12.5 metres;

4.         Approve that the parking of vehicles be restricted to a maximum period of 60 minutes on the north-east side of Loftus Street commencing at a point 40 metres south-east of its intersection with Main North Road and extending in a south-easterly direction for a distance of 21 metres. 

Emma Norrish/Jo Byrne                                                                                                                                           Carried

 

 

9.   Papanui Road Proposed Bus Stop Relocation

 

Community Board Resolved PICB/2017/00178 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Revoke all parking and stopping restrictions on the north-east side of Papanui Road commencing at its intersection with Dormer Street and extending in a north-westerly direction to its intersection with Grants Road;

2.         Approve that the stopping of vehicles be prohibited at any time on the north-east side of Papanui Road commencing at its intersection with Dormer Street and extending in a north-westerly direction for a distance of 38.5 metres;

3.         Approve that a that a marked bus stop be installed on the north-east side of Papanui Road commencing at a point 38.5 metres north-west of its intersection with Dormer Street and extending in a north-westerly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles be prohibited at any time on the north-east side of Papanui Road commencing at a point 52.5 metres north-west of its intersection with Dormer Street and extending in a north-westerly direction to its intersection with Grants Road.

Jo Byrne/Mike Davidson                                                                                                                                          Carried

 

 

10. Right to Convey Electricity Easement over Sheldon Park

 

Community Board Resolved PICB/2017/00179 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board, acting in the capacity of the administering body, resolved to:

1.         Recommend that the Chief Executive acting as the Minister of Conservation’s delegate, consents to the granting of the easement to Orion for the right to convey electricity as outlined in this report.

2.         Subject to the consent of the Minister of Conservation, approve the grant of the easement pursuant to Section 48 of the Reserves Act 1977 to:

a.         Orion - for the right to convey electricity over part of Sheldon Park at 710 Main North Rd (Section 2 SO 496436) and 40E Shannon Place (Lot 17 DP51875) shown on the plan at attachment B.

3.         Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement.

Ali Jones/Jo Byrne                                                                                                                                                      Carried

 

 

11. Papanui-Innes Community Board Area Report

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the Area Update.

2.         Approve the Papanui-Innes Community Board Plan for public distribution.

 

Community Board Resolved PICB/2017/00180

Part B

The Papanui-Innes Community Board resolved to:

1.         Receive the Area Update.

2.         Approve that the Chair authorise the final version of the Papanui-Innes Community Board Plan for public distribution.

John Stringer/Pauline Cotter                                                                                                                                  Carried

 

11.1   Palms Suburban Interchange Upgrade Project

Part B

The Board expressed their disappointment regarding the lack of information received prior to the recommended option being consulted on. It was noted that a report will come to the Papanui-Innes and Coastal-Burwood Community Boards later in the year. relating to the process leading up to the recommended option being consulted on . It was noted that a report will come to the Papanui-Innes and Coastal-Burwood Community Boards later in the year regarding the results of the consultation process. (Amended at Papanui/Innes Community Board meeting on 15 September 2017.)

 

11.2   Community Funding

Staff updated the Board on the available funding for the 2017/18 financial year.

Community Board Resolved PICB/2017/00181

Part C

The Papanui-Innes Community Board resolved to accept the staff recommendations that:

1.         The Discretionary Response Fund be set at $41,000.

2.         Board Bids move to the Discretionary Response Fund.

The Papanui-Innes Community Board noted its disappointment in the significant decrease in the Papanui-Innes funding for community organisations and the work of the community board in our wards and is concerned at the negative effects this is likely to cause a community still recovering and under a great deal of stress.

The Papanui-Innes Community Board also resolved to:

3.         Write a letter communicating the above to the Mayor and Chief Executive Officer.

Ali Jones/Emma Norrish                                                                                                                                           Carried

 

12. Elected Members’ Information Exchange

Part B

12. 1  Local Government New Zealand 2017 Young Elected Members Retreat

             The Board approved the funding in principle for Emma Norrish to attend the Local Government New Zealand 2017 Young Elected Members Retreat.

 

12.2   Project Information

Board members noted the need for project information to include a ‘wider picture’ than currently being received.

 

 

15. Resolution to Include Supplementary Reports

 

Community Board Resolved PICB/2017/00182

The Papanui-Innes Community Board resolved that the report be received and considered at the Papanui-Innes Community Board meeting on Friday, 25 August 2017.

Open Items

16.       Application to the Papanui-Innes Community Board's Discretionary Response Fund 2017/18 – St Thomas of Canterbury College

John Stringer/Emma Norrish                                                                                                                                  Carried

 

 

16. Application to the Papanui-Innes Community Board's Discretionary Response Fund 2017/18 - St Thomas of Canterbury College

 

Community Board Resolved PICB/2017/00183 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $125.00  from its 2017/18 Discretionary Response Fund towards the cost of  Dylan Barbour-Ryan participating in the Anchor AIMS Games in Tauranga from 10 to 15 September 2017 as part of the St Thomas of Canterbury College team.

Jo Byrne/Emma Norrish                                                                                                                                           Carried

 


 

 

13. Resolution to Exclude the Public

 

Community Board Resolved PICB/2017/00184

Part C

The Papanui-Innes Community Board resolved that at 10.51am  the resolution to exclude the public set out on pages 44 to 45 of the agenda be adopted.

Jo Byrne/John Stringer                                                                                                                                                Carried

 

The public were re-admitted to the meeting at 11.14am.

    

Meeting concluded at 12.01pm.

 

CONFIRMED THIS 15TH DAY OF SEPTEMBER 2017.

 

Ali Jones

Chairperson