Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Papanui-Innes Community Board will be held on:

 

Date:                                     Friday 25 August 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

22 August 2017

 

 

 

 

 

Jenny Hughey

Principal Advisor

941 5412

jenny.hughey@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Papanui-Innes Community Board

25 August 2017

 

 

 


Papanui-Innes Community Board

25 August 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4  

B       7.       Staff Briefings................................................................................................................. 11

STAFF REPORTS

C       8.       Loftus Street Proposed P60 Parking and No Stopping Restrictions......................... 13

C       9.       Papanui Road Proposed Bus Stop Relocation............................................................ 19

C       10.     Right to Convey Electricity Easement over Sheldon Park......................................... 25

B       11.     Papanui-Innes Community Board Area Report.......................................................... 33

B       12.     Elected Members’ Information Exchange.................................................................... 43

C       13.     Resolution to Exclude the Public................................................................................. 44  

 

 


Papanui-Innes Community Board

25 August 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 11 August 2017 be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

 

4.1   Positive Youth Development Fund Report – Thomas Russel

Thomas Russel will report back to the Board on his participation in the Junior World Rowing Championships held in Lithuania from 23 July to 6 August 2017.

4.2   Positive Youth Development Fund Report – Angus McWilliam

Angus McWilliam will report back to the Board on his participation in the Junior Tall Blacks FIBA U19 World Basketball Championships in Cairo, Egypt from 1‑8 July 2017.

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Papanui-Innes Community Board

25 August 2017

 

 

 

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 11 August 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Deputy Chairperson

Members

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

9 August 2017

 

 

 

 

 

Jenny Hughey

Community Governance Manager, Papanui-Innes

941 5412

jenny.hughey@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved PICB/2017/00164

That the apology from Ali Jones be accepted.

Pauline Cotter/Mike Davidson                                                                                                                              Carried

2.   Declarations of Interest

Part B

Jo Byrne declared an interest in Item 11.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2017/00165

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 21 July 2017 be confirmed.

Pauline Cotter/John Stringer                                                                                                                                  Carried

4.   Public Forum

Part B

4.1       Positive Youth Development Report - Maya and Tehya Laws

Part B

Maya and Tehya Laws reported back to the Board on their attendance and participation in the Future Problem Solving International Finals held at Wisconsin University in La Crosse, USA from 4 to 17 June 2017.

The Deputy Chairperson thanked Maya and Tehya Laws for their presentation.

 

4.2       Positive Youth Development Report - Caitlin Kennett

Part B

Caitlin Kennett reported back to the Board on her participation in the 2017 International Friendship Softball Series held in Redlands, Queensland, Australia from 3 to 7 July 2017.

The Deputy Chairperson thanked Caitlin Kennett for her presentation.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Staff Briefings

 

17.1    Styx River Catchment Update

The Landscape Architect presented information on the indigenous planting programmes along the Styx River including the area around the Belfast freezing works and the Belfast cemetery. The generous donations of Z Energy Limited and Opus International Consultants Limited were acknowledged.

The procedure for the naming of the reserves along the Styx River was also noted.

Community Board Resolved PICB/2017/00166

Part B

The Papanui-Innes Community Board resolved to:

1.         Note the information on the Styx River Catchment area supplied during the Staff Briefings.

2.         Write to Z Energy Company Limited and Opus International Consultants to thank them for their support of plantings along the Styx River Catchment area.

Pauline Cotter/Emma Norrish                                                                                                                                Carried

 

 

8.   Blair Avenue Proposed No Stopping Restriction

 

Community Board Resolved PICB/2017/00168 (original Staff Recommendations accepted without change)PICB/2017/00169

Part C

The Papanui-Innes Community Board resolved to:

1.         Revoke all parking and stopping restrictions on the north side of Blair Avenue commencing at a point 25 metres west from its intersection with Papanui Road and extending in a westerly direction for a distance of 6 metres;

2.         Approve that the stopping of vehicles be prohibited at any time on the north side of Blair Avenue commencing at a point 25 metres west of its intersection with Papanui Road and extending in a westerly direction for a distance of 6 metres;

Mike Davidson/Jo Byrne                                                                                                                                          Carried

 

 

9.   Proposed Speed Limit Change Riverlea Estate Drive

 

Community Board Decided PICB/2017/00170 (original Staff Recommendations accepted without change)

Part A

The Papanu-Innes Community Board resolved to recommend that the Council:

1.         Approve that pursuant to Section 5 of the Christchurch City Council Speed Limits Bylaw 2010, speed limits be revoked and set as listed below in clauses 1.a to 1.b and include the resulting changes in the Christchurch City Register of Speed Limits & Speed Limit Maps:

a.         Revoke the 50 kilometres per hour speed limit of Riverlea Estate Drive from a point 330 metres south of its intersection with Kainga Road to the end of Riverlea Estate Drive. 

b.         Approve that the speed limit of Riverlea Estate Drive be set at 30 kilometres per hour from a point 330 metres south of its intersection with Kainga Road to the end of Riverlea Estate Drive, in accordance with Attachment A.

2.         Approve that the speed limit changes listed above in clauses 1.a to 1.b come into force on 29 September 2017. 

Jo Byrne/Pauline Cotter                                                                                                                                           Carried

 

 

10. Application to the Papanui-Innes Community Board's 2017/18 Discretionary Response Fund - Cate Brett

 

Community Board Resolved PICB/2017/00171 (original Staff Recommendations accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $276 to Cate Brett from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund towards attendance at the National Choral Federation Competition to be held in Auckland from 23 August 2017 until 27 August 2017 as a member of the Villa Maria College Choir.

Jo Byrne/Emma Norrish                                                                                                                                           Carried

 

 

Suspension of Standing Orders

 

Community Board Resolved PICB/2017/00172

That Standing Orders be temporarily suspended to enable debate to proceed freely regarding Item 11 on the agenda.

Emma Norrish/Mike Davidson                                                                                                                               Carried

 

 

Resumption of Standing Orders

 

Community Board Resolved PICB/2017/00173

That the Standing Orders set aside above, be resumed.

Emma Norrish/John Stringer                                                                                                                                  Carried

 

11. Application to the Papanui-Innes Community Board's 2017/18 Positive Youth Development Fund - Serena White

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $500 from the Papanui-Innes Community Board’s 2017/18 Discretionary Response Fund to Serena White towards the University of Canterbury trip to Japan from 28 September 2017 to 14 October 2017.

 

Community Board Resolved PICB/2017/00174

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $250 from the Papanui-Innes Community Board’s 2017/18 Discretionary Response Fund to Serena White towards the University of Canterbury trip to Japan from 28 September 2017 to 14 October 2017.

Pauline Cotter/Emma Norrish                                                                                                                                Carried

Note:    John Stringer voted against the motion.  Jo Byrne abstained from voting having declared an interest in this item.

 

Jo Byrne left the meeting at 09:57 am. Jo Byrne returned to the meeting at 09:59 am.

 

12. Papanui-Innes Community Board Area Report

 

Community Board Resolved PICB/2017/00175 (original Staff Recommendations accepted without change)

Part B

The Papanui-Innes Community Board resolved to:

1.         Receive the Area Update.

Mike Davidson/Pauline Cotter                                                                                                                              Carried

 

 

13. Elected Members’ Information Exchange

Part B

13.1    Signage Compliance with Council Bylaw

             Information was requested on the signage bylaws and compliance.

13.2    Traffic Issues Main North Road and Garrick Street Intersection

             The community is working with New Zealand Transport Authority (NZTA) to fundraise for electronic speed signs.

 

   

Meeting concluded at 10.39am.

 

CONFIRMED THIS 25th DAY OF AUGUST 2017.

 

EMMA NORRISH

DEPUTY Chairperson

  


Papanui-Innes Community Board

25 August 2017

 

 

7.        Staff Briefings

Reference:

17/884294

Contact:

Judith Pascoe

judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

St Albans Park Project Update

Kelly Hansen

Senior Recreation Planner – Asset Planning and Management Parks Unit

 

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Papanui-Innes Community Board

25 August 2017

 

 

8.        Loftus Street Proposed P60 Parking and No Stopping Restrictions

Reference:

17/802599

Contact:

Penny Gray

penny.gray@ccc.govt.nz

941 8633

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve P60 parking and no stopping restrictions on Loftus Street in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to a request from a business in the area.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Revokes all parking and stopping restrictions on the north-east side of Loftus Street commencing at its intersection with Main North Road and extending in a south-easterly direction for a distance of 61 metres.

2.         Approve that the parking and stopping of vehicles be prohibited at any time on the north-east side of Loftus Street commencing at its intersection with Main North Road and extending in a south-easterly direction for a distance of 15.5 metres;

3.         Approve that the parking and stopping of vehicles be prohibited at any time on the north-east side of Loftus Street commencing at a point 27.5 metres south-east from its intersection with Main North Road and extending in a south-easterly direction for a distance of 12.5 metres;

4.         Approve that the parking of vehicles be restricted to a maximum period of 60 minutes on the north-east side of Loftus Street commencing at a point 40 metres south-east of its intersection with Main North Road and extending in a south-easterly direction for a distance of 21 metres. 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

4.2       The following feasible options have been considered:

·     Option 1 – Install P60 Parking and No Stopping Restrictions (preferred option)

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Maximises parking in the area while still providing manoeuvring space for delivery trucks;

·     Provides a range of parking to cater for commuters and customers.

4.3.2   The disadvantages of this option include:

·     Removal of two parking spaces outside of commercial businesses.

 

5.   Context/Background

Background

5.1       Loftus Street is a nine metre wide road with a mixture of commercial activities and residential properties in the northern section.  The northern section is heavily parked with commuter parking as the street has unrestricted parking.

5.2       The Rose and Thistle pub access their car park off Loftus Street.  This car park is for patrons but also for their stock deliveries.  The trucks used for the deliveries can find it tricky to manoeuvre into the car park if cars are parked too close to the driveway.  Added to this problem is that cars are parked opposite the car park and therefore there is limited area for the trucks turning manoeuvres.

5.3       This car park is a commercial car park with at least one delivery a day.  By installing no stopping restrictions on both sides of the driveway it provides a larger turning area for the truck drivers.

5.4       The proposed P60 parking is to support local businesses in this area.  The time restricted parking creates a mixture of parking on Loftus Street and gives drivers options for parking.

Community Feedback

5.5       Businesses and residents in the area were sent a letter and plan outlining our proposal.  There were six responses.  Three were from property owners and three were from businesses in the area.  All were in support of the proposal, however one had a concern that there should be an additional P60 park outside 16 Loftus Street, to support businesses in the area

5.6       This proposal was discussed with the adjacent landowners at 16 Loftus Street and all were in agreement with the change.

6.   Option 1 – Install P60 Parking and No Stopping Restrictions (preferred)

Option Description

6.1       Install ‘P60 Parking’ and ‘No Stopping’ restrictions on Loftus Street as shown on Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Businesses and residents in the area were sent a letter and plan outlining our proposal.  There were six responses.  Three were from property owners and three were from businesses in the area.  All were in support of the proposal, however one had a concern that there should be an additional P60 park outside 16 Loftus Street, to support businesses in the area. 

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies

Financial Implications

6.7       Cost of Implementation - $500

6.8       Maintenance / Ongoing Costs – covered under the area maintenance contract and effect will be minimal to the overall asset.

6.9       Funding source – Traffic Operations budget.

Legal Implications

6.10    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.11    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations 

6.13    None identified.

Implementation

6.14    Implementation dependencies  - community board approval

6.15    Implementation timeframe – approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Maximises parking in the area while still providing manoeuvring space for delivery trucks;

·   Provides a range of parking to cater for commuters and customers.

6.17    The disadvantages of this option include:

·   Removal of two parking spaces outside of commercial businesses.

7.   Option 2 – Do Nothing

Option Description

7.1       Loftus Street will remain as is.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       See sections 6.5

Alignment with Council Plans and Policies

7.6       This option is consistent with Council’s Plans and Policies

Financial Implications

7.7       Cost of Implementation – not applicable

7.8       Maintenance / Ongoing Costs – not applicable

7.9       Funding source – not applicable

Legal Implications

7.10    Not applicable

Risks and Mitigations    

7.11    Not applicable

Implementation

7.12    Implementation dependencies  - not applicable

7.13    Implementation timeframe – not applicable

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   No parking loss.

7.15    The disadvantages of this option include:

·   It does not address the issue that trucks making deliveries find it difficult to manoeuvre into the car park.

 

Attachments

No.

Title

Page

a

Papanui-Innes Ward - Loftus Street Proposed P60 Parking and No Stopping Restrictions Plan

18

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Penny Gray - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Papanui-Innes Community Board

25 August 2017

 


Papanui-Innes Community Board

25 August 2017

 

 

9.        Papanui Road Proposed Bus Stop Relocation

Reference:

17/838612

Contact:

Penny Gray

penny.gray@ccc.govt.nz

941 8633

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve the relocation of the bus stop outside 438 Papanui Road in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to the Papanui Medical Centre rebuilding their medical rooms and adjusting their entrance location.

2.   Significance

2.1       The decision in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Revoke all parking and stopping restrictions on the north-east side of Papanui Road commencing at its intersection with Dormer Street and extending in a north-westerly direction to its intersection with Grants Road;

2.         Approve that the stopping of vehicles be prohibited at any time on the north-east side of Papanui Road commencing at its intersection with Dormer Street and extending in a north-westerly direction for a distance of 38.5 metres;

3.         Approve that a that a marked bus stop be installed on the north-east side of Papanui Road commencing at a point 38.5 metres north-west of its intersection with Dormer Street and extending in a north-westerly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles be prohibited at any time on the north-east side of Papanui Road commencing at a point 52.5 metres north-west of its intersection with Dormer Street and extending in a north-westerly direction to its intersection with Grants Road.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.1 Contribute to increase number of trips made by public transport Optimise Operational Performance

4.2       The following feasible options have been considered:

·     Option 1 – Relocate Bus Stop (preferred option)

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Relocates the bus stop adjacent to the new position of the driveway.

4.3.2   The disadvantages of this option include:

·     None.

 

5.   Context/Background

Information

5.1       The Papanui Medical Centre is rebuilding their medical rooms.  Their proposal involves moving their entrance location 6 metres south on Papanui Road.  The current bus stop box is positioned so it starts adjacent to the current entrance location.  If this bus stop was to remain in this location then the bus would stop over a commercial driveway.

5.2       It is proposed to relocate the existing bus stop 6 metres south on Papanui Road.  This would position the bus stop so starts adjacent to the new vehicular entrance.  There is no stopping on both sides of the bus stop and this is to remain.  The existing bus stop shelter and timing sign is also to remain as is.

5.3       A resource consent has been issued for this rebuild and the developer will be paying for the relocation of the bus stop.

5.4       Works have not started on site and the build timeframe is approximately 18 months.

6.   Option 1 – Install No Stopping Restriction (preferred)

Option Description

6.1       Relocate the bus stop outside 438 Papanui Road as shown on Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       The owner of the Papanui Medical Rooms requested and approves of the bus stop relocation.  No other parties were consulted.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies

Financial Implications

6.7       Cost of Implementation - $0

6.8       Maintenance / Ongoing Costs – covered under the area maintenance contract and effect will be minimal to overall asset.

6.9       Funding source – Developer is required to pay for the relocation

Legal Implications

6.10    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.11    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004. 

Risks and Mitigations   

6.13    None identified.

Implementation

6.14    Implementation dependencies  - community board approval

6.15    Implementation timeframe – the developer will liaise with the Council contractors to install this once the majority of the works are complete.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Relocates the bus stop adjacent to the new position of the driveway.

6.17    The disadvantages of this option include:

·   None.

7.   Option 2 – Do Nothing     

Option Description

7.1       The bus stop outside 438 Papanui Road will remain as is.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       See sections 6.5.

Alignment with Council Plans and Policies

7.6       This option is consistent with Council’s Plans and Policies

Financial Implications

7.7       Cost of Implementation – Not applicable.

7.8       Maintenance / Ongoing Costs – Not applicable

7.9       Funding source – Not applicable

Legal Implications

7.10    Not applicable

Risks and Mitigations

7.11    Not applicable.

Implementation

7.12    Implementation dependencies  - Not applicable

7.13    Implementation timeframe – Not applicable

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   None.

7.15    The disadvantages of this option include:

·   It does not address the issue that the approved rebuild of the medical centre will relocate the vehicular entrance to across the existing bus stop location.

 

Attachments

No.

Title

Page

a

Papanui-Innes Ward - Papanui Road Proposed Bus Stop Relocation Plan - Attachment A

23

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Penny Gray - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Papanui-Innes Community Board

25 August 2017

 


Papanui-Innes Community Board

25 August 2017

 

 

10     Right to Convey Electricity Easement over Sheldon Park

Reference:

17/745624

Contact:

Justin Sims

Justin.sims@ccc.govt.nz

941 6424

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve an easement for the right to convey electricity to Orion over part of Sheldon Park, a Council owned Recreation and Local Purpose (Landscape) Reserve (refer to Attachment A).

Origin of Report

1.2       This report is being submitted to the Papanui-Innes Community Board because Orion have requested to replace an existing cable and lay an additional one over part of Sheldon Park.

1.3       Board approval to grant these easements is required as there is no staff delegation to cover this.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

1.1.1     The level of significance was determined utilising the significance and engagement assessment worksheet. 

1.1.2                    The community engagement and consultation outlined in this report reflects the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board, acting in the capacity of the administering body, resolve to:

1.         Recommend that the Chief Executive acting as the Minister of Conservation’s delegate, consents to the granting of the easement to Orion for the right to convey electricity as outlined in this report.

2.         Subject to the consent of the Minister of Conservation, approve the grant of the easement pursuant to Section 48 of the Reserves Act 1977 to:

a.         Orion - for the right to convey electricity over part of Sheldon Park at 710 Main North Rd (Section 2 SO 496436) and 40E Shannon Place (Lot 17 DP51875) shown on the plan at attachment B.

3.         Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement.

 

 

4.   Key Points

4.1       This report does not support the Council's Long Term Plan (2015 - 2025).

4.2       The following feasible two options have been considered:

·           Option 1 – Grant an easement (preferred option)

·           Option 2 – Do not grant an easement

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

1.1.3                                The advantages of this option include:

·        The easement will protect the infrastructure in perpetuity.

·        The easement will identify the existence of the cable on the Title.

·        The easement is required to fulfil the Reserve Act requirements if the cable is laid through the reserve.

1.1.4                   The disadvantages of this option include:

·                The property will be encumbered with an easement.

 

5.   Context/Background

Background

5.1       Orion are upgrading an existing cable and laying a new one through Sheldon Park. They already benefit from an easement through the main part of the park but not across 40E Shannon Place, even though they have a cable there (Attachments B and C).

5.2       They therefore need an easement to protect their infrastructure.

5.3       Section 48(1) of the Reserves Act 1977 (“the Act”) provides that the administering body (Council), with the consent of the Minister of Conservation, may grant easements for an electrical installation or work over reserve land.

5.4       Under section 48(2) of the Act, it is necessary for the Council to publicly notify its intention to grant an easement except where the reserve is unlikely to be materially altered or permanently damaged, and the rights of the public in respect of the reserve are unlikely to be permanently affected (section 48(3) of the Act).  As the works are below ground, the rights of the public will not be permanently affected and therefore no public notification is required.

5.5       An easement is beneficial to the Council in this case as it helps identify the location of the cable on the land title.  The easement will also appear on spatial databases that use property information, helping protect the infrastructure and safety of those working in the reserve.

5.6       The easement location is indicated by the yellow area on Attachment B.

5.7       For easements, Council has delegated the role of administering body to Community Boards.

Consent of the Minister of Conservation

5.8       By way of the Instrument of Delegation to Territorial Authorities the Minister of Conservation has delegated the Minister’s consent powers to Council. 

5.9       The delegation from the Minister includes an expectation that the role of administering body will be kept separate from the role as Minister’s delegate.  Council has addressed this through making community boards the administering body and the Chief Executive Officer (CEO) the Minister’s delegate.

5.10    The Minister’s delegate responsibilities have not been sub-delegated to staff and remain with the CEO.  

5.11    In exercising the consent of the Minister of Conservation, the Council should be satisfied that due process has been followed and in this respect it is confirmed that the following matters have been considered:

·    The land is held by the Council as a reserve subject to the Reserves Act 1977.

·    The easement being applied for, falls within the purposes specified in Section 48(1) of the Act.

·    There are sufficient grounds to waive the public notification requirements of Section 48(2) of the Reserves Act as the works comply with Section 48(3).

·    Iwi have not been consulted as this site is not a site of significance to Tangata Whenua in the City Plan.

6.   Option 1 - Grant an Easement Over Part of Sheldon Park

Option Description

6.1       That the Council grants an easement to Orion under the Reserves Act 1977.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       While the easement does encumber the park in perpetuity, the electricity cable is laid underground and does not affect the community’s use or enjoyment of the reserve.   For this reason, it is considered that the community will have no preference on the matter,

Alignment with Council Plans and Policies

6.5       Granting an easement to Orion is not anticipated in any plan or policy.

Financial Implications

6.6       Cost of Implementation – none, Orion are paying all costs.

6.7       Maintenance/Ongoing Costs – none.

6.8       Funding source – Orion.

Legal Implications

6.9       The grant of an easement under section 48(1) of the Reserves Act 1977 would indicate the infrastructure on the titles.

Risks and Mitigations

6.10    The existence of an easement may prevent future development.

6.11    This risk is considered tolerable given the specific circumstances – the easement sit within an accessway between Shannon Place and the major part of the park.

Implementation

6.12    Implementation dependencies – none.

6.13    Implementation timeframe – imminent.

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·  The easement will protect the infrastructure in perpetuity.

·  The easement will identify the existence of the cable on the Title.

·  The easement is required to fulfil the Reserve Act if the cable is laid through the reserve.

6.15    The disadvantages of this option include:

·  The title will be encumbered with an easement in perpetuity.

7.   Option 2 - Do Not Grant an Easement over part of Sheldon Park

Option Description

7.1       The Council does not approve the grant of an easement to convey electricity.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report. Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       If an easement was not granted then Council would need to refuse the upgrade of the cable and seek the removal of the existing cable to achieve an outcome consistent with the Reserves Act.  Given the potential for wider network impacts the community are unlikely to support this option.

Alignment with Council Plans and Policies

7.5       Not applicable - granting an easement to Orion is not anticipated in any plan or policy.

Financial Implications

7.6       Cost of Implementation – Not applicable.

7.7       Maintenance/Ongoing Costs – Not applicable.

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not granting easements would be in contravention of the Reserves Act.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·           None

7.14    The disadvantages of this option include:

·           It would be a breach of the Reserves Act if the cable was still laid through the Reserve.

·           If Council decided to sell the land in the future an easement would need to be put in place at that time to provide the rights required to protect any infrastructure.

·            

Attachments

No.

Title

Page

a

Sheldon Park

30

b

304/5785 Easement Plan

31

c

304/5785 Plan showing existing easement through Sheldon Park

32

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Justin Sims - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property and Planning

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizen and Community

  


Papanui-Innes Community Board

25 August 2017

 


Papanui-Innes Community Board

25 August 2017

 


Papanui-Innes Community Board

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Papanui-Innes Community Board

25 August 2017

 

 

11.    Papanui-Innes Community Board Area Report

Reference:

17/866829

Contact:

Judith Pascoe

judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the Area Update.

2.         Approve the Papanui-Innes Community Board Plan for public distribution.

 

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

The final draft of the Community Board Plan has been circulated to members. The Board is asked to approve the Papanui-Innes Community Board Plan for distribution to the community.

It should be noted that this is a ‘living document’ and the Board may wish to consider a revision in 2018.

3.2       Memos/Information reporting back on Community Board matters

3.2.1   Information sent to the Board.

·    Top 10 Graffitti Incident Counts by Suburb July 2017

·    Riverlea Estate Drive, Kainga, proposed speed limit change – feedback on consultation

·    Position of traffic signs for St Joseph’s School and Casebrook Intermediate

·    Remuneration Authority Determination

·    Start Work Notice - Minor Intersection improvements on the corner of Papanui and Blighs Roads.

·    Start Work Notice - Minor Intersection Improvements on the corner of Innes and Philpotts Roads.

·    Have your Say – Proposed New Brighton Road Bus Shelters

·    Project Update – Cranford Street Upgrade

3.2.2   Wifi Service at Christchurch City Libraries

Following, for members’ information, is the level of service for the availability of wifi at City Libraries. This matter was raised at the previous Board meeting in response to complaints of freedom campers in the Redwood Library Carpark. Access to the carpark is being monitored by the Parks Unit.

The broad context for providing wifi access across our sites is to bridge the digital divide for our citizens and provide them with equal 24/7 access to relevant and timely information and professional services. Evidence shows that digital access and collaboration improves the social and global economic outcomes for cities. The Smart Cities Programme that Christchurch City Council is engaged in is supported both by a sound wifi infrastructure and by connected citizens. The experience of Tel Aviv in this space is worth considering and is described in the link below: https://www.newsroom.co.nz/@boardroom/2017/08/16/42912/making-auckland-a-smart-and-global-city.

 

3.3       The provision of strategic, technical and procedural advice to the Community Board

3.3.1   Research on Red Light Running

The Council has asked Opinions Marketing Research Ltd to produce a report on the perception and behaviour of drivers running red lights. This research will mesh with other traffic safety studies currently underway. Staff will analyse the information received from all reports to put together a co-ordinated programme of engineering, education and police enforcement to assist in making the city’s roads safer. Further information will come to the Board at a future date.

3.4       Board area Consultations/Engagement

3.4.1   The Palms Suburban Interchange Upgrade Project

The Palms Suburban Interchange Upgrade project is now open for feedback. This project aims to upgrade public transport facilities near the Palms Shopping Centre. Feedback opened on 16 August 2017 and will close on 6 September 2017.

A report will be presented to both the Papanui-Innes and the Coastal-Burwood Community Boards after September.

A link to the public website is below.

https://ccc.govt.nz/the-council/consultations-and-submissions/haveyoursay/show/65

3.5       Submission Opportunities

None at this time.

3.6       Annual Plan and Long Term Plan matters

3.6.1   Draft 2017/18 Annual Plan

The responses to the submissions made by the Papanui-Innes Community Board to the Council’s Draft 2017/48 Long Term Plan are attached (refer Attachment A).

In particular:

·    The rebuild of the Shirley Community Centre has been brought forward to the 2018/19 financial year. The Council notes its commitment to providing appropriate community facilities in the Shirley area.

·    The addition of $45,000 capital expenditure to the proposed $30,000 allocation for the repair of the Redwood Plunket Rooms in the 2017/18 year.

·    The addition of $123,000 capital expenditure for the accelerated implementation of at least six school speed zones in the 2017/18 year.

·    The Council notes its ongoing commitment to the provision of an interim community facility in MacFarlane Park.

·    A grant of $20,000 to the Edgeware Pool Group as a contribution to the design and costing of their community pool project.

3.7       Development of Civil Defence Emergency Plans

Nil to report.

3.8       Requests for information from Board meeting on Newsline

3.8.1   Members are invited to suggest items for inclusion in Newsline.

3.9       Significant Board matters of interest to raise at Council

3.9.1   Members are invited to suggest items for the Chairperson to raise at the next Council Community Board Reports meeting on 14 September.

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

Nil to report.

5.   Significant Community Issues

Nil to report.

6.   Major Community and/or Infrastructure Projects

No developments since previous update

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Local Parks Update

The next report will be presented in September 2017.

8.   Community Board funding budget overview and clarification

8.1       Papanui-Innes Community Board 2017/18 Discretionary Response and Positive Youth Development Funds balance sheet (refer Attachment B).

8.2       Staff are keeping updated with all developments around the current Strengthening Communities Funding for the 2017/18 financial year.

8.3       Staff are currently developing a plan around the 2017/18 Board bids projects and will keep the Board updated on all developments.

 

Attachments

No.

Title

Page

a

The Christchurch City Council's Response to the Board's Submission to the 2017-18 Draft Annual Plan

37

b

Papanui-Innes Community Board DRF and PYDF 2017-18 Balance Sheet

42

 

 

Signatories

Authors

Judith Pascoe - Community Board Advisor

Trevor Cattermole - Community Development Advisor

Christine Lane - Community Development Advisor

Helen Miles - Community Recreation Advisor

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Papanui-Innes Community Board

25 August 2017

 

PDF Creator


 


Papanui-Innes Community Board

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Papanui-Innes Community Board

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12.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 


Papanui-Innes Community Board

25 August 2017

 

 

13.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Papanui-Innes Community Board

25 August 2017

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

14

Potential Property Purchase

s7(2)(b)(ii)

Prejudice Commercial Position

Council may decide to enter into negoiations to purchase a property.  If it did so release of this information would impact on Council's ability to achieve a fair value for the property

On completion of the purchase